We acknowledge with respect the Lekwungen-speaking peoples on whose traditional territory the Victoria Tool Library stands

and the Songhees and Esquimalt peoples whose historical relationships with the land continue to this day.

November 21, 2018

Dear Victoria Tool Library Members,

On behalf of the Board of Directors and all volunteers at the Victoria Tool Library, we are

pleased to present the 2017/2018 Annual report.

It has been quite a year for our little library! Volunteers have continued to build our inventory

of high-quality new and used tools and equipment and we now offer more than 1100 items in

our catalogue. With the generosity of funding partners like Vancity and the Township of

Esquimalt, the VTL has been able to continue educational workshops, how-to sessions and

hands on training to support our mandate of community skills building and mentorship. The

library now boasts a membership of nearly 200 people and we are continuing to build

partnerships with community organizations in the capital region.

The VTL celebrated our first anniversary in February 2018 with an open house and volunteer

appreciation night. This event attracted local media attention and helped to grow awareness

about our services for the community. Throughout 2017/2018 VTL attended a number of

community events such as the Esquimalt Farmer’s Market, the Victoria Anarchist Book Fair, and the Capital City Comic Con. As a part of our continued fundraising efforts, volunteers have

produced silk-screened tote bags, patches and t-shirts. Our workshop offerings include Power

Tool 101, VTL Open Tool Demo, Bike Repair, Power Tool Repair, Small Engines and Plumbing.

As we look to the upcoming year, we are excited to grow our volunteer capacity and will

develop a new three-year business plan for sustainable operations and growth. Sharing tools

and equipment is an easy concept. But it takes the hard work and dedication of incredible

group of people to make it a reality.

To all of our members and volunteers – we couldn’t do it without you.

With gratitude,

Allan, Brady, Craig, Hannah, Heidi, Merlin, Page, Rea, Sarah, Stephanie, Tamara, and Victoria

Victoria Tool Library Highlights – 2017/2018

Membership Number as of October 12, 2018 195

Current # of Tools & Equipment in the VTL

Inventory

1104

Loans completed to date 4017

# of VTL hosted Workshops and Learning

Events in 2017/2018

7

# of community events attended in 2017/2018 8

# of hours per week library is open 6

# of library volunteers 22

Social Media Connections 2342 followers on Facebook; 499 followers

on Twitter; 240 followers on Instagram

NOTICE OF 2017/2018 Annual

General Meeting

Please join us on Sunday November 4, 2018

6pm – 7pm for the Victoria Tool Library AGM

#709 Douglas Street, Crystal Gardens Building

The VTL needs your help to continue our amazing work.

We strive to provide a welcoming and inclusive environment for all volunteers. Any interested member is invited to attend the AGM to

learn more about our recent accomplishments and to get involved in the upcoming year.

Light snacks and drinks provided. The AGM will be held at City Studio, located at #709 Douglas Street (in the Crystal Garden building). This is a wheelchair accessible and scent free space. Children and prospecive members welcome. Following the AGM there will be a social event at Cenote on Yates Street for those interested. We respectfully acknowledge the meeting will be held on the traditional territories of the Songhees and Esquimalt Nations.

What is the Victoria Tool Library?

Mission: The VTL empowers the community by providing access to tools and the skills needed

to use them safely and confidently.

Vision: To be a welcoming community hub within the sharing economy – fostering creativity and

accessibility

Values: Access over Ownership, Education & Mentorship, Community Building, Sustainability

What kind of Volunteer Roles does the VTL have?

The Victoria Tool Library is looking for new volunteers to support our organizational governance and day-to-day operations. You can expect 4 – 6 hours of volunteer time each month plus a quarterly volunteer meeting. In addition to traditional board roles, we are looking for volunteers to fill a variety of member-at-large positions. The VTL welcome volunteers all year round and appreciates any type of support our members can provide. The more people we have as volunteers, the more often the VTL can be open to our members and fulfill our mandate.

Do you have some of the qualities and skills we are

looking for?

