APPLICANT INSTRUCTIONS, APPLICATION, AND CHECKLIST for

MULTIFAMILY AFFORDABLE RENTAL HOUSING PROJECTS

Please review the Department of Housing/Housing Authority NOFA Funding Requirements and these instructions before submitting your application.

ELIGIBILITY FOR FUNDING:

Applications must include complete answers to all applicable questions AND all required attachments (see section below) to be deemed eligible for funding:

All applications must meet ALL of the Qualification Criteria found in the Housing Authority’s NOFA “Overview and Funding Guidelines”, posted on the Department of Housing website as part of this NOFA.

APPLICATION FORMAT:

Applicants must use this funding application . All responses to questions should be typed, single-spaced, using not less than 11 point font, on the Word version of the application using 1 inch margins. Please keep your responses brief while still adequately answering the questions. Please do not double-side your application, change the order of the questions or change the formatting. Place Attachments and supplemental materials at the end, after the application form.

Do not have applications bound . Please use only clips or binders with tabs to indicate sections.

Complete the entire application . Your application will be reviewed on the basis of the information you provide. Supplemental materials must be kept to a minimum. Attachments and supplemental materials must be on 8 1/2 x 11-inch paper (except for items noted in checklist that may be on 8 ½ x 14-inch paper). Larger sized paper and excessive supplemental materials will not be reproduced for review by the review committee and staff.

REQUIRED APPLICATION ATTACHMENTS:

A resolution from the Board of Directors that authorizes the submittal of the application must be attached . Applications from non-profit agencies will not be eligible for funding consideration without a Board of Directors resolution.

The IRS Letter of Determination must be attached to the application for all non-profit agencies applying for funding . You will not be eligible for funding consideration unless non-profit status has been obtained and verified.

Evidence of Developer Experience (see Developer Experience Qualification Criteria in Department of Housing/ Housing Authority NOFA Funding Requirements)

Evidence of Site Control

Site location map.

A Development Financial Proforma must be attached to the application, including a Sources & Uses by development phase, itemized Development Budget, and assumptions related to Tax Credit financing (if applicable).

Financing Commitment letters – if any.

Evidence that Jurisdiction is granting the Project cost-saving or other development incentives – if any.

30-Yr Cash Flow Projection for the project.

Financial statements for the last two years , the most recent completed final audit report, and an IRS Form 990 from the most current tax year must be attached to the application. (Note: NOT required if these items have been submitted to the County Housing Department in conjunction with another funding application after 08/31/14)

San Mateo County - NOFA – Application Instructions for New Construction Multifamily Affordable Rental Housing 4/1/15

ADDITIONAL APPLICATION ATTACHMENTS AS AVAILABLE AND SUPPLEMENTAL MATERIALS:

Preliminary Title Report

Appraisal

Environmental clearance/reports

Architectural – site plans and/or drawings

Contractors cost breakdown

HUD Section 3 Plan, if available.

Supplemental Information about key project parties experience/capacity (Developer, Property Manager, Services Provider(s)

SUBMITTING THE APPLICATION:

All applications must contain all required information and be submitted to the San Mateo County Department of Housing by Thursday, May 7, 2015, before 4:00 p.m. to be considered eligible for DOH/HACSM funding.

Submit 1 hard copy original with a complete set of attachments – all unbound – to the San Mateo County Department of Housing, 264 Harbor Blvd, Building A, Belmont, California 94002.

Submit 1 electronic copy of your application on a CD-ROM or similar format.

Contact Douglas Frederick at the San Mateo County Department of Housing, at (650) 802-3358 or by email at dwfrederick@smchousing.org if you have any questions about the application form or submission requirements.

San Mateo County - NOFA – Application Instructions for New Construction Multifamily Affordable Rental Housing 4/1/15

County of San Mateo Dept. of Housing/ Housing Authority NOFA (4/1/15) FUNDING APPLICATION

MULTIFAMILY AFFORDABLE RENTAL HOUSING PROJECTS

Application Summary Sheet

            Applicant: Legal Name of Organization/Legal Entity Project Name

      Organization Executive Director/CEO Name, Title & Email address

      Contact Person (if other than ED/CEO) Name, Title & Email address

      Mailing Address of Organization

                  Telephone Email Organization website address Date: ______     _________ Tax ID #:      

AmountRequested: $       Total Development Cost: $      

Type of Project:

Multifamily New-Construction Affordable Rental Housing Project in PRE-PLANNING Stage of Development

Multifamily New-Construction Affordable Rental Housing Project in PLANNING Stage of Development

(DOH Only) Date and Time Received

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 1 of 10

Project Summary

Name of Project:      

Project Location/Address:      

Jurisdiction with Planning Entitlements authority:      

(Check all Uses of the Requested Funds that apply) Site Acquisition Offsite Improvements Demolition Predevelopment (e.g. Architecture, Engineering, Permits, Legal, Consultants, etc.) Construction – Direct Hard Costs Construction – Indirect Costs Relocation (Occupants or Businesses)

Total # of Units:       Total # of Affordable Units:      

Total Development Cost:$      Funds Requested:$     

Summary Project Description:

This section will be incorporated into the staff reports provided to the Housing and Community Development Committee and the Board of Supervisors.Descriptions MUST BE 75 words or less.

