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EMPLOYEES' PROVIDENT FUND ORGANISATION

(MT«f ~/Govt. of llldia ~ Vii ~/Ministry of labour & Employment)

~ cfii<.ihil<.i/ REGIONAL OFFICE,

'J,t,;Q<.11 ~. tn'fc-lli.:iil4a1JF(/ PURULIA HIGHWAY, P.0.-AZADNAGAR,

1i"lil'm, ~~-832110/MANGO, JAMSHEDPUR ($1F(&Us/JHARKHANU)

I~: ro.jamshedpur@epfindia.gov.inJ

~ : 05.12.2018

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E-r>.ail- ro.jamshedpur@epfindia.gov.in

EMPLOYEES' PROVIDENT FUND ORGANISATION

{'fmf fflifiR'/Govt. of India, .tJ(l{ Vci' ,t).;i ""~ lfffllf / Ministry of Labour & Employmen~

~ q,jq™q / REGIONAL OFFICE,

~~<41 ~, 'lto-\111Gtli:\'1•i( / PURULIA HIGHWAY, P.O.- AZADNAGAR,

lfRlTI', Giq~i:\:1{(~- 83 211 Q )/ MANGO, JAMSHEDPUR(JHARKHAND-832110)

No. JH/RO/JSR/Adm-II/ Tender/2018/137 Date:05.12.2018

TENDER NOTICE FOR SHIFTING OF OFFICE

DOCUMENTS/EQUIPMENTS AND OTHER ITEMS Sealed tenders are invited by the Office of Regional Provident Fund Commissioner,

Employees ' Provident Fund Organisation, Regional Office, Jamshedpur, Purulia Highway, P.O.- Azadnagar, Mango, Jamshedpur, Jharkhand-832110 on behalf · of Central Board of Trustees, EPF from authorized Dealers I Companies / Firms/Agency or Individuals specialized in packing and moving works (relocation of files/ office equipments etc) for shifting office items including Files/ Documents, Computers & Accessories, Printers, Xerox Machines, Sofas etc from EPFO, Regional Office, Mango, Jamshedpur to its new Office building at Ambagan, Sakchi, Jamshedpur within a distance of (04)four kilometers(appx.).

The details of the location of the offices are given hereunder:-

1) EPFO, Regional Office, Purulia Highway, PO.-Azad Nagar, Mango, Jamshedpur. 2) EPFO, Regional Office, Ambagan, Sakchi, Jamshedpur.

I. TENDER PROCESS The present Tender is for submission of Technical Bid and Financial Bid for Shifting office items and equipments including files /documents, Books, Computers & Accessories, Printers, Xerox Machines, Sofas etc at EPFO, Regional Office(New Building) at Ambagan, Sakchi, Jamshedpur. The Tender Form complete in all respects shall be submitted in separate sealed covers addressed to the Regional Provident Fund Commissioner-I of EPFO, Regional Office, Purulia Highway, Mango, Jamshedpur, by 4.00 P.M. on 17.12.2018. The sealed covers should be super-scribed with "Technical Bid- Shifting of Office items/Equipments" on the top of the sealed envelope and mentioning the agency name and full address including telephone number at the bottom left of the envelope. Technical Bids will be opened on 18.12.2018 at 11.00 A.M. in the presence of bidders or by their duly authorized representatives, if they so desire, in the Office of Regional Provident Fund Commissioner-I, EPFO, Mango, Jamshedpur. Incomplete Bid documents shall be rejected. The valid Technical Bids shall be scrutinized by the Department and Financial Bids of only those who qualify in the Technical Bid will be opened at 12.30 P.M on 18.12.2018. Late submission of Bids shall not be accepted. II. BID SECURITY The Bid Security of Rs.5000/-(Rupees Five thousand Only) in the form of Demand Draft from a Commercial bank, drawn in favour of "Regional Provident should remain valid for a period of G(six) months beyond the last date of submission of the tender. The tender received without Bid Security would be summarily rejected. The tender documents are not transferable. The Bid Security will be returned on completion of the tender Process.

Contd .... / -

2

Ill. SCOPE OF WORK i) All items of office and equipments including files/documents/records, Books, Computers & Accessories, Printers, Xerox Machines, Sofas etc and other miscellaneous items etc are to be packed for their safety and shifted to the new premises at the address mentioned above and unpacking of all these items at the new premises. ii) Interested bidder is advised to visit Employees P. F. Organization, Regional Office, Purulia Highway, P.O: Azad Nagar, Mango, Jamshedpur, during office time from 06.12.2018 to 12.12.2018 except on Government Holidays for pre survey of the items to be packed & shifted and other details information before furnishing the tender. No separate charges will be paid for pre survey. Bidder may also visit the new premises, if they wish to do so. iii) Packing of all items of the office using standard packing materials/boxes keeping in view of safety of the items. iv) The packing materials/boxes are to be arranged by agency. No separate amount will be paid by the office for this purpose. v) Labour for packing, moving the items from 1st floor of Mango, EPF Office, loading in the truck, unloading from the truck at new premises, moving the items to the different floors of the new premises, putting the packed items in the respective rooms, unpacking the boxes, arranging the items appropriately, etc., vi) Under normal circumstances the rate shall be valid for a period six months. vii) Responsibility of taking necessary permission from the traffic police authority, damage/theft/loss etc of goods during shifting and physical injury to any labour shall be of the Firm/Agency. The financial or any other loss suffered by the Department on this account shall be made good by the Firm/agency. viii) Evaluation of tender for deciding shall be done on the basis of total lowest value quoted for the items. ix) The tender may be sent through registered post/speed post/By hand. This office does not take any responsibility for postal delay.

IV. TERMS AND CONDITIONS i) Agency charging any taxes should enclose the documentary evidence showing the registration under the relevant act. ii) This work is to be completed during the office hours and within a week from the date of the issues of the order or on the dates decided by this office. iii) No advance payment in any case would be made to the agency. Payment will be made only after successful completion of the work. iv) In case of any legal dispute of any kind in any respect whatsoever, the decision of Regional Provident Fund Commissioner, Jamshedpur shall be final and binding.

This Office reserves the right to reject any or all the tenders or the contract at any time without assigning any reason.

~ ' 4L - ~\'l~-\i

Assistant P. F. Commissioner(Adm)

Regional Office, Jamshedpur

'

Proforma for Financial Bid

Reference No. JH/RO/JSR/Adm-ll/Tender/2018/137, Dated:-05.12.2018

SI. No. Description Particulars/Rate 1. Name of the Agency/Packers and Movers 2. Office Address/Tel/Fax/E-mail/ of the agency 3. Name and Mobile no. of the Contact Person of

the agency/Packers and Movers 4. Rate quoted {in Rs.) 5. Taxes if any {in Rs.){Copy of Registration

Certificate as a. documentary evidence is to be attached for applicable taxes)

6. Total Amount (SI no. 4+51 no. 5)

It is certified that the information given above is true to the best of my knowledge. The agency shall stand l_iable if any information given is later found to be false, including the forfeiture of any payment due to it. It is also certified that our agency is not black listed by any Centra/State Govt. Department and/or Public Sector Undertaking in India for any reason. The terms and conditions laid down in the tender documents are acceptable to us.

Signature of the Authorized Person ................................... .

Place ....................... . Name of the authorized signatory:

Date ......................... . Stamp of the agency/authorized signatory