VanMar Constructors Inc. Occupational Health & Safety Manual · Occupational Health and Safety...

VanMar Constructors Inc.

Occupational Health &

Safety Manual

Written: December 21, 2015

Revision No: 1 Revision Date: March 16, 2016

TABLE OF CONTENTS

Section Title

Introduction Introduction

Element 1 Health and Safety Policy Statement

Element 2 Hazard Assessment, Analysis and Control

Element 3 Safe Work Practices

Element 4 Safe Work Procedures

Element 5 Company Rules

Element 6 Personal Protective Equipment

Element 7 Preventative Maintenance

Element 8 Training and Communications

Element 9 Workplace Inspections

Element 10 Investigations and Reporting

Element 11 Emergency Preparedness

Element 12 Statistics and Records

Element 13 Legislation

Element 14 Occupational Health

Element 15 First Aid

Element 16 Health & Safety Rep. and Joint H&S Committee (JHSC)

Element 17 Workplace Violence and Harassment

Element 18 Return to Work and Re-Employment

Element 19 Management Review

Reference Material Reference Material

Written: December 21, 2015


INTRODUCTION Health and Safety Program

INTRODUCTION The following Health and Safety Manual has been developed for

VanMar Constructors Inc. “VanMar” and applies to:

all related construction projects within Ontario, Canada In accordance with VanMar Health and Safety Program Manual and the Occupational Health and Safety Act, the following Health and Safety Program has been developed to demonstrate the commitment of VanMar in the reduction of not only accidents/injuries but also all loss causing situations, which may be created during the operation of our business. Our health and safety program is a live document and regularly updated to assist in meeting all of the expectations outlined in our health and safety policy statement.

CONTENTS Our Health and Safety Program Manual “Safety Program” is a

functional reference book for Health and Safety in the workplace. It contains specific procedures, documents and forms to be used by the appointed supervisory staff, Joint Health & Safety Committee members and/or construction site management staff.

1) Procedures – identify the PURPOSE, SCOPE, ELEMENT GOALS, and PROCEDURE for each element section.

2) Documents – include reference sheets established to support and implement the above procedures.

3) Forms – includes related checklist, ease of procedure report developed to simplify the procedure.

Our Safety Program will be used by various individuals in our

operations, to ensure that all employees and/or subcontractor's health and safety are protected, through:

1) Awareness – of standards established for the workplace by THE COMPANY legislative requirements, and/or Subcontractor policies/procedures for safe work. This awareness will be achieved through appropriate training sessions; employees and/or Subcontractors will be expected to actively participate in workplace health & safety.

2) Monitoring – of workplace conditions, compliance with standards, and use of the Internal Responsibility System.

3) Follow-up – will be done to ensure corrective actions for non-compliance and modification of workplace health & safety policies, procedures or programs.

Occupational Health and Safety Procedures: Introduction

Page 2 of 2

ACRONYM Various acronyms have been adapted within the Safety Program

and a glossary has been added for reference purposes. AUDIT VanMar is actively participating in the CORTM Audit Program within

Ontario for the internal and external Safety Program Maintenance. COMMUNICATION A vital component to our Safety Program includes communication,

methods included are dependent on the situation and will be determined at such time. VanMar communication includes:

Verbal

Documented Additional supportive methods may include one or a variety of the following:

VanMar Safety Board

Employee Handbooks

Supervisor Handbooks

Project Site Orientation

Subcontractor Contract Package

Posting on Company Website

internal electronic “drop box” system

safety talk

monthly newsletter

email

paystubs

Updates in the Occupational Health and Safety Program Manual.

Written: Monday, December 21, 2015


Occupational Health and Safety Procedures: Health and Safety Policy

Page 1 of 4

ELEMENT 1 Health and Safety Policy

PURPOSE Establish on an annual basis, a signed, dated and communicated

VanMar Constructors Inc. Health and Safety Policy Statement. SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. based on company organizational chart

Outline Senior Management Commitment to Health and Safety for VanMar Constructors Inc.

ELEMENT GOALS Review Procedure and Health & Safety Policy Statement on

an annual basis

Current Health & Safety Policy Statement posted as required

Achieve minimum of 80% on CORTM Audit Program for overall under Element 1 for internal audit

EMPLOYER RESPONSIBILITIES Ensure current posting of VanMar Constructors Inc. Health

and Safety Policy Statement, as follows: - Communication as determined appropriate - Evaluation by weekly and monthly inspection reports

Outline Action Plan related to Element 1, where deficiencies are identified

WORKER RESPONSIBILITIES Awareness, understanding and acknowledgement of VanMar

Constructors Inc. current Health and Safety Policy Statement PROCEDURE Ensure a one-page, clear and concise Health and Safety

Policy Statement from the most senior management member will include: - Requirements of Commitment - Requirements of Employer Responsibilities - Requirements of Supervisor Responsibilities - Requirements of Worker Responsibilities - Date - Signature

Posting of the most current Health and Safety Policy Statement will be placed on any of the Company’s Health & Safety Bulletin Boards, and available in Company Vehicles

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Environmental, Health and Safety Program; Revision Page will reflect the review and update

ELEMENT 1: HEALTH AND SAFETY POLICY


Page 2 of 4

FORMS VanMar Constructors Inc. Health and Safety Policy Statement

REFERENCE VanMar Constructors Inc. Documents: - Framework Element 1 - Organizational Chart - Occupational Health & Safety Roles and Responsibilities - WSIB Firm, Rate Group and Classification Number(s) - Employee Hand Book - Supervisor Hand Book - Subcontractor Contract Package

Ontario Occupational Health and Safety Act, Section 25(2)(j)

Health and Safety Policy Statement

The employer and management of Vanmar Constructors Inc. are vitally interested in the health

and safety of its workers. Protection of workers from injury or occupational disease is a major

continuing objective.

Vanmar Constructors Inc. is fully committed to provide a safe, healthy work environment that

promotes occupational health. Vanmar Constructors Inc. fully recognizes that all workers have

the right to work in a safe and healthy work environment that promotes occupational health. All

supervisors and workers must be dedicated to the continuing objective of reducing risk of injury.

All employers, supervisors and workers must be dedicated to the continuing objective of

reducing risk of injury.

Vanmar Constructors Inc., as an employer, is ultimately responsible for worker health and safety.

As president of Vanmar Constructors Inc., I give you my personal commitment that I will

comply with my duties under the Act, such as taking every reasonable precaution for the

protection of workers in the workplace.

Supervisors will be held accountable for the health and safety of workers under their supervision.

Supervisors are to ensure that machinery and equipment are safe and that workers work in

compliance with established safe work practices and procedures. Workers must receive adequate

training in their specific task to protect their health and safety.

Every worker must protect his or her own health and safety by learning about the hazards of the

workplace, working in compliance with the law and with safe work practices and procedures

established by the employer, as well as refusing unsafe work. Workers will receive information,

training and competent supervision in their specific work tasks to protect their health and safety.

All workers and/or sub-contractors employed by Vanmar Constructors Inc. must protect his or

her safety by working in compliance with the Occupational Health and Safety Act and applicable

regulations and with safe work practices and procedures established by this company, its clients

and the general contractor. Workers are encouraged to work collaboratively and cooperatively

with respect to health and safety with Management.

It is in the best interest of all parties to consider health and safety in every activity. Commitment

to health and safety must form an integral part of this organization, from the president to the

workers. It is the commitment of Vanmar Constructors Inc. to work jointly with relevant

personnel in the development and implementation of the Health and Safety Program.

Signature: ____ ________________________________

President:

ELEMENT 1: HEALTH AND SAFETY POLICY


Page 4 of 4

Company Organizational Chart

Health and Safety Reporting Structure (Ontario)

Health & Safety

Manager

Health & Safety Rep. Assistant Site

Superintendent

Site Superintendent

Estimator Project Coordinator

Accounting/Contract

Admin

President- Art Van Maren

Project Manager

Written: December 21, 2015 Revision No:

2 Revision Date: March 16, 2016

ELEMENT 2 Hazard Assessment, Analysis and Control

PURPOSE Ensure critical hazards are identified, where the use of risk rating are met along with control measures identified and implemented in a reasonable and consistent manner.

SCOPE Procedures will include: • Hazard Rating System• Construction Hazard Assessment “CHA”• Job Hazard Analysis “JHA”

ELEMENT GOALS • Establishment and maintenance of Critical Hazard Librarybased on CHA

• Consistent Hazard Rating System of A-B-C methodology• Conduct a Pre-Project Site Specific Start CHA with a routine

review for updates at least when new trades or processesare to occur

• Completion of a JHA or similar on a project site specific byeach trade during a work day, which supports the CHA

• Achieve minimum of 85% on CORTM Audit Program foroverall under Element 2 for internal audit

RESPONSIBILITIES OVERVIEW • Refer to Element 1: Flow Chart of Responsibilities• Initiate and ensure site specific CHA readily accessible to

supervisors• Regular review CHA and JHA be conducted to ensure

consistency and control measures met in reasonabletimeframe

• Strive to ensure element goals are met with identifying rolesand responsibilities

• Communication by means of participation posting inrequired area(s), such as Safety Boards, EmployeeHandbooks, Supervisor Handbooks, Project Site Orientationand Subcontractor Contract Package, posting on CompanyWebsite. Any revisions will be through safety talk, monthlynewsletter, email or paystubs along with updates in theEnvironmental, Health and Safety Program Manual.

