Victim of Crime Covid-19 Funding
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The Missouri Department of Public Safety OFFICE FOR VICTIMS OF CRIME Victim of Crime Covid-19 Funding FY 2020 Coronavirus Emergency Supplemental Funding NOTICE OF FUNDING OPPORTUNITY WORKSHOP
Transcript of Victim of Crime Covid-19 Funding
The Missouri Department of Public Safety
OFFICE FOR VICTIMS OF CRIME
Victim of Crime Covid-19 FundingFY 2020 Coronavirus Emergency Supplemental Funding
NOTICE OF FUNDING OPPORTUNITY WORKSHOP
Introduction
The FFY 2020 Victims of Crime COVID-19 Funding is a state administered, but federally funded program, made available through the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA).
The Missouri Department of Public Safety, Office for Victims of Crime administers the FFY 2020 Victims of Crime COVID-19 Funding. Funding is being made available to domestic violence service agencies, child advocacy centers, law enforcement, and other service providers that were adversely impacted by the COVID-19 pandemic. Eligible entities must demonstrate the adverse impact that COVID-19 had on service provision in their application.
Grant Contacts
Grant Contacts: Connie Berhorst, Program Manager
[email protected] or 573/751-2771
Tina Utley, Grants [email protected] or 573/522-6235
Kristina Kirchhoff-Welch, Grants [email protected] or 573/522-5685
Liz Leuckel, Program [email protected] or 573/522-3778
Performance Period
December 1, 2021 through
November 30, 2022
Application Deadline
Applications MUST be submitted by:
12:00 p.m. CST (NOON) November 15, 2021
All information/documentation must be submitted with the final application in WebGrants. Missing or late information/documentation may not be accepted.
Grant Requirements
Grant Compliance
All applicants must comply with the following: The Federal Rules that regulate the funding
The State Criteria
Maintenance of Civil Rights information compliance
Non-Discrimination requirements
Federal Fair Labor Standards Act
Providing access to services for persons with Limited English Proficiency (LEP)
Federal Grant Requirements
Code of Federal Regulations 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl Regulations provide the foundational requirements for federal financial assistance
Subrecipients are required to comply with the programmatic requirements of the U.S. Department of Justice (DOJ), Solicitation, Fiscal Year 2020 Coronavirus Emergency Supplemental Funding Program https://bja.ojp.gov/funding/opportunities/bja-2020-18553
Grant Resources
Resources available on our webpage: https://dps.mo.gov/dir/programs/cvsu/covid-funding.php FY 2020 Victims of Crime COVID 19 Notice of Funding Opportunity (NOFO)
DPS Financial and Administrative Guide DPS Subrecipient Travel Guidelines Claims Training Subaward Adjustment Training Missouri OVC Standards Missouri OVC Ethics
Allowable Budget Categories
Personnel/Benefits PRN/Overtime Travel/Training Equipment Supplies/Operations (necessary for service provision) Contractual
Unallowable Costs/Services
Activities exclusively related to Crime Prevention
Lobbying
Fundraising
Construction Costs
Alcoholic Beverages
Entertainment
Property Loss
Research
Real Estate Acquisition
Large Items of Equipment
Bonuses or Commissions
Professional Dues, Subscriptions, Memberships
Automobiles
Immigration Fees
Capital Improvements
Employee Bonuses or commissions
Cost of sending individual victims to conferences
Supplanting
Federal funds must be used to supplement existing State and local funds for program activities and must not supplant those funds that have been appropriated for the same purpose
Supplanting will be reviewed during the application process, post-award monitoring, and audit Supplanting applies to non-profit agencies, as well as government
agencies Supplanting must be addressed in the applicable budget justification
section
Application Process and Review
Proposals submitted electronically via DPS WebGrants Competitive bid process Evaluated by a Review Panel Final approval provided by the Director of the Missouri Department
of Public Safety
Grant Application Submission
Applications must be submitted electronically using the Missouri Department of Public Safety WebGrants System:https://dpsgrants.dps.mo.gov/index.do
The deadline to submit applications is:
12:00 p.m. CST (NOON)November 15, 2021
WebGrants Updates
WebGrants Passwords Expire every 180 days (or approx. every 6 months) Must be at least 6 characters long May not reuse previous 5 passwords
DUNS Number transition to UEI
Pushed back to April 2022 DUNS number should automatically transfer to UEI
Information Required for WebGrants
Acquire a DUNS (Data Universal Numbering System) Number Applicants for federal grants and cooperative agreements are
required to have a DUNS Number Obtaining a DUNS number is a free, one-time activity If your organization does not know its DUNS number or needs to
register for one, visit https://fedgov.dnb.com/webform/ or call (866) 705-5711
Information Required for WebGrants
Acquire or Renew Registration with the System for Award Management (SAM) Formerly known as CCR (Central Contractor Registration) Database Federal Government owned and operated free web site
It consolidates the capabilities of CCR/FedReg, ORCA, and EPLS You can register online at www.sam.gov
Registering for WebGrants
If the organization you are applying for is new to WebGrants, you will need to register to use the system:
https://dpsgrants.dps.mo.gov Each applicant agency should designate one individual for the
purposes of registering and assigning users
The Application
The application is all electronic with multiple components or forms Each form has specific instructions. It’s important to read the
instructions to ensure you are completing the application accurately and completely.
