Vendor Responsibility

Prevent Fraud, Waste & Abuse by Prevent Fraud, Waste & Abuse by Determining Your Vendor is ResponsibleDetermining Your Vendor is Responsible

Irene WaldorfIrene WaldorfKellie BrandolineKellie Brandoline

Cindy PalmerCindy Palmer

Today

• What’s Important When Reviewing a Vendor for Stimulus Projects

• Suggested Resources

• How the New York State VendRep System Can Help

Vendor Responsibility

• A responsibleresponsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars

Vendor is Required to:

• Maintain Their VendRep Health

• Self-Disclosure - Vendor Responsibility Questionnaire (CCA-2)

• Be Responsive

State Agency is Required to:

• Confirm information provided by the vendor

• Review and assess other available information

• Make a Responsibility Determination

OSC is Required to:

• Approve State Contracts >$50,000

• Review State Agency’s Processes

• Conduct Independent Review of Vendor

• Approve/Non-Approve

Vendor Responsibility Factors

• Legal Authority to do Business

• Integrity

• Financial & Organizational Capacity

• Past Performance

Legal Authority

• Debarment• Licenses • Operating Certificates• Charities Registration • Workers’ Comp Insurance &

Disability Benefit Coverage

Integrity

• Criminal Indictments or Convictions

• Outstanding Tax Liabilities• Liens, Judgments & Warrants• Non-Responsibility Finding

Financial & Organizational Capacity

• Adequate Resources

• Bankruptcy

• Recent Government Audits

Past Performance

• State Agency’s Experience• Early Contract Termination for

Cause• Contract Abandonment• Better Business Bureau

Best Tools

• Vendor Responsibility Questionnaire–Online in VendRep System

–Paper

• Suggested Internet Resources www.osc.state.ny.us/vendrep

General Information

Vendor’s Website

Let’s Look at the Factor:

Legal Authority to

do Business

http://www.osc.state.ny.us/vendrep/webresources_legal.htm

Economic Development: M/WBE

Registered to do Business

Licensed Professionals

NYS Debarment

Worker’s Comp Insurance

Central Contractor Registration

Federal Debarment

Excluded Parties List

Let’s Look at the Factor:

Integrity

http://www.osc.state.ny.us/vendrep/webresources_integrity.htm

Debarment - Massachusetts

Debarment – New Jersey

Debarment – Connecticut

Debarment – Pennsylvania

Disqualified – SCA

New York City – School Construction Authority

Federal Contractor Misconduct

Let’s Look at the Factor:

Financial & Organizational Capacity

http://www.osc.state.ny.us/vendrep/webresources_financial.htm

NYS Division of Corporations

Accurint

Not-For-Profit Agencies

Let’s Look at the Factor:

Past Performance

http://www.osc.state.ny.us/vendrep/webresources_performance.htm

New York City Vendex

Open Book New York

What’s in the VendRep System?

• Questionnaires – Certified by Vendor with History

• Contract Data – All Approved Transactions since April 2003

• Contract Status –Agency-specific–Available to Vendor

Let’s Take a Tour

• Comptroller’s Website

• New York State VendRep System

OSC Help Desk – For Your Use

www.osc.state.ny.us518-408-4672866-370-4672

helpdesk@osc.state.ny.us

THANK YOU!!