• Evaluation by weekly and monthly routine inspection reports• Outline Action Plan related to Element 2, where deficiencies

are identified

WORKER RESPONSIBILITIES • Participate in the JHA; acknowledge, provide feedback and

Occupational Health and Safety Procedures Hazard Assessment, Analysis and Control

Page 1 of 9

ELEMENT 2: HAZARD ASSESSMENT, ANALYSIS AND CONTROL


Page 2 of 9

awareness of control measures and adhere to control measures

• Awareness, understanding and acknowledgement of VanMarConstructors Inc. current hazard assessment, analysis andcontrol

PROCEDURE • Conduct CHA at start of project, there are two sections (A)and (B) to be completed based on applicable scopes ofwork/work activities- Use of the Hazard Rating System from Class A-B-C will

be followed and has been identified in a one-pagesummary

- Any Class A rating are to be covered, at a minimum inthe site specific plan

- Re-evaluation is to take place as frequently asdetermined, at a minimum when new trades orprocesses are encountered; recommending at least oncea month

• Conduct JHA for each trade- Subcontractors are welcomed to use their own system,

however require approval from Site Management atVanMar

- The use of the CHA is to align with the use of the JHA- There is a pre-risk and post-risk level; any critical tasks

“Class A” will require to remain as a “Class A”.- Changes that may change a class level include:

o Type of Control or Processo Frequency of a Work/Work Activityo Severity of a Work/Work Activityo Statistical factors from within the industry and/or

employer- Review By on JHA will indicate the personnel reviewing

at the time of the JHA, which will allow for any changesas determined

- Special Review By on the JHA will allow for a randomreview from a management member, third partymember, designated member to verify applicablecontrols or similar personnel to assess the completedJHA for the following aspects:

o Completenesso Capturing hazards for the tasko Evidence associated with the use of the CHAo Risk Ratings appropriate to the hazardo Controls identified and were verified, where

applicable



Page 3 of 9

• Annual review of Procedure to identify any changes to VanMar Constructors Inc. Hazard Assessment, Analysis and Control; Revision Page will reflect the review and update

FORMS • Hazard Rating System

• Hazard Rating System: Explanation for A-B-C Risk Rating System

• Construction Hazard Assessment “CHA” • Job Hazard Analysis “JHA”

REFERENCE • VanMar Constructors Inc. Documents:

- Element 1: Flow Chart of Responsibilities - Framework Element 2 - Orientation Package - Subcontractor Contract Package



Page 4 of 9

HAZARD RATING SYSTEM

The HRS is a tool that identifies the substandard practice or condition and immediately establishes its priority for correction according to its level of Probability and Severity.

HAZARD RATING SYSTEM CLASS A:

Definition

A condition or practice likely to cause permanent disability, loss of life or extensive loss to property equipment/material

Example

Missing: barriers, guards, Fall arrest. Inadequate: lock-out, respiratory protection

Action

Immediate action required to eliminate the hazardous condition or practice.

CLASS B:

Definition

Condition or practice likely to cause a serious injury resulting in temporary disability or property damage that is disruptive but not extensive.

Example

Poor housekeeping, slippery work surface, missing fire extinguisher, inadequate brakes on scaffold, missing Traffic Control Plan etc.

Action

Action to be taken as soon as possible to rectify the Hazardous Condition, but immediately correct the unsafe Practice

CLASS C:

Definition

Condition or practice likely to cause a minor, non-disabling injury or non-disruptive property damage.

Example

Bad smell from Form Oil, workers handling sharp equipment/tools without gloves.

Action

Action may be taken depending on the level of irritancy, and the levels of frequency and probability.



Page 5 of 9

HAZARD RATING SYSTEM: Explanation for A-B-C Risk Rating System (Page 1 of 2) o Potential or Actual Hazard o Look at People, Equipment, Materials, Environment & Processes o Look at Energy and its Transfer o Lack of Consistency (corporate risk) o Extent of specific legislation policy o Look for Health Hazards, Psychological & Safety Hazards and any other Loss Potentials

Legends:

- The above Risk Chart is to capture a Pre-Control Risk Level with reviewing probability and severity ratings.

- Further details below are to capture a Post-Control Risk Level, similar to the above Risk Chart, there is a number value system to evaluate Probability, Severity and Frequency to achieve the “A-B-C” Rated Level.

o Probability Rated - Score: 1(Minimum) to 6 (Maximum) (Likelihood of Injury) - Intent is along the top of the Risk Chart ranging the High, Medium and Low

1. The lowest score for any low probability of injury 2. There is a remote chance of injury 3. There is an occasional chance of injury 4. There is a probable chance of injury 5. There is a likely chance of injury 6. The highest score for any high probability of injury occurring.

o Severity Rated

- Score: 1(Minimum) to 5 (Maximum) (Severity of Injury) - Intent is along the Left side of the Risk Chart ranging the Major, Moderate and Minor)

1. The lowest score for any minor injuries such as minor cuts, scrapes 2. requiring first-aid. 3. Multiple first Aid, with possible health care visit with no lost time. 4. Potential for medical aid cases and/or resulting in few days of lost time injuries. 5. Long term lost time injury 6. The highest score for any major injuries such as fatalities/critical injuries

Risk Chart Likelihood of Injury

High Medium Low Severity

of Injury

Major A A B Moderate A B C

Minor B C C



Page 6 of 9

HAZARD RATING SYSTEM: Explanation for A-B-C Risk Rating System (Page 2 of 2)

o Frequency Rated - Score: 1(Minimum) to 6 (Maximum) (Length of Time of performing the task ) - Intent for a post-control evaluation which has the ability to reduce the pre-control risk

1. The lowest score for activity being done a minimal amount up to an hour a day. 2. The activity is done more than an hour up to a quarter of their time at work or about 2

hours a day. 3. The activity is done for at least half of the time in a day. 4. The activity is done more than half of the day. 5. The activity is done three quarters of the day. 6. The highest score for the person performing the task all day alone

o Total Risk Factor Weight or Rating Number

- Take the total from each Probability, Severity and Frequency to achieve a total number level - the adding the outcome of the three sections when not using the risk chart method)

o “C” Risk Level = Low 3-7 o “B” Risk Level = Medium 8-11 o “A” Risk Level = High 12+

- Notes: o When the Risk Factor is High “A” or “Red Colour Area” rated, a Safe Work Procedure

must be implemented along with training and documentation. o When the Risk Factor is Medium “B” or “Orange Colour Area” rated, a Safe Work

Practice must be implemented.



Page 7 of 9

Construction Hazard Assessment

Project Name: Brief Description of Project: Completed By Date Reviewed By Date Approval By Date

Applicable Scopes of Work / Work Activities

Boilermaking Equipment Maint. Ironwork/Steel Erection Module Installation Carpentry Equipment Opert. Masonry Roofing Concrete Finishing Flooring Millwright Sheet Metal Working Construction Labor Glazing Painting Dewatering Dry-walling Inspecting Plumbing and Pipefitiing Surveying Electrical/

Insulating Rigging Welding

Demolition Scaffold

Pile Driving Other? . Section A. Identify Existing and Anticipated Job Hazards by an “X” in the applicable box

Potential Hazards Local Area Risks and Jobsite Conditions A. Working at heights 8' or

V. Hazardous Materials 1. Existing client

19. Remote location

B. Noise > 85 dBa V1. Lead 2. Public interference I9A. Distant medical

C. Inadequate lighting V2. Asbestos 3. Crime 19B. Long ambulance

D. Radiation sources V3. Mould 3A. Threat of attack / injury 19C. Fire truck response

E. Biological (virus, bacterial, waste)

V4. Silica 3B. Frequent theft 20. Impeded response

F. Chemical ( toxic, corrosive) V5. Carbon. Monoxide 3C. Trespassing / mischief 20A. Due to rail way

G. Mechanical equipment V6. Hexavalent Chromium 4. Homeless population 20B. Due to draw bridge H. Compressed air V7. PCBs 5. Area vehicular traffic 20C. Due to road

L Engulfment (water, chemicals, other)

VS. Other? 6. Animal infestation 21. Excessive muddy surfaces

I. Struck by/contact with/caught

W. Working over water 7. Difficult access to project 22. Poor indoor air quality K. Manual lifting over 50 pounds X. Working overhead 8. Inadequate storage space 23. Previously disturbed soil

L. Congested work areas Y. Excavation/trenching 9. Nearby structural instability 24. Overhead power lines M. Repetitive motion, strains, sprains

Z. Grinder use 10. Underground storage tanks 25. Underground

N. Electrical AA. Awkward work positions 11. Nearby plant emergency risk 26. Contaminated soil O. Confined spaces (Circle Level 1, 2 or 3)

BE. Working alone 12. Archeological impact

27. Contaminated water

P. Critical lifts CC. Welding arc 13. Flooding 28. No telephone service

Q. Open holes DD. Laydown space insufficient 14. Worker parking remote 29. Unusual hours e.g. multiple shifts

R. Structural collapse EE. Fuel storage tanks 15. Work near railroad tracks 30. Other? S. Heavy equipment FF. Propane/natural gas tanks 16. FAA or NAV Canada

airspace rules 31. Other?

T. Stored energy GG Temperature extremes 17. Human/equipment interface 32. Other?

U. Fire/explosion FF. Other? ____________________ 18. No potable water supply 33. Other?



Page 8 of 9

Construction Hazard Assessment Section B. Assessment and Controls — identify the letter or number of the hazard, risk or condition from Section A on the previous page

(1) Item

Number

(2) Hazard, Risk or Condition

(Letter or N u m b e r )

(3) Controls to Establish

(Consider the hierarchy of controls: Elimination, Substitution, Engineering, Administrative, PPE)

(4) Company/Person

Responsible

(5) To Be

Addressed In JHA?

