VIITH REVIEW OF TEQIP-IICE CHERTHALA

College of Engineering CherthalaPallippuram

Thiruvananthapuram23,24 April 2015

Preamble• This power point presentation contains slides indicating the following:

1. Targets of the IDP and current status of deliverables, Revised IDP.

2. Governance Development plan3. Accreditation4. Performance & Statutory Audit Reports5. Expenditure Review

About the CollegeEstablished in the year 2004

UG Branches Started in the Year

Intake

Electronics & Communication Engineering

2004 120

Computer Science & Engineering

2004 90

Electrical & Electronics Engineering

2012 60

PG Branches

M.Tech in Signal Processing 2011 24

M.Tech in Computer and Information Science

2012 24

TEQIP CELL• Dr P Suresh Kumar : Principal• Dr Vinu Thomas : TEQIP Coordinator• Prof. Manilal D L : Procurement Coordinator• Prof. Pradeep M: Finance Coordinator• Dr Jobymol Jacob : Academic Coordinator• Sri Sreekumar K : IIIC Coordinator• Prof. Sarakutty K J : EAP Coordinator• Sri Irshad Ali T K : M&E Coordinator

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved

 

2010-11 2011-12

At the end of 2years of joining

the Project

By project closing

Status as on today

1Number of students registered for        

 

a) Masters in Engineering programme

Nil 18 48 48 48

a) Doctoral programme in Engineering

Nil Nil Nil Nil Nil

2 Revenue from externally funded R&D projects and consultancies in total revenue (Rs. in lakh)

Nil Nil Nil Nil  

3 Number of publications in refereed journals        

 

a) National 2 Nil 8 10 0 a) International 6 Nil 7 10 16

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved

 

2010-11 2011-12

At the end of 2years of joining

the Project

By project closing

Status as on today

4IRG as % of total annual recurring expenditure 100 100 110 115 121 

5Number of co-authored publications in refereed journals        

 

a) NationalNil Nil 10 15 -- 

a) InternationalNIl Nil 5 15 22

 

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved

 

2010-11 2011-12

At the end of 2years of joining

the Project

By project closing

Status as on today(2014-

15)

6Student credentials          

a) campus placement (in numbers )

        

UG students 30 29 60 80 50 

PG students- - 20 35 8 

b) average annual salary of placement (Rs. in lakh)

        

UG students3.0 3.5 4.5 5.0 3.0

PG students Nil Nil 6.0 8.0 3.0

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved  

2010-11 2011-12

At the end of 2

years of joining

the Project

By project closing

Status as on today

(2014-15)

7Number of collaborative programmes with Industry

Nil Nil 2 4 1

8 Accreditation status (obtained plus applied for) Nil Nil 75 100

100 (Applied for, SAR to be

uploaded by May 3rd 2015)

9Faculty position filled

95% 95% 97% 99%

79%Required Faculty

Positions UG: 72PG: 8

Sanctioned : 58

Actual available : 63

10Percentage of regular faculty having a Masters Degree or a Doctorate Degree in Engineering disciplines

M.Tech: 66%

M.Tech: 66%

Increased by 20% and 10%respectively over base line

Increased by 40%and 20% respectivelyover base line

 78 %(24 regular Engineering Faculty, 5

faculty with PhD, 14 with

M.Tech)

PhD: 0 % PhD: 0 %

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved  

2010-11 2011-12

At the end of 2

years of joining

the Project

By project closing

Status as on today

(2014-15)

11Transit rate from 1st to 2nd year for the following:          

All Students48.63 43.67 60 65 47.12 

SC and ST Students25 11.1 40 50

  

 Disadvantaged

sections: 44.72%

OBC Students44.7 32.9 50 60

Women Students48.14 51.72 60 65

12 Autonomy status   

To be obtained

   Applied for

I. Targets against Deliverables in IDP.

Sl.No Deliverables

Base-Line Targets to be achieved  

2010-11 2011-12

At the end of 2

years of joining

the Project

By project closing

Status as on today(2014-15)

13 Enrolment of faculty with only Bachelor Degree for

qualification upgradation

   

At least50%Of the faculty with only Bachelor degree at baseline at the parent institution or 25% at otherinstitution

 Nil

  5 faculty (4 in EC and 1 in CS) having B.Tech Degree. All 4 faculty in EC department joining for PG in 2015-16

Revised IDP• SWOT analysis revised in view of two years of TEQIP-II activities

• Specific Goals formulated and strategic plan prepared• TNA modified• New action plans for improving employability of graduates, increased learning outcomes, enhancement of research and consultancy activities, improving interaction with industry, organising Finishing school etc proposed

• Institutional Project budget revised• New targets fixed

II. Governance Development PlanAn initial Governance Development Plan was prepared, based on the feedback obtained from the Governance self review that was conducted. Practices followed and actions proposed for improving good governance are detailed below.

