Vehicle Telematics 101: How the Right Solution Can Impact Your Bottom Line

Vehicle Telematics 101:How the right solution can impact your bottom line

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved.

Fleet Management Software

What is Vehicle Telematics?

A system that combines wireless GPS tracking with remote vehicle diagnostics and routing/driver productivity to give fleet managers a complete, accurate and timely picture of their fleet’s activities

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Telematics Technologies

Driver Behavior MonitoringEngine Diagnostics Monitoring and Vehicle MaintenanceVehicle LocationRoute OptimizationUnauthorized Use Tracking

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How It Works

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Back Office Integration

Fleet Management Software In-Vehicle Equipment Options



Challenges

Where are my vehicles?Are my vehicles driving where they shouldn’t be?How do I know if my drivers are obeying company policies?Are my vehicles receiving the right amount of maintenance?Are my drivers completing as many jobs as possible per day?

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Challenge #1

Challenge:– Where are my vehicles throughout the day?

Solution: Automatic Vehicle Location (AVL)

• AVL allows fleet managers to track the location of all vehicles in their fleet in real-time

Benefits:– Send the closest vehicle to a job to reduce mileage and time– Improve driver safety (quicker emergency response)

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Challenge #2

Challenge:– Are my vehicles being used when they shouldn’t be?

Solution: Tracking Unauthorized Vehicle Usage

• A telematics solution gives managers insight into unauthorized vehicle usage by monitoring the engine status and GPS location of all vehicles

Benefits:– Ensure vehicles are only being used when they should be– Decrease vehicle costs such as fuel and maintenance– Increase driver accountability– Decrease company liability for vehicle use outside of vehicles outside of work

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Challenge #3

Challenge:– How do I know if my drivers are obeying company policies?

Solution: Driver Behavior Monitoring

• Vehicle telematics technology lets you monitor driver behavior in order to track how much fuel is being wasted when field operators speed, idle, brake, or accelerate unnecessarily

Benefits:– Generate accurate driver report cards– A fleet loses an average of $1,600 per vehicle, per year of wasted fuel. A fleet of 50

vehicles loses $80,000 in wasted fuel per year– Reducing driving speed can lower fuel consumption by up to 14%

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Challenge #4

Challenge:– Are my vehicles receiving the right amount of maintenance?

Solution: Engine Data Monitoring

• Vehicle diagnostic information can be pulled directly from your fleet vehicles and integrated with your maintenance program to ensure that vehicles are being serviced when they need it to avoid downtime and costly repairs

Benefits:– Ensures vehicles are being driven properly to extend vehicle life– Reducing downtime by 25% saves over $10,000/year

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Challenge #5

Challenge:– Are my vehicles being utilized properly?

Solution: Vehicle Utilization Data

• A vehicle telematics solution can monitor engine hours to see how often and when your vehicles are being used

Benefits:– Improves purchasing practices– Ensures the right type of vehicle is being sent to the job

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Challenge #6

Challenge:– Are my drivers completing as many jobs as possible in a day?

Solution: Route Optimization

• A vehicle telematics solution allows dispatchers to optimize drivers’ routes to ensure they are taking the shortest route to their next job and that your fleet is operating at maximum efficiency

Benefits:– Reduce mileage for each vehicle to save fuel– Complete more jobs per day– Increase vehicle efficiency – may not have as many vehicles to complete the same

number of jobs

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How to Select the Right Solution

1. Identify long-term and short-term goals• Prioritize purchases and

implementation• Ensure solution is scalable for

future growth

Common mistake:• Choosing technology instead of

a solution

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2. Look for a vendor with flexible options• Ensure that industry-specific information

is included• For example, well-site coordinates for oil and

gas companies or boom status for utility companies

Common mistake:• Overspending

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3. Ensure the solution supports future growth• Choose a solution that can expand as the

company grows to minimize expensive technology replacements

Common mistake:• Forgetting about the future

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4. Outline specific requirements, such as:• Reporting• Real-time alerts• Ease of use and training• Integration with existing software• Reputation and customer service

Common mistake:• Not engaging all end users in the

decision

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5. Implement a Change Management Plan• Highlight how the technology will improve the

company’s bottom line and the employee’s work day

• Involve end users in the decision-making process

• Have drivers participate in driver behavior training courses

• Re-evaluate your company’s driver policy to include guidelines for speeding, idling and unauthorized vehicle usage

Common mistake:• Not assigning a technology champion

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6. Track the progress• Use the system’s reports to track

progress on short-term and long-term goals such as reducing speeding and idling

• Be sure the reports are easy to read and offer both concise summaries and comprehensive overviews

Common mistake:• Too much information

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7. Re-evaluate the requirements• After the system has been active for a

reasonable period of time, re-evaluate the requirements you outlined at the beginning to see if they are being met

Common mistake:• Not re-evaluating system goals

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Conclusion

Using vehicle telematics technology, managers can monitor idling, instances of excessive speed, and unauthorized use of their fleet vehiclesAddress wasteful driving behaviors and optimize routing to significantly reduce the amount of fuel consumed by your fleetMaximize vehicle usage to complete more trips per day and save your company moneyIdentify your needs and evaluate available technologies and vendors to select a solution which addresses your specific business needs

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Questions?

To learn more about vehicle telematics, please visit us at www.assetworks.com

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Vehicle Telematics 101: How the Right Solution Can Impact Your Bottom Line

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Transcript of Vehicle Telematics 101: How the Right Solution Can Impact Your Bottom Line