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4/23/2020 View Quarterly Data - CCFS-311Q (Quarterly Financial Status Report)

CHANGE THE PERIOD

Fiscal Year: 2019-2020

District: (430) OHLONE Quarter Ended: (Q3) Mar 31, 2020

Line Description As of June 30 for the fiscal year specified

Actual 2016-17

Actual 2017-18

Actual 2018-19

Projected2019-2020

I. Unrestricted General Fund Revenue, Expenditure and Fund Balance: A. Revenues:

A.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 56,972,210 59,155,001 61,903,840 61,503,618

A.2 Other Financing Sources (Object 8900) 430,588 235,674 936,018 0

A.3 Total Unrestricted Revenue (A.1 + A.2) 57,402,798 59,390,675 62,839,858 61,503,618

B. Expenditures:

B.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 55,701,324 58,411,033 62,791,203 60,530,168

B.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 1,339,596 5,552,784 444,951 647,157

B.3 Total Unrestricted Expenditures (B.1 + B.2) 57,040,920 63,963,817 63,236,154 61,177,325

C. Revenues Over(Under) Expenditures (A.3 - B.3) 361,878 -4,573,142 -396,296 326,293

D. Fund Balance, Beginning 17,533,198 17,905,076 13,331,934 12,935,638

D.1 Prior Year Adjustments + (-) 10,000 0 0 0

D.2 Adjusted Fund Balance, Beginning (D + D.1) 17,543,198 17,905,076 13,331,934 12,935,638

E. Fund Balance, Ending (C. + D.2) 17,905,076 13,331,934 12,935,638 13,261,931

F.1 Percentage of GF Fund Balance to GF Expenditures (E. / B.3) 31.4% 20.8% 20.5% 21.7%

II. Annualized Attendance FTES: This data is being captured in CCFS-320 and is no longer required here. G.1 Annualized FTES (excluding apprentice and non-resident)

As of the specified quarter ended for each fiscal year

III. Total General Fund Cash Balance (Unrestricted and Restricted) 2016-17 2017-18 2018-19 2019-2020

20,222,454 18,005,974 20,041,290Cash, excluding borrowed fundsH.1

0 0 0Cash, borrowed funds onlyH.2

19,952,760 20,222,454 18,005,974 20,041,290Total Cash (H.1+ H.2) H.3

IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

Line Description AdoptedBudget(Col. 1)

Annual Current Budget(Col. 2)

Year-to-Date Actuals (Col. 3)

Percentage

(Col. 3/Col. 2)

I. Revenues:

I.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 61,677,429 61,503,618 41,432,429 67.4%

I.2 Other Financing Sources (Object 8900) 0 0 0

I.3 Total Unrestricted Revenue (I.1 + I.2) 61,677,429 61,503,618 41,432,429 67.4%

J. Expenditures:

J.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 59,417,679 60,530,168 43,203,367 71.4%

J.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 647,157 647,157 32,632 5%

J.3 Total Unrestricted Expenditures (J.1 + J.2) 60,064,836 61,177,325 43,235,999 70.7%

K. Revenues Over(Under) Expenditures (I.3 - J.3) 1,612,593 326,293 -1,803,570

L Adjusted Fund Balance, Beginning 12,955,264 12,935,638 12,935,638

L.1 Fund Balance, Ending (C. + L.2) 14,567,857 13,261,931 11,132,068

M Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3) 24.3% 21.7%

V. Has the district settled any employee contracts during this quarter? YES

If yes, complete the following: (If multi-year settlement, provide information for all years covered.) Contract Period Settled Management Academic Classified

(Specify) Permanent Temporary

YYYY-YY Total Cost Increase Total Cost Increase Total Cost Increase Total Cost Increase

% * % * % * % *

a. SALARIES: Year 1: 208,453 44,755

Year 2: 159,721 123,288

Year 3:

b. BENEFITS: Year 1: 42,517 3,737

Year 2: 34,818 8,521

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4/23/2020 View Quarterly Data - CCFS-311Q (Quarterly Financial Status Report) Year 3:

* As specified in Collective Bargaining Agreement or other Employment Contract

c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code. The District settled salary negotiation with UFO bargaining unit. Settlement includes 2.26% on-going salary increase effective April 1, 2020, 1% off-schedule based on the employee base pay as of 07/01/2019, 1% on-going pay increase effective August 1,2020. District will use 3.26% COLA to fund this pay adjustment.

VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of audit findings or legal suits, significant differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.)?

NO

If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.)

VII.Does the district have significant fiscal problems that must be addressed? This year? Next year?

NO NO

If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.)

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OHLONE COMMUNITY COLLEGE DISTRICT

2019-2020 Third Quarter Budget as of March 31, 2020

Unrestricted General Fund Fund 10 Revenue and Expenditure Comparison

Description 2019-2020

Second Qtr Budget Changes 2019-2020

Third Qtr Budget

Revenues:

Apportionment per SCFF 41,762,527 245,400 42,007,927

Hold Harmless Funds 9,956,266 (245,400) 9,710,866

Other Sources 5,719,801 60,193 5,779,994

CalSTRS On-Behalf Payment 1,720,902 - 1,720,902

Total Revenues 59,159,496 60,193 59,219,689

Expenditures:

Full Time Academic Salaries 17,710,777 222,331 17,933,108

Part Time Academic Salaries 7,377,852 49,908 7,427,760

Classified Salaries 14,584,895 99,322 14,684,217

Benefits 12,252,193 59,709 12,311,901

CalSTRS On-Behalf Payment 1,720,902 - 1,720,902

Supplies 444,279 3,396 447,675

Operating Exp. 6,415,207 607,200 7,022,407

Capital Outlay 46,064 (6,194) 39,870

Interfund Transfer Out 647,157 - 647,157

Temporary Expenditures Reductions (3,487,914) - (3,487,914)

Total Expenditures 57,711,411 1,035,672 58,747,083

Net Activity

Beginning Fund Balance

1,448,085

11,003,529

(975,479)

-

472,606

11,003,529

Ending Fund Balance 12,451,614 (975,479) 11,476,135

Percentage of Fund Balance to Expenditures 21.58% 19.53%

COMPONENTS OF ENDING FUND BALANCE

Description 2019-2020

Second Qtr Budget Changes 2019-2020

Third Qtr Budget

Assigned to:

5% Contingency Reserve

Rainy Day Reserve

Institutional Improvement

Sabbaticals

Unassigned

2,885,571

5,448,085

768,236

140,000

3,209,722

51,784

(975,479)

-

-

(51,784)

2,937,354

4,472,606

768,236

140,000

3,157,939

Total Fund Balance 12,451,614 (975,479) 11,476,135

Percentage of Fund Balance to Expenditures 21.58% 19.53%

OHLONE COMMUNITY COLLEGE DISTRICT 2019-2020 Third Quarter

as of March 31, 2019 Unrestricted General Fund

Budget vs Actuals

10 GENERAL FUND

12 PROGRAM DISTRIBUTION

13 COMMUNITY EDUCATION

14 CONTRACT EDUCATION

Budget YTD

Actuals YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE

OTHER FINANCING SOURCES

59,219,689

-

40,002,058

-

41,464

-

41,464

-

1,521,164

-

1,047,554

-

100,000

-

-

-

TOTAL REVENUES 59,219,689 40,002,058 67.5% 41,464 41,464 100.0% 1,521,164 1,047,554 68.9% 100,000 - 0.0%

EXPENDITURES

OTHER OUT GO

58,099,926

647,157

41,950,248

32,632

149,705

-

30,072

-

1,483,036

-

801,222

-

89,100

-

2,300

-

TOTAL EXPENDITURES 58,747,083 41,982,880 71.5% 149,705 30,072 20.1% 1,483,036 801,222 54.0% 89,100 2,300 2.6%

NET ACTIVITY

BEGINNING FUND BALANCE

472,606

11,003,529

(1,980,822)

11,003,529

(108,241)

108,241

11,392

108,241

38,128

431,920

246,332

431,920

10,900

400,619

(2,300)

