Position: Human Resources Analyst Salary Range: $5,970-$7,950 per month Extended Deadline: January 19, 2018

Instructions for SubmittingYour Application for Employment

Please complete the enclosed application materials thoroughly. Carefully follow the instructions on each form. R e s um e s m a y not be s u b s ti t u t e d for t h e i n f orm a tion r e q u es ted i n the a ppl i ca t i on.

Please mail your completed application to:

Attention: Human ResourcesPort of StocktonP.O. Box 2089

Stockton, CA 95201

Applications may also be delivered to the Port of Stockton AdministrationBuilding at 2201 W. Washington Street in Stockton to the attention of the HumanResources Department between the hours of 8:00 AM and 5:00 PM.

D i rectio n s:

From I-5, take the Navy Drive exit. At the foot of the off-ramp, turn left on Navy Drive. At the intersection, turn left on Fresno Avenue At the intersection, turn left on Washington Street. Continue westbound on Washington St. approximately one half (1/2) mile. Turn right onto Port Road 13. The Administration building (white with blue squares) is located on the

right hand side of the road at 2201 W. Washington Street, Stockton, CA95203.

encl. Job DescriptionPort of Stockton Application for EmploymentSupplemental ApplicationRecruitment Statistical Information FormAuthorization and Consent to Release Information

Stockton Port DistrictJob Description

JOB TITLE: Human Resources AnalystDepartment: Human ResourcesReports to: Human Resources ManagerFLSA Status: ExemptClassification: B1Updated Date: November 30, 2017

S U MM A R Y : Under general direction, the Human Resources Analyst performs complex professional level work to coordinate, maintain and assist with the development of a variety of human resources activities including recruitment, job analysis, compensation and benefits administration, leaves of absence, workers’ compensation, training and labor relations, while exercising discretion and good judgement in working with confidential and sensitive issues on a regular basis.

ESSE N T I A L D U T IES AN D R ESPONSIBI L I T IES include the following. Other related duties may be assigned.

Coordinates recruitment activities, which includes developing recruitment strategies, advertising for open positions; screening applicants; developing testing and other selection criteria; participating in the interview process; assisting with the selection of successful candidates; and performing the background and reference checks of selected applicants while ensuring fair employment practices are followed.

Reviews, researches, analyzes, updates and assists to maintain compliance of the Port’s various programs, such as the Health Insurance Portability and Accountability Act compliance program and benefit and retirement plans; conducts research to identify areas of compliance opportunities; recommends and drafts policies and amendments.

Administers the leave of absence program in accordance with applicable federal and state laws and Port policies.

Conducts new employee orientations informing new hires of benefit eligibility and the Port’s policies and procedures, as well as administering the loyalty oath in accordance with California Government Code § 3104.

Coordinates the procurement of temporary employees, as needed.

Responsible for completing the health insurance claims analysis and reconciling monthly health insurance invoices on a timely basis.

Conducts various types of research such as wage and benefits surveys.

Leads the open enrollment process ensuring timely compliance of the employee benefit programs; ensures compliance of self-insured workers’ compensation and monitors claim

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activities; prepares benefit related governmental reports. Assists with developing new benefit programs.

Monitors compliance with all aspects of the collective bargaining agreements.

Coordinates existing employee training programs and assists with developing new training programs; assists with the creation of leadership training and the succession planning program; may provide training to Port staff; may assist with the development of conflict resolution and team building activities .

Keeps abreast of related law changes and recommends updates to the Port’s personnel policies and procedures; attends industry related meetings, trainings, seminars and conferences and reviews publications.

Conducts job analysis and classification studies; updates job descriptions to accurately reflect job responsibilities; analyzes and applies applicable federal and state regulations.

Assists with the request for proposal (RFP) process for employee benefit programsincluding preparing the RFP document; identifying viable vendors; coordination of timelines; reviewing submitted RFP proposals; selecting and interviewing top respondents; and selecting the top respondent.

Professionally represents the Port in a variety of public interactions, which may include high school or college career fairs, class presentations and mock job interviews.

Answers routine inquiries and requests for factual information on subjects such as employment verification, job openings, survey inquiries and benefits.

Assists with the administration of employee compensation in compliance with the Fair LaborStandards Act and all applicable policies, procedures and regulations.

Provides back up assistance to the Port’s Human Resources Technician as needed; specifically may prepare payroll documentation originating from a variety of sources ensuring proper backup is retained; verifies payroll reports and resolves any discrepancies while ensuring compliance with federal and state laws, Port policies and procedures and union contracts.

