VERY IMPORTANT...
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Transcript of VERY IMPORTANT...
Dear Exhibitors,
Warm greeting from FHW 2018 team!
We wish you a successful and growth-oriented participation at the fair.
This manual provides you with a general overview of the exhibition. It also provides you with information to
facilitate a “Well-Organized” participation in the fair.
The manual has been designed to provide you all details about organizers, show team, official services, exhibits
profile, location of the venue, floorplan, badge, booth description, and rules & regulations.
Should you require any additional information / clarification, we would only be glad to assist you.
In case PLS email to [email protected] .
We are sure that your participation in FHW 2018 will be a profitable business experience.
Best regards.
FHW 2018
Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd.
CONTENTS
EVENT INFORMATION ................................................................... 1
ORGANIZATION ............................................................................. 1
FOOD HOSPITALITY WORLD 2018 – TEAM ..................................... 2
OFFICIAL SERVICES ........................................................................ 2
EXHIBITS PROFILE .......................................................................... 2
LOCATION OF SHOW VENUE .......................................................... 3
FLOORPLAN ................................................................................... 4
FHW 2018 INVITATION FOR VISA PURPOSE .................................... 5
BADGE COLLECTION ...................................................................... 6
BOOTH DESCRIPTION .................................................................... 7
STANDARD BOOTH ......................................................................... 7
RAW SPACE ..................................................................................... 8
RULES & REGULATIONS ............................................................... 11
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EVENT INFORMATION
A. VENUE
Area A, China Import & Export Fair Complex, Pazhou, Guangzhou, China
B. IMPORTANT DATES FOR EXHIBITORS
EXHIBITORS MOVING IN:
Standard Booth: 6th Sept., 2018 12:00—17:00
Raw Space: 5th~6th Sept., 2018 09:00—17:00
EXHIBITION OPENING HOURS:
7th Sept., 2018 ~ 8th Sept., 2018 09:00—17:00
9th Sept., 2018 09:00—14:00
DISMANTLING:
Dismantling of stands will start at 14:00 on 9th Sept., 2018. All stands in the Hall must be completely dismantled
in all respects including removal of unwanted materials by 17:00.
C. OFFICIAL ACTIVITIES
Refer to www.fhwchina.com/en for further information or send email to [email protected] .
(Note: Organizers reserve the rights to change the time of official activities)
ORGANIZATION
Organizer:
Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd.
Co-Organizers:
China Council for the Promotion of International Trade Guangdong Committee (CCPIT Guangdong)
Guangdong (China) Imported Food Association (IFA)
Global Strategic Partner:
Fiera Milano S.p.A
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FOOD HOSPITALITY WORLD 2018 – TEAM
Item Contact Tel Fax Email
Project Manager Wency Tan 86-20-83810602 86-20-83276765 [email protected]
Booth Construction;
Additional Order
Lil Huang
Helen Chou 86-20-83813729 86-20-83276765
Media Snow Bai 86-20-83811937 86-20-83276765 [email protected]
Travel Business Funny Xie 86-20-83870131 86-20-83276765 [email protected]
Buyers Invitation Kimi Zhu 86-20-83276763 86-20-83276765 [email protected]
Freight Forwarder
Jim Zhou(APT) 86-20-38776833 86-20-38776157 [email protected]
Sueely HE
(Bollore) 86-20-83920310 86-20-83634388 [email protected]
OFFICIAL SERVICES
1. Official Contractor:
Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd.
Mrs. Lil Huang/ Mrs. Helen Chou
Tel: +86-20-83813729 Fax: +86-20-83276765
Email: [email protected] / [email protected]
2. Official Freight Forwarder
APT Showfreight Shanghai Co., Ltd Shenzhen Branch Guangzhou Branch Office
Mr. Jim Zhou
Tel: +86-20-38776833 Fax: +86-20-38776157 Email: [email protected]
Bollore Logistics China Co., Ltd Guangzhou Branch
Mrs. Sueely HE
Tel: +86-20-83920302 Fax: +86-20-83634388 E-mail: [email protected]
EXHIBITS PROFILE
Snack & Confectionary Sector;
Pastry, Confectionery, Sweets, Biscuits, Nuts, Bakery, Cereals and Legumes etc.
