vendormeet_080210

8/6/2019 vendormeet_080210

http://slidepdf.com/reader/full/vendormeet080210 1/67

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

BHEL PIPING CENTRE

WELCOMES

ALL

FOR

MM & ADVENDOR MEET

http://images.google.co.in/imgres?imgurl=http://ferenc.biz/pictures/beautiful-wedding-flowers-rose-bouquet-clipart-photo.jpg&imgrefurl=http://ferenc.biz/media/beautiful-wedding-flowers-rose-bouquet-photos/&usg=__8ZWmxB3LcC9VoF7icIF4GGu0urc=&h=379&w=500&sz=167&hl=en&start=14&um=1&tbnid=2__6hIv0chrZlM:&tbnh=99&tbnw=130&prev=/images?q=flowers+clip+art+images&hl=en&um=1

8/6/2019 vendormeet_080210


p g ,


OBJECTIVEBHEL has grown very large and is committed

to fulfill delivery commitments to Various

Projects on a fast track.Turn Over increasedby 85% from 2007-2008 to 2009-2010, andexpected grow in similar scale.

This meet is planned to appreciate thepreparedness required by the partneringVendors, understand the need of deliveringfaster for meeting various project schedules.

Customers expect short time deliveries apartfrom meeting Quality requirements.

8/6/2019 vendormeet_080210



35111

53394

6508171337

75395

0

10000

20000

30000

40000

50000

60000

70000

80000

2007-08 2008-09 2009-10B 2010-11P 2011-12 P

Physical Turnover Gro

MTs

YEAR

PHYSICAL TURNOVER GROWTH

8/6/2019 vendormeet_080210



RS.

C

R

O

R

E

S

YEAR

FINANCIAL TURNOVER GROWTH

8/6/2019 vendormeet_080210



PURCHASE POLICY

BHEL is Governed by Very strong Purchase

Policy, and Vigilance Guidelines paving wayfor -

Transparency

Equal Opportunity for participationEfficient Vendor management

Defined Rules for Delegation of Power

Classification of Purchases and Rules to befollowed

8/6/2019 vendormeet_080210



Purchase Process

Indent

Enquiry

Clarifications and Confirmations - MOU

Opening Technical BID

Clarifications and confirmations

Opening of Price Bid Reverse Auction

Negotiation

Ordering

8/6/2019 vendormeet_080210



INITIATIVESIn order to meet the Deliveries to More Projects

in a short time, BHEL has revamped and

introduced new strategies in Purchaseprocesses

Rate contracts for Majority of Items-e.g. Fittings,Cut To size items, Tie rods, Insulation Clamps,

Control Valves, Ball Valves, Thermowells etc.,introduced

Action taken for Stocking of Items consumed in

large quantum - e.g. Hanger ForgingsBunching and BULK ordering of systems -e.g.

PRDS, Dosing Pump, Control Valves

8/6/2019 vendormeet_080210



INITIATIVESBuying finished Products instead of Raw

materials - e.g. Welded Fittings, Adoptors,Pipe Cap with Drain Stub, IBR Piping, LPPiping etc.

Standardizing items - e.g. Fully threaded Tie

Rods with 3000 mm long, Insulation Clampsand Lugs, Pipe Cap with drain stub etc., Stubsand components

MOU with Vendors for Techno Commercial

conditions - for Fittings, Pipes, Insulation,Aluminium Sheets to reduce cycle time

8/6/2019 vendormeet_080210



INITIATIVES

Pricing with FOR destination toProject sites saving the delays dueto Transporters.

Price finalization by Reverse Auction -eliminating negotiation Time andresulting in reduction of time for

releasing Purchase orders.

8/6/2019 vendormeet_080210



VENDOR

EMPANELMENTRequirements of additional / New vendors is

hosted in web site

Applications are received and scrutinized

Evaluation team visits vendor works

After evaluation Vendors meeting the guidelines only will be empanelled.