PRIMARY ACCOUNTABILITIES:Vision and Mission Statements: • Institutional and Departmental Vision and Mission Statements will be approved by the BOG

formally and minuted.

Establishment and monitoring of proper, effective and efficient systems of control and accountability for financial sustainability : • Annual Audit reports are made available to the BOG for inspection. • In anticipation of autonomy, steps to reassess tuition fee, recruit faculty/staff, define service

conditions of employees, award incentives to performing faculty/staff based on teaching effectiveness and research outputs etc. are planned.

Monitoring Performance of the HoI: • Feedback from faculty/staff, students and BOG and monitoring of Institutional Performance will

be considered for devising a formal evaluation process.

II. Governance Development PlanOPENNESS & TRANSPERENCY IN THE OPERATION OF GOVERNING BODIES:• No current practice of presenting Annual report of Institutional Performance. Will be done in future.

• Register of Interest of BoG members not maintained at present. Will be done in future.

• Governing Body is conducted in an open a manner.• Agenda Notes and Minutes of every BOG meetings are published on the website• Information relating to academic performance, and placement details are discussed in BOG meetings and published on the institutional website.

• Details regarding Tenders and Quotations are published on the College website.• Faculty and Staff members are informed about training programmes via group mail. TNA plan for faculty/staff is approved in BOG meetings.

II. Governance Development PlanKEY ATTRIBUTES OF GOVERNING BODIES:

SIZE, SKILLS, COMPETENCIES AND EXPERIENCES OF THE GOVERNING BODY• BOG has been constituted as per the guidelines of statutory and regulating bodies (primarily UGC guidelines for autonomous bodies).

TRANSPARENCY IN RECRUITMENT OF BOG MEMBERS • BOG composition suggested by the Institute and constituted by Govt. of Kerala after due procedure.

• Includes representatives from Industry, eminent Academicians and State Govt. nominees.

• The BOG decisions are not affected by political influences.

REGULARITY IN MEETING OF THE BOG• BOG meets once every quarter. Six BOG meetings held till date. Seventh meeting scheduled for May 5 2015.

II. Governance Development PlanEFFECTIVNESS & PERFORMANCE REVIEW OF GOVERNING BODIES:

REGULAR REVIEW OF EFFECTIVENESS OF THE GOVERNING BODY• BOG to interact before any major decision concerning the Institution is taken. Agenda of BOG meetings will be circulated to all members at least one week before the meeting.

• Self Review of the BOG is proposed to be conducted Bi Annually.

INDUCTION PROCESS FOR NEW BOG MEMBERS • At Present, the BOG does not have powers to recruit new members. • Formal Induction process for New BOG members to be devised, anticipating granting of autonomy, when new members can be recruited.

• Director of IHRD to be formally inducted as a BOG member.

II. Governance Development PlanEFFECTIVNESS & PERFORMANCE REVIEW OF GOVERNING BODIES:

REGULAR REVIEW OF EFFECTIVENESS OF THE GOVERNING BODY• BOG to interact before any major decision concerning the Institution is taken. Agenda of BOG meetings will be circulated to all members at least one week before the meeting.

• Self Review of the BOG is proposed to be conducted Bi Annually.

INDUCTION PROCESS FOR NEW BOG MEMBERS • At Present, the BOG does not have powers to recruit new members. • Formal Induction process for New BOG members to be devised, anticipating granting of autonomy, when new members can be recruited.

• Director of IHRD to be inducted as a BOG member.

II. Governance Development PlanREGULATORY COMPLIENCE:• Mandatory disclosure is sent to AICTE and published on website.• All admissions as per rules of Kerala State• Compliance to AICTE Statutes• Compliance to university norms • Parent Body IHRD routinely appraised of need to take appropriate decisions as and when needed.

• Institution will undergo NBA Accreditation process.