Alcohol & Beverage Sector;
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Wine, Spirits, Beer and Other Alcoholic Beverages, Fruit and Vegetable Juice, Carbonated Drink, Drinking Water,
Coffee and Tea etc.
Foods & Condiments Sector;
Poultry, Meat, fresh and semi-preserved fish, Home meal replacement, Fresh Fruit, Canned foods, Sausage etc.
Dairy & Health Food Sector;
Liquid Milk, Milk Powder and milk dessert, Cheese, Organic products, Honey, Functional Food, Diet Food etc.
LOCATION OF SHOW VENUE
Venue
China Import & Export Fair Complex
Address
No. 380, Yuejiang Middle Road, Guangzhou
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FLOOR PLAN
Notice:
The right of floorplan adjustment belongs to the fair organizers only.
The floorplan herein is subject to be revised without notice.
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FHW 2018 Invitation for VISA Purpose
Date June 18, 2018
To whom may be concern:
We are very glad that you will be participating in the fair FHW 2018 | Powered by FOOD2CHINA (Short as FHW) as
an exhibitor. FHW, the international B2B trade fair, is held on 7-9 September 2018 at China Import & Export Fair
Complex, Guangzhou, China and is organized by Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd., co-organized by
CCPIT Guangdong and Guangdong (China) Imported food association (IFA) and supported by its global strategic
partner Fiera Milano S.p.A.
We would like to invite you to Guangzhou, CHINA from 5th Sept. to 15th Sept. 2018, and to make it an opportunity to
explore any possibilities of business cooperation on FHW. We are sure that your participation will be a great step to
enter into Chinese food market.
Please understand that you will be responsible for all expenses during your visit, this includes air fare, transportation,
meal and medical insurance, etc.
Invited name list is below. Please feel free to contact me for further clarifications.
Kind regards.
Wency Tan
Project Manager
Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd.
Full Name Gender Passport No. Company Name Position
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BADGE COLLECTION
During the move-in and move-out period of the show, all the persons and vehicles must enter the venue with
their badges and passes.
STANDARD BOOTH
Exhibitor Badge:
For exhibitors to enter or exit the exhibition hall. We have already offered 3 badges/ 9m2.
Collection:
Exhibitors can collect their badges on Sept.6th, 2018, during 12:00—17:00, showing their booth
confirmation letter at the registration counter.
RAW SPACE
1. Exhibitor Badge:
For exhibitors to enter or exit the exhibition hall. We have already offered 3 badges/9m2.
Collection:
Exhibitors can collect their badges on 5th and 6th Sept. 2018 during 9:00—17:00, showing their booth
confirmation letter at the registration counter.
2. Move-in/out Badge:
For contractor during the move-in and move-out period. We have already offered 3 badges/9m2.
Collection:
Exhibitors can collect the move-in/out badges on 5th and 6th Sept., 2018 during 9:00—17:00, at the
registration counter by their exhibition confirmation letter and receipt of electricity, management, building
& cleaning deposit etc.
Validity:
Sept. 5th~6th, 09:00—17:00, Sept. 9th, 14:00—17:00
3. Move-in/out Vehicle Pass:
The pass is for contractors/official freight forwarder to move in/out products or build up materials during
the move-in/out period.
Collection:
Contractors can collect Move-in/out Vehicle EXIT PASS at the registration counter on Sept. 5th~6th, 2018,
during 09:00—17:00, a day before moving in, to ensure the vehicles can enter the park on Sept. 5th~6th
and Sept. 9th.
EXITPASS
Exit pass will be needed if moving products or build up materials out of exhibition hall. The products exit
pass shall be distributed at registration counter upon exhibitor’s signature.