After successful completion of trial orderVendor is taken to Permanent status

8/6/2019 vendormeet_080210

http://slidepdf.com/reader/full/vendormeet080210 11/67Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

Vendor Management

SystemTo achieve the desired speed and fulfill theDelivery commitments, BHEL is equipped with a Strong Vendor Management System

The Objectives are to have :

A wide base of Capable VendorsTransparency

Healthy Competition

Sustained Performance

Timely delivery to sites

8/6/2019 vendormeet_080210


VENDOR PERFORMANCE

Only vendors meeting the Delivery

requirements and Good perfomance canbe considered for sending enquiry.

Non-responding vendors or Vendors not

agreeable to BHEL requirements neednot be considered.

Vendors quoting consistently very high

prices also need not be considered forsending enquiry.

8/6/2019 vendormeet_080210


Vendor Management System

Vendor Directory (PMD) is a dynamic one

Vendors are empanelled by an approved soundprocedure for enlisting or delisting

Vendors are evaluated in a systematic way

Vendor Performance is monitored for thesustained Quality and Delivery

Sending of enquiries can be limited to onlyPerforming Vendors

Non-responding Vendors for three or moreenquiries can be put on Hold or delisted

8/6/2019 vendormeet_080210


Specific requirements for Foreign

VendorsDocuments , Invoice, BL, Packing List, Test

Certificates shall be submitted as a full set.Advance scanned copy of the same by Email to be

furnished for preparation before receiving theitems avoiding delay - GR, Costing, Import License

Documents avoiding following discrepancies:

- Incorrect P.O. and Sl.No.

- Incorrect material specification, Melt No.

- Non compliance to drawing : e.g. Stub not welded whereas drawing calls for

8/6/2019 vendormeet_080210


Specific requirements for Foreign

Vendors

To meet project schedules shorter

deliveries are required (3 to 4months)

Develop capacity to source rawmaterials to meet the aboverequirement

8/6/2019 vendormeet_080210


SUBMISSION OF OFFERS

Offers shall be made in accordance with Enquiry

in two parts wherever asked for.Confirmation shall be furnished for acceptance of

All the conditions as per enquiry like Deliverytime, payment terms, submission of Bank

Guarantee etc. very clearly.

Offers shall be submitted on time as per Tender.

Price details shall be indicated legibly without any

overwriting etc.

8/6/2019 vendormeet_080210


CHECK LIST FOR INDIGENOUS RATE

CONTRACTS

8/6/2019 vendormeet_080210


CHECK LIST FOR FOREIGN RATE

CONTRACTS

8/6/2019 vendormeet_080210


PROBLEMS NOTICED IN BIDS

SUBMITTEDNon submission of signed checklist of acceptance of the

Technical conditions - Deviating dimensions, Material

Grade, SizeTechnical deviations

Deviating delivery requirement: e.g. indicating 3-6 monthsagainst 3 months called for

Non acceptance of payment terms.

Non acceptance for Reverse Auction

Non confirmation of acceptance of BHEL Quality requirements

Non enclosure of Un-priced price formats/Check listNon enclosure of Quality plans and data sheets

8/6/2019 vendormeet_080210


PURCHASE

ORDERAcknowledge PO immediately on receipt andunderstand the requirements thoroughly. Any

discrepancy or issues to be taken up immediately.

Submit Schedule for completion of the P.O. – This isrequired for monitoring

Before dispatch all amendments are to be obtained

Ensure meeting Drawing and technical requirements

Carry out inspection as per the TDC / Quality Plansindicated in PO.

Get POs validated by verifying with latest amendmentsthrough VIS

8/6/2019 vendormeet_080210


Technical Spec accepted but deviation sought

after ordering: e.g. Painting Scheme

Delivery Date not maintained – Extension sought

Production schedule not furnished and nocommitement made for delivery

Inspection Calls not raised

Not attending review meetings

PURCHASE ORDER

8/6/2019 vendormeet_080210


PACKING, DESPATCH AND

DOCUMENTATIONFollow despatch instructions clearly.

Proper Cleaning, Painting and Identification marking by

Punching and Stenciling Melt No., Work order and DUclearly.