Application – General Information
This section provides general information about the agency and project: Project Title
Should be brief, yet unique to the projectFor example: “COVID-19 Victim Project” is not unique to an agency; “MoOVC COVID-19 Project” is both brief & unique
Primary Contact This is the person who will be contacted regarding the application status
during the award process
Organization Name
Application – Contact Information
Identifies the individuals who are responsible for the agency/project: Authorized Official
City Government – Mayor or City Administrator County Government – Presiding Commissioner / Administrator Non-Profit Agency – Board President / Chair, or person w/ authority to enter agency into a contract Law Enforcement Agency – Mayor or Administrator / Presiding Commissioner
Project Director City / County Government and Non-Profit Agency – person overseeing the project Law Enforcement – Police Chief / Sheriff
Fiscal Officer City / County Government or Law Enforcement Agency – City / County Treasurer or Comptroller Non-Profit Agency – Board Treasurer or CFO
Project Contact Person Individual most familiar with the day-to-day activities of the project
Non-Profit Board Chairperson (applicable to non-profits only)
Application – Project Summary Form
The Project Summary lists: Project Type
Target area to be served by this project Statewide, Local, Regional
Geographic Area The geographic area to be served by the project
City, Counties, etc. Brief Summary
Quick synopsis of how this funding will be used Limit summary to just a few sentences
Application – Proposed Project Form
The Project Description section is where the specifics of the proposed project are described. In summary, the questions request information on:
Current efforts Detailed project description Supporting statistics Emerging Covid-19 related needs Proposed prevention/preparation and response to COVID-19 activities Project needs Timeline Sustainability efforts
Application – Proposed Project Form contd.
The Audit Information and Risk Assessment related questions:
Federal expenditure threshold
Date of last audit and instructions for uploading
Supporting statistics
New personnel inquiry
Fiscal and time accounting system
Direct federal awards receipt and/or monitoring
Application – Proposed Project Form contd.
This section is the agency’s acknowledgement that they have read and agree to the Certified Assurances:
PLEASE REVIEW CERTIFIED ASSURANCES prior to confirming agreement
Budget
Each budget category has a unique form with coordinating instructions. Each budget category has two parts: the actual requested amount of funding (budget) and a narrative justification.
Do not simply re-list the items you are requesting in the justification JUSTIFY the need and expense of each item in narrative format EXPLAIN why each cost is requested, explain how the agency has
paid for the expense in the past, and why it is necessary for this project to assume the cost
Supplanting restrictions DO APPLY to non-profit agencies, as well as government agencies
If it is brand new cost to the agency, explain why it is necessary
Budget – Personnel
Minimum 10% of time on grant can be requested Actual gross salary per pay period is required Salary must be based on pay periods (i.e. not annually) If a raise is anticipated during the contract period, use multiple budget
lines to reflect each increase Fringe benefits must be itemized and prorated according to
percentage of grant funded time If an increase and/or new line item is requested, explain why it is
necessary and how the agency has paid for the expense in the past
Budget – Travel/Training
If requesting travel expenses, the agency’s travel policy must be uploaded into the “Other Attachments” component
Eligible Travel Expenses include: Registration fees Airfare/baggage Airport parking Lodging (based upon CONUS Rates) Hotel parking Meals must be (based upon state meal per diem rate) Rental Car Mileage
Current State rate [$0.49/mile] or applicant agency rate, whichever is less
Budget – Equipment
Tangible personal property (including information technology systems) with a useful life of more than one year, and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $1,000
Must be reasonable and necessary to providing services If used for purposes other than this funding, costs must be prorated
Prorate costs based on the proposed the budget for this project or the % of time the employee using the equipment will be funded
Provide justification for any equipment requested
Budget – Supplies/Operations
Utilities May include rent, telephone, internet service, etc. Must be prorated based upon the requested project budget vs. agency
budget Office Supplies
Office Supply listing provided on the Victims of Crime COVID-19 webpage Anything included in this list can be shown as a single, generic line item labeled
“Office Supplies” Anything not included in this list must be entered as a separate line item within
the requested budget Print items
May include brochures, resources books, etc. Must be pre-approved by OVC and must include funding source
identification Refer to the DPS Financial and Administrative Guide for further guidance
Budget – Contractual
Written contract between the agency and the individual/company with which the agency is contracting, must be submitted Outline the services to be provided Time frame services will be provided Costs associated with providing the services If a contract has not yet been signed, submit a draft copy of the contract
for consideration If approved, agency will be required to submit a final signed contract prior to
any reimbursement Contractual cost may not exceed $81.25/hour and $650/day
Required Attachments
Agency Organization Chart Include names and titles
Job descriptions & payroll records for requested individuals, if applicable For security purposes, remember to redact personal information such as address, social
security number, etc. from payroll records Agency’s current budget Board of Directors Listing, if applicable
Include names and contact information Officers must be identified
Documentation of Non-Profit Status, if applicable Contractual Agreements, if applicable Agency’s Financial Audit
Final Tips
Contract period is December 1, 2021 to November 30, 2022 Keep this in mind when budgeting!
Read on-screen instructions thoroughly while completing the application
Ensure all necessary attachments are included
Ask someone not familiar with the proposed project to proof-read your application for clarity
Review all documents/forms before submitting application Do not send locked/password protected files If reviewers are unable to open an attachment, it is treated as not submitted
Avoid submitting the application close to the deadline
WebGrants Technical Issues
Late applications will only be considered in the event of WebGrants technical issues If an applicant experiences a WebGrants technical issue, which prevents
submission of the application by the deadline, the applicant must contact the Department of Public Safety staff by e-mail within 24-hours after the deadline to request approval to submit the application
In the email, the applicant must include:1) A description of the technical difficulties;2) A timeline of submission efforts;3) A screen shot of the error message/code;4) Any other relevant information that might be useful;5) Contact information for the person attempting to submit the application.
DPS will consider the information provided in order to determine if the application will be accepted late. Please send all emails to [email protected]; in the subject line, notate “Application Technical Issues”.