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BOOTH DESCRIPTION
STANDARD BOOTH
Basic Fittings Qty
Shell Scheme Panel, Carpet, Cleaning √
Banner with Pavilion name 1.8mL*1.1mH；
Banner with Company Name 3mL*0.4mH √
100w Long-Arm Spotlight 4
5A/220V 500W Single-Phase Power Socket 1
Lockable Cabinet 1mL*0.5mW*0.75mH; 1
Folding Chairs 4
Glass Round Table; 700mmΦ 1
Glass Showcase with 2 lights, 1030mmL*535mmW*2500mmH; 1
Wooden Shelves; 1000mmL*300mmW 3
National flag light box 1
Arc-shaped Lightbox Column with Company Name; 3000mmH*500mmΦ 2
Waste Bin 1
Notice:
1. Size of standard booth
3m (length) × 3m (depth) × 4m (height)
2. Booths changes and Additional Equipment
Application
If you need to change any standard booth equipment (such as changing the fascia board, removing the
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panels, etc.) or add further equipment, please fill out the “Standard Booth Equipment Position Chart”
(Form A4) and send it back to the organizer before Aug. 1st, 2018;
Payment
1) The altered or additional equipment payment shall be settled within 5 days (before Aug.5th,2018) after
you get the invoice. The organizer shall process the order only after receiving payment confirmation.
2) All overdue applications will be considered as on-site application to charge 50% extra fees. Any
alternation or cancellation of previous dealt applications costs 50% of the previous payment.
3) The standard booths construction must be done by official contractor only. The exhibitors shall bear all
the expense if they need further booth decoration. For further query, please contact us.
RAW SPACE
No Equipment.
Exhibitors are responsible for their booth design and construction.
1. Application Procedures of Raw Space Booth Construction.
2. Application Materials of Raw Space Booth Exhibition
Exhibitors shall inform the contractors that they should contact the official constructor and submit the
construction application, pay the related fee as well before August 1st,2018.
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⚫ Construction Drawing (electronic version and print edition), Structure Block, Circuit Diagram, Noted
location of circuit, hatch distribution and distribution box) in duplicate;
⚫ Floor Plan (electronic version and print edition), Dimensions required, colored effect drawing (in
duplicate);
⚫ Booth Elevation (electronic version and print edition), Dimensions required, colored effect drawing
(in duplicate);
⚫ Qualification of Construction Enterprises, Copy of Business License(Stamped);
⚫ ID of Elevation and copy of Electrician Certificate;
⚫ Application for Special Booth Construction Management (for Constructors). See Form B1;
⚫ Application for Special Booth Construction (for Constructors). See Form B2;
⚫ Power of Attorney for Special Booth Construction (Filled out by Exhibitors). See Form B3;
⚫ Guarantee of Construction Safety Responsibilities for Building Individual Booth. (Filled out by
Exhibitors. See Form B4);
⚫ Application Form for Name list of Constructors Name list of Constructors. See Form B5;
⚫ Confirmation Slip of Refunding Booth Construction Deposit. See Form B6
3. Validation of Special Design Drawings
Color drawings of design proposals; plan and elevation of design proposals (including flat dimensions,
façade height and material specifications); Power Distribution System (indicating the gross power, current
rating, voltage(220v/380V) of the master switch, the wire model and laying-out pattern and the calculation
sheet of the booth’s electricity consumption); Plan of Power Distribution (indicating the location, types and
laying-out patterns of lamps, lights and the main distribution box).
Organizer and the relevant government authorities retain the right to re-review or authorize a third party
to review and modify the installation plans submitted by exhibitors and booth contractors. The
implementation of all booth preparations and constructions is subject to the approval of the organizer,
otherwise, all responsibilities and consequences arising wherefrom shall be undertaken by exhibitors and
their booth contractors.
4. When the installation is above 4.5 meters in the height, it shall be reported to the official
contractor for examination and approval in advance before execution.
5. Decoration & Boundary of Booths
When designing and installing a special booth, the part of the booth facing the passage/neighboring other
booths must be decorated. Meanwhile, for the part of the display board higher than adjacent booths, no
materials with pattern and Logo shall be used for decoration. All structures of the booth may not hinder
the regular operations of firefighting system and air-conditioner return air inlets and air outlets of the
exhibition hall. Once such problems are found on the site of the exhibition, the organizer will require the
relevant exhibitor to make the rectification within the specified period. The distance between the edge of
any temporary structures and fire hydrants, electrical or mechanical elevating device and alarm bells must
be kept within 1.2 meters.
6. Display Requirements on Raw Space Booths
Exhibitors may not display, hang and distribute any exhibits, materials or products outside of their booths,
or extend booth structure and decoration beyond the boundaries of their booths. Such problems must be
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corrected within the specified period once found on the site of the exhibition.