Pack neatly in Boxes / Crates with Identification marks andmelt No. visible clearly from outside the Box / Crate.

Prepare Legible and Clear Packing list with details of P.O.and Sl.No. with DU No., Specification, Melt No. and firmlyattach a copy on the outside of the packing in a waterproof cover

Follow-up despatches to ensure delivery to correct sites

Submit Despatch documents immediately – Invoice, ExciseGate Pass, acknowledged packing List and LR

8/6/2019 vendormeet_080210


PACKING, DESPATCH AND

DOCUMENTATIONFeed Pump commissioning support

Despatching Insulation requirements ofmultiple customers leading to MDCCapportionment problems

Wrong LRs – e.g., Despatching andAddressing LR as self

POST COMPLETION ACTIVITY

8/6/2019 vendormeet_080210


POST COMPLETION ACTIVITY

¥ Attending to site complaints – Control

valve damage / malfunction

¥ Extending Timely commissioningSupport--- Boiler feed Pumps

¥

8/6/2019 vendormeet_080210


VENDOR INFORMATION

SYSTEMUsing VISTRY Web Site DAILY will enable -

Updated P.O. date can be seen and downloaded

Commitment can be posted

Dispatch Challan can be generated resulting in

ERROR FREE DOCUMENTATION

Despatch Details will get uploadedautomatically

8/6/2019 vendormeet_080210


EXPECTATIONS

Short Delivery time commensurating with

present site requirements

Bulk Production

Direct Documents to save time

Correct Test Certificates

Progress reporting

Good Product Quality

Competitive Price

8/6/2019 vendormeet_080210


QUALITYQUALITY

QUALITY ASPECTS IN VENDOR MANAGEMENT

8/6/2019 vendormeet_080210

http://slidepdf.com/reader/full/vendormeet080210 29/67Vendor Meet - 8th Feb 2010 : Piping Centre Chennai

QUALITY ASPECTS IN VENDOR MANAGEMENT

VENDORS ARE REGISTERED & BROUGHT INTO

VENDOR DIRECTORY WITH DUE WEIGHTAGE

TO QUALITY.

CONTINUANCE IN VENDOR DIRECTORY IS

BASED ON VENDOR RATING – GOOD SCORE

ON QUALITY ASPECTS VITAL FOR

CONTINUANCE.

8/6/2019 vendormeet_080210


GENERAL REQUIREMENTSCompliance to tender specification at initial bid.

No Undisclosed deviation during technical bid.

Fulfilling QP/TDG/TDC requirements and Inspection stages .

Coordination for CUSTOMER/NTPC/TPIA, for inspection.

Meticulous compliance to timely & error-free Call letters

Obtaining MDCCs /Customer clearances.

MDCC to be obtained cust-number-wise

Discrepancy free test Certificates in time.

Separate NDT test reports required . Statement / Declaration ofconformity w.r.t, NDT is not acceptable.

Melt Number correlation – a must.

Forwarding TCs to BHEL well in-advance of material receipt for quickprocessing.

Type tests to be validated once in 5 years.

8/6/2019 vendormeet_080210


SPECIFIC ISSUES

COLOUR CODING TO BE METICULOUSLY FOLLOWED

PMI AT RECEIPT & DISPATCH STAGE

PUNCHING OF PGMA, DU,WO AT EXIT STAGE DURING PMI TOAVOID MIXUP

NDT CERTIFICATES TO BE SEPERATELY ISSUED (MERE

STATEMENT OF CONFORMITY NOT ACCEPTABLE)INDIVDUAL IBR TC FOR EACH PO SL NO REQUIRED (CLUBBING

OF VARIOUS ITEMS, & ISSUANCE OF COMMON IBR TC TO BEAVOIDED)

BRANCH WELDING FOR TEE REALIZATION – NOT ACCEPTABLE

REQUIREMENT MAINLY SEAMLESS . WELDED FITTING ONLY IFSPECIFICALLY CALLED FOR.

