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Human Resource Department

A) Activities Handled at a glance.

i) Service File (Employees file)

ii) Recruitment

iii) Leave

iv) Training

v) Resignation

B) Detailed procedure of the activities handled alongith documentation involved!

i. Service File:

"urriculam #itae$roof of Educational %ualification (&ar'sheets and "ertificates)

Senior secondary certificate mar'sheetigher secondary certificate mar'sheet

*raduation mar'sheet

$ost *raduation mar'sheet$rofessional +ualification mar'sheet

"opy of appointment letter,

Detail sheet in original (anne-ure to intervie call letter)

To recent passport si.e photographsE-perience certificates

Relieving letter if possi/le$romotion letter0ncrement letter

Reneal letter

ii) Recruitment

1/taining approval from competent authority 2 "11

Releasing an advertisement for recruitments,Receiving applications,

Scanning Scrutini.ing the applications on the /asis of criteria mentioned

Shortlisting the candidates

Sending the intervie call lettersSending invitation letter to panel mem/ers

To o/tain confirmation calls and mails from respective candidates

"onduction of intervie and selection of candidates3 verification of concernedcertificates

Sending the appointment letters (in duplicate)

Receiving the acceptance copy duly signed

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Training

To get the details of a training program,To assess the need for providing the training of that particular program,

*etting it discussed ith competent authority and o/taining the approval of "E1

(via note)Sending suita/le candidate s concerned in that particular stream or area for the

program,

Resignation

1ne month prior notice is to /e given,

1/taining the approval from competent authority 2 "11 (via note) and getting

the acceptance,andling over the all relevant document to the person concerned duly

ac'noledged,

"learance or recovery of dues if any related to company,

0ssue of e-perience certificate and relieving letter.

Sanction of Leave

Balance of leave is to /e chec'ed /efore applying,

4pplying for the leave in the prescri/ed format and getting it signed /y the

recommending official,Forarding the same to the to "11 for sanction,

Su/mitting the same to RD,

4ccordingly updations to /e made

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RELEII!" LETTER

The resignation letter dated 5555555 of &r&iss,55555555555555555553 has /een

accepted /y the "ompetent 4uthority ith effect from close of office hours on5555DATE. 4ccordingly &r&iss, 5555555555555ill3 henceforth 3 not eligi/le for any

/enefits of employment at Bouti+ue De Emerald 0ndia Limited

oever3 on clearance of all dues paya/le /y him to the "ompany3 heshe stands relieved

from the services of Bouti+ue De Emerald 0ndia Limited ith effect from close of office

hours on 5555DATE.

SHR#TI TRI$ATHI

%A!A"ER &HR' AD%I!.)

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I!(RE%E!T LETTER

BDEL 677897: &DATE)

555555555555

555555555555

555555555555&!A%E A!D ADDRESS *F THE E%$L*+EE)

Dear Sir3

(ontractual arrangement , Regular as &DESI"!ATI*!)

;e invite a reference to our earlier letter

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RE!E-AL LETTER

BDEL 677897: &DATE)

555555555555

555555555555555555555555

555555555555&!A%E A!D ADDRESS *F THE E%$L*+EE)

Dear Sir3

(ontractual arrangement as &DESI"!ATI*!)

;e invite a reference to our earlier letter

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&DATE)

Su: Appointment of &DESI"!ATI*!)

The Board of Directors3 BDEmerald 0ndia Limited in their meeting held on &DATE)

held that the shortlisted candidates may /e called for an intervie conducted /y a

"ommittee comprising of / A!D &!A%ES *F (*%%ITTEE

%E%0ERS). There is an urgent necessity for the appointment of &DESI"!ATI*!),

The list of the shortlisted candidates along ith their resume is enclosed herein, ;e may3

if approved appoint the eligi/le candidate for the respective posts,

Su/mitted please,

%A!A"ER &HR' AD%I!.)

(HIEF *$ERTAI!" *FFI(ER

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SH*RTLISTI!" SHEET

Boutique De Emerald India limited

POST APPLIED FOR

Sr.No.

Date of receipt ofapplication

Qualification ofte candidate

Qualificationdemanded

!ear" ofe#perience ofte candidatein ti" field

Name" $ar%"(Basic=50,AdditionalQualification=10,additional year ofexperience=10)

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I!TERIE- (ALL LETTER

0DEL,1out2ard3,HRD,4556 74558 &DATE)

>4ddress@?>4ddress6?

>4ddressA?3 >4ddress?

>"ity? >$ostal"ode?

Dear Sir &adam3

+our application for t9e post of&DESI"!ATI*!) 7 (all for intervie2

$lease refer to your letter dated >Letter5Dated? forarding your "urriculum #itae for the

post of >Co/Title?,

This is to inform you that the intervie for the post of 1oTitle3is scheduled to /e held

on 1DtofInt3at 1TimeofInt3 at 55555555555555555555555555555555555555555

$lease ma'e it convenient to appear for an intervie /efore the Selection "ommittee on

>Dt5of50nt? at >Time5of50nt?,

+ou are re;uested to fill t9e 0io7Data in t9e format attac9ed 9ere2it9 and carr< all

t9e original relevant documents at t9e time of intervie2 for verification. !o e=penses

for attending t9e intervie2 2ill e paid / merel< < attending t9e intervie2 does not

entitle

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Date of irt9 !

Address !

Tel !

E7mail !

$rofessional >ualification :

E=amination #nivers

it