IntroductionIntroduction

The VRRS (Vehicle Registration & Renewal The VRRS (Vehicle Registration & Renewal System) centralized database allows System) centralized database allows information to be shared statewide, aiding information to be shared statewide, aiding the fight against registering stolen vehicles. the fight against registering stolen vehicles. The system also will provide consistent name The system also will provide consistent name information, making sure registrations and information, making sure registrations and titles match owners' names on their driver titles match owners' names on their driver licenses. In the initial phase of this project is licenses. In the initial phase of this project is implemented in the Lahore zone which take implemented in the Lahore zone which take six month according to the plan and six month according to the plan and feasibility report.feasibility report.

Purpose of PlanPurpose of Plan

We plan, design, implement and We plan, design, implement and manage the automation of the manage the automation of the vehicles registration system. We vehicles registration system. We primarily provide and manage the primarily provide and manage the required resources so that the required resources so that the automation plan will become automation plan will become successfully done. successfully done.

Project Goals and Objectives Project Goals and Objectives Accomplish project business goals and objectives within defined Accomplish project business goals and objectives within defined

budget and time parameters.budget and time parameters. A favorable and secure agreement between the VRRS Department A favorable and secure agreement between the VRRS Department

and the government.and the government. Minimizing of Risk Elements during the project Minimizing of Risk Elements during the project To achieve Project Deliverables efficiently and effectively.To achieve Project Deliverables efficiently and effectively. To fulfill Organizational Demands To fulfill Organizational Demands To manage the Project team members and effective To manage the Project team members and effective

Communication between them.Communication between them. Lower the cost of vehicle registration transactionsLower the cost of vehicle registration transactions Make vehicle owners accountable in case of unpaid registration Make vehicle owners accountable in case of unpaid registration

taxes.taxes. Ensure that all vehicles are regularly inspected to determine if Ensure that all vehicles are regularly inspected to determine if

they are still fit to drive.they are still fit to drive. Revoke registration of old vehicles that have been destroyed.Revoke registration of old vehicles that have been destroyed. Fight against registering stolen vehicles.Fight against registering stolen vehicles. Make it possible to link vehicles with their rightful owners.Make it possible to link vehicles with their rightful owners. Identify and track the vehicles in circulation. Identify and track the vehicles in circulation. Enhance the processing of vehicle registration system.Enhance the processing of vehicle registration system. Increase the efficiency and effectiveness of the registration Increase the efficiency and effectiveness of the registration

process.process. Make the system more reliable and unambiguous.Make the system more reliable and unambiguous.

Project DefinitionProject Definition

Statement of requirementStatement of requirement Stakeholder listStakeholder list Project briefProject brief Scope of work statementScope of work statement Work breakdown structureWork breakdown structure

Statement of RequirementsStatement of Requirements

Although the registration system Although the registration system already exist but the work done already exist but the work done manually, through the IT infrastructure manually, through the IT infrastructure in this sector, a lot of work goes easy. in this sector, a lot of work goes easy. In which we are going to start the In which we are going to start the project of the computerized registration project of the computerized registration of the vehicles so that the system of of the vehicles so that the system of registration will work efficiently for the registration will work efficiently for the betterment of the countrymen. betterment of the countrymen.

Opportunity statementOpportunity statement

The government of Punjab is interested The government of Punjab is interested and will support the implementation of and will support the implementation of the computerization of this system. the computerization of this system. With the development in the IT With the development in the IT infrastructure and globalization of the infrastructure and globalization of the world, the government is tried to world, the government is tried to implement the IT infrastructure in implement the IT infrastructure in Pakistan also. So there is a great Pakistan also. So there is a great opportunity to be a success of VRRS opportunity to be a success of VRRS project. project.

Solution statementSolution statement

The new system will help not only car The new system will help not only car owners but also law enforcement owners but also law enforcement agencies, financial institutions, auto agencies, financial institutions, auto dealers and others who use the dealers and others who use the state's registration and renewal state's registration and renewal system.system.

Alignment to current strategyAlignment to current strategy

Technical feasibilityTechnical feasibility Economic feasibilityEconomic feasibility Operational feasibilityOperational feasibility

Business benefitsBusiness benefits

Strategic Benefits Strategic Benefits Financial BenefitsFinancial Benefits

Organizational benefitsOrganizational benefits

Through the implementation of the Through the implementation of the VRRS, the progress of the government VRRS, the progress of the government will move in the positive direction. By will move in the positive direction. By the development of the IT the development of the IT infrastructure the people take an infrastructure the people take an interest in the IT field. The new interest in the IT field. The new employment opportunity, especially for employment opportunity, especially for IT professionals came, to work for their IT professionals came, to work for their country, ultimately the county can country, ultimately the county can grow. grow.