BURST TEST - REPORT A MUST FOR QUALIFICATION

ITEM: FITTINGSITEM: FITTINGSITEM: FITTINGSITEM: FITTINGS

8/6/2019 vendormeet_080210


SPECIFIC ISSUES

RAW MATERIAL TO BE SOURCED FROM APPROVED VENDOR LISTONLY. (Eg of problem faced: SILCOTUB,PETROTUB)

PHYSICAL CORRELATION OF MELT NO & TC TO BE ENSURED.

CHECK TEST ON SAMPLE TO BE DONE. SAMPLE TO BE

AUTHENTICATED BY BHEL INSPECTION PERSONNEL.

CALL RAISAL FOR NTPC & OBTAINING MDCC FOR STAGES ANDFINAL , IN LINE WITH QP – VENDOR’S RESPONSIBILTY.

FITTINGS IF SOURCED OUT ENSURE TCs AS PER TDC/QP

DUE CARE FOR PAINTING & IDENTIFICATION

FOR IBR SYSTEM, WHEREVER THICK>12.5MM, 100% UT WITH 5%NOTCH REQUIRED.

ITEM: PVM (FABRICATION WITHTEM: PVM (FABRICATION WITH

VENDOR’S MATERIAL)ENDOR’S MATERIAL)

8/6/2019 vendormeet_080210


ITEM:ITEM: INSULATIONINSULATION

K Values – once in a year per type (sampleauthenticated by customer & BHEL)

Mesh Dimension should be as per Specification

(Spec is 0.71 and offered is 0.56)

MDCC to be obtained cust no wise with correct weight.

SPECIFIC ISSUESPECIFIC ISSUES

8/6/2019 vendormeet_080210


SPECIFIC ISSUES

Type test if already done to be enclosed with Bid( eg : POD)

Any internal document referred in QP to be

furnished.Actuator Cyclic Tests Details Not Provided

Actuator inspection by Customer at Sub VendorWorks Not taken care

Painting as per spec not complied with

ITEM: BUTTERFLY VALVESITEM: BUTTERFLY VALVESITEM: BUTTERFLY VALVESITEM: BUTTERFLY VALVES

8/6/2019 vendormeet_080210


Non submission of Documents on Time

Documents with incomplete details and not meetingspecification

Pickling and Passivation

Dynamic Balancing of Agitator not taken care

Painting not meeting customer specification

Incomplete Inspection records like non submission of NDT

reports

WPS and PQR not submitted with QP


ITEM: DOSING SYSTEMITEM: DOSING SYSTEMITEM: DOSING SYSTEMITEM: DOSING SYSTEM

8/6/2019 vendormeet_080210


Compliance to tender at initial bid itself

Material TCs ,HT Charts, Ref Doc not enclosed

When weld is involved QP to include WPS, PQR & NDErequirements.

DPT on Machined surface not complied with

CV Test report not provided

Hydro Test not offered for witness as per QP

QP to cover sub delivered actuators also.Painting not as per Customer specification


ITEM: APRDS & MISCC Control ValvesITEM: APRDS & MISCC Control ValvesITEM: APRDS & MISCC Control ValvesITEM: APRDS & MISCC Control Valves

8/6/2019 vendormeet_080210


Material TCs not providedWitnessing of Hydro Test not offered

RT of Castings

Dynamic Balancing

NDT Procedures

Inspection of Sub Vendor items

Painting

Noise Level

Performance testing for all points


ITEM: BF PUMPITEM: BF PUMPITEM: BF PUMPITEM: BF PUMP

8/6/2019 vendormeet_080210


Standard Meter Run shall be 2.85 M for OD >150mm. Else1.35 M.

Sizing of Condensing pot as per ISO. Checks forCondensing pot to be included in QP

Calibration Test results to include Flow equation andreport deviation from Theoretical values.

