The Atrium | Gibsons Public Market

Venue Rentals AT GIBSONS PUBLIC MARKET

Venue Rentals | Gibsons Public Market

Gibsons Public MarketAdjacent to the Gibsons Marina on the southernmost tip of the picturesque Sunshine Coast in the traditional territory of the Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), Gibsons Public Market is a vibrant community hub home to seven local businesses, an award-winning bistro and a one-of-a kind collect-and-release community aquarium - the Nicholas Sonntag Marine Education Centre. Both the public market and the public aquarium are operated by Gibsons Community Building Society. The Society and its three partners - the Town of Gibsons, Community Futures Sunshine Coast and the Sunshine Coast Community Foundation - form an innovative partnership in the ownership of the property.

Gibsons Public Market’s unique, versatile venues are available to rent seven days a week. As a not-for-profit social enterprise, and a certified Buy Social Canada supplier, all rental revenues support community programming and our work to build a vibrant hub of Coastal life!

“…Your venue at Gibsons Public Market received rave reviews from our Planner and Trustees at the Local Trust Committee meeting last week. They were extremely impressed with the physical space but also the amazing service they received from the staff. They also raved about the food at the Bistro so a big hit all around. We will definitely keep you in mind the next time we want to hold a meeting in Gibsons.”

WIL COTTINGHAM, OFFICE ADMINISTRATIVE ASSISTANT, ISLANDS TRUST-NORTHERN OFFICE

Book Your Event Today! EVENTS@GIBSONSPUBLICMARKET.COM | 604-886-8814

Atrium | Gibsons Public Market

Atrium | OverviewFeaturing views of Gibsons Marina and Keats Island, 25-foot vaulted ceilings and an abundance of natural light, the Atrium is our premiere rental space for events, celebrations, community meetings, live performances, wedding receptions and more. With capacity for 20 to 200 people, a flexible open floor plan, and adjacent to Emelle’s Market Bistro, this is an exceptional gathering space.

FEATURES

– 25-foot vaulted ceilings

– Large windows and natural lighting

– Two 10-foot glass garage doors (operational)

– Adjacent outdoor patio

– Gas fireplace

– Craftsman Collision Salish Seascape Tank, a 14,000 L marine habitat populated with animals and vegetation from the Salish Sea

– Adjacent Bistro with full kitchen and bar, operated by our in-house caterer, Emelle’s Market Bistro

– Wi-Fi

ACCESSIBILITY

– Automated accessibility doors at West and North entrance/exits

– Accessibility washrooms

– Elevator access to all three floors

– 4 accessibility parking spaces

– Ramp to North entrance and patio

FLOORPLANS

– See Appendix A for floorplan layout

Size

1,998 sq. ft.

Capacity200 total persons

150 sit down dinner

100 theatre-style

Planning an event larger than this? No problem! The Coastal Room can be added on to any Atrium rental - the combined capacity is 242 people.

Location

Main (2nd) Floor

Availability

Monday, anytime Tuesday - Sunday, after 6pm

Atrium | Gibsons Public Market

VARIABLES BASIC ACCESS FULL SERVICE

Hourly Rate (6pm +) $110 $130

Day Rate $600 $750

Minimum Booking 4 hours 4 hours

Bare Room * *

WiFi Access * *

Tables * *

Chairs * *

Event Listing in GPM’s Online Calendar of Events * *

On-site Supervisor * *

Event Set-Up * *

Event Strike * *

Projector *

Projection Screen *

PA System with Wireless Microphone *

Event Marketing: – Promotion via seven digital screens – Unique Facebook Post – Unique Feature in Weekly Member Newsletter

*

Floor Plan Design *

Tech Support *

1 Hour Private NSMEC Tour (Fee) Add $150 to booking fee (flat fee)

Atrium | Rates

Coastal Room | Gibsons Public Market

Coastal Room | OverviewA flexible multipurpose meeting and conference room featuring an 82” Samsung Smart Board Display with touch screen, this 896 sq.ft. event space is easily configured for everything from business meetings and corporate private events to health and wellness classes and film screenings.

FEATURES

– 82” Samsung Smart Board display with touch screen (USB/HDMI ports)

– In-ceiling sound system

– Wired microphone

– Kitchenette

– Balcony overlooking Atrium and Craftsman Collision Salish Seascape Tank

– West-facing exterior windows; large internal windows overlooking Atrium

– Dimmable pot lighting

– Wi-Fi

ACCESSIBILITY

– Elevator access from lower or main floor

– Accessible washroom on third floor

– Double-wide entrance doors

FLOORPLANS

– See Appendix B for floorplan layout

Size

896 sq. ft.