     

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 2 of 10

I. Detailed Project Description

Please provide a concise narrative, not to exceed 4 pages in total, addressing all of the following:

A. Brief description of the type of housing proposed, including any project amenities, and target population(s) to be served

     

B. Proximity to public transit options, shopping and other neighborhood services, and whether the site is located in a walkable area.      

C. Description of the resident services that will be provided to the entire development

     

D. Description of any supportive housing units and supportive housing services that will be provided to targeted populations, including the organizations that will be providing the services

     

E. Please specify how you will address accessibility in terms of units and the project overall

     

F. Please specify how you intend to incorporate Green Building materials/ methodology into your project

     

G. Status of needed local approvals and planning entitlements

     

H. Status of anticipated or approved financing commitments

     

I. Do you propose that an entity other than the applicant will execute the loan documents for the funds requested in this application? If so, please describe

     

J. If the project will use a tax credit limited partnership to finance the project, please describe the organizational structure of the partnership and the roles of various partners or other related organizations.

     

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 3 of 10

II. Project Schedule

Include all major milestones such as land acquisition, planning approvals, Density Bonus approval, environmental approval(s), Design Review approval, financing approvals, schematic design, design development, construction documents, construction phase, initial occupancy, and, if applicable, assignment of the project to a limited partnership or other entity. Specify tentative dates for closing the proposed loan and first request for funds, as well as when Construction financing and Permanent financing will close.

Please provide realistic dates for completion of activities and expenditure of funds. These dates will be included in the Developer Funding Agreement and will be revised only with the consent of the Department of Housing.

ACTIVITY TARGET COMPLETION DATE

                                                                                                                                                                                                                                                                                                                                                                       

III. Funds Expended by Development ActivityPlease provide an estimate of the amount of Dept. of Housing / HACSM funds that will be spent for the following:1. Predevelopment phase:      2. Site acquisition:      3. Construction phase:      

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 4 of 10

IV. Development Team (if any entities are unknown at this time, state “Unknown”)

1. Developer: Name:       Address:      

City, State, Zip:      

Contact Person:      

Telephone:       Email Address:       Nonprofit For-Profit CHDO

2. Partners or Name:       Related Entities Address:      

City, State, Zip:      

Contact Person:       Telephone: __     ____________ Email:      

Nonprofit For-Profit CHDO

Name:      

Address:      

City, State, Zip:      

Contact Person:       Telephone:       Email Address:      

Nonprofit For-Profit CHDO

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 5 of 10

3. Architect: Name:       Address:      

City, State, Zip:      

Contact Person:      

Telephone:       Email Address:      

4. General Name:       Contractor Address:      

City, State, Zip:      

Contact Person:      

Telephone:       License No.      

5. Property Name:       Manager Address:      

City, State, Zip:      

Contact Person:      

Telephone:       Email Address:      5. Resident Services Name:       Provider Address:      

City, State, Zip:      

Contact Person:      

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 6 of 10

Telephone:       Email Address:      

6. Supportive Services Name:       Provider (if applicable) Address:      

City, State, Zip:       Contact Person:      

Telephone:       Email Address:      

V. Experience and Capacity of Key Parties

Briefly describe the experience and capacity of key project parties, including the Developer, Property Manager, and Service Provider(s). If desired, you may attach supplemental materials providing additional information about the key parties’ experience/capacity.     Attach evidence that Developer meets the Developer Experience threshold criteria as described in Sec. V. (B.) of the NOFA Funding Requirements.

VI. Section 3 Requirements

Briefly describe whether Developer meets the Section 3 requirements of the Housing & Urban Development Act of 1968 (12 U.S.C. 1701u) (Section 3) by having either: (a) a Section 3 plan, or (b) a history of meeting Section 3 requirements.      

Attach evidence of Section 3 plan, if available.

VII. Site/ Entitlements/ Relocation Information

1. Number of parcels, Address(es) and Assessor’s parcel number(s):

     

     

     

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 7 of 10

     

Census Tract:      

Attach current Preliminary Title Report, if available.

2. Total acreage:      

3. Total number of housing units proposed:      

4. Status of Site Control: Identify the applicant’s form of site control (whether ownership, purchase agreement, lease, or option agreement), the dates of any key expectations (e.g. when a purchase agreement expires) and the applicant’s current access to each parcel.      

     

     

     

Attach Evidence of Site Control document(s).

