Engineers India Limited

July 04

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SECURE SOCKET LAYER

NAME :NIKHIL JAIWAL

ROLL NO :1502914909

BRANCH :M.C.A

SEMESTER :V

SESSION :2016-2017

(AT)

Under the Guidance Of Mr. Niranjan Behera

(Assistant General Manager)

(BY)

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Contents

1. About Organization 072. Introduction 13

1. FEATURES 142. SYSTEM REQUIREMENT 143. BRIEF SYSTEM DETAILS 144. OPERATING DETAILS 15

3. VDM Implementation 164. Conclusion 385. Scope Of Improvement 396. Bibliography 34

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Certificate

This is to certify that Industrial training report entitled "VENDOR DOCUMENT

MANAGEMENT SYSTEM" made by NIKHIL JAIWAL, student of KIET

GHAZIABAD MCA-5t h Semester, at “ENGINEERS INDIA LIMITED” is an

original work and the same has not been submitted to any other institute for the

award of any other degree. A Presentation of the Industrial Training report was

made on “VENDOR DOCUMENT MANAGEMENT SYSTEM” and the

suggestions as approved by the faculty were duly incorporated.

Mr. Niranjan Behera(Assistant General Manager)

(Engineers India Limited)

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Declaration

I NIKHIL JAISWAL, hereby declare that the project work entitled

“VENDOR DOCUMENT MANAGEMENT SYSTEM” is an authenticated

work carried out by me at Engineers India Limited (EIL) for the partial

fulfillment of the award of the degree of Masters of Computer Application

submitted at, Krishna Institute of Engineering And Technology (Ghaziabad).

This work has not been submitted for similar purpose anywhere else.

NIKHIL JAIWAL

(Masters Of Computer Application )

Krishna Institute of Engineering and Technology

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ACKNOWLEDGEMENT

I am highly grateful HOD , DEPT. OF COMPUTER APPLICATION, KIET ,GHAZIABAD,

U.P for providing this opportunity to carry out the industrial training at EIL

I would like express my gratitude to other faculty members of MCA dept. for providing

academic inputs , guidance and encouragement throughout the training period

I am grateful to MR .M .Y ALI, AGM (training dept.) EIL for giving me an opportunity to

undertake the vocational training in EIL , NEW DELHI

I express my sincere thanks and gratitude to MR. NIRANJAN BEHERA (AGM , ITS) , my guide

MR.BALVINDER SINGH NAGI (ENGINEER , ITS ) for giving me an opportunity and supporting me throughout . The valuable guidance , keen interest and kind supervision of my work help me to complete my training successfully .

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About the Organization

Overview:

Engineers India Limited (EIL), a Public Sector Undertaking was set up on March 15th, 1965 to provide engineering and related technical services for petroleum refineries and other industrial projects. EIL is working under the administrative control of Ministry of Petroleum and Natural Gas, Government of India. In addition to Petroleum Refineries, with which EIL started initially, over the years it has diversified and excelled in various other fields. EIL today has emerged as Asia’s leading design, engineering and turnkey contracting company providing a complete range of project services needed to conceptualize, plan, design, engineer and construct projects to meet the specific requirements of its clients in the following fields:

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•Petroleum Refining•Petrochemicals•Pipelines•Offshore Oil & Gas•Onshore Oil & Gas•Terminals & Storages•Mining & Metallurgy•Infrastructure

Today, EIL is a ‘Total Solution’ engineering consultancy company providing design, engineering, procurement, construction and integrated project management services from ‘Concept to Commissioning’ with highest quality and safety standards. It also provides specialist services such as heat and mass transfer equipment design, environmental engineering, specialist materials and maintenance and plant operations and safety services.

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With corporate office in New Delhi, EIL also operates from its four regional engineering offices in Mumbai, Kolkata, Chennai and Vadodara and has inspection offices at all major manufacturing locations of the country. The company’s overseas presence is marked by an engineering office in Abu Dhabi, which caters to the business needs in UAE/Middle-East region. Additionally, there are offices in London, Milan and Shanghai to coordinate the activities of international procurement and marketing.