TechnologyTechnology

To implement Oracle, H/W from Sun To implement Oracle, H/W from Sun Solaris is required.. Providing Solaris is required.. Providing immediate and measurable return on immediate and measurable return on information technology investments, information technology investments, Sunsolris products and services prove Sunsolris products and services prove quality, lower costs and increase the quality, lower costs and increase the speed at which systems can be speed at which systems can be developed, implemented and developed, implemented and supported. Sunsolris is the world leader supported. Sunsolris is the world leader in client/server development in client/server development technology. technology.

Resource requirementsResource requirements

Department buildingDepartment building Computerized setupComputerized setup LAN/WAN facilityLAN/WAN facility Software Software Trained professional StaffTrained professional Staff Furniture & fixtures etc.Furniture & fixtures etc.

RISKSRISKS

• Estimated Project ScheduleEstimated Project Schedule• Team SizeTeam Size• Situational AnalysisSituational Analysis• Political risk Political risk • Weaker Participation of Project TeamWeaker Participation of Project Team• Technical risk Technical risk • Recruiting riskRecruiting risk• Team member un-knowledgeable Team member un-knowledgeable of the of the

importance of the success of VRRSimportance of the success of VRRS• Regulatory RiskRegulatory Risk

Risks Breakdown Structure Risks Breakdown Structure Project

Project ManagementOrganizationalTechnical External

Performance & Reliability

Requirements

Technology

Complexity and Interface

Weather

Regulatory

Subcontractor & Suppliers

Communication

Prioritization

Resources

Project Dependencies

Controlling

Planning

Estimation

Quality

Stakeholders ListStakeholders List

Project BriefProject Brief

Project Title: Project Title: Vehicle Registration & Renewal Vehicle Registration & Renewal System (VVRS)System (VVRS)

Project Manager: Project Manager: Mr. Tahir Aziz KhanMr. Tahir Aziz Khan Project Sponsor: Project Sponsor: Government of the Government of the

PunjabPunjab BackgroundBackground Existing System ProcessExisting System Process Drawbacks of the Existing SystemDrawbacks of the Existing System

Project ObjectivesProject Objectives Automates enforcement actions and violation processing for non-Automates enforcement actions and violation processing for non-

compliant vehicles and outstanding violations. compliant vehicles and outstanding violations. Increase compliance screening process efficiency and accuracy Increase compliance screening process efficiency and accuracy Enhance security and improve vehicle safety Enhance security and improve vehicle safety Reduce the number of uninsured vehicles Reduce the number of uninsured vehicles Improve integrity of titling Improve integrity of titling Lower the cost of vehicle registration transactionsLower the cost of vehicle registration transactions Make vehicle owners accountable in case of unpaid registration Make vehicle owners accountable in case of unpaid registration

taxes.taxes. Ensure that all vehicles are regularly inspected to determine if Ensure that all vehicles are regularly inspected to determine if

they are still fit to drive.they are still fit to drive. Revoke registration of old vehicles that have been destroyed.Revoke registration of old vehicles that have been destroyed. Fight against registering stolen vehicles.Fight against registering stolen vehicles. Make it possible to link vehicles with their rightful owners.Make it possible to link vehicles with their rightful owners. Identify and track the vehicles in circulation. Identify and track the vehicles in circulation. Enhance the processing of vehicle registration system.Enhance the processing of vehicle registration system. Increase the efficiency and effectiveness of the registration Increase the efficiency and effectiveness of the registration

process.process. Make the system more reliable and unambiguous.Make the system more reliable and unambiguous.

DeliverablesDeliverables

Organizational HierarchyOrganizational Hierarchy

Organizational StructureOrganizational Structure

Software Development Introduction Software Development Introduction

The developers use this document while working The developers use this document while working through the different phases of Software through the different phases of Software Development Life Cycle (SDLC). Documenting and Development Life Cycle (SDLC). Documenting and controlling the customer requirements is a controlling the customer requirements is a prerequisite for using them, as the basis for prerequisite for using them, as the basis for planning, performing and tracking the software planning, performing and tracking the software project’s activities throughout the SDLC. This project’s activities throughout the SDLC. This Software Requirement Specification (SRS) will act Software Requirement Specification (SRS) will act as a template for the proper design of the as a template for the proper design of the application. The document will serve as template application. The document will serve as template for final approval of the system. The purpose of for final approval of the system. The purpose of this document is to define project requirements.this document is to define project requirements.