(6) Covered

In Site

Specific Plan? Y/N



Page 9 of 9

High

Medi

umLo

wMa

jor

AA

BMo

dera

teA

BC

Mino

rB

CC

Date

Cre

w A

ssig

ned/

Info

rmed

P

rint

Nam

e

Sig

natu

re

Ris

k Le

vel

PPE

Req

uire

dH

ead

F

ootw

ear

E

ye

H

arn

ess

Face

R

espirato

ry

Hands

C

loth

ing

H

earing

SPEC

IAL

REV

IEW

BY

Print

Nam

eP

ositio

nS

ignatu

re

Task

Des

crip

tion

and

Wor

k Lo

catio

n

List

Ste

ps o

f Tas

ksId

entif

y H

azar

dsC

ontro

l Haz

ards

Proj

ect N

ame

Com

pany

/Tra

deO

nsite

Sup

ervi

sor/F

orem

an

Like

lihoo

d of

Inju

ry

Seve

rity o

f In

jury

O

ther

(specify)

Tim

e of

Rev

iew

JOB

HA

ZAR

D A

NA

LYSI

S (J

HA

)Ri

sk C

hart

PERM

ITS

/ PL

ANS

Hot W

ork

/ Col

d W

ork

Conf

ined

Spa

ce /

Rest

ricte

d Sp

ace

Dem

oliti

onG

roun

d Di

stur

banc

eEx

cava

tion

Lock

out /

Tag

out (

LOTO

)En

gine

ered

Dra

win

gs fo

r Sys

tem

s / E

quip

men

t Af

ter H

ours

EMER

GEN

CY E

QU

IPM

ENT

Fire

Ext

ingu

isher

Eyew

ash/

Show

erAl

l Con

ditio

ns M

etAi

r Hor

nM

an B

aske

tsRa

dio(

s)Ph

one

Cell(

s)Cr

ane

/ Hor

n in

3-b

last

Desig

nate

d As

sem

bly

Area

Firs

t Aid

Kit

Spill

Kit

OVE

RHEA

D O

R W

ORK

ING

AT

HEI

GH

T H

AZAR

DS

Harn

ess R

equi

red

/ App

ropr

iate

Tie

-off

Iden

tifie

d O

ther

s Wor

ker O

verh

ead

/ Bel

owFa

lls fr

om H

eigh

tHo

istin

g or

Mov

ing

Load

s Ove

rhea

d / A

roun

d Ta

sk

Use

of S

caffo

lds

Task

s Req

uire

You

to W

ork

Abov

e Yo

ur H

ead

Obj

ect /

Deb

ris F

allin

g fr

om A

bove

Ove

rhea

d Po

wer

Lin

esEm

erge

ncy

Resc

ue P

roce

dure

for F

alle

n W

orke

r(s)

PHYS

ICAL

EN

ERG

Y H

AZAR

DS

Man

ual L

iftin

gEQ

UIP

MEN

T H

AZAR

DS

Ope

ratin

g Po

wer

Equ

ipm

ent

Ope

ratin

g M

otor

Veh

icle

Ope

ratin

g He

avy

Equi

pmen

tPr

e-Sh

ift C

ircle

Che

ck /

Annu

al In

spec

tion

Cont

act w

ith/b

y (s

peci

fy)

Wor

king

With

:

Load

Too

Hea

vy /

Awkw

ard

to L

iftO

ver R

each

ing

Prol

onge

d / E

xtre

me

Bend

ing

Repe

titiv

e M

otio

nsU

nsta

ble

Posit

ion

Hand

s Not

in L

ine

of S

ight

Wor

king

in T

ight

Cle

aran

ces

Phys

ical

Lim

itatio

n--N

eed

Assis

tanc

eU

ncon

trol

led

Rele

ase

of E

nerg

y / F

orce

Fall

Pote

ntia

l

DO

CUM

ENTS

/ P

ERSO

NN

ELCu

rren

t Pol

icy

/ Pro

cedu

res

Heal

th a

nd S

afet

y

Saw

sG

rinde

rsPr

opan

eLi

ve P

ower

Wel

ding

Mac

hine

sCr

anes

Hand

Too

lsCu

ttin

g To

rch

Equi

pmen

tAi

r Com

pres

sors

Gen

erat

ors

Envi

ronm

enta

lVi

olen

ce a

nd H

aras

smen

tTr

aini

ng C

ertif

icat

es A

vaila

ble

Heal

th a

nd S

afet

y Re

pres

enta

tive

Desig

nate

d Su

perv

isor

Form

100

0He

alth

and

Saf

ety

Act /

Reg

ulat

ions

as a

pplic

able

Proj

ect S

peci

fic O

rient

atio

nIn

spec

tion

(Tra

de S

peci

fic)

Sub-

Cont

ract

orHo

usek

eepi

ng /

Clea

n-U

p

PERS

ON

AL L

IMIT

ATIO

NS

/ H

AZAR

DS

Proc

edur

e N

ot A

vaila

ble

for T

ask

Conf

usin

g In

stru

ctio

nN

o Tr

aini

ng in

Pro

cedu

re /

Task

No

Trai

ning

in T

ools

to b

e U

sed

Firs

t Tim

e Pe

rfor

min

g Th

is Ta

skM

enta

l Lim

itatio

ns /

Dist

ract

ions

/ Lo

ss o

f Foc

usN

ot P

hysic

ally

Abl

e to

Per

form

Tas

kCo

mpl

acen

cy

WO

RKIN

G A

LON

EN

oYe

s, re

quire

exp

lain

/ no

te th

e pr

oced

ure(

s) in

pla

ce

WO

RK E

NVI

RON

MEN

T H

AZAR

DS

Wea

ther

Con

ditio

nsSl

ips o

r Trip

s Pos

sible

Was

te M

ater

ial G

ener

ated

Per

form

ing

Task

Lim

ited

Acce

ss /

Egre

ssFo

reig

n Bo

dies

in E

yes

Expo

sure

to L

ive

Elec

tric

al S

yste

ms

Ligh

ting

Leve

ls To

o Hi

gh /

Low

Posit

ion

of F

inge

rs /

Hand

s--P

inch

Poi

nts

Expo

sure

To:

Chem

ical

sSh

arp

Obj

ect /

Edg

esDu

st /

Part

icul

ates

Noi

seO

dour

sSt

eam

Wat

erEy

e Pr

otec

tion

Extr

eme

Hot /

Col

d Te

mpe

ratu

res

Flam

mab

le G

ases

/ At

mos

pher

ic H

azar

ds

PERS

ON

AL P

ROTE

CTIV

E EQ

UIP

MEN

T (P

PE)

Glo

ves (

Spec

ify)

CSA

Boot

s (ru

bber

or w

ork)

Mon

o-G

oggl

es /

Face

Shi

eld

Safe

ty G

lass

esHa

lf-M

ask

Resp

irato

ry P

rote

ctio

nFu

ll-M

ask

Resp

irato

ry P

rote

ctio

nHe

arin

g Pr

otec

tion

(Spe

cify

)Sa

fety

Har

ness

/ La

nyar

d / L

ifelin

eHe

ad P

rote

ctio

nHi

-Vis

Vest

Fire

Ret

arda

nt W

ear



Occupational Health and Safety Procedures: Safe Work Practices

Page 1 of 25

ELEMENT 3 Safe Work Practices

PURPOSE Providing guidelines for safe work practices at VanMar Constructors

Inc. related to health and safety requirements. SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc.

Safe Work Practices ELEMENT GOALS Development of Safe Work Practices based on CHA, JHA and

workplace inspection requirements


EMPLOYER RESPONSIBILITIES Supervisors are to follow and inform workers of applicable

Safe Work Practices during JHA or Site Orientation.

Prepare Project Site Specific SWP

Ensure subcontractors provide and adhere to SWP requirements based on their own health and safety program



Constructors Inc. Safe Work Practices PROCEDURE Safe Work Practices, “SWP”

- Supervisors are responsible for ensuring workers adhere to SWPs

- Project SWPs are to be considered when determining project specific needs and must allow for worker contribution.

- SWPs are to be provided during the JHA or Site Orientation.

- To be readily available to workers for review

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Safe Work Practices Program; Revision Page will reflect the review and update

FORMS Safe Work Practices:

- Cold Stress - Electrical Cord - Fire Protection and Control - First Aid - Flammable Liquids and Gases - Forklift Operations

ELEMENT 3: SAFE WORK PRACTICES


Page 2 of 25

- Hand Safety - Heat Stress - Housekeeping - Ladders - Lifting/Hoisting - Material Storage and Handling - Power Saw - Skid Steer Loaders - Slips, Trips, Falls - Traffic Control

REFERENCE IHSA – Construction Health and Safety Manual

VanMar Constructors Inc. Documents:

- Framework Element 3




Page 3 of 25

SAFE WORK PRACTICE

Job/ Task

Cold Stress (Page 1 of 2)

Department/ Area

Main Hazards

Frostbite, Hypothermia Specialized PPE Required

Warm Clothing

Effective date of Procedure

Procedure Developed By

Approval Signature & Date

Senior Management Site Supervisor H&S Manager JHSC/ Worker Representative

Steps for safe operation including hazard controls / safe work methods

General - Dress appropriately for the cold weather - Multiple layers of clothing will help to keep warm - Moisture should be kept off clothes by removing snow prior to entering heated

shelters. While the worker is resting in a heated area, perspiration should be allowed to escape by opening the neck, waist, sleeves and ankle fasteners or by removing outerwear.

- A wool knit cap or a liner under a hard hat can reduce excessive heat loss. - If fine manual dexterity is not required, gloves should be used below 4°C for light

work and below -7°C for moderate work. For work below -17°C, mittens should be used.

- Wool and synthetic fibers are best for gloves and mittens. - You may prefer to wear one pair of thick, bulky socks or two pairs - one inner sock

of silk, nylon, or thin wool and a slightly larger, thick outer sock. - In extremely cold conditions, where face protection is used, eye protection must

be separated from the nose and mouth to prevent exhaled moisture from fogging and frosting eye shields or glasses.

- Drink fluids often especially when doing strenuous work. For warming purposes, hot non-alcoholic beverages or soup are suggested. Caffeinated drinks such as coffee should be limited because it increases urine production and contributes to dehydration.

Frostbite - Frostbite occurs when tissue temperature falls below the freezing point

(0°C/32°F), or when blood flow is obstructed. Blood vessels may be severely and permanently damaged, and blood circulation may stop in the affected tissue.

- Frostbitten skin is highly susceptible to infection, and gangrene (local death of soft tissues due to loss of blood supply) may develop.

- In mild cases, the symptoms include inflammation of the skin in patches accompanied by slight pain. In severe cases, there could be tissue damage without pain, or there could be burning or prickling sensations resulting in blisters.




Page 4 of 25

Job/ Task

Cold Stress Page 2 of 2


o First Aid for Frostbite: - Move the affected person from the source of exposure to a warm area. - Seek medical attention, if needed. - Gently loosen or remove constricting clothing or jewellery that may restrict

circulation. - Loosely cover the affected area with a sterile dressing. Place some gauze between

fingers and toes to absorb moisture and prevent them from sticking together. - Wrap the person in a blanket or warm clothing. - Warm the affected area gradually using warm water or body heat. - DO NOT rub area or apply dry heat. - DO NOT break any blisters - DO NOT allow the victim to drink alcohol or smoke.