7. Installation of Raw Space Booths
Special-booth exhibitors may choose the booth contractors recommended by the organizer or designate
other booth contractors by themselves. In additional to the required qualification, the booth contractor
must comply with the following regulations:
① The materials for booth installation must be environment-protection materials in accord with
firefighting requirements. Wood-structure, elastic fabric and other flammable materials shall be rigidly
prohibited in the booth installation. The ground of booths must be furnished with flame-retardant carpet
or other suitable materials. One extinguisher must be equipped within 36 sqm.
② If the organizer believes that in the booth design, the back or side panel blocks neighboring booths,
the organizer shall reserve the right to request the relevant exhibitor to change, modify, lower or shorten
the dimensions of the back or side panel. In addition, the height and styles of the wallboards facing other
exhibitors’ booths or public areas shall be in line with the quality requirements recognized by the
organizer.
③ All other Raw Space Booths except island booths (the booths with four open sides) must be consisted
of at least one back panel.
④ Special-booth exhibitors shall provide their respective wall boards and may not use the back of the
wallboard of neighboring booths as their own wall board.
⑤ Name and booth number of any exhibitor shall be clearly marked in the booth. For failure to comply
with these regulations, the organizer shall be entitled to choose an appropriate location to fix booth
number and charge the relevant exhibitor the resulting expense.
⑥ Exhibitor name, LOGO and so on may not be displayed on the back or side panel of neighboring
booths.
⑦ Major painting work of exhibits and display materials may not be conducted within the exhibition hall
during the move-in period when adopting necessary safety precautions and protective measures.
⑧ Overtime: All booth construction should be finished before 17:00, September 6th ,2018. If exhibitor
needs to work overtime, please go to the Service Center to make reservation and pay before 16:00 on the
same day. The fees are as follows:
Item Price Remarks
Overtime premium RMB16.00/M2/ 3h
100sqm is the minimum overtime area of each hall.
usually overtime is calculated for the time period of 3 hours
(less than 3 hours is also calculated). It will be subject to
additional 20% costs if the exhibitor applies after 16:00.
8. Configuration & Installation of Electricity
The installation, wiring and removal of all electrical equipment must be conducted by the official
contractor of the exhibition hall. The booth contractors booking raw space must book the electricity for
lighting and power, gas supply, etc.
9. All booth contractors shall undertake to complete the relevant project and remove all the waste
within the specified time of the exhibition. Booth contractors shall dismantle booths and remove all
the waste within the move-out period specified by the Exhibitor Manual.
Please note:
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a. Special-booth contractors shall conduct relevant execution procedures to the official contractor
designated by the exhibition hall prior to the execution of booth installation, and pay management
fees of special booth installation after passing examination and approval at the cost of USD 35,00 per
sqm.
b. Special-booth contractors shall pay construction guarantee deposit to the designated contractor
before booth installation (see detailed amount of money on Form B1). If during the booth installation,
there is no violation of the requirements on special booth installation by the Exhibitor Manual, and the
ground of booths remains intact and keep clean after dismantling booths, construction security deposit
may be returned to contractors.
c. After the payment of management fees of booth installation and construction security deposit,
contractors and persons undertaking the construction of power shall apply for Construction Permits
and pay relevant expenses and provide the list and copies of identity cards of construction personnel.
Upon the approval of the official contractor designated by the exhibition hall, they may get
Construction Permits from Special Design Installation Procedure Handling Office during the move-in
period.
10. Regulations on dismantlement
(1) Relevant office will start issuing the exit certificate from 14:00 on Sept.9th, 2018. Exhibitors shall
wait until 14:00 Sept.9th to dismantle and pack up their exhibits. The exhibitors are required to keep
their own exhibits safe;
(2) Subsequent to the end of dismantle meantime, any kinds of remaining objects will be disposed
and the related cost will be borne by relevant exhibitors;
(3) Only recommended transportation agents can enter the exhibition venue.
RULES & REGULATIONS
Organizers
The word ‘Organizer’ used herein shall mean
‘Worldex-SingEx Exhibitions (Guangzhou) and its
Executives / Officers, Agents and Employees
Management of Exhibition Halls
The management of the exhibition halls will be
controlled by the Organizer from its office at the
venue. Exhibitors may contact the Organizer’s office
for any assistance before, during and after the
exhibition. The Organizer has full authority to
enforce all the rules and regulations related to the
exhibition. The organizers’ decision will be final and
binding in all respects.