Capacity100 total persons

80 sit down dinner

60 - 80 theatre-style

Location

Third Floor

AvailabilityMonday thru Sunday, anytime

Coastal Room | Gibsons Public Market

VARIABLES JUST THE BASICS FULL ACCESS FULL SERVICE

Hourly Rate (9am - 6pm) $45 $65 $85

Hourly Rate (6pm +) $65 $85 $105

Day Rate $350 $450 $550

Minimum Booking 2 hours 2 hours 2 hours

Bare Room * * *

WiFi Access * * *

Tables * * *

Chairs * * *

On-site Supervisor * * *

Event Listing in GPM's Online Calendar of Events * * *

Projection via Samsung SmartBoard * *

Microphone & In-Room Speakers * *

Conference Phone & Line * *

Event Marketing: – Promotion via seven digital screens – Unique Facebook Post – Unique Feature in Weekly Member Newsletter

*

Event Set Up *

Event Strike *

Floor Plan Design *

Tech Support *

1 Hour Private NSMEC Tour (Fee) Add $150 to booking fee (flat fee)

Coastal Room | Rates

CIBC Community Kitchen | Gibsons Public Market

CIBC Community KitchenA demonstration kitchen and community gathering space with two large harvest tables and seating for up to 24, this is the perfect venue for cooking classes, culinary events, pop-up restaurants, birthday parties and food or product demonstrations.

FEATURES

– Two x 12-foot harvest tables

– Wireless lapel microphone

– In-ceiling sound system

– Gas range

– Oven

– Microwave

– Dishwasher / sanitizer

– Serviceware and cookware (detailed inventory available)

ACCESSIBILITY

– Elevator access

– Accessible and family washrooms with change station

– Double-wide entrance doors

RATES

– $20 per hour

– Minimum booking 2 hours

– All bookings on Mondays or after 6pm are subject

to a $25 per hour After Hours staffing fee.

Size

400 sq. ft.

Capacity100 total persons

20 - 24 seated at harvest tables

30 seated theatre-style for demonstrations

Location

Market (1st) Floor

AvailabilityMonday thru Sunday, anytime

Sally’s Commercial Kitchen | Gibsons Public Market

Sally’s Commercial KitchenA demonstration kitchen and community gathering space with two large harvest tables and seating for up to 24, this is the perfect venue for cooking classes, culinary events, pop-up restaurants, birthday parties and food or product demonstrations.

FEATURES

– 4-burner commercial gas range

– Commercial convection gas oven

– Reach-in fridge & freezer

– Dishwasher/sanitizer

– Miscellaneous cookware

– Stainless steel prep table

– Ice machine

– Additional cookware (detailed inventory available)

ACCESSIBILITY

– Elevator access

– Accessible and family washrooms with change station

RATES

– $30 per hour

– Minimum booking 4 hours

– Custom pricing available for ongoing short- and long-term rental arrangements.

Size

340 sq. ft.

Capacity

4 - 6 simultaneous users

Location

Market (1st) Floor

AvailabilityMonday thru Sunday, anytime

Nicholas Sonntag Marine Education Centre | Gibsons Public Market

Nicholas Sonntag Marine Education Centre The Sunshine Coast’s only collect-and-release community aquarium, the Nicholas Sonntag Marine Education Centre features 30 live animal exhibits showcasing the biodiversity of Howe Sound and the Salish Sea. A highly unique space to host parties or tours during cocktail hour before a Gala dinner, wedding reception, or party, it is available as an add-on to all space rentals, or to book privately.

FEATURES

– 30 Live animal exhibits featuring unique marine fish and invertebrates from the Howe Sound and Salish Sea

– 2 Touch tanks for interaction with select animals

– 3 Smart screens can be programmed for video or other presentations

ACCESSIBILITY

– Wheelchair accessible

RATES

– $150 per hour, includes staff support and interpretation if desired

– Minimum booking 1 hour

Size

1,000 sq. ft.

Capacity

20 - 40 persons

Location

Main floor of Gibsons Public Market

AvailabilityBooking times by request. Please inquire with staff.

Catering | Gibsons Public Market

CateringEvents at Gibsons Public Market are exclusively catered by Emelle’s Market Bistro. Outside food and drink are not permitted. Emelle’s Market Bistro is fully licensed. Catering orders must be placed a minimum of 72 hours in advance.

To arrange catering, contact:

marketbistro@emelles.com 604-886-8814 ext.110

“We scheduled our staff celebration at the Market with a buffet by Emelle’s and a tour of the Marine Centre for them. The food was spectacular, the service was excellent and our staff loved the venue and the chance to spend time in the aquarium. It was a wonderful event!”