Hypothermia - Occurs from excessive loss of body heat and the consequent lowering of the inner

core temperature (internal temperature of the body). Hypothermia can be fatal. o First Aid for Hypothermia:

- Call 9-1-1. Seek medical help immediately. - Remove the person from the source of exposure if safe to do so. - Ensure that wet clothing is removed. - Place the victim between blankets (or towels, newspaper, etc.) so the body

temperature can rise gradually. Body-to-body contact can help warm the victim's temperature slowly.

- Cover the person's head and neck. - Give warm, sweet (caffeine-free, non-alcoholic) drinks unless the victim is rapidly

losing consciousness, unconscious, or convulsing. - Do not attempt to rewarm the victim on site (e.g., do not use hot water bottles or

electric blankets). - Perform CPR (cardiopulmonary resuscitation) if the victim stops breathing.

Continue to provide CPR until medical aid is available. The body slows when it is very cold and in some cases, hypothermia victims that have appeared "dead" have been successfully resuscitated.

- If CPR is provided along with an AED, hypothermic person receives only one shock.




Page 5 of 25

SAFE WORK PRACTICE

Job/ Task

Electrical Cord Department/ Area

Main Hazards

Electrocution Specialized PPE Required

Gloves (Recommended)






General - All electrical extension cords must be of the outdoor type, rated for 300 volts,

and have an insulated grounding conductor. - All extension cords will be CSA approved and inspected before use. - Defective cords must not be used. They must either be destroyed or be tagged

and removed from the worksite until repaired. - Extension cords must be protected during use to prevent damage from sharp

edges, movement of materials, and flame cutting. - All extension cords are to be placed in such a way that will not be a tripping or

falling hazard. - All extension cords used in hazardous areas or in damp locations are to be

protected by approved ground fault protection. - All damaged extension cords are to be tagged and removed from service where

repair is not feasible.




Page 6 of 25

SAFE WORK PRACTICE

Job/ Task

Fire Protection and Control (Page 1 of 2)

Department/ Area

Main Hazards

Blocked exits, cluttered pathways, extinguishers not serviced

Specialized PPE Required






Fire Extinguishers - All employees shall know the location and be properly trained in the operation

of all firefighting equipment. - Portable fire extinguishers shall be suitable to the conditions and hazards

involved. They also will be provided and maintained in good operating condition. Each extinguisher will be serviced at least once a year and tagged and dated to show this.

- Portable fire extinguishers shall be conspicuously located and mounted where they will be readily accessible. Extinguishers weighing 40 pounds or less shall be installed so the top is not more than 5 feet above the floor.

- Fire extinguishers shall not be obstructed or obscured from view. - When using a typical extinguisher, follow the “PASS” method with holding the

extinguisher upright o Pull the pin, stand back eight or ten feet. o Aim at the base of the fire o Squeeze the handle o Sweep at the base of the fire with the extinguishing agent

- If you aim high at the flames, you won’t put out the fire. Remember, too, that most extinguishers have a very limited operation time, only 8-10 seconds, so you have to act fast and spray correctly at the base of the fire, not at smoke or flames.

- Gasoline shall never be used as a cleaning agent. - An approved safety container shall be used for handling flammable liquids up to

five gallons. - Post “NO SMOKING” signs in the vicinity of fueling and flammable storage areas. - The furnace room shall be kept free of all combustible material and the heating

system periodically checked to make sure it is in good operating condition. - All electrical installations must follow the National Electrical Code for the class of

occupancy that exists.




Page 7 of 25

Job/ Task

Fire Protection and Control

Page 2 of 2


- Before quitting for the day, an inspection shall be made of each work area and all equipment for possible fires.

- In the event of a fire, report the fire first, if possible, then try to extinguish it.

- The number of the nearest fire department shall be conspicuously posted

- Rubbish shall only be burned in approved incinerators.

Exits - Every building designed for human occupancy shall be provided with exits

sufficient to permit the prompt escape of occupants in case of emergency. - All passageways to exits must be unobstructed and accessible at all times. - Exits signs shall be marked readily visible - Do not place Exit signage by any door, passage, or stairway which is neither an

exit nor a way of exit access. - Where occupants may be endangered by the blocking of any single exit due to

fire, there shall be at least two means of egress removed from each other.




Page 8 of 25

SAFE WORK PRACTICE

Job/ Task

First Aid Department/ Area

Main Hazards

Compounded health issues Specialized PPE Required

Gloves






General - All injuries, regardless of how small, must be reported and treated as soon as

possible after an injury. - First Aid equipment and personnel are to be available - First Aider is to wear at minimum gloves during assessment to ensure protective

measures. - If immediate aid is not needed, notify your supervisor before proceeding to the

nearest first aid facility. - Failure to report even minor injuries or to receive medical treatment may result

in serious infections or complications to your health. - Assessment of the First Aid Kit and Eye Wash Station/Bottle are to be regularly

inspected to ensure equipment is readily available and able to administer - First aider is to record treatment provided on the supplied treatment log




Page 9 of 25

SAFE WORK PRACTICE

Job/ Task

Flammable Liquids and Gases (page 1 of 2)

Department/ Area

Main Hazards

Fire, Explosion


Determined under MSDS






Storage - Compressed gases and petroleum products shall not be stored in the same area. - All areas that are to be used for storage of flammable liquids or gasses shall be

conspicuously designated as such, and “No Smoking” signs shall be posted. - Areas used for storage of flammable liquids and gases shall be located away

from any spark producing equipment or machinery. - Storage structures shall be constructed of fire-resistive materials and located

away from spark or welding and other operations involving flames or generation of heat.

- Areas or structures used for storage of flammable liquids or gases shall be well ventilated.

- Ventilation shall be of either power ventilation (which will be large enough to control odors for size of area) or gravity flow ventilation.

- All motors or switches, light bulbs, and electrical panels shall be constructed of non-spark producing equipment in storage structures.

- A suitable fire extinguisher shall be located within the area for easy accessibility in case of fire.

- All containers from which flammable liquids are dispensed shall be grounded to an outside ground or other means of grounding containers.

- When transferring flammable liquids from one container to another the transfer container and receiving container shall be bonded, using either cable with attached alligator clips for the bonding process.

- Containers containing flammable liquids or gases shall be provided with identification of contents.

- Containers used for one substance shall not be used for any other substance other than its intention.

- Only approved containers shall be used for flammable liquid storage. Containers shall be equipped with a spark arrestor and a self-closing lid.

- Access to flammable storage areas shall be restricted to personnel trained in the hazards that are present.




Page 10 of 25

Job/ Task

Flammable Liquids and Gases

Page 2 of 2


Handling - Only personnel trained in the hazards shall be permitted to enter or dispense

flammable liquids or gases.

- Care shall be taken when handling drums or containers so that containers are not punctured or damaged and that all identifications are in place.

- All pumps, containers, and other dispensing equipment shall be kept clean and

in working order.

- All tools used in storage areas shall be of non-sparking materials.

- Mixing or transferring liquid materials shall be done in a well-ventilated area.

- When transferring flammable liquids from large container to smaller containers the two shall be bonded, using cable with alligator clips to complete the bonding process to prevent static sparks before the transfer is begun.

- Never use the contents of containers without proper identification of contents.




Page 11 of 25

SAFE WORK PRACTICE

Job/ Task

Forklift Operations (Page 1 of 2)

Department/ Area

Main Hazards

Minor and major injuries to limbs and digits.







General - Certified Operator or an operator being trained is only authorized to use

equipment. - Awareness and availability of the operator manual for the equipment. - Replacement of older equipment with new equipment that has the same or

greater safety devices (i.e. lift arm supports, interlocked controls, seatbelt, rollover protection and side screens).

- Operator inspection and general maintenance to be conducted to ensure equipment is in good operating condition with all safety devices functioning properly.

- Keep the steps and operator controls and compartment free of mud, ice, snow, and debris.

- Servicing of the equipment is to be conducted by authorized personnel only. - Only trained and authorized operators shall be permitted to operate a forklift. - Back-up alarm to be operational, avoid back-up of equipment as much as

possible. - USE YOUR SEATBELT! - No person shall be allowed to stand or pass under the elevated portion of any

forklift, whether loaded or empty. - No passengers are allowed to ride on a forklift during movement of the

equipment. - Arms or legs are prohibited from being placed between the uprights of the mast

or outside the running lines of the forklift.

Operation - When a forklift is left unattended, the load engaging means shall be fully

lowered, controls shall be neutralized, power shall be shut off, and brakes set. Wheels shall be blocked if the forklift is parked on an incline.

- A forklift is unattended when the operator is 25 ft. or more away from the vehicle which remains in operator’s view, or whenever the operator leaves the vehicle and it is not in his view.

- When the operator of a forklift is dismounted and within 25 ft. of the forklift still in operator’s view, the load engaging means shall be fully lowered, controls neutralized, and the brakes set to prevent movement.




Page 12 of 25




Page 13 of 25

Job/ Task

Forklift Operations

Page 2 of 2


- A safe distance shall be maintained from the edge of ramps or platforms while on any elevated dock, platform, or freight car. Forklifts shall not be used for opening or closing freight doors.

- There shall be sufficient headroom under overhead installations, lights, pipes, sprinkler system, etc.

- An overhead guard shall be used as protection against falling objects.

- A load backrest extension shall be used whenever necessary to minimize the

possibility of the load or part of it from falling rearward.

- Grades shall be ascended or descended slowly.

- When ascending or descending grades in excess of 10 percent, loaded forklifts

shall be driven with the load upgrade.

- On all grades, the load and load engaging means shall be tilted back if applicable,

and raised only as far as necessary to clear the ground surface.

- Under all travel conditions the forklift must be operated at speed that will

permit it to be brought to a stop in a safe manner.

- Stunt driving and horseplay is not permitted.

- Slow down for wet and slippery routes; ensure there is a availability to clean

your tracks should foot traffic be required at the project site.

- Avoid running over loose objects on the roadway surface.