5. What is the current use of the site?      

6. Is the site, or any part of it, within a 100-year floodplain?      List FIRM Map number:      

7. If applying for funds to acquire the site, attach a copy of a current appraisal, if available*.

(* The appraised value must fully secure the County’s loan(s). In addition, the total purchase price may not exceed the “reasonable cost” for the property.)

8. a. Which jurisdiction(s) must approve the project?      

b. What local approvals and entitlements will be required to develop the proposed project?     

Attach evidence, if any, of jurisdiction commitment to grant the Project one or more cost-saving incentives, such as fee reductions or waivers, by-right zoning, density bonus, parking requirement reduction, or other such cost-saving incentive.

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 8 of 10

9. a. Will the project involve demolition of existing structures or relocation of residential or business occupants?      

If yes, explain status of these activities:      

b. If relocation of residents is necessary, is there replacement housing available? Please explain     

Attach reduced set of site plan and elevations, if available. (Printed on sheets not larger than 8 ½” X 14” in size)

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 9 of 10

VIII. Project Tenancy and Rent Description / Affordability Period

1. Proposed Tenancy for housing projects:

Project Tenancy SRO Studio 1 BR 2 BR 3 BR 4BR

Average Square Feet Per Unit:                                    

TOTAL NUMBER OF UNITS:                                    How many of the total units will be targeted to the following (total may exceed 100%):Elderly                                    

Homeless                                    

Special Needs Population                                    

Resident Manager                                    Other (specify: _       )                                    Non Income-restricted                                    

2. Estimated Monthly Rent Levels before deduction of utility allowances:

Income Category SRO

Units / Rent

Studio

Units / Rent

1 BR

Units / Rent

2 BR

Units / Rent

3 BR

Units / Rent      of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                                  of AMI                                                            ResidentManager’s Unit

                                                           

Estimated Utility Allowance for Affordable Units

                                                           

3. What is the proposed length of affordability for the affordable units? _____     ______Years*

4. Do any of your other anticipated funding sources impose affordability restrictions?Yes__ ___ No__ ____

Please describe these other affordability restrictions     

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 10 of 10

IX. Development Budget

Estimated Predevelopment and Construction Financing Sources:

Lender Amount Interest Rate/Term

Use(s) Commitment Status

                             

                             

                             

                             

                             

                             

Total Amount:                        

Estimated Permanent Financing Sources:

Lender Amount Interest Rate/Term

Use(s) Commitment Status

                             

                             

                             

                             

                             

                             

Total Amount:                        

Attach a Development Financial Proforma, including itemized development budget, Major Categories of Sources and Uses Table by development phase, etc..

Attach copies of financing commitment letters.

X. Operating Budget

Attach a 30-year operating budget and cash flow projection that shows estimated project income, operating expenses, reserves, debt service and distributions.

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 11 of 10

XI. Checklist

Attach the following items. Please check box if attached.

* 1. Corporate Borrowing Resolution authorizing submission of this funding application (check one):

☐ Nonprofit ☐ For-Profit

* 2. IRS 501 (c)(3) Determination letter (non-profits only)

* 3. Evidence of Developer Experience (see Sec. V. (B.) in the Dept. of Housing/ Housing Authority 4/1/15 NOFA Funding Requirements document)

* 4. Evidence of Site Control.

* 5. Site Location Map.

* 6. Development Financial Proforma (Major categories of Sources & Uses byDevelopment phase, Itemized Development Budget, Tax Credit assumptions.) (ok if 8-1/2” x 14”)

* 7. Financing Commitment Letters, if any.

* 8. Evidence, if any, of Jurisdiction commitment to grant the Project one or more cost-saving incentives, such as fee reductions or waivers, by-right zoning,

density bonus, parking requirement reduction, or other such cost-saving incentive.

* 9. 30-Year Cash Flow Projection for Project (ok if 8-1/2” x 14”)

* 10. a) Borrower's Financial Statements for last two (2) years; b) most recent completed final audit report available; c) IRS Form 990 for most recent

tax year. (Note: NOT required if these items have been submitted to the County Housing Department in conjunction with another funding application after 8/31/14)

11. Preliminary Title Report.

12. Appraisal.

13. Environmental Clearances/Reports.

14. Architectural: Site Plan and Elevations, Schematic Drawing. (ok if 8-1/2” x 14”)

15. Contractor's Cost Breakdown.

16. HUD Section 3 Plan, if available.

17. Supplemental Information about Experience/Capacity of Key Project Parties (Developer, Property Manager, Services Provider(s).

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 12 of 10

* MANDATORY ATTACHMENTS. THESE ITEMS MUST BE SUBMITTED FOR APPLICATION TO BE ELIGIBLE FOR FUNDING CONSIDERATION.

Dept. of Housing / Housing Authority of the County of San Mateo – 4/1/15 NOFA – Page 13 of 10