27th Annual Automobile Heritage Day Festival & Car Show Vendor / Exhibitor Booth Application

Saturday, August 11, 2018 (10am-3pm)

EVENT SITE: Kimball Park National City, CA 91950 APPLICATION DUE 5PM, JULY 27, 2018

*First come first serve. We reserve the right to uphold

OFFICEUSEONLY:

SPACEONLY

TFFPERMIT

BusinessLicense

DepositCheck

Contact Name (s) ____________________________________ Email: _____________________________________________________

Business/Organization Name: _______________________________________________ Number of Employees: ______________

Non-profit Tax ID #: _______________________________ OR Business Licence #:______________________________________

Address:_____________________________________________________________________________________________________

Phone: _______________________ Cell: _________________________ Food Vendors TFF permit #______________________________

DESCRIPTION OF PRODUCTS TO BE SOLD ON FESTIVAL GROUNDS. ANY PRODUCTS NOT DESCRIBED BELOW CANNOT BE SOLD. * FOOD VENDORS MUST SUBMIT EVENT MENU AND PRICES. Vendors are not allowed to sell the following: bottled water, 7up products, or Sunkist. Ifcaught in violation, you will pay a fine of $250.00. (NO EXCEPTIONS) FINAL MENU MUST BE APPROVED BY NCCC. A separate sheet may be submitted.____________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________

I understand that this completed booth application, with deposit, only reserves the table space until full-payment is received and a vendor contract is completed & signed. Booth space must be paid in full by 5:00pm on Friday, July 27, 2018.

____________________________________________________ _____________ Signature Date

*$200 Non-Member Premium COST QTY TOTAL

� Corporate/Priority Booth $500 ____ _____

� Food Vendor (10’ x 20’) $350 ____ _____

� Small Business Booth (1-10 employees) $250 ____ _____

� Non Profit Institution $150 ____ _____

Total ____ _____

� SEPERATE Deposit Check REQUIRED for all Vendors _1__ _$500_

*Separate Deposit Check must be issued. Deposit surrendered if vendor violates City of National City, NationalCity Chamber of Commerce, or County of San Diego codes and regulations. Deposit check will be returned at thecompletion of the event if the vendor is cleared and free of violations. Check will not be cashed unless vendor iscited.

*For additional marketing benefits and sponsorship levels, please contact Campbell@nationalcitychamber.org

All fees are non-refundable and are due no later than July 27, 2018 in order to reserve your space

BOOTH SPACE INCLUDES Canopy, tables, and chairs not provided

• Non Food- 10’ X 10’ Space ONLY• Food Vendors- 10’ x 20’ Space ONLY• Retailers must provide:• National City Business License• Food Vendors must provide:o County Approved Food Canopy with

Fire Retardant Certificationo Copies of Valid Food Handlers Cards.

Originals present during evento Copy of your valid food-selling permit

by the San Diego County HealthDepartment.

o National City Business Licenseo Valid & Certified fire extinguisher.o K Type Extinguisher if frying food.o Hand wash sink in bootho Follow all SD County Health Codeso Bring all equipmento Submit event menu and price list

Makes Checks Payable To:

National City Chamber of Commerce Attention: Auto Heritage Festival

901 National City Boulevard National City, CA 91950

P: (619) 477-9339 F: (619) 477-5018 E: grepe@nationalcitychamber.org

By Credit Card Charge � Visa � MC � American Express � Discover

Name on Card

______________________________________________________________________

Billing Address:_______________________________City _________________ST ______ZIP_______

Email: _____________________________________

Card No ____________________________________ Exp Date___________ 3 Digit Code_______

Authorization: By signing below you authorize NCCC to withdraw the designated amount from your account. Authorization Signature DATE

VENDOR RULES AND REGULATIONS

1. Participants shall pay for the use of their space. 2. Please make all checks/money orders payable to: National City Chamber of Commerce and write Auto Heritage Festival 2018 in

the memo area. 3. A minimum 50% deposit of the value of the booth must be submitted to reserve your space. 4. $60 returned check policy. 5. All exhibitors must pay in full by 5:00PM, Friday, July 27th, 2018. Any exhibitor who does not meet this deadline will

automatically receive a $10.00 penalty fee per week until balance is paid in full. 6. Any booths not paid in full will forfeit their space without a refund. NO EXCEPTIONS. 7. Any exhibitor who cancels their booth space after 5:00PM on Friday, July 27th, 2018 forfeits any payment submitted. NO EXCEPTIONS will be made. NO REFUNDS WILL BE GIVEN DUE TO BAD WEATHER OR UNFORSEEN EVENTS OUT OF CONTROL OF THE ORGANIZING COMMITTEE.