- Awareness of limits of approach with power or secondary lines, whereas, no

object shall be brought closer to an energized overhead electrical conductor

with a nominal phase-to-phase voltage rating set out in Column 1 of the Table

than the distance specified opposite to it in Column 2

TABLE

Column 1 Column 2

Nominal phase-to-phase voltage rating

Minimum distance

750 or more volts, but no more than 150,000 volts

3 metres

more than 150,000 volts, but no more than 250,000 volts

4.5 metres

more than 250,000 volts 6 metres

SAFE WORK PRACTICE




Page 14 of 25

Job/ Task

Hand Safety Department/ Area

Main Hazards

Minor and major injuries to digits Specialized PPE Required

Gloves (Recommended)






Cuts and Punctures - Store tools so that cutting edges are protected. Do not operate tools unless all

guards are operable and in place. - Always disconnect the power source before changing blades, knives, bits, or

other sharp accessories. Follow appropriate lockout/tagout procedures. - Keep all cutting edges sharp to avoid kickbacks, slips, and tool breakage. - Be alert for cuts and punctures from pointed tools, wires, nails, steel, masonry

chips, and wood splinters.

Crushing and Smashing - Always lockout all power sources and test them inoperable before working on

any mechanical equipment. - Avoid pinch points when handling all materials. - Never place fingers or hands through moveable equipment openings.

Chemical Injuries and Burns - Never attempt to use or handle any chemical until you have reviewed its

corresponding material safety data sheet, which will identify the dangers and personal protective equipment requirements. Burns commonly occur from contact with hot steel and equipment parts, open flame, and chemicals.

- Avoid injuring your hands by staying alert and using the proper hand protection such as gloves, tapes, guards, barrier creams, and clean personal hygiene.




Page 15 of 25

SAFE WORK PRACTICE

Job/ Task

Heat Stress Department/ Area

Main Hazards

Dehydration, Heat Cramps, Heat Exhaustion, Heat Stroke


Sun Block (Recommended), Light Weight/Coloured Clothing






General - Drink lots of liquids (preferably water) and drink often, but avoid alcoholic

beverages. - Wear a hat or cap, keep the neck covered and wear loose fitting clothing. Light

coloured clothing will reflect away some of the sun’s energy. - Condition yourself for working in hot environments. Start slowly then build up to

more physical work. Allow your body to adjust. - Eat a healthy diet. Eat small meals more often. Avoid foods that are high in

protein, which increase metabolic heat. - Take a break if you notice you're getting a headache or if you start feeling

overheated. Cool off for a few minutes before going back to work. - The greatest amount of heat loss from the body occurs at the head. This is why it

is important to wear a hat or cap in the sun.

Heat Cramps - Muscular pains and spasms that occur when the body encounters profuse

sweating. They usually begin in the arms, legs or abdomen, and often precede heat exhaustion. Treatment for heat cramps is to rest in the shade, get near a fan, spray the person with water and massage the cramp.

Heat Exhaustion - When a person is suffering from heat exhaustion, they will perspire profusely

and most likely will be pale. Heat exhaustion is best treated by taking the patient to a cool place, applying cool compresses, elevating the feet, and giving the patient fluids.

Heat Stroke - This is the worst heat-related injury. The brain has lost its ability to regulate

body temperature. The patient will be hot, reddish and warm to the touch. Their temperature will be markedly high and there will be no perspiration. This is a medical emergency, call 9-1-1.




Page 16 of 25

SAFE WORK PRACTICE

Job/ Task

Housekeeping Department/ Area

Main Hazards

Minor and major body injuries, fall hazards


Gloves (Recommended), Safety Glasses (Recommended), Dust Mask (Recommended)






General - Housekeeping is to be performed as often as is necessary or at least once daily

to ensure that a work area stays clean. - Eliminate all slip and trip hazards; If you see a potential hazard, stop and fix it,

however if unable to fix the hazard to report to your supervisor or H&S Representative for corrective action.

- Keep floors, stairway and landing clean and free of excessive debris. - Exits should never be obstructed for any reasons. - Fire extinguishers are not to be blocked or used as hangers. Easy access must

always be maintained. - All containers must be labelled as to their contents. - MSDS’s books must be kept organized and up to date with all current materials. - Any spills must be cleaned up immediately. - Emergency response equipment or supplies must be checked and maintained. - Work areas shall be kept clean and orderly at all times.




Page 17 of 25

SAFE WORK PRACTICE

Job/ Task

Ladders Department/ Area

Main Hazards

Minor and major body injuries, fall hazards







Portable Ladders - Must be inspected before use, check side rails for twists, cracks or other

damage. - Check rungs for breaks, corrosion, distortions or other damage. - Feet on side rails are intact. - Ladders are secured at top and bottom. - Ladders are set at proper angle. - Are set up at a proper distance from electrical lines or equipment. - Any defective ladder shall be tagged and removed from service. - Ladders should never be set up against movable objects. - Always ask for assistance if a ladder cannot be properly secured and a worker

must use the ladder as a work platform. - Always use 3-point contact when climbing or descending. - If working at heights of over 3 metres, above operating machinery or above a

hazardous substance or object fall protection must be used. - Ladders should only be used to work off of when performing short duration

tasks.

Stepladders - Legs should be fully opened and spreaders are locked. - Never stand on top shelf. - Keep center of gravity between the side rails. - Ensure hinges are in good condition. - Spreaders are not deformed or damaged. - Use the correct size stepladder for the correct height. - Never use planks on top of 2 stepladders as a working platform. - Never use a step ladder in place of a portable ladder against a structure. - If working at heights of over 3 meters fall protection must be used. - Ladders should only be worked off of when performing short duration tasks.




Page 18 of 25

SAFE WORK PRACTICE

Job/ Task

Lifting/Hoisting Department/ Area

Main Hazards

Pulled/strained muscles, pinch points, being crushed


High-Visible Shirt/Vest






General - Select only appropriate slings for the task and NEVER exceed the working load

limits. - Make sure the hoist or crane is directly over the load. - Use slings of proper reach. Never shorten a line by twisting or knotting. - With chain slings, never use bolts or nuts. - Never permit anyone to ride the lifting hook or the load. - Make sure all personnel stand clear from the load being lifted. - Never work under a suspended load, unless the load is properly supported. - Never leave a load suspended when the hoist or crane is unattended. - Inspect all slings thoroughly at specified intervals and maintain them in good

condition. - Inspect each chain or sling for cuts, nicks, bent links, bent hooks, etc., before

each use. If in doubt, don't use it. - Ensure that safety latches on hooks are in good working condition. - Ensure that the signaller is properly identified and understands techniques of

proper signaling. - Make sure a tagline is used to control the load should there be a risk of

endangering by the rotation or uncontrolled motion during hoisting with a crane or other similar hoisting device.

Evaluating the Load - Determine the weight of the object or load prior to a lift to ensure the lifting

equipment operates within its capabilities.

Balance Loads - Estimate the center of gravity or point of balance. The lifting device should be

positioned immediately above the determined center of gravity.

Landing the Load - Prepare a place to land the load. Lower the load gently and make sure it is stable

before slackening the sling or chain.




Page 19 of 25

SAFE WORK PRACTICE

Job/ Task

Material Storage and Handling Department/ Area

Main Hazards

Minor and major body injuries, pulled back muscles, pinched nerves







Set Up the Lift - Check the surface for hazards that might cause trips or slips. - Push or drag the load to a level area. - Face the direction you will carry the load.

Lift Using Technique - Place feet about shoulder width apart, with one slightly ahead of the other for

balance. - Bend at the knees, keeping the back straight. - Tuck in chin to keep upper spine in line. - Keep load close to the body, with arms extended downward. - Turn using your feet. - Keep your back straight and do not twist.

Set The Load Down Technique - Stop and place feet apart. - Lower in one motion, bending at the knees. - Keep back straight throughout. - When items in contact with surface (farthest edge first), release lower hand

then, when hands and feet are clear, release the item. - Stand slowly, using your legs.

When Using Several People to Lift - Choose a leader who will give verbal signals. - Be sure everyone understands the lift, movements, and meaning of orders. - Confirm that everyone has a firm grip and is ready to lift. - Lift together and check that everyone is OK. - The leader shall direct movement. - Lower or empty together, being careful not to over load any one person.

Storing Material - Whenever possible try to ensure that material is being stored flat on the ground. - If material needs to be stored against a wall, make sure that it is properly

secured in order to prevent tipping.




Page 20 of 25

SAFE WORK PRACTICE

Job/ Task

Power Saw Department/ Area

Main Hazards

Minor and major injuries to limbs and digits, cuts, amputations, burns


Safety glasses, hearing protection (Recommended)






General - Awareness of the operator manual before using a machine with receiving

adequate training from a supervisor or designate, if first time using the machine. - Wear appropriate clothing, safety glasses when operating a cut saw. Earplugs

are recommended if operating for duration longer than one-hour consecutively.

Inspect the saw before use, look at the following: - Check the blade for chips or cracks, and make sure it is the correct type of blade

for the material that you want to cut. o NOTE: If the blade is chipped or cracked discard it at once. Chipped or

cracked blades can fly apart when used and the pieces of blade can cause serious injury.

- Make sure that the guard is in the correct position for the work to be conducted.

Operation - Place the saw on firm solid ground to start it. Make sure the blade is not in

contact with anything before you start the saw, as the blade will turn when the motor starts and may throw any debris in direct contact.

- Hold the saw with both hands when operating it. - Don’t carry the saw with the engine running. Turn the motor off and start the

saw as close to the area you will be using it in as possible. - Use extreme caution when using the saw near flammable materials. The blade

will “throw” sparks when it contacts the item you are cutting and may ignite nearby materials.

- Operate the saw in well-ventilated areas. Internal combustion engines produce carbon monoxide, a poisonous gas.

- Don’t force the blade into the material you are trying to cut. The blade may break or “kick back”.

- The muffler on the saw will get very hot during use. Be careful when handling the saw to avoid contact with a hot muffler.




Page 21 of 25

SAFE WORK PRACTICE

Job/ Task

Skid Steer Loaders (Page 1 of 2)

Department/ Area

Main Hazards

Minor and major injuries to limbs and digits.







General - Certified Operator or an operator being trained is only authorized to use equipment. - Awareness and availability of the operator manual for the equipment. - Replacement of older equipment with new equipment that has the same or greater

safety devices (i.e. lift arm supports, interlocked controls, seatbelt, rollover protection and side screens).