III. Milestones for NBA Accreditation process

Done

• Online Registration Process and fee remittance

Done

• Preparation of SAR

No

• Uploading SAR on the NBA portal (May 3rd)

No

• Mock Accreditation

No

• Visit of evaluation team of NBA

No

• Evaluation report and granting of Accredited Status

IV A. Performance Audit Reports• First Audit: 29-31 Jan 2014

PIP REF

COMPONENT 1: IMPROVING THE QUALITY OF EDUCATION

OVERALL EVALUATION GRADES

1.1 STRENGTHENING INSTITUTIONS TO IMPROVE LEARNING OUTCOMES AND EMPLOYABILITY OF GRADUATES 2

1.3 FACULTY DEVELOPMENT FOR EFFECTIVE TEACHING (PEDAGOGICAL TRAINING) 2

COMPONENT 2: IMPROVING SYSTEM MANAGEMENT

2.1 CAPACITY BUILDING TO STRENGTHEN MANAGEMENT 2

2.1.1

IMPLEMENTATION OF GOOD GOVERNANCE 2

2.2 PROJECT MANAGEMENT, MONITORING AND EVALUATION 2

IV A. Performance Audit Reports

KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION•  Focus on the long term and short term training of faculty and staff• Have a consultancy policy for the distribution of consultancy proceeds and encourage undertaking of consultancy and sponsored Research and Development work.

• Need to improve the infrastructure of the institution • Need to get adequate faculty in the institution in all cadres• Get NBA accreditation of the programmes at the earliest.• Need to improve communication and soft skills of the students.

IV A. Performance Audit Reports• Second Audit: 12-14 December, 2014

PIP REF

COMPONENT 1: IMPROVING THE QUALITY OF EDUCATION

OVERALL EVALUATION GRADES

1.1 STRENGTHENING INSTITUTIONS TO IMPROVE LEARNING OUTCOMES AND EMPLOYABILITY OF GRADUATES 2

1.3 FACULTY DEVELOPMENT FOR EFFECTIVE TEACHING (PEDAGOGICAL TRAINING) 2

COMPONENT 2: IMPROVING SYSTEM MANAGEMENT

2.1 CAPACITY BUILDING TO STRENGTHEN MANAGEMENT 1

2.1.1

IMPLEMENTATION OF GOOD GOVERNANCE 1

2.2 PROJECT MANAGEMENT, MONITORING AND EVALUATION 1

KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION• Selection of regular faculty members against the vacancies need to be expedited to prepare the Institute for Accreditation 

• The institute should take up the matter of pedagogical training for faculty members (basic and advanced module) with SPFU on urgent basis.

• Institute must urgently take up the issue of sanction of funds for construction of additional buildings, hostels and renovation of existing buildings with the Govt. of Kerala.

• The institute should get complete academic, administrative and financial autonomy as per the goal of TEQIP II.

IV A. Performance Audit Reports

KEY POINTS FED BACK BY THE PERFORMANCE AUDITOR TO THE INSTITUTION AT THE END OF THE VISIT - AGAINST THE SEVEN ASPECTS OF EVALUATION• Certain basic facilities like more number of washrooms/toilets, separate staff toilets, waiting room for girl students, all weather road connecting all buildings of the institute, canteen facilities need to be upgraded.

• Industry-Institute-Interaction activities need to be strengthened and regular involvement of industry needs to be ensured.

• The placement activities for both UG and PG students need to be strengthened.

• Sponsored research and development and consultancy projects should be under taken by the faculty members for their self-improvement and enhancing IRG by the institution.

• The library has been equipped with adequate number of books and as per the feedback of students they are satisfied.

IV A. Performance Audit Reports

Key improvements noticed on short comings reported during earlier Performance Audits • The teaching-learning process was found to be improved • Evaluation of faculty members by students have been streamlined and necessary corrective actions are being undertaken.

• There has been improvements in the conduct of remedial classes.

Brief statements on continuing short comings • Regular Faculty Strength needs to be significantly improved in all cadres.

• Industry-Institute interaction activities need further improvements

• Placement activities of UG and PG students need to be improved.

• Pedagogical training of faculty members need to be started. • Canteen and drinking water facilities need to be improved.

IV A. Performance Audit Reports

• Statutory Audit for 2013-14 was completed.• Minor observations regarding procedural errors were noted and corrected.

• No observations in the Statutory Audit report to refund funds.

IV B. Statutory Audit Report

Expenditure Summary

Sl. No

Activity

Total amount spent till date

Maximum % Expenditure

1Infrastructure improvements for teaching and learning

493.31 550 89.69

2Providing teaching and research assistantship

31.23 100 31.23

3Enhancement of R&D & consultancy activities

0.06 20 0.3

4Faculty and staff development for improved competence based on TNA

38.07 100 38.07

5Enhanced interaction with industry

1.15 40 2.88

Expenditure Summary

Sl. No

Activities

Total amount spent till date

Maximum

% Expenditure

6Management Capacity Development

1.78 30 5.93

7 Academic Reforms 8.99 20 44.958 Student Support Programmes 10.29 40 25.739 Incremental Operating Cost 27.58 100 27.58

Total 612.46 1000 61.246

SUMMARY

Total Funds allotted Till dateRs 5.5 Crore

Total Expenditure Till DateRs 6.12 crore

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