400,619

ENDING FUND BALANCE 11,476,135 9,022,707 - 119,633 470,048 678,253 411,519 398,320

19.53%

15 SMITH CENTER

18 CIVIC CENTER TOTAL UNRESTRICTED

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


262,500

-

192,005

-

358,800

-

149,348

-

61,503,618

-

41,432,429

-

TOTAL REVENUES 262,500 192,005 73.1% 358,800 149,348 41.6% 61,503,618 41,432,429 67.4%

EXPENDITURES

OTHER OUT GO

262,250

-

214,235

-

446,150

-

205,289

-

60,530,168

647,157

43,203,367

32,632

TOTAL EXPENDITURES 262,250 214,235 81.7% 446,150 205,289 46.0% 61,177,325 43,235,999 70.7%

NET ACTIVITY


250

71,361

(22,231)

71,361

(87,350)

919,966

(55,941)

919,966

326,293

12,935,638

(1,803,570)

12,935,638

ENDING FUND BALANCE 71,611 49,130 832,616 864,025 13,261,931 11,132,068

21.68%


as of March 31, 2019 Restricted General Funds

Budget vs Actuals

20 CATEGORICAL

21 GRANTS

25 PARKING

26 HEALTH SERVICES

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


10,126,721

-

8,281,420

-

11,185,617

-

1,923,162

-

661,776

200,000

366,076

-

325,000

-

301,387

-

TOTAL REVENUES 10,126,721 8,281,420 81.8% 11,185,617 1,923,162 17.2% 861,776 366,076 42.5% 325,000 301,387 92.7%

EXPENDITURES

OTHER OUT GO

9,875,242

258,021

5,042,149

217,802

12,763,289

22,874

2,895,389

7,225

865,500

-

563,346

-

341,222

-

211,081

-

TOTAL EXPENDITURES 10,133,263 5,259,952 51.9% 12,786,163 2,902,614 22.7% 865,500 563,346 65.1% 341,222 211,081 61.9%

NET ACTIVITY


(6,543)

6,543

3,021,469

6,543

(1,600,546)

1,600,546

(979,452)

1,600,546

(3,724)

271,737

(197,270)

271,737

(16,222)

30,581

90,306

30,581

ENDING FUND BALANCE - 3,028,011 - 621,093 268,013 74,466 14,359 120,887

2019-2020 Third Quarter as of March 31, 2019

Other Funds Budget vs Actuals

41 CAPITAL OUTLAY

43 MEASURE G

69 RETIREE BENEFITS

Budget YTD


YTD Actuals

YTD % Budget

YTD Actuals

YTD %

REVENUE


173,540

-

192,607

-

350,000

-

680,797

-

-

403,057

47,409

- -

TOTAL REVENUES 173,540 192,607 111.0% 350,000 680,797 194.5% 403,057 47,409 11.8%

EXPENDITURES

OTHER OUT GO

361,633

-

301,809

-

70,082,241

-

39,048,518

-

403,057

-

206,553

-

TOTAL EXPENDITURES 361,633 301,809 83.5% 70,082,241 39,048,518 55.7% 403,057 206,553 51.2%

NET ACTIVITY


(188,093)

3,990,990

(109,202)

3,990,990

(69,732,241)

69,732,241

(38,367,721)

69,732,241

-

3,787,944

(159,144)

3,787,944

ENDING FUND BALANCE 3,802,896 3,881,787 - 31,364,519 3,787,944 3,628,801

OHLONE COMMUNITY COLLEGE DISTRICT

2019-20 Third Quarter Budget Changes

REVENUE/ EXPENSE CLASSIFICATION

RECOMMENDED BUDGET CHANGE INCREASE DECREASE EXPLANATION

FUND 10 REVENUE

TOTAL CHANGES

EXPENDITURES:

1000 ACADEMIC SALARIES

2000 CLASSIFIED SALARIES

3000 BENEFITS

4000 SUPPLIES

5000 OPERATING EXPENSES

6000 CAPITAL OUTLAY

TOTAL CHANGES

FUND 12

4000 SUPPLIES


TOTAL CHANGES

FUND 13

2000 CLASSIFIED SALARIES


TOTAL CHANGES

FUND 18


TOTAL CHANGES

60,352 159

60,352 159

272,239 -

102,422 3,100

59,709 -

6,093 2,694

620,120 12,923

3,600 9,794

1,064,183 28,511

1,696 -

17,304 -

19,000 -

- 17,500

17,500 -

17,500 17,500

19,400 -

19,400 -

Student Transportation Fee Revenue. Decrease in Parity Funding.