Passion for sharing, community building and sustainability

Knowledge of tools, equipment, construction or repairs

Trustworthy and capable personality

Ability to follow through with commitments

Ability to collaborate and work well with others

Problem solving skills

Open to different view points and ideas

Member at Large – General Be an enthusiastic member of our Board of Directors. You can fill shifts at the library, support general activities of the organization, and

basically pitch in where needed. Member at Large - Tool Coordinator

Oversees the management of the tool inventory Works with volunteers to identify gaps in the current tool inventory and finds ways to fill

these gaps. Works with volunteers to handle the general maintenance, repair and recycling of tools

in the library. Member at Large - Volunteer Coordinator

Oversees keyholder and volunteer shifts through Sign-up Genius. Essentially this person ensures that there is someone scheduled to open and close the library

Processes the intake of new volunteers and coordinates with other board members to deliver training (you don't have to train volunteers yourself, just ensure they are connected with someone who will train them).

Leads the recruitment of new volunteers as needed, in collaboration with the rest of the board.

Member at Large - Outreach & Partnerships Coordinator

Identify opportunities to expand tool library membership. This might be through outreach events like tables set up at the Esquimalt Farmer's Market or Seedy Saturday, community talks, workshops, leaflets - lots of possibilities to choose from!

Ensures we have lots of outreach materials available, including leaflets and merchandise.

Member at Large - Communications Coordinator

Respond to enquiries from the public in our shared VTL email and Facebook page. Prepare a wide variety of communications materials as needed, from news releases to

social media posts to web content. This person may work with specialized volunteers who manage our social media accounts, website, or volunteer their graphic design skills.

Member at Large - Education & Learning Coordinator

Responsible for organizing, facilitating, and potentially running workshops through VTL. You pick the topics, find the experts and organize the events.

Board Chair

Coordinates and chairs monthly board meetings

Acts as the spokesperson for the organization

Ensures that organization follows bylaws established to govern the organization and best practices in non-profit operations

Vice-Chair

Support to monthly board meetings

Support for coordination of AGM business and/or policy updates

Steps in for Chairperson as required Treasurer

Responsible for monthly financial updates and bill payments as required

Liasion with book-keeper

Coordinates financial reports for each Annual General Meeting

Ensures bank acocunts and signing authority documentation is complete Secretary

Responsible for taking monthly meeting minutes and general records management Submits annual paperwork to Provincial Government registry

HELP THE VICTORIA TOOL LIBRARY THRIVE!

ATTEND THE AGM ON SUNDAY NOVEMBER 4, 2018

STATEMENT OF FINANCIAL POSITION

The Victoria Tool Library

As of: August 31 2018

Reporting period: Sep 1st 2017 - Aug 31st 2018

Assets

Current Assets

Cash on Hand 1,405.50

Checking Account 6,653.38

Total for Current Assets 8,058.88

Fixed Assets

Security Deposit 250.00

Tool Inventory 38,142.00

Total for Fixed Assets 38,392.00

Total Assets 46,450.88

Liabilities

Current Liability

Accounts Payable 0.00

Total for Current Liabilities 0.00

Total Liabilities 0.00

Net Assets 46,450.88

Equity

Previous Year(s) Earnings 17,993.87

Current Year Earnings 4,693.58

Total Equity 22,687.45

STATEMENT OF OPERATIONS

The Victoria Tool Library

For Financial Year: 2017-18

Reporting period: Sep 1st 2017 - Aug 31st 2018

Current Year

Revenue $

Grants 3,500.00

Individual Donations 296.00

Fundraising 60.00

Corporate Sponsors 300.00

Member Income- Member Dues 9,435.00

Member Income- Late Fees 587.50

Interest Income 5.70

Total Revenue 14,184.20

Expenditures $

Rent 6,000.00

Insurance – General Liability 1,050.00

Set-Up Costs 11.19

Marketing 808.76

Fundraiser Expense 369.53

Internet 169.12

Inventory & P.O.S 470.15

Office Supplies 49.27

Event Fees 161.50

Tool Maintenance 294.03

Repairs and Maintenance 74.67

Bank Fees 32.40

Total Expenditures 9,490.62

Excess of Revenues Over Expenditures 4,693.58