Acts as a liaison between Human Resources and employees, supervisors and department leaders on a variety of personnel issues; responds to routine to complex personnel-related questions, interprets collective bargaining agreements and the policies and procedures in response to Port staff; refers inquiries to the Human Resources department manager as appropriate.

Performs a wide variety of complex, responsible and confidential duties for the HumanResources Manager and Port Director.

Independently responds to letters and general correspondence of a routine nature, initiates and maintains a variety of files and records for information related to the department; maintains manuals and updates resource materials.

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Assists in the investigation and disposition of employee complaints and grievances.

Assists with preparation work related of labor contracts; costing of proposals, conducting surveys and gathering related information for labor contract negotiations; may serve as a member of the negotiation team.

May supervise clerical or technical support staff.

May represent the Port at personnel related hearings and investigations.

S U PE R VIS O R Y R ESPONSIBI L I T IE S : May directly supervises the Human Resources Technician. If assigned, responsibilities include planning, assigning and directing work; appraising work performance; and initiating reward or discipline procedures.

M I N I M U M R EQUIREME N T S : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Ed u ca t i o n a n d / o r E x p er i e n c e : Equivalent to graduation from an accredited college or university with a Bachelor's degree in a related field and a minimum of two (2) years’ experience performing professional level human resources functions. Supervisory experience or training also required. Previous experience in a public agency or unionsetting highly desirable.

K n o wl e dge : Professional level knowledge of employment laws, employee benefits and human resources management principles, practices and procedures, including employee relations, position classification and salary administration. Knowledge of appropriate recruitment, testing, selection and job analysis techniques. Knowledge of labor relations principles and practices in a collective bargaining environment and conflict resolution techniques; work effectively with employees, managers and the public. Knowledge of methods of gathering and presenting data; language mechanics and report writing; business statistics and mathematics. Knowledge of principles, practices and techniques of employee supervision. Basic knowledge of self-insured benefit programs. Knowledge of effective safety principles and practices. General knowledge of employment laws applicable to public agencies as well as unionized settings is highly desirable.

S k ills a n d A b ilit i e s : Able to perform journey-level professional employee and labor relations work. Excellent oral and written communication skills. Above average computer skills using word processing, spreadsheets and database/HRIS software; ability to operate standard office equipment. Ability to gather and analyze data; understand and interpret complex regulations and technical written information; and recommend appropriate courses of action within established guidelines; evaluate and recommend changes to policies, programs and practices. Ability to analyze situations to determine alternative outcomes. Ability to effectively organize and prioritize work. Ability to research, analyze, interpret and apply various governing policies, laws and regulations. Ability to use good judgement and make sound decisions in situations involving time pressures. Requires ability to use discretion and maintain a high degree of confidentiality. Ability to solve complex problems

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and be detailed oriented; ability to apply basic statistical and mathematical concepts. Requires use of creativity in assisting with the development of new programs. Ability to take accurate, detailed notes at meetings. Ability to effectively supervise subordinate staff members. Ability to establish and maintain effective working relationships with others;ability to effectively deal with a wide variety of personalities and situations requiring diplomacy, tact and fairness; able to convey a positive, professional and customer service oriented image to customers, including employees, the public and officials. Ability to utilize effective customer service skills in a professional, helpful and friendly manner.

Cer t i f i ca t es , L i ce n se s o r Re g i s t ra t ion s : Must pass a background investigationand be able to obtain and maintain a Transportation Worker Identification Credential (TWIC) card. Must possess and maintain a valid California driver’s license and be insurable under the Port’s liability policy or provide other insurance acceptable to the Port. Professional in Human Resources (PHR) or other comparable certification desirable.

D i sas t e r S e r v i ce r Wo rke r : All Port of Stockton employees are designated DisasterService Workers (DSW) through state law (California Government Code Section 3100-3109). Employment with the Port requires affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned, and to report forduty, remain on duty and/or return to work as ordered in the event of an emergency.

W O R K E N VIRON M E N T : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work is primarily performed seated in a standard climate controlled office with use of a personal computer and a telephone. Occasional standing and walking. Occasional reaching and lifting up to 10 pounds to retrieve binders and files. Infrequent lifting, pulling, pulling and carrying up to 30 pounds. Occasional off-site and out-of-town travel to attend meetings, training, seminars, conferences and career fairs, some of which may be during evening hours.