Overview software development Overview software development hierarchyhierarchy

Software Product

Integration & TestConstructProject Management Product Requirement Detail Design

Planning

Meeting

Administration Training Program Material

User Documentation

Software

User Documentation

Software

Training Program Training Program

User Documentation

Software

Training Program

User Documentation

Software

Product Perspective:Product Perspective:• This system is fully independent and totally self-contained. There This system is fully independent and totally self-contained. There

are no interfaces to other system. The system will use its own are no interfaces to other system. The system will use its own resources to give services to the End users.resources to give services to the End users.

User Characteristics:User Characteristics:• Initially user will face problem to understand the system but he’ll Initially user will face problem to understand the system but he’ll

get familiarity with this system as he uses the system frequently. get familiarity with this system as he uses the system frequently. Overall the users are technically able to manipulate the system. Overall the users are technically able to manipulate the system. Therefore the system has to be self –instructing.Therefore the system has to be self –instructing.

General Constraints:General Constraints:• The user of this system can perform the operations specified for The user of this system can perform the operations specified for

them. They are not allowed to handle or update other users. For them. They are not allowed to handle or update other users. For this administrative rights are required. Each user of this system this administrative rights are required. Each user of this system has its own login ID and password to enter in the system. has its own login ID and password to enter in the system.

Assumption and Dependencies:Assumption and Dependencies:• For this system we have assumed that the administrator will be For this system we have assumed that the administrator will be

provided with the list of vehicle categories their relating fee i.e. provided with the list of vehicle categories their relating fee i.e. Token fee, Income tax and P. tax. The system also provided the Token fee, Income tax and P. tax. The system also provided the list of vehicle owners who are defaulters.list of vehicle owners who are defaulters.

Specific Requirements Specific Requirements

User inter face:User inter face: The external user interfaces are given in reference The external user interfaces are given in reference

“appendix 4.4”“appendix 4.4”

Software Interfaces:Software Interfaces: Windows ME/NT 2000/XP:Windows ME/NT 2000/XP: Windows is used Windows is used

because it provides better Graphical User Interface because it provides better Graphical User Interface (GUI) and it is easy to operate than other operating (GUI) and it is easy to operate than other operating systems. systems.

IIS Server 5.0IIS Server 5.0: IIS Server is used to interpret the : IIS Server is used to interpret the scripting code written in the files.scripting code written in the files.

SQL Server 7:SQL Server 7: SQL server is used to store data. It is SQL server is used to store data. It is used because of better security and reliability than used because of better security and reliability than other databases.other databases.

Process Description/Process Specification Process Description/Process Specification (PSPECS): e.g.(PSPECS): e.g.

Name: Name: Show Registered Vehicles.Show Registered Vehicles. Description: Description: Display the list of registered Display the list of registered

specific category of vehicles.specific category of vehicles. Input: Input: Number.Number. Output: Output: Display list of Registered Vehicles.Display list of Registered Vehicles. Procedure:Procedure: Open connection with database.Open connection with database. Run query to get list of Registered Vehicles.Run query to get list of Registered Vehicles. Show Display query.Show Display query.

Logical DiagramLogical Diagram

START PlanningS/W

SPECIFICATION

Evaluation/Selection

Terms of Payment

Software Development

Software House Analysis

Approval/Agreement

Testing

S/W Installation

Job Analysis Job Ad Test

InterviewSelection

Receive Quotation

Procurement Tender Ad

Approve Tender

PaymentTerms & condition

H/W Installation

Training Design

Skills Assessment

Training

Evaluation

FINISH

Work Breakdown Structure Work Breakdown Structure (WBS)(WBS)

Project

IT Procurement OperationsHR

HR

Hiring Training

Newspaper

Job analysisAds

Govt. Official Website

Initial Screening

Completed Application

Dawn

Nawai-e Waqt

Employment test

Comprehensive interview

Background examination

Medical examinations

Permanent Job offer

Conditional Job Offer

Objectives Design Execution Evaluation

IT

S/W H/W

Licensed S/WVRRS

Oracle 9 i System S/W

Windows XPMS Office XP

External, USB

Optical Hardl examinations

Vendor, S/W application Mouse, Keyboard

Disk Storage units

Microprocessor

Procurement

Purchases and Acquisition

Contract Administration

Contracting

Select Sellers

Request Seller Responses

Contract Closure

Costing of the ProjectCosting of the Project

Graphical representationGraphical representation

PROJECT VALUEPROJECT VALUE

Communications OutreachCommunications Outreach

Monthly Status Reports Monthly Status Reports The Project Manager shall provide The Project Manager shall provide

monthly written status report. The monthly written status report. The reports shall include the following reports shall include the following information tracked against the Project information tracked against the Project Plan:Plan:

Summary of tasks completed in previous month.Summary of tasks completed in previous month. Summary of tasks scheduled for completion in Summary of tasks scheduled for completion in

the next month.the next month. Summary of issue status and resolutions.Summary of issue status and resolutions.

THE ENDTHE END