EIL’s technological excellence is driven by 2950 engineers in a competent employee base of over 3370 employees. The availability of technical resources per annum is about 5.4 million man-hours in EIL’s design offices along with 7200 Man-months of construction management services.

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About the Department (ITS)

Information and Technology Services has shaped into a channel of authentic and reliable information flow throughout the company. In other words, it has become the backbone of information management in the organization.

ITS is at the forefront in applying advanced IT tools to define, design and deliver technology-enabled business solutions to our Internal business departments as well as External Clients . It has built up the networking infrastructure and hardware set up for creating, storing, processing and communication of information throughout the company. Connectivity of HO to ROs & Site Offices (through VPN) has bridged the gap of distance and time of information flow. It provides 24X7 availability of IT Infrastructure in terms of Hardware & Software. Information Security is also ensured at EIL through various means like Perimeter Security, Network Security, LAN Server Security and Anti-virus measures.

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In house development of various functions of almost all departments of Company has led to automation of the workflows. Starting from planning of the project with project management and execution to commissioning of the project has been computerized. Integrated systems are in place for HR as well as F&A departments. In-house Knowledge Management System as well as world class Documented customized for EIL as EDMS are being supported successfully.

Progress of ITS can be gauged through the facilities provided to reduce the time spent by the employees in querying personal information regarding P&A claims/ payments/ status, Salary, PF, Earning using a single window interface, EILPORTAL, lodging of their Hardware & Software complaints through ITS Helpdesk. Facility has been provided for giving suggestions and feedback related to company's technical/ financial/ projects/ diversification issues through C&MD Portal. Concise and summarized management information is available through a single window interface, Management Dashboard. Online system for departmental information, Intranet and ready information on mobile, Mobile Application Portal (MAP) also add value to IT services.

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These systems have been developed and implemented on platforms such as UNIX, NetWare & NT using Microsoft .Net Framework, Spring Framework, J2EE, RDBMS like ORACLE & Access. D2K, VB, C, C++, Java are being used for development of front end modules. Furthermore the portals being web based are accessible even at home. The customer centric approach of the dedicated team of Information Technology and Services aims at maximizing customer-satisfaction.

ITS has executed a number of assignments involving OR techniques for the Ministry of Petroleum, Govt. of India. Major investment decisions have been taken by the clients based on these optimization studies.

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1. INTRODUCTION

Engineers India Limited (EIL), being a consultancy company depends heavily on the services of its suppliers, contractors, licensors etc. for various materials and equipments. The interaction between EIL and its vendors is critical to the successful completion of its projects. The traditional way of interaction where we make requests, exchange and approve documents offline as hard copies tends to consume a lot of unwarranted time and contributes a little to the standardization of the process. A step towards improvement, thus, was taken when the Vendor Document requirements (VDR) module was released which lets EIL personnel prepare a standardized VDR document online. To further enhance and streamline the essential interaction process the Document Control Index (DCI) module has been developed, which in tandem with VDR module, will completely put this process online.

Document Control Index Module (DCIM) is a web application that lets avendor manage its orders online through a clean interface and via an intuitive workflow.

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2. FEATUREDuring a project, potentially thousands of documents from hundreds of vendors need to be

managed efficiently. For the contractor, processing, tracking and reporting on these items has traditionally been a manual, resource-intensive process – involving various spreadsheets, email and internal systems. A system that reduces complexity, improves data capture and increases control can help address these challenges. And getting it right can help meet deadlines, drive down cost and control risk.

3. SYSTEM REQUIREMENTHardware:

Minimum CPU: Pentium IVMinimum RAM: 512 MBBroadband Internet Connection

Software:All the modern browsers with JavaScript enabled (Recommended).Internet Explorer 7.0 or above with JavaScript enabled.

4. BRIEF SYSTEM DETAILS

Document Control Index Module (DCIM) is a web application that lets a vendor manage its orders online through a clean interface and via an intuitive workflow.

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5. OPERATING DETAILS

To use the application, the user has to visit the following URL through its browser:http://edocx.eil.co.in/vdm/

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To use the application, the user has to visit the following URL through its browser:

http://edocx.eil.co.in/vdm/. On doing that, a login screen will appear on which the user can

enter its credentials.