- Operator inspection and general maintenance to be conducted to ensure equipment is in good operating condition with all safety devices functioning properly.

- Keep the steps and operator controls and compartment free of mud, ice, snow, and debris.

- Servicing of the equipment is to be conducted by authorized personnel only.

Operation - Always wear the seatbelt when operating the equipment. - Operate the loader from the loader compartment, never from the outside. - Stay seated with seatbelt on and restraining bar in place when working the controls. - Keep your arms, legs, and head inside the cab when operating the loader. - For maximum stability, travel and turn equipment when the bucket is in the lowest

position possible. - Never exceed the load limit specified by the manufacturer of the equipment. - Pay attention with maintaining observation for the direction of travel. - Never carry people in the bucket of the skid steer loader. A small bump or quick turn

can dislodge them, resulting in a serious accident or even a fatality. - Before leaving the equipment for any reason, set the bucket on the ground, set the

parking brake and turn off the engine. - Use lift arm supports when they are present on the equipment. If no supports are

present, contact equipment dealer or manufacturer for help in determining proper support procedures.




Page 22 of 25

Job/ Task

Skid Steer Loaders Page 2 of 2


- Enter the equipment only when the bucket or any other attachments are on the

ground, or are locked in place with lift arm supports. Face the seat and keep a three-

point contact with the handholds and steps. DO NOT use the operating controls for

handholds or steps.

- If you cannot exit the front of the equipment, use the emergency exit through the

roof or across the back.




Page 23 of 25

SAFE WORK PRACTICE

Job/ Task

Slips, Trips, Falls Department/ Area

Main Hazards

Fracture, Bruises, Sprains Specialized PPE Required






Slips - Practice safe walking skills. If you must walk on wet surfaces, take shorter steps to

help maintain your center of balance under you and point your feet slightly outward. Move slowly and pay attention to the surface you are walking on.

- Clean up spills immediately. Any kind of spill that you see, if possible, clean it up yourself or report it to your supervisor or Health and Safety Representative.

- Ice and snow present especially hazardous conditions on walk surfaces. When possible, remove ice and snow from access/egress routes or refrain to allow access to hazardous area(s).

Trips - Walking surfaces will be clean and no obstruction in pathway. - Carry loads that can be handled comfortably and where eye contact can be made

with walk area. - Keep work areas and all access routes lit. - Keep work areas clean and uncluttered. Do not put store materials or tools on

steps and access routes. - Arrange workbenches and workstation so they do not interfere with walkways or

pedestrian traffic areas. - Power cords for electric power tools and electrical extension cords shall be hung

overhead, taped or covered so as not to create floor trip hazards.

Falls - All hallways, stairwells, and work areas will be well lit. - Replace or repair hazards such as loose stairs or handrails. Report these incidents

to the proper person or persons for repair. - Do not store materials or tools on stairs or in access/egress routes. - Always consider the proper hierarchy of fall prevention methods, when not

possible to eliminate the fall hazard:

o Guardrail o Fall arrest system o Travel restraint o Safety net o Fall restricting system




Page 24 of 25

SAFE WORK PRACTICE

Job/ Task

Traffic Control Department/ Area

Main Hazards

Fatality, Struck by/Against Moving Equipment, Bruises, Interaction with Public with potential of violence or harassment


High Visible Clothing, Stop/Slow Sign






General - Preparation and Hazards While Receiving Materials

o The proper use and enforcement of personal protective equipment o Any persons conducting Traffic Control will have the required training o signs to indicate the presence of flagmen or overhead hazards in the project o TCP’S to ensure their signs are in good order prior to starting work o TCP’S to have only one job while receiving materials o No reversing down ramp unless two signal persons are present (Top and Bottom) o Any and all workers on site to have knowledge of this plan

- Performing Site Specific Duties o Certified Traffic Control Person (TCP) will be provided during all

deliveries/removal of materials. o When any delivery along the roadway may block or impede the flow or safety of

public vehicles, emergency vehicles, or pedestrians then a Traffic Control Person will be in place to assist and direct the construction personnel and/or the public vehicles, emergency vehicles, or pedestrians to avoid/eliminate hazards and ensure priority of safety or production.

o Traffic Management Plan to be established and reviewed by the TCP for location, communication method, staging and guiding area

o Driver is to follow direction of TCP at all times while reversing o Once truck is stopped and arrived at its location the TCP will allow pedestrian

access. o Vehicles must be equipped with an audible reverse alarm. o Majority of construction vehicles will be stationed at the designated location by

the Staging Area for loading/unloading purposes. o Once material is unloaded/loaded from vehicle, the TCP’s will once again control

the pedestrian traffic on the ramp to allow for a safe exit. Once the vehicle has safely exited, TCP’s will allow pedestrian traffic to flow normally and can proceed back to work.




Page 25 of 25



Occupational Health and Safety Procedures Safe Work Procedures

Page 1 of 2

ELEMENT 4 Safe Work Procedure

PURPOSE Providing guidelines for safe work procedures at VanMar

Constructors Inc. related to health and safety requirements. SCOPE Procedures include:


Safe Work Procedure ELEMENT GOALS Development of Safe Work Procedure based on legislation,

CHA, JHA and workplace inspection requirements


EMPLOYER RESPONSIBILITIES Supervisors are to follow and inform workers of applicable

Safe Work Procedure during JHA and Site Orientation.

Prepare Project Site Specific Safe Work Procedure

Ensure subcontractor provide and adhere to safe Job Procedure requirements based on their own health and safety program



Constructors Inc. Safe Work Procedure PROCEDURE Safe Work Procedure “Procedure”

- Supervisors are responsible for ensuring subcontractors prepare and workers adhere to Procedure based on work activity

- Project Procedures are to be provided during the CHA, JHA and Site Orientation.

- Will be readily available to workers for review

Annual review of Safe Work Procedures to identify any changes to VanMar Constructors Inc. Safe Work Procedure Program; Revision Page will reflect the review and update

FORMS Safe Work Procedures

- Project Start-Up - Hot Work - Falsework

ELEMENT 4: SAFE WORK PROCEDURE

Occupational Health and Safety Procedures Page 2 of 2

REFERENCE VanMar Constructors Inc. Documents: - Framework Element 4



Occupational Health and Safety Procedures – Falsework Checklist/Sign off

Page 1 of 3

ELEMENT 4 Safe Work Procedure: Falsework Checklist /

Sign off PURPOSE Falsework is defined as, in relation to a form or structure, the structural

supports and bracing used to support all or part of the form or structure. The purpose of this procedure is to ensure that all Falsework is done in a safe manner, and the use of Falsework Checklist/Sign off forms on VanMar projects.

SCOPE To ensure all falsework is conducted, and inspected on a regular basis, by

a competent person. ELEMENT GOALS Review Procedure on an annual basis

Ensure trades performing falsework are conducting required review and inspection using the Falsework Checklist/Sign off

Achieve minimum of 80% on CORTM Audit Program for Falsework Checklist / Sign off under Element 4 for internal audit

EMPLOYER RESPONSIBILITIES Ensure trade is performing task required

Ensure Falsework Checklist / Sign off is conducted when a competent person is designated by a professional engineer

Ensure Sign-off number is recorded

Verify through observation that Procedure is practiced accordingly

Outline Action Plan related to Element 4, where deficiencies are identified.

WORKER RESPONSIBILITIES Awareness, understanding and acknowledgement of VanMar’s

current falsework Checklist / Sign off procedure and form during site specific orientation.

PROCEDURE Performing Falsework

- Personal Protective Equipment: while performing Falsework the worker will use the applicable personal protective equipment. This could include any or all of the following: o Goggles o Welding face shield with Hard Hat o Welding barriers o Gloves o Welders Helmet

Who May Perform Falsework Inspection




Page 2 of 3

- a professional engineer or any individual acknowledged by a professional engineer.

Falsework Checklist / Sign off - Before pouring concrete, a falsework checklist / sign off form

must be filled out. The following information is needed before filling out the permit: o Drawing gridline reference; o Competent person(s); o Does the general contractor have the stamped drawings; o Are the jacks plumb and not damaged; o Are the jacks securely held in position(braced); o Are the drop panels/capitals shored/braced properly; o Has the pour break been agreed upon with the professional

engineer; o Is the competent person(s) given the authority by the

professional (i.e. falsework) engineer and is it on record; o Has the slab been blown/vacuumed clean of all debris; o Is the competent person(s) satisfied a full inspection has

occurred and it is safe to pour (concrete)?

Items to be Reviewed - All equipment to be used for the job will be inspected prior

to use and must be in good working order. Cylinders, piping and fittings used in welding and cutting must be protected against damage.

Reference and filing of the Falsework Permit issued on site and head office.

Annual review of Procedure to identify any changes to VanMar’s Safe Work Procedure Program; Revision Page will reflect the review and update

FORMS Falsework Checklist / Sign off REFERENCE VanMar Safety Program Documents:

- Framework Element 4 - Construction Hazard Assessment, Element 2

O. Reg. 213/91: Construction Projects , Sections 87-92




Page 3 of 3

SAFE WORK PROCEDURES

Title

Falsework Checklist/Sign off

Department/ Area


Procedure Developed By:

Procedure Information

Effective date of this procedure, VanMar will engage in completing a Falsework Checklist/Signoff as required during falsework task.

Checklist/Sign off must be conducted and performed by a competent person(s).

Filing and reference is to be made available at the project site for the duration of the project.

Falsework Checklist/Sign off

Drawing gridline reference:

Date:

Competent Person(s):

# Item Y/N Comments

1 Does the general contractor have the stamped drawings?

2 Are the jacks plumb and not damaged?

3 Are the jacks securely held in position(braced)?

4 Are the drop panels/capitals shored/braced properly?

5 Has the pour break been agreed upon with the engineer?

6 Is the competent person(s) given the authority by the falsework engineer? Is it on record?

7 Has the slab been blown/vacuumed clean of all debris?

8 Are you satisfied a full inspection has occurred and it is safe to pour?

Competent Persons Signature:

VanMar Use only: Project Site: Sign Off Number: Observation Verifying of procedure conducted by: Name: Position: Signature: Date: Comments:



Occupational Health and Safety Procedures – Hot Work

Page 1 of 6

ELEMENT 4 Safe Work Procedure: Hot Work

PURPOSE Hot work is defined as any work that produces sparks, flames and

sources of ignition. The purpose of this procedure is to ensure that all Hot Work is done in a safe manner and Hot Work Permit are issues, where required, on a VanMar project.