WPS & PQR to be made available to visiting Inspector

For P91 - Heat treatment facility to be put up by vendor


ITEM: Flow ElementsITEM: Flow ElementsITEM: Flow ElementsITEM: Flow Elements

8/6/2019 vendormeet_080210


Vendor Meet - 8th Feb 2010 : Piping Centre Chennai

Only SLSR and Temp ratings as per specn only

FM & BASEEFA TR from country of origin required. TR toinclude specifically all temperature ratings as calledfor.

Separate QP for PDP, Power Transformer and Cables.

Accessories like Connectors, RTDs etc to be covered inmain QP. Enclosure test to be given as type test.

Controller of Explosives /India, TC for offered model astype test report.

All type tests to be validated once in 5 years.


ITEM: Electrical Heat Tracers & PDPITEM: Electrical Heat Tracers & PDPITEM: Electrical Heat Tracers & PDPITEM: Electrical Heat Tracers & PDP

8/6/2019 vendormeet_080210



IBR certificates for Tubes, Fittings & Valveinside Rack.

Layout of instruments within racka) Ease of operation & Maintenance

b) Aesthetics

Makes of items as per approved list.


ITEM: Local Instrument RackITEM: Local Instrument RackITEM: Local Instrument RackITEM: Local Instrument Rack

8/6/2019 vendormeet_080210



AncillaryAncillary

DevelopmentDevelopment

8/6/2019 vendormeet_080210



GENERAL INFORMATION

YEAR COMPLETED

WT

COMPLETED

DUS

2007-08 13397 30632

2008-09 15996 22067

YEAR TARGET COMPLETED

WT

2009-10 14000 7282

CURRENT STATUS

8/6/2019 vendormeet_080210



POINTS FOR

DISCUSSION

1) Purchase Order

2) Submission of Bills 3) Shipping

4) General Points

¥

8/6/2019 vendormeet_080210



PURCHASE ORDER

To ensure / confirm the Rate indicatedagainst each PO serial number is as perRate Contract.

To ensure that Amendments, if any areobtained before despatch.

Painting Scheme should be as per relevant QP

only.

http://images.google.co.in/imgres?imgurl=http://shareme.com/images/large/18079-purchase_order_software.jpg&imgrefurl=http://shareme.com/screenshot/purchase-order-software.html&usg=__xHZrVX4GCOftLvzUSIQWnIpQeOE=&h=384&w=606&sz=47&hl=en&start=3&um=1&tbnid=6cWu3MiB4yZtvM:&tbnh=86&tbnw=136&prev=/images?q=PURCHASE+ORDER++IMAGES&ndsp=20&hl=en&sa=N&um=1

8/6/2019 vendormeet_080210



SUBMISSION OF

BILLS

To raise the bills as per PO and GMS after

completion of PO with relevant documents likeLR copy, Packing list, Inspection Report,

Delivery Challan, etc. in 3 sets (1 set original

and 2 set copies).

http://images.google.co.in/imgres?imgurl=http://www.speedprint.co.uk/images/NCR.gif&imgrefurl=http://www.speedprint.co.uk/pages/printing.htm&usg=__3AztNesDRfPwnPwABx3u3xr36IY=&h=331&w=550&sz=39&hl=en&start=57&um=1&tbnid=C2-6LrskOnUxEM:&tbnh=80&tbnw=133&prev=/images?q=INVOICES+CLIPART+IMAGES&ndsp=20&hl=en&sa=N&start=40&um=1

http://images.google.co.in/imgres?imgurl=http://www.speedprint.co.uk/images/NCR.gif&imgrefurl=http://www.speedprint.co.uk/pages/printing.htm&usg=__3AztNesDRfPwnPwABx3u3xr36IY=&h=331&w=550&sz=39&hl=en&start=57&um=1&tbnid=C2-6LrskOnUxEM:&tbnh=80&tbnw=133&prev=/images?q=INVOICES+CLIPART+IMAGES&ndsp=20&hl=en&sa=N&start=40&um=1

8/6/2019 vendormeet_080210



SHIPPING

All markings shall be done with Hard Punching

and Stenciling by Paint legibly. Permanentmarker pen should not be used.