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Home ScreenWhere users can see their Respective index which consist list of Job No: , FOA

No: , Suppliers/ Contractors, Submitted on Date, View , and Approval Status.

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Complete VDRWe can create new VDR by Selecting Job No: Unit No: MR/Tender document No:. After

selection an standard VDR number is generated which can be seen on screen after generation

of VDR No a user can allocate an Revision No: to it. After Allocating the revision number , an

appropriate VDR title will be generated. In this window we can copy existing VDR too by

providing the details of it.

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Edit VDRBy selection Job No:, Unit No: , MR/Tender Document No:, MR/Tender Revision No: ,

the selected VDR can be editable by clicking on GET VDR.

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Submit VDR for Approval .For filing VDR for approval one can submit it by selecting Job No:, Unit No: ,

MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can be send request

for approval by clicking on GET VDR

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Approve VDRFor Approving the requested VDR, one can submit it by selecting Job No:, Unit

No: , MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can

be approve by clicking on GET VDR

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Revise VDRFor Revising the requested VDR, one can submit it by selecting Job No:, Unit

No: , MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can

be rewise by clicking on Revise VDR

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Print VDRFor Printing VDR, one can submit it by selecting Job No:, Unit No: , MR/Tender Document

No:, MR/Tender Revision No:. For printing the VDR several format is specified further over

the window and pressing Print VDR after it.

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Approve DCIFor Approving the Document Control Index one has to select Job No.

and FOA No. form the window and click on Get DCI. After clicking

one can see various

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Approve DCIFor Approving the Document Control Index one has to select Job No.

and FOA No. form the window and click on Get DCI. After clicking

one can see various DCI‟s for approving any DCI on has to select an

DCI and click on Approve Selected Document and send to Supplier Tab

or Lock DCI to prevent future editing tab.

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Unlock DCITo unlock DCI one has to send request to the manager of the department. Then the unlock

DCI will be displaced on the window. This is an confidential request one has to submit it with an proper

reason .

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Pending Concession / DeviationIf the manager may wish to raise a Concession or Deviation request with EIL, he or she

may do so by going to the „Submit Concessions/Deviations Request‟ link in the „C&D‟

dropdown menu, filling the laid out form and submitting the same.

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Resolved Concessions / DeviationIf the manager may wish to raise a Concession or Deviation request with EIL, he or

she may do so by going to the „Submit Concessions/Deviations Request‟ link in the

„C&D‟ dropdown menu, filling the laid out form and submitting the same.

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Concessions / Deviation Conveyed to Originators

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Concessions / Deviation Reports

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VDR/DCI Reports

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Job Wise Vendor Document Report

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Job Wise Contractor Document Status

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Bulk Import

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Reorder Documents

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Approved MSD

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Edit Standard VDR’s

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Help DeskForm the „Help‟ dropdown menu, the manger may download the user manual, add emails

for notifications, raise a ticket on the helpdesk and change his or her password.

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Thank You

Conclusion

Web sites are unfortunately prone to security risks. And so are any

networks to which web servers are connected, thus in today‟s world

there is a dire need for a secured network on which the data can travel.

In this project a secured connection has been established between the

client and server through SSL, and tested. Now sensitive information

such as credit card numbers, social security numbers, and login

credentials can be transmitted securely over this network.

A vender can update their status and check there current status of the

document which it was provided .

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Thank You

Scope of Improvement

This project is not the end of our path for our career. This is the first project

designed by us as we think this is the learning experience for us. We have put our

best effort to design a website with the implementation of “Vendor Document

Management System” in six weeks. Time is the major problem as we have to

deliver the project in a particular time period. In the project we have used Spring

Framework

Technique to develop web application for a web organization

In future the following features can be added to enhance the project.

•Bootstrap technology for enhanced Appearance.

•Tools other then Wireshark may be used to test the level of security offered by

Secure Socket Layer.

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Thank You

Bibliography

References:

http://en.wikipedia.org/wiki/springhttp://en.wikipedia.org/wiki/springframeworkhttp://www.openssl.org/docs/fips/tutorialpointhttp://www.youtube.com/javabrains/spring

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Thank You

THANK YOU