SCOPE This Procedure is applicable to areas and situations where Hot Work is

not done as part of the regular duties. The Hot Work permit is required to conduct repairs, equipment modifications and installations in areas where Hot Work is normally not done, or with such work where combustible material (i.e. wood framing) is required. If equipment is removed and worked on in designated areas, a Hot Work Permit is not required. Hot work involves: welding, cutting, grinding or any other activity involving open flames, sparks or other ignition sources that may cause smoke or fire and may trigger fire alarm systems when conducting work in an enclosed area.

ELEMENT GOALS Review Procedure on an annual basis

Issuing and use of Hot Work Permit

Achieve minimum of 80% on CORTM Audit Program for Hot Work under Element 4 for internal audit

EMPLOYER RESPONSIBILITIES Ensure assessment of the work area

Ensure Hot Work Permit is issued, if authorized to perform work

Ensure Fire Watch personnel is available

Outline Action Plan related to Element 4, where deficiencies are identified.


current Hot Work Procedure and Permit during site specific orientation.

PROCEDURE Performing Hot Work

- Personal Protective Equipment: while performing Hot Work the worker will use the applicable personal protective equipment. This could include any or all of the following: o Goggles o Welding face shield with Hard Hat o Welding barriers o Gloves o Welders Helmet




Page 2 of 6

Who May Perform Hot Work - Hot work will be performed by a contractor. All individuals

performing Hot Work must be qualified, as determined by the Site Superintendent or designate.

Hot Work Permit - Before starting any Hot Work, a Hot Work Permit must be

filled out. The following information is needed before filling out the permit: o The area and the location where the work needs to be

done; o The description of the work that needs to be done such

as cutting, grinding and welding; o Any special precautions that must be taken before the

job can be started to ensure the safety of the permit holder, other personnel and equipment.

o Once the Hot Work is complete a fire check must be done to ensure that fire hazards are not created. The fire check must be done 30 minutes after the Hot Work is complete by the permit holder and about 1-2 hours later by the supervisor or designate.

Items to Consider – Pre-Planning - Make sure that all equipment is in good operating order - Inspect the work area thoroughly. Look for combustible

materials in structures (partitions, walls, ceilings). - Sweep clean any combustible materials on floors around the

work zone. Combustible floors must be kept wet with water or covered with fire resistant blankets or damp sand.

- Use water ONLY if electrical circuits have been de-energized to prevent electrical shock.

- Remove any spilled grease, oil, or other combustible liquid. - Move all flammable and combustible materials away from

the work area. - If combustibles cannot be moved, cover them with fire

resistant blankets or shields. Protect gas lines and equipment from falling sparks, hot materials and objects.

- Block off cracks between floorboards, along baseboards and walls, and under door openings, with a fire resistant material.

- Close doors and windows. - Cover wall or ceiling surfaces with a fire resistant and heat

insulating material to prevent ignition and accumulation of heat.

- Secure, isolate, and vent pressurized vessels, piping and equipment as needed before beginning Hot Work.




Page 3 of 6

- Inspect the area following work to ensure that wall surfaces, studs, wires or dirt have not heated up.

- Vacuum away combustible debris from inside ventilation or other service duct openings to prevent ignition. Seal any cracks in ducts. Prevent sparks from entering into the duct work. Cover duct openings with a fire resistant barrier and inspect the ducts after work has concluded.

- Post a trained fire watcher within the work area during welding, including during breaks, and for at least 30-60 minutes after work has stopped. Depending on the work done, the area may need to be monitored for longer (up to 3 hours) after the end of the Hot Work.

- Eliminate explosive atmospheres (e.g., vapours or combustible dust)

- Shut down any process that produces combustible atmospheres, and continuously monitor the area for accumulation of combustible gases before, during, and after Hot Work.

- If possible, schedule Hot Work during shutdown periods. - Comply with the required legislation and standards

applicable to work task and project.

Items to be Reviewed - All equipment to be used for the job will be inspected prior

to use and must be in good working order. Cylinders, piping and fittings used in welding and cutting must be protected against damage.

- A 35-feet (11-meter) area around the job site is cleared of all combustible and flammables.

- The correct type and amount of fire extinguishers are at the job site, inspected and ready for use.

- Ensure a Fire Extinguisher is available and in good working order.

- A second person is required when equipment controls being used are not readily accessible to the user.

- Hot Work near combustibles that cannot be moved needs to be wetted down.

- All wall and floor openings must be covered to ensure that sparks are contained at the job site.

- Equipment must be cleaned of all combustibles and flammables to prevent a fire from starting on the equipment being worked on.

- Area secured/guarded to safe-guard other personnel in the area or who may enter the area.

- All safety equipment must be worn at all times when welding.




Page 4 of 6

- A cylinder of compressed gas used in welding will not be dropped, hoisted by slings or magnets or transported or stored in a horizontal position.

- When the cylinder is empty or is not being used the valve must be closed.

- An arc welding electrode or ground lead must never be hung over a compressed gas cylinder.

- In the case of electrical welding, the area will be kept free of electrode studs and metal scrap.

- Receptacles, for electrode studs are to be provided and used.

Reference and filing of the Hot Work Permit issued on site and head office.


FORMS Hot Work Permit REFERENCE VanMar Safety Program Documents:





Page 5 of 6


Title

Hot Work

Department/ Area




Effective date of this procedure, VanMar will engage in completing a Hot Work Permit as determined for conducting hot work.

Work area must be inspected by the Site Superintendent or designate before issuance of Hot Work Permit.

Filing and reference is to be made available at the project site for the duration of the project

HOT WORK PERMIT Trade/Company Date of Inspection

Location/Work Area(s)

Describe source of ignition (e.g., torch, soldering, electric arc, etc.):

Special Conditions:

YES NO N/A [ ] [ ] [ ] Welder, Fire Watch person and Supervisor familiar with hot work policy. [ ] [ ] [ ] Welding and cutting equipment in good working condition. [ ] [ ] [ ] Workers wearing appropriate fire safety apparel and other protective gear. [ ] [ ] [ ] Fire Watch person properly trained; knows location of firefighting equipment. [ ] [ ] [ ] Fire Watch person knows how to sound fire alarm. [ ] [ ] [ ] Fire detection and/or sprinkler system in service. [ ] [ ] [ ] Area within 35-feet (11-metres) of hot work area properly swept clean. [ ] [ ] [ ] Combustibles and flammables within 35-feet (11-metres) of work removed or; [ ] [ ] [ ] Combustibles and flammables protected with appropriate shields (fire blankets). [ ] [ ] [ ] Floor and wall openings covered. [ ] [ ] [ ] Pipe lines or connections disconnected or blanked off if required

WORK ON WALLS/CEILINGS/ROOFING [ ] [ ] [ ] Construction is non-combustible and workout combustible coverings or insulation. [ ] [ ] [ ] Areas adjacent to walls being worked on checked for combustibles, and materials removed.

CONFINED SPACE WORK [ ] [ ] [ ] Confined Space Entry Permit is in place. [ ] [ ] [ ] Confined Space area cleared of all combustibles. [ ] [ ] [ ] Space purged of all flammable vapors and/or gases.

FIRE DETECTION/ALARM SYSTEM IMPAIRMENT [ ] [ ] [ ] Are there fire alarm devices in area that could be impacted from welding fumes or smoke?

If yes, supervisor must be notified of any fire detection/alarm system impairment(s). [ ] [ ] [ ] Fire Watch is provided and for a minimum of 30 minutes after hot work, including break activity. [ ] [ ] [ ] Fire Watch is extended for minutes due to the following




Page 6 of 6

APPROVALS AND AUTHORIZATIONS

This permit is valid only so long as work conditions existing at the time of issuance. Permit expires on any change in condition that adversely affects safety in work area.

Issue Date/Time Expiration Date/Time

Signature of H&S Representative Signature of Site Supervisor

Signature of Inspector of Hot Work Area Signature of Fire Watch Person

Signature of Worker(s) performing Hot Work Signature of Worker(s) performing Hot Work

VanMar Use only: Project Site: Permit Number: Observation Verifying of procedure conducted by: Name: Position: Signature: Date: Comments:



Occupational Health and Safety Procedures – Project Start-Up

Page 1 of 3

ELEMENT 4 Safe Work Procedure: Project Start-Up

PURPOSE Providing guidelines for the requirements of a Project Start-Up

Procedure. This Procedure is in addition to the Construction Hazard Assessment “CHA”.

SCOPE Procedures will include:


Project Start-up Checklist ELEMENT GOALS Review Procedure on an annual basis

All projects have a completed Project Start-Up Checklist


EMPLOYER RESPONSIBILITIES Ensure completion of Project Start-Up Checklist



current site specific orientation PROCEDURE Ensure requirements of the Project Start-Up Checklist are

indicated with Yes or No responses, along with comments added. Dates or anticipated timeline for completion and assigned personnel or trade can be added in the comment section.

Reference and filing of the Project Start-up Checklist on site and head office.