All small bore pipes (up to NB 50) shall bebundled (WO, DU wise) for easy unloading and

identification of items.

Dus of each WO be separated with a woodenseparator for easy identification and unloading.This will avoid holding of vehicle at shipping.

8/6/2019 vendormeet_080210


Vendor Meet 8th Feb 2010 : Piping Centre Chennai

All small components be packed in wooden boxes (WO wise).

Packing List should be kept insideand also out side of each box.

To ensure CHP / COC are obtained for

NTPC items before despatch.

SHIPPINGHIPPING

8/6/2019 vendormeet_080210



To ensure the quantities as per theDCs are loaded before the vehicleleaves vendor works.

The representatives shall leaveshipping only after identifying allthe DUs unloaded and DCacknowledgement.

SHIPPINGHIPPING

8/6/2019 vendormeet_080210



The following feedbacks / observation of shipping should be taken care.

a. WO and project name mismatch (written as well as punched details).

b. Details like length and number of pieces relating to particular DU shall beclearly mentioned on the job.

c. DC’s to reflect actual unit and

Qty as PO.

SHIPPINGHIPPING

8/6/2019 vendormeet_080210



GENERAL POINTS

Vendor performance will be evaluated based on the

delivery, quality, response, documentation, etc.and the loading will be based performance only.

Review meeting on production commitments will beconducted during the first week of every month.

Separate LRs should be obtained for each WO.

For despatches to Trichy Shipping, IR copy along with other despatch documents should be sentalong with Transporter to avoid delay inunloading .

8/6/2019 vendormeet_080210



GENERAL POINTS

For NTPC projects ,MDCC should be obtained WO wise. We need - 2 sets of original MDCCsimmediately after despatch.

For All Projects we need :

- Additional Copy of ED Gate Pass- Additional Copy of LR (clear copy).

Proper link up of LR, ED Gate Pass and Packing

Slip should be established.

8/6/2019 vendormeet_080210



GENERAL POINTS

v Inspection Call Request should be given one week in advance with details of items

ready for inspection (Project, WO no., PONo., PGMA, Item description, Quantity,Weight, etc.).

v Road Permit Form requirement should be

furnished along with monthly despatchplan.

v For each Road Permit, utilisation statementindicating Projects name, PO No., LR no.,

Name of Transporter, Excise Invoice no.,etc should be furnished every month.

8/6/2019 vendormeet_080210



GENERAL POINTS

v Original IBR documents should be submitted

for IBR items for processing Invoices.

v To ensure scanned copy of despatchdocuments viz. LR, EDGP, Packing List, etc.

are sent to BHEL immediately up ondespatch.

v At the end of every month, statementindicating PO / Project wise despatchdetailsbe provided for reconciliation.

8/6/2019 vendormeet_080210



FINANCEFINANCE

8/6/2019 vendormeet_080210



SUBMISSION OF

INVOICESAll the invoices should be routed through the

Purchase Department and not be submitteddirectly to Finance.

All the required documents in accordance with POshould be enclosed with invoice and should

come in a single set with covering letter.

Example, suppose the PO terms is: “Bills intriplicate with Excise invoice cum DeliveryChallan and Inspection Report, Lorry Way Bill”,

all the documents should be submitted as perthe term.

8/6/2019 vendormeet_080210



There should be the “proper invoicing”of supplies taking the following into

consideration:

Payment TermsPO serial no.

Input Tax implicationNo. of invoices to be submittedMaterial CodeQuantity and unit rate

Date implication

INVOICINGNVOICING

8/6/2019 vendormeet_080210



PAYMENT TERMS

If the Payment term is 100% after the acceptance(DTS cases) by BHEL commercial engineer’s

certificate is required.

If the term is 90% / 10% (DTS), separate invoicesshould be submitted; for 10% bills, certificate

from the Commercial Engineer is required.

For 10% bills, the document date should be thedate of certificate by the commercial engineernot the date of invoice.

8/6/2019 vendormeet_080210



INPUT TAX IMPLICATION

EXCISE DUTYCENVATTABLE: Material delivered to stores, Trichy.