DAWN MILLER, H&R BLOCK (GOOGLE REVIEW)

Equipment | Gibsons Public Market

EquipmentRentals at Gibsons Public Market come with access to the equipment listed below. When assessing your event’s equipment needs, be sure to choose the pricing tier that includes everything you need for a successful event!

CATEGORY COUNT DESCRIPTION ACCESS

Seating

Stacking Upholstered Chairs 9 Black with white pattern

Included with all bookings.

Stacking Upholstered Chairs 70 Black

White Plastic Chairs 20 White plastic stackable chairs

Red Benches 5Indoor and outdoor usage; seats 3 - 4 people per

Industrial Bar Stools 10 Black metal, stackable bar-height stools

Tables

8' Rectangular Tables 15 Grey plastic and metal collapsible tables

Included with all bookings.

6' Rectangular Folding Tables 16 Grey plastic and metal collapsible tables

5' Round Tables 10 Collapsible round tables

2’ Wood Round Tables 6Distressed wood tabletop with metal base

Harvest Table #1 1Wood butcher block harvest table on caster wheels - standard height (available in Community Kitchen only)

Harvest Table #2 1Wood butcher block harvest table on caster wheels - bar height (available in Community Kitchen only)

Audio Equipment

Speakers with Stands 4 12" QSC K10, Self-Powered Speakers

Available with some bookings; see pricing guide.

Wireless Microphone 1Shure GLX24/BETA58A Hand-Held Wireless Microphone

Corded Microphone 1 -

Microphone Stand 1 -

Conference Phone 1SoundStation IP 6000 Conference Station with cables

Misc AUX Cables 6 -

AUX Cable for Laptop or Mobile Device Music Playback 1 10’ long, 3.5mm Headphone Jack

Equipment | Gibsons Public Market

CATEGORY COUNT DESCRIPTION ACCESS

Visual Equipment

Large Projector Screen 1 Large retractable projector screen

Available with some bookings; see pricing guide.

Portable Projector Screen 1 Portable retractable projector screen

Projector 1Epson WXGA EX7220 projector with power cord in case

HDMI Cables 3 Various lengths (longest is 4’)

Apple HDMI Converter 1LOGIIX Mini DisplayPort to HDMI, MacBook Pro and iMac

Miscellaneous

Coat Rack 1Portable coat rack on wheels; variable heights

Included with all bookings.

Lectern 1 Wood lectern

Easel 6 Various sizes

Whiteboard/Flip Chart Easel 1 Combined whiteboard or flipchart easel

“We were lucky enough to have our wedding reception at the Gibsons Public Market. The space is absolutely stunning with vaulted ceilings, big windows, and a large glowing fish tank. Our photos are exceptional!

The staff are kind, attentive and keen to make every detail perfect for a flawless wedding. They truly went above and beyond in order to make everything run smoothly. Not only is the venue remarkable, but the in-house caterer and florist are equally as amazing! Having a venue that can provide catering and flowers makes everything easier. We couldn’t have dreamed of a better venue for our wedding. It truly was a perfect day and we can’t thank or recommend the Gibsons Public Market enough!”

TRICIA SVERRE, 2018 WEDDING RECEPTION (GOOGLE REVIEW)

Frequently Asked Questions

DO I NEED INSURANCE FOR MY EVENT?

Gibsons Community Building Society (operators of Gibsons Public Market) holds limited liability insurance, and is not liable for accident or injury that may occur during a private rental. The Society recommends but does not require private rental groups to hold additional insurance, especially for events where alcohol is being served. Ultimately the choice lies with the event hosts.

MAY WE SUPPLY OUR OWN FOOD AND BEVERAGES DURING OUR EVENT?

No. Events at Gibsons Public Market are catered exclusively by our in-house caterer, Emelle’s Market Bistro. All arrangements regarding food and beverages need to be made directly with Emelle’s staff. Emelle’s is fully licensed.

IS ON-SITE PARKING AVAILABLE?

Yes! There are 50 on-site complimentary stalls and additional parking throughout the surrounding neighbourhood. Parking is always on a first-come, first-served basis. During regular market hours (10am - 6pm, Tuesday thru Sunday), the parking lot may be relatively full.

HOW LATE CAN OUR EVENT GO?

There is no mandated end-time for events. Sound levels must be controlled such that after 11pm our residential neighbours are not disturbed. Additionally, guests should limit any socializing in the parking lot after this time. Gibsons Public Market staff will work with you to manage sound and noise accordingly.

DO WE NEED TO HIRE AN EVENT PLANNER?

For weddings and larger events, event planners are recommended but not required. Event planning and coordinating services are not included in standard rental rates. Please speak with Gibsons Public Market staff should you require additional coordination services with your booking.