Exhibitors
Any Company, Agency, Department or Organization
which has applied to the Organizer to take part in its
exhibition and has entered into a contract for or
otherwise been allocated space/booth stalls in such
exhibition to display food materials, services or
other exhibits.
Eligibility
The Organizer has the sole right to determine the
eligibility of any prospective exhibitor to take part in
the exhibition.
Right to Allot Space
The Organizer has the sole right to allot appropriate
space to an exhibitor and the decision of the
Organizer in this regard shall be final and binding on
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the exhibitor. The Organizer further reserves the
right to reallocate exhibitor to any other
space-booth or stalls than the first allocated. The
stand rent is paid merely for extensions are not
included in this rent.
No Verbal Agreement
No Verbal Agreement between the Organizer and
exhibitor is tenable, unless the same is confirmed in
writing.
Amendment to Rules
Any matter(s) not specifically covered herein shall
be left solely to the decision of the Organizer, who
shall also have full power in the matter of
interpretation, amendment and enforcement of the
said rules and regulations to aid any one or more
exhibitor and further any such amendments when
made and brought to the notice of the exhibitor
shall be and become a part of these rules and
regulations hereof as though duly incorporated
herein subject to all the conditions stipulated.
Non-Observance/Default
In the event of non-observance of or default on any
of the terms herein including without limitation of
any rules and regulations framed pursuant to this
contract, the Organizer shall have the right to
terminate the contract without notice and retain all
amounts received on account as liquidated damages.
On such termination, the exhibitor must close his
booth and remove his exhibits out of the exhibition.
Damage on Property
The exhibitor is liable for any damage caused to the
building, floor, walls, panels and carpeting or to
standard items and fittings within the venue &
fittings and furniture provided by the Organizer&
service providers.
The exhibitor will not be permitted to display
anything which caused offensive levels of noise,
smell or other that effects pollution.
Decoration & Display
The exhibitor shall place items on display within
their stalls/booths with the limited height of the
one-story stand construction being 4.5 meters as
long as a structural engineer’s certificate is supplied
by the stand builder/ designer.
Limitation of Liability
The Organizer shall not be liable for neither the
safety of Exhibitors, their representatives, agents,
contractors or guests during the exhibition, nor for
any exhibits, articles or other property of any kind,
brought into the exhibition by Exhibitors, their
representatives, agents, contractors or guests or
members of the public.
The Organizer shall not, in any event, be held
responsible for any restriction or conditions which
prevent the construction, erection, completion,
alteration or dismantling of stands or the entry,
setting or removal of exhibits, or for the failure of
any services or amenities provided by the hall
owner or other third parties.
Pavilion/ Group Stands
Contracting parties for pavilion stands are
responsible for ensuring the all Exhibitors within
their group are fully aware of, and agree to abide by
the Rules and Regulations of the Exhibition.
Sub-letting of Stands
The Exhibitor must not transfer, dispose of, part
with or otherwise sub-let the whole or any part of
his site, whether for financial consideration or
otherwise. The Exhibitor must, if he is an agent,
distributor or licensee, state at the time of contract,
the names of the principals to be represented. This
does not prohibit an Exhibitor from displaying the
products of principals to be represented. This does
not prohibit an Exhibitor from displaying the
products of a principal for whom he becomes agent,
distributor or licensee after the time of contract,
with the prior written permission from the
Organizer.
Force Majeure
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The Organizer shall not be liable to the Exhibitors by
reason of any cancellation or part-time opening of
the exhibition, either as a whole or in part, for any
non-performance of their obligations under this
contract, for any amendments or alterations to, all
or any of the Rules and Regulations of the Exhibition,
in each case, to the extent that such occurrence is
due to any circumstances not within their control.
Cancellation of Exhibition Space
In the event of the Organizer agreeing to any
request of release from the contract, the Exhibitor
will be liable for all or part of the cost, stated in the
contract, in accordance with the following scale.