NON CENVATTABLE: Material directly delivered to Site. (DTS)

Export Incentives- Mega Power Project & Captive ConsumptionInvoicing with ED - (Reimbursement of Excise Duty)Invoicing without ED- (Terminal Excise Duty)Other than Incentives- Other than Mega Power Project and

Captive consumptionCST: Inter State SaleIf delivered to Stores: Our company, as a registered dealer, will

issue ‘C’ Forms each quarter on the basis of requisition fromthe supplier.

If delivered Direct to Site: Same as above, but ‘E1’ Form is

required from the suppliers against ‘C’ Form.

8/6/2019 vendormeet_080210



VAT: Intra State Sale

ü VATTABLE: If delivered to Trichy Stores and sites of theregistered states

ü Tamil Nadu VAT- Delivered to Trichy stores &sites in TamilNadu.

ü Other state VAT- Delivered to the sites ofRegistered states which includes thefollowing-

ü West Bengal TIN19675372040

ü Maharastra TIN27060300130V

ü Andhra Pradesh TIN28061908732

ü Chattisgarh TIN22204202882

ü Punjab TIN3802058147

ü Madhya Pradesh TIN23573600001.

ü NON VATTABLE: If delivered to sites of non- registered states.

NOTES: The time limit for claiming VAT credit is end of Accounting yearor 3 months from the date of invoice, whichever is later.

Hence the vattableinvoices up to March of the previous year, should besubmitted before March, so as to enable us to take credit for VAT,otherwise those amount will be recovered from the supplier.

INPUT TAX IMPLICATION

8/6/2019 vendormeet_080210



No. of invoices to be

submittedOriginal for Buyer

Extra Copy, if required or as per PO termsPhotocopy of the aboveFor instance, if the PO indicates, “Three

copies of INVOICE with original

signature to be submitted.”, the sameshould be submitted.

8/6/2019 vendormeet_080210



DATE IMPLICATION

Invoice Date: Invoice Date should bementioned correctly as it has directimpact on the tax rate.

LR No. and Date: LR no. and LR date mustbe mentioned in the invoices correctly, which will enable us to check theapplicability of LD provision.

8/6/2019 vendormeet_080210



BANK GUARANTEE

v All the Bank Guarantee should come through thePurchase department; not from the suppliers

directly.v

v All the Bank Guarantees should be followed bythe confirmation from the relevant bankers.

v

v Requisition for getting back the expired BankGuarantees should be given throughPurchase department.

v

v All the expired BG will be collected by the

suppliers from the purchase department, notfrom finance.

CLAIMING FOR FREIGHT

8/6/2019 vendormeet_080210



Ø For the claiming of the freight ;the original

money receipt should be enclosed with theinvoice.Ø

Ø Freight bills should be invoiced in accordance with the rate contract and it should be duly

certified by the authorized person inpurchase.

Ø

Ø Service Tax upon Freight will be paid only on

the submission of proof of payment .

8/6/2019 vendormeet_080210



AMENDMENT

Ø

The amendment for the POdelivery date extension must be

reflected before the date of

processing bills.

FOREIGN VENDORS

8/6/2019 vendormeet_080210



BG should be furnished by the vendors as per the

format furnished by BHEL – Purchase beforecommencement of supplies.

LC’s opened based on the request of the vendorsare not being utilised fully. Materials should be

shipped before the shipment date.

Delivery date extension should be sought beforecommencement of despatches.

FOREIGN VENDORS

8/6/2019 vendormeet_080210


Vendor Meet 8th Feb 2010 Piping Centre Chennai

Supplies under different PO’s shouldnot be clubbed and claimed in onesingle invoice.

Original and copies of the invoice

should be readable and clear.Documents should reach for our

bankers for bankers atleast 7 days

prior to the arrival of vessel at ourport.

8/6/2019 vendormeet_080210


End of Presentation

hank hank

vendormeet_080210

Documents

Transcript of vendormeet_080210