**SET-UP- Set up is available on Friday, August 10, 2018 starting at 8am**

• Exhibitors are allowed to bring only one vehicle into the festival site to load-in and unload during the following times:

Unloading / Loading

Day Set-up Break Down

August 11, 2018 5:00 AM – 7:00 AM 3:30 PM – 4:30 PM

• During Breakdown, no vehicles shall enter until all streets are clear of pedestrians. Penalty may be assessed for violation.

VENDOR PARTICIPATION GUIDELINES • It is the Exhibitors responsibility to find their own parking out of the festival grounds. No cars, vans or trucks will

be allowed to stay on the festival site without express permission from the National City Chamber of Commerce. • Vendors are not allowed to contract/lease any space to a second party without written permission from the

National City Chamber of Commerce. Any vendor who violates this rule will be fined $500.00 per day of violation.

• NO ALCOHOLIC DRINKS, TOBACCO PRODUCTS, AND/ OR DRUG PARAPHERNALIA MAY BE SOLD OR SAMPLED. Anyone who breaks this rule will be fined $500.00, will be removed from the premises, and will no longer participate with this festival.

• Absolutely no articles that include the National City Auto Heritage logo will be sold without the prior written authorization of the National City Chamber of Commerce.

• All articles and foods sold at the festival must be appropriate for a family audience. The National City Chamber of Commerce reserves the right to have a vendor stop selling any articles/products.

• Garbage should be put in bags/boxes and taken to the dumpsters every 3 hours or you will be fined $500.00 per day of violation. You must bring your own large bags and or boxes to dispose of trash.

• Trash cans are for public use only, not for vendor/ exhibitor use. You are responsible for your own trash disposal within your booth. Please place your trash in bags/boxes and bring them to the designated dumpsters.

• Electricity will not be provided (NO EXCEPTIONS) • Sound may not exceed 85 decibels within 10 feet of the sound source. After 2 warnings, you will be banned from

having any sound for the remainder of the festival. This includes any and all booths that have any type of sound that are not official festival performance areas.

I have read and comply with all National City Auto Heritage Festival Rules, City of National City rules, and County of San Diego Health Codes.

___________________________________ ___________ Exhibitor/ Vendor Signature Date

IMPORTANT INFORMATION FOR FOOD VENDORS

• All food vendors must submit a $500 deposit along with their payment, to reserve a booth. • Deposit Checks will be returned at the end of our event on August 11, 2018. Check-out will be done before you

leave to verify that your booth area has been properly cleaned. If you leave the site before checking out with a Chamber staff, your deposit will not be returned (NO EXCEPTIONS)

• Where necessary, food vendors must obtain charcoal bins and grease containers and properly dispose of grease, cooking oil, and raw garbage. It is the entire responsibility of the vendor to have all grease removed at the end of festival. Failure to use the proper containers for disposal of your grease or removal of all grease after the festival will result in a $500.00 fine. (Do not dispose of grease in planters, trash bins, or sewers). Fire Retardant covers need to be placed inside your 10x20 space in order to maintain the park clean (NO EXCEPTIONS)

• Event staff members will periodically inspect the area to assure compliance with this agreement and with general health and safety practices.

• Each food vendor must present a menu board that is easily readable and visible from the front of the stand. Menu prices must include sales tax. Once submitted and approved, menus cannot be changed without approval.

• Food vendors must provide a fire extinguisher to be kept in the booth at all times. Use only biodegradable paper products. No Styrofoam plates or cups.

• Please note that the National City Chamber of Commerce and the San Diego County Health and Sanitation Departments have final approval of all items to be sold or sampled.

• Any violations of the Health Code can shut down your booth.

I have read and comply with all National City Auto Heritage Festival Rules, City of National City rules, and County of San Diego Health Codes.

___________________________________ ___________ Food Vendor Signature Date

BOOTH/SPACE RESPONSIBILITIES • Food and product sales will begin after a county inspector and staff authorizes each vendor to start selling. Sales

must end 15 minutes before the loading time. You will be penalized if you sell after loading time. • Vendors will confine all activities to the boundaries of the booth space. • Vendors are responsible for any and all damages and/or loss of equipment. • Vendor shall hold ALL the organizing committee and National City Chamber of Commerce harmless from any

claim or lawsuit arising out of the sale of any product or provision of any product. • Vendor will hold ALL organizing committee and National City Chamber of Commerce harmless from any and all

liability arising out of their participation in the event. • Vendors are responsible for any and all taxes (local, state, and/or federal). • Vendors will not use amplifiers, megaphones or any type of public address system without prior permission of a

National City Chamber of Commerce staff member. • If the vendor is not honest about anything asked in this contract (i.e. exact size of trailer, community residence,

business ownership, etc.) vendor will be asked to leave the National City Auto Heritage Festival without a refund of any money deposited or paid on the booth/space.

I have read and comply with all National City Auto Heritage Festival Rules, City of National City rules, and County of San Diego Health Codes.

___________________________________ ___________ Exhibitor/ Vendor Signature Date