VAT Reimbursment Workshop

5/12/2018 VAT Reimbursment Workshop - slidepdf.com

http://slidepdf.com/reader/full/vat-reimbursment-workshop 1/27

VAT Reimbursement

Workshop

(March 2011)



VAT Reimbursement Requirements

Reimbursement claims need to be

submitted on a monthly basis Confirm the purchases (before VAT)

are above the $500 de minimus

amount in one invoice



Preparation of VAT Reimbursement Claim

1. Compile valid/legal invoices (originals

and stamped copies needed)2. Complete ³Partner Submission for VAT

Refund´ form

3. Submit reimbursement claim packageto USAID/Ethiopia



USAID/Ethiopia¶s Procedures

1. Clearance by COTR/AOTR

2. Verification by VAT Clerk3. Reimbursement claim stamped and

signed by USAID authorized signatory

4. Reimbursement claim taken to ECRA



Collection of Original Invoices and Refund Check

1. Prepare Designation Letter

2. Collect VAT Refund Check originalinvoices from USAID/Ethiopia



Invoice Requirements

Invoices must be in the name of theorganization requesting refund, it can

be prime partner, sub-partner or sub-sub-partner

Every partner should have a bank

account, if you do not have pleaseinform us the reason why



Invoice Requirements

On Cash/Credit Register Slip, either

customer name & TIN number or customer TIN number should be printed

Purchases should be done only in the

name of organization requesting refund



Types of Tax Invoices

VAT Credit sales invoice with Cash

Receipt/Cash Receipt Voucher VAT Cash Sales Invoice

Credit register slip with Cash Sales

Invoice Cash register slip with Cash Sales

Attachment



Examples of Valid

Invoices



VAT Credit Sales Invoice



Cash Receipt Voucher & Cash Voucher that show only total payment, VAT CreditInvoice has to be attached with these Receipts



VAT Cash Invoice that shows the VAT value



Credit

Register

Slip with no

service

description,

attachmentrequired.

0001234



Credit sales

attachment,

supportingdoucment for

credit register slip

with no service

description



Customer TIN: 00013458

Fiscal Invoice with Customer TIN Number



Examples of

Invalid Invoices



Value Added Tax Invoice, the correct heading

is Value Added Tax Cash Sales Invoice

TG General Contractor



Cash

Register slipwith no

Customer

name and

TIN number



VAT Credit Sales Invoice with date & name modification,amount in

words & cashier signature are missing



Invoice with missing and blurred data



VAT Payment request letter



Decorated Invoice, that doesn¶t have basic requirements

for a valid invoice



Frequently encountered mistakes (missing items)

1. Stamp on copy of invoices, especially in thecase of sub-partner claims, both prime

partner's and sub-partner's stamp required.2. Customer name on invoices.

3. Signature of cashier .

4.

Amount in words.

5. Date and name modification is notacceptable.



Frequently encountered mistakes (missing items)

6. Make purchases only in the name of organizationrequesting refund, don't use project title.

7. Make sure that the data is clearly visible on copyinvoices, as ERCA is referring the copy documents.

8. Heading of invoices should be VAT Cash SalesInvoice, Cash receipt or VAT Credit Sales Invoice,

headings other than these are not acceptable byERCA.

9. List down each invoices separately.



Frequently done mistakes (missing items)

10. If there is a credit invoice, use credit invoice date asa refund month on the "Partner Submission for VAT

Refund".12. Attach all supporting documents mentioned on Cash

and Credit invoices.

13. Make sure the VAT calculation is correct on the

Request Refund Form



Filling Out the

VAT Refund

RequestF

ormPlease follow the guideline stated on

VAT Refund Procedure



QUESTIONS

????

VAT Reimbursment Workshop

Documents

Transcript of VAT Reimbursment Workshop