If an exhibitor withdraws, for whatever reason, its
participation in the exhibition at any stage, the
money paid by it towards participation fee shall be
forfeited by the exhibitor and the Organizer shall
have the right to claim for the balance amount of
the exhibition fee and for any loss or damages
suffered by them as a consequence thereof.
Exhibitor will be liable for any specific cost incurred
on his behalf by the Organizer. These terms cannot
be varied under any circumstances.
Failure to Exhibit
Any Organization, which having signed a contract for
exhibition space, fails to exhibit on actual day
whether or not for any reason of the Exhibitor’s
own choice and has not been released from the
contract by the Organizer, the Exhibitor shall be
liable for the full amount stated in the contract, plus
any additional costs incurred by Organizer as a result
of such failure to exhibit. These terms cannot be
varied under any circumstances.
Admission
Only registered professional, trade and business
visitors will be allowed into exhibition halls during
the show hours.
All exhibitors and visitors should be decently attired.
Please note that admission will NOT be permitted to
those with slippers, singles, T- shirts and / or shorts.
For safety reasons, minors will not be allowed to
accompany exhibitors nor visitors into the exhibition
halls at any time, form build-up to tear-down period
including show days.
The Organizer reserves the right to refuse admission
or to remove any person form the venue without
giving a reason.
All exhibitors should register at the Exhibitors
Registration Counter, on arrival at the exhibition
venue to collect their badges and Exhibitor kit.
Badges can be collected between 09:00 – 17:00 on
5th Sept. 2018.
Exhibits
I. Promotion during the Exhibition
Exhibitors are reminded not to place stickers,
signage or posters anywhere in the hall other than
within their own stand. Likewise, Exhibitors/
Representatives shall not distribute brochures,
promotional material etc. in the aisles, common
areas or near the entrance.
II. Pirated Exhibits
Due to regulatory laws neither pirated nor
unlicensed exhibits will be allowed on display in the
exhibitions.
III. Replenishment of exhibits or stock
Exhibitors are only allowed to move-in exhibits/
stock until one hour before the exhibitions opens.
Shifting during exhibition hours is strictly
prohibited.
IV. Freight forwarding and on-site material handling
Exhibitors may appoint their own freight forwarder,
but they must liaise with the Official Freight
forwarder on all arrangements for on-site material
handling. The exhibitor will receive the schedule for
their machinery check in & check out form the
Organizer.
V. Arrival of Exhibits
Cargos which are consigned directly to the
exhibition site should not arrive at the consigned
address (exhibition venue) earlier than 5th Sept.
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2018 at 9:00 and not later than 6th Sept. 2018 at
14:00. Exhibitors, their agents or contractor are
responsible for the early installation of their heavy
or large exhibits according to the move-in schedule
provided by the Organizers.
All cartons should be clearly marked with the
following:
1. Exhibitor Name
2. Hall Number
3. Stand Number
4. Name of the Freight Forwarder
VI. Receipt of Exhibits at the stand
Exhibitors must arrange for an authorized
representative to be present at their stand to
receive the exhibits. Neither the Organizer nor the
Official Freight Forwarder will be held responsible
for any subsequent security of such items, if there is
not representative at the respective stand.
VII. Arrangements for services by official service
providers/contractors
Exhibitors are responsible for making their own
arrangements for services directly with the service
providers.
Exhibitor Booth Representatives
Exhibitor stands should be manned at all times
during exhibition hours only by the employees or
their authorized representatives. Such
representatives must always wear identification
badges provided by the Organizers. All
representatives in the exhibition stands must be
decently attired. Entry into other exhibitors’ stands
without their consent is forbidden.
Safety Measure
The safety of exhibitors, visitors as well as that of
exhibits is of paramount importance.
Exhibitors must strictly comply with all relevant fire
& other safety regulations. All electrical wiring &
fittings must conform to the appropriate safety
norms. Please be aware during demonstrations to
avoid injury or damage by frying chips, heat,
splashing of oil, usage of inflammable products,
(including gas cylinders), radioactive and other
hazardous material is strictly prohibited.
Registration of business visitors
Pre-registration: To avoid queues and to facilitate
quick entry in to the exhibition premises, business
visitors are encouraged to register online by visiting
our official website: http://www.fhwchina.com/en