EMPLOYMENT APPLICATIONStockton Port District

P.O. Box 2089Stockton, California 95201

An Equal Opportunity Employer

PERSONAL INFORMATION:

Name (First) (Middle) (Last)

Mailing Address (Street) (City) (State) (Zip)

Phone Number(s): Day Evening

Email Address

Referral Source

Position applying for Date available to begin work

Are you related to anyone in our employ? Yes No

If yes, state name(s) and relationship

Have you previously applied for employment with us? Yes No

If yes, give date(s) and position(s)

Do you have a legal right to work and be employed in the United States? Yes NoProof of identity and authority to work in the U.S. is a condition of employment.

Are you able to perform the essential functions of the position for which you are applying, either with or without reasonable accommodations? Yes No

If no, describe the function(s) that cannot be performed

EDUCATION:

Name of School and AddressNumber of

YearsGraduate?(Yes/No)

Degree orEmphasis

HighSchool

EDUCATION (continued):Name of School and Address Number of

YearsGraduate?(Yes/No)

Degree orEmphasis

College

Other

List any additional education, special training or skills (languages, machine operation, management training, etc.) and membership in any job-related professional or technical associations. (Omit those that indicate race, creed, sex, marital status, age, color, national origin, disability, or any other protected class.)

EMPLOYMENT HISTORY:

Give details on a l l of y our e m p l o y m ent f or at l e a st t he p ast 10 y ears. Give experience for a longer period if the work was related to the position for which you are applying. Start with your present or most recent position and work back. Use additional sheets of paper if necessary. Do not substitute a resume for the information requested.

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

EMPLOYMENT HISTORY (continued):

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

EMPLOYMENT HISTORY (continued):

Employer From To Your Position

Address Name of Supervisor

Telephone Supervisor’s Email Address May We Contact

Yes NoReason for Leaving

Description of Duties

REFERENCES:Give below the names of three (3) persons not related to you, whom you have known at least two (2) years and who have knowledge of your work performance:

Name : Occupation:

E-mail Address:

Phone Number(s): Known How Long?

Name : Occupation:

E-mail Address:

Phone Number(s): Known How Long?

Name : Occupation:

E-mail Address:

Phone Number(s): Known How Long?

CERTIFICATION & ACKNOWLEDGEMENT:

I hereby certify that the information contained in this application form is true and correct to the best of my knowledge. I understand that any misrepresentation, falsification or material omission of information on this application shall result in my failure to receive an offer of employment or, if hired, is cause for dismissal from employment. I hereby authorize investigation of all statements contained in this application, unless I have indicated in writing to the contrary.

I acknowledge a successful background check is required prior to employment.

Signature: Date:

Supplemental ApplicationHuman Resources Analyst

Applicant Name:

Please review the attached job description and describe how your education and/or experience relate to the “MINIMUM REQUIREMENTS.” Be thorough. You may attach additional pages, if necessary.

I authorize investigation of all statements contained in this application and any attachments thereto. I understand that omission or willful misrepresentation of a material fact or other fraud in securing employment consideration shall constitute cause for disciplinary action, including discharge.

Signature: Date:

Extended Application Deadline: Friday, January 19, 2018 at 5:00 p.m.

AUTHORIZATION AND CONSENT TO RELEASE INFORMATION

I understand that in connection with the application process, the Port of Stockton may

request information from my past employers, educational institutions, personal

references, and any public or private agencies that have issued me either a professional

or vocational certification or license. I request, authorize, and consent to the release of

any and all such information to the Port of Stockton consistent with all state and federal

laws and hereby release and hold harmless every person or entity that communicates

such information to the Port of Stockton in good faith and without malice from any and

all claims or liability of any type whatsoever.

A copy of this authorization is as valid as the original.

Signature of Applicant Date

Recruitment Statistical Information

Position Applying For: Date:

The information requested on this form is voluntary, and will assist the Port of Stockton in evaluating its recruitment program and in accurately compiling required statistical reports for federal and state agencies. This form will be confidential and kept separate from your application form.

Age Group: Under 40 Sex: Male 40 or over Female

Category: I consider myself to be a member of the following group: (check one)

White (not of Hispanic origin): All persons having origins in any of the original peoples of Europe, North Africa, or the Middle East

Black (not of Hispanic origin): All persons having origins in any of the Black racial groups of Africa

Hispanic: All persons of Mexican, Puerto Rican, Cuban, Central or SouthAmerican or other Spanish culture or origin, regardless of race

Asian or Pacific Islander: All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa

American Indian or Alaskan Native: All persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition

Are you a disabled veteran? Yes No (30% V.A. compensation or discharged because of disability incurred in line of duty.)

Are you a Vietnam Era veteran? Yes No (180 days Active Duty between 08/15/64 and 05/06/75.)