Budget Augment: UFO Salary Settlement. Budget Transfers.

Budget Augment: Trustees Compensation. Retirement Incentives. Budget Transfers.

Budget Augment: UFO Salary Settlement.

Budget Transfers.

Budget Augment: Emergency Preparedness Budget. EMSI License. Accountemps. HazMat Budget. Telephone, Software License and Service Contracts. Budget Transfers.

Budget Transfers

New Budget: Steve Weiss Music

New Budget: Steve Weiss Music

Budget Transfers.

Budget Transfers.

Budget Augment: Cafeteria Escrow, Street Fair.


Budget Changes

REVENUE/ EXPENSE CLASSIFICATION

FUND 20

RECOMMENDED BUDGET CHANGE INCREASE DECREASE EXPLANATION

1000 ACADEMIC SALARIES 103,090 83,153 Budget Transfers.

2000 CLASSIFIED SALARIES 544,128 43,405 Budget Transfers.

3000 BENEFITS 65,476 135 Budget Transfers.

4000

5000

SUPPLIES

OPERATING EXPENSES

14,500

271,022

10,911

1,042,616

Budget Transfers.

Budget Update: CalWORKs, EEO, Hunger Free Campus, Strong Workforce, Mental Health, Veterans Resources, DSPS. Budget Transfers.

6000 CAPITAL OUTLAY 322,000 2,000 Budget Transfers.

7000 OTHER CHARGES 8,000 - Budget Transfers.

TOTAL CHANGES 1,328,216 1,182,219

FUND 21

1000 ACADEMIC SALARIES 1,500 1,500 Budget Transfers.

2000 CLASSIFIED SALARIES 152,601 13,830 Budget Update: Foundation, Strong Workforce, TriCity, Health Services, Lytton. Budget Transfers.

3000 BENEFITS 64,008 16,575 Budget Transfers.

4000 SUPPLIES 40,000 35,000 Budget Transfers.

5000 OPERATING EXPENSES 11,884 210,600 Budget Update: Foundation, Strong Workforce, TriCity, Health Services, Lytton. Budget Transfers.

6000 CAPITAL OUTLAY - 837 Budget Transfers.

7000 OTHER CHARGES 15,000 - Budget Transfers.

TOTAL CHANGES 284,993 278,342

FUND 41

5000 OPERATING EXPENSES 25,500 - Budget Augment.

TOTAL CHANGES

FUND 74

25,500 -

5000 OPERATING EXPENSES 100,000 - Budget Transfers.

7000 OTHER CHARGES - 100,000 Budget Transfers.

TOTAL CHANGES 100,000 100,000


Investment Report

INVESTMENTS BANK AMOUNT PURCHASE

DATE MATURITY

DATE RATE AS OF LIMITATIONS PER DISTRICT POLICY

1 ALAMEDA COUNTY TREASURER

Cash pool investments (All Funds) County Treasurer $ 53,277,677 N/A N/A 2.940% 1/31/2020 None

2 OPEB TRUST Morgan-Stanley $ 4,649,663 6/1/2010 N/A -10.63% Y-T-D By Board Resolution Smith Barney 4.32% Inception and reviewed by the

Retirement Board of Authority (RBOA)

3 TECHNOLOGY ENDOWMENT US Bank/Trustee Coupon Yield

City & County of S.F. $ 1,514,100 11/17/2011 9/1/2021 5.00% 3.09% Prop 39 Technology

San Bernardino Joint Powers $ 1,528,635 12/19/2011 10/1/2021 5.75% 3.75% Endowment - must

Dixon USD $ 492,996 9/23/2013 8/1/2020 5.00% 2.45% be invested in

Cal State G/O Bonds Series 2014 $ 598,915 3/5/2015 12/1/2020 5.00% 1.40% Governmental Bonds

Federated Institutional Tax Free $ 5,505,026

Net Market increase/(decline) $ (418,572)

Total Market Value of the Endowment $ 9,221,100

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