DO YOU HAVE A L IST OF PREFERRED VENDORS? AM I REQUIRED TO WORK WITH ANY OF THEM?

Gibsons Public Market is home to seven local businesses ready to make your event a success. We also have a network of community partners who we can recommend. Please ask staff for more information.

Emelle’s Market Bistro is our only exclusive partner. There are no other requirements to work with our preferred vendors.

DO YOU ALLOW BANDS OR DJS TO PLAY PRIVATE EVENTS?

Yes! We love live music and encourage you to discuss your plans with staff in advance to be sure it will work in the space.

IS SMOKING ALLOWED?

Smoking is not permitted in the building nor on the patio. Any outdoor smoking must respect provincial regulations (no smoking within 6-meter radius of doors, open windows and air intakes).

ARE THERE ANY DECOR RESTRICTIONS?

Decor plans should be discussed with staff. The general rule is most decor can be accommodated so long as no permanent damage is done to the building. Rental groups are responsible for all decorating and its removal.

FAQ | Gibsons Public Market

Frequently Asked Questions Cont’d

DO YOU OFFER DISCOUNTED RATES FOR NON-PROFIT GROUPS?

All groups in need of financial support to rent any of our venues are encouraged to apply to the Placemaking Bursary. More information is available online at www.gibsonspublicmarket.com.

ARE WE REQUIRED TO SET-UP OR STRIKE OUR EVENT?

This depends which room and rate you’ve chosen. Set-up and strike services are included with all Atrium bookings, Marine Education Centre bookings, and all Full Service bookings in the Coastal Room.

If you are booking the Coastal Room at the Just the Basics or Full Access rate, your rental group is responsible for both set-up and strike. Booking times will be inclusive of set-up and strike times. For example, if your event runs from 6pm - 9pm, your booking time will actually be 5pm or 5:30pm - 9:30pm or 10pm to allow time for set-up and strike activities. Staff can advise how much time you will need for set-up and strike.

If you are booking either kitchen facility you are responsible for set-up and clean up.

WHAT IS THE DIFFERENCE BETWEEN THE SECURITY AND DAMAGE DEPOSIT? ARE EITHER REFUNDABLE IN THE EVENT OF A CANCELLATION?

The security deposit is 50% of your rental fee and its purpose is to secure the venue exclusively for your use on your booking date. In the event of a cancellation, the security deposit is refundable until 30 days prior to the event; after this point it is non-refundable.

The damage deposit is $250 and is held in the event there is any damage caused by your activities in the building. If there is deemed to be no damage at the end of your event, the damage deposit will be returned in full. In the event of a cancellation, the damage deposit is always refundable.

WHAT KIND OF WI-FI DOES YOUR FACILITY HAVE?

The entire public market building is powered by TELUS high-speed fibre optic Wi-Fi, capable of running multiple HD video streams on separate devices simultaneously (>40 mbps download speed).

WHAT KIND OF STORAGE SPACE DOES THE PUBLIC MARKET OFFER?

We do not offer on-site storage for event supplies in any venue (including kitchens). Commercial Kitchen renters have access to the fridge and freezer for the duration of their rental, but must remove all product at the end of the rental period.

Weddings are the only exception and have very limited term (<16 hours) access to the facility to store supplies.

WHAT DOES IT MEAN TO BE A BUY SOCIAL CANADA SUPPLIER?

Social procurement is the act of adding a social value consideration to your evaluation of the price, quality, and environment of the goods and services you purchase. It is an intentional act to choose to spend your money in ways that build not just economic capital, but community capital as well.

Buy Social Canada is a national organization that promotes social procurement by bringing socially driven purchasers and social enterprise suppliers together, building business relationships that generate social benefits to communities across the country. Gibsons Public Market is proud to be a registered supplier with Buy Social Canada. This designation lets prospective clients know that when you rent with us, you’re not just paying for a venue, we’re building up our community, together. Learn more at buysocialcanada.com

FAQ | Gibsons Public Market

Atrium | Gibsons Public Market

Appendix A - Atrium (Second Floor/Main)

40’ 6

”

21’ 9

”

11’ 10”11’ 6”

10’ 4.5”

8’ 9”

10’ 4.5”

26’ 5”

9’ 3”

22’ 5

”

14’ 4

”

15’ 1

5”

13’

Coastal Room | Gibsons Public Market

Appendix B - Coastal Room (Third Floor)

40’ 6

”

21’ 9

”

11’ 10”11’ 6”

10’ 4.5”

8’ 9”

10’ 4.5”

26’ 5”

9’ 3”

22’ 5

”

14’ 4

”

15’ 1

5”

13’