FORMS Project Start-Up Checklist REFERENCE VanMar Constructors Inc. Documents:





Page 2 of 3


Title

Project Start-Up Checklist

Department/ Area




Effective date of this procedure, VanMar will engage in completing a Start-Up Checklist as a self-serving reference tool

The Checklist is a general guideline; additional factors can be added or not applicable in reference to the Construction Hazard Assessment “CHA”

Requirements are to be identified to ensure minimum guidelines are obtained

Filing and reference is to be made available at the project site and head office

Project Start-Up Checklist

Project Name Date

Completed By Reviewed By

Requirement Yes No Comment Notice of Project Completed and Posted Assign a “Competent Supervisor” where 5 or more workers must work at the same time

Site Hours Established and Posted Permits obtained

- Building - Noise - Environmental

Means of Communication determined (i.e. telephone, 2-way radio, etc.…)

Minimum First Aid Kit available - location identified - Injury Log Record, - First Aid Regulation 1101 - Monthly Inspection Log

Determined means of transportation to medical facilities

Ensure Contractors have a reasonable supply of potable drinking water for their workers with cups and disposable bin

Toilet and clean-up Facilities established with location and cleaning schedule

Fire Extinguisher(s) (i.e. rated 4A40BC) located with trained personnel and monthly inspection tag affixed

Continued…




Page 3 of 3

Requirement Yes No Comment Current versions of “Green book”

- Occupational Health and Safety Act - Construction Regulation 213/91 - WHMIS Regulation 860

Staging Area(s) located and identified Wheel Wash Area(s) located and identified VanMar Health and Safety Program Manual Warning Signs

- Notice to public – Construction Site – Authorized Personnel Only

- Danger Signs - Yellow Caution Tape - Red Danger Tape

Post Emergency Information - Emergency Contacts and Numbers - Nearest Medical Facility/Hospital - Non-Emergency Numbers - After Hours Contact - Access/Egress Areas and routes - Gathering / Meeting Area(s) - Types of Emergency Plans Required - Air Horns - Fire Extinguishers - Eye Wash Stations - First Aider (and back-up) - Stretcher - Man Basket with hoisting

attachments

Project Site Traffic Management Plan Material Safety Data Sheet location Site Specific Orientation Plan

- CHA initiated - Practices - Procedures

Form 1000’s – MOL Registration of Constructors and Employers Engaged in Construction

Project Kick-off Meeting with Subcontractors



Occupational Health and Safety Procedures: Company Rules

Page 1 of 3

ELEMENT 5 Company Rules

PURPOSE Providing established Company Rules under VanMar Constructors

Inc. for awareness of company expectations and requirements, as a minimum.

SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. for Company Rules

How Company Rules will be established and enforced to have effective due diligence

ELEMENT GOALS Review Element and Company Rules on an annual basis

Current Company Rules posted as required, posting on trailer and site main entrances

Awareness for Statistics to include accountability for Supervisors based on annual performance appraisals related to safety and progressive disciplinary


EMPLOYER RESPONSIBILITIES Senior Management to ensure clear Company Rules are

established and maintained. Supervisors are to follow and inform workers of Company Rules. Any worker found not following any of the Company Rules will be dealt with using progressive disciplinary measures.

Ensure current posting of VanMar Constructors Inc. Company Health and Safety Rules, as follows: - Communication by means of posting in required area(s),

such as Safety Boards, Employee Handbooks, Supervisor Handbooks, Project Site Orientation and Subcontractor Contract Package, internal electronic “drop box” system. Any revisions will be through safety talk, monthly newsletter, email or paystubs along with updates in the Occupational Health and Safety Program Manual.

- Evaluation by weekly and monthly inspection reports



Constructors Inc. Company Health and Safety Rules

ELEMENT 5: COMPANY RULES


Page 2 of 3

PROCEDURE Annual review of Element to identify any changes to VanMar Constructors Inc. Health and Safety Program; Revision Page will reflect the review and update

Development of a guideline of Company Rules to be readily available and posted on the project site and communicated during Company Orientation.

FORMS Company Health and Safety Rules REFERENCE VanMar Constructors Inc. Documents:


ELEMENT 5: COMPANY RULES


Page 3 of 3

Company Health and Safety Rules

1. All workers must have site specific orientation as defined before working on site 2. Visitors, must report to the site office and receive permission from the Site Manager or

Foreman before proceeding to the construction area 3. Hard hats, safety shoes and hi-vis clothing must be worn at all times on site 4. Gloves must be worn when handling materials with sharp edges or rough or abrasive surfaces. 5. Protective googles or face shields must be worn for all operations where the eyes and face are

exposed to flying objects, injurious light, chemicals or intense heat. 6. There will be no tolerance for verbal or physical harassment or violence within the workplace. 7. All workers who operate tools and equipment must have had, training and demonstrate a

competent level of ability to operate the equipment. 8. No horseplay and no loud music. 9. All safety hazards must be reported to site management. 10. All injuries must be reported to the First Aid Attendant. 11. Personal Protective equipment must be worn, when and where required. 12. Fall protection must be worn at elevations greater than 8 feet above grade level or floor level 13. Work area must be clean and tidy at all times. 14. Hoses, cables, ropes, wires, etc. must be stored when not in use to prevent tripping hazards. 15. Hazardous materials must be identified, stored and handled in accordance with the Workplace

Hazardous Material Information System (WHMIS) 16. Combustible materials must not be allowed to accumulate on the job site. Good housekeeping

is the best method for preventing fire. 17. No one must ever lean against guardrails or handrails 18. Workers are to know and comply with the General Site Safety Rules, failure to do so will result

in disciplinary action up to and including dismissal.



Occupational Health and Safety Procedures: Personal Protective Equipment

Page 1 of 5

ELEMENT 6 Personal Protective Equipment

PURPOSE Providing guidelines for Personal Protective Equipment, “PPE”, at

VanMar Constructors Inc. SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. for PPE

Personal Protective Equipment Chart 2015-2016 ELEMENT GOALS Review Element and Personal Protective Equipment Chart on

an annual basis

Ensure legislated training provided to workers when related to specialized PPE

Awareness for Statistics to include accountability for Supervisors based on annual performance appraisals related to safety and progressive disciplinary


EMPLOYER RESPONSIBILITIES Provide PPE guidelines based on project site requirements as

determined by CHA and JHA

Purchase and maintain PPE as required. Ensure workers have area for storage of PPE, direction on how to use PPE, and completion of PPE circle checks when required

Ensure subcontractors follow and have required PPE for specific tasks

Determination of PPE free-zone, where applicable

Arrange for training related to specialized PPE for workers and maintain training records

Issue and maintain Full Body Harness Acknowledgement and Agreement of Compliance Form



Constructors Inc. PPE requirements, storage and use.

Maintain applicable Records of Training for specialized PPE (i.e. fall protection, half-mask)

Perform daily inspection of PPE, record where and when required on equipment checklist

ELEMENT 6: PERSONAL PROTECTIVE EQUIPMENT


Page 2 of 5

PROCEDURE Annual review of Procedure to identify any changes to VanMar Constructors Inc. Occupational Health and Safety Program; Revision Page will reflect the review and update

Develop and maintain Personal Protective Equipment Chart 2015-2016, to be readily available and posted on the project site and communicated during Company Orientation.

FORMS Personal Protective Equipment Chart 2015-2016

Full Body Harness Acknowledgement and Agreement of Compliance Form

REFERENCE VanMar Constructors Inc. Documents:




Page 3 of 5

Personal Protective Equipment Chart – 2015/2016

This is for VanMar reference only, it is the responsibility of the subcontractors to obtain, maintain and train their worker on their personal protective equipment.

PPE Type Where It must be worn

When (task) Supplied & Replacement By

Stored & Other Requirements

Type

Safety Glasses

Site, task specific as referenced on CHA and JHA

When noted on MSDS/MSD, CHA or JHA required (i.e. Concrete cutting, grinding) Oversized glasses are to be used with use of non-CSA prescription eyewear

Company As determined by Worker, within an area to store to prevent breakage and scratch potential

CSA A94.2 approved

Safety Goggles

Site, task specific as referenced on CHA and JHA

When noted on MSDS/MSD, CHA or JHA required.

Company As above CSA Class 2, type “B”

Face Shield In areas at sites when performing grinding

When grinding Company Returned to VanMar Project Site Office for storage to prevent breakage and scratch potential

CSA Class 6, type “B”

Safety Footwear

At project sites, outside PPE designated free zone

All times at sites unless otherwise noted

Worker At worker’s changing area or personal area (i.e. home, car)

CSA approved Green triangle, preferably boot style for ankle support

Ear Plugs At Site In high noise area, on CHA or JHA required

Company Demonstration for proper directions on use during site orientation. One-day use only to be disposed accordingly or per manufactures guidelines

CSA Class AL



Page 4 of 5

PPE Type Where It must be worn

When (task) Supplied & Replacement By

Stored & Other Requirements

Type

Gloves

At Site When noted on MSDS/MSD, CHA or JHA required

Company Appropriate type to be determined based on task requirement. Storage dependant on Project Site Office for return to storage with worker and discussed during orientation

- Rubber - Cloth - Nitrile Rubber - Kevlar

Mask Dust and/or Fumes

When noted on MSDS required Confined space

Company Disposal as per manufacturer guideline. Half-mask to be returned to VanMar Project Site Office or designated area for storage to prevent breakage and dulling potential. Record of Training to be provided for fit-test. Completion of equipment checklist in terms of a circle checks method by worker daily per use for the half-mask.

- Dust with particulate

- Air-purifying Respirator with applicable cartridges

Head Protection

At project sites, outside PPE designated free zone

All times on sites Worker Company will provide for management members

As determined by Worker, within an area to store to prevent breakage, dulling and scratch potential

CSA Class G

Coveralls Spill clean-up When performing clean-up of spill

Worker In spill kit Cloth, flame retardant preferred

Reflective Clothing

Traffic Control Low visible areas

Requirement of increased visibility, as determined on CHA or JHA

Company Company Reflective vest or jacket

Fall Protection

Site Working at heights above 10-feet, as determined on CHA, JHA or emergency response rescue plan

Company As determined by Worker, within an area to store to prevent breakage, rusting and scratch potential.

Record of Training to be provided. Completion of equipment checklist in terms of a circle checks method by worker daily per use.

Harness Lifeline D-ring



Page 5 of 5

Full Body Harness Acknowledgement and Agreement of Compliance Form

Please complete this form below by printing your name, signing and dating in full. I, accept this full body harness, provided by VanMar, completed with a shock absorber lanyard. This acknowledges that I am aware of the hazards and concerns associated with the job task. I am in agreement the full body harness is required by the Occupational Health and Safety Act (OSHA) and VanMar Safety Policy. This equipment will be pre-shift inspected to ensure it is in good working order and will be worn to protect me from falling, which may cause injury or death if not worn or used correctly. Failure to wear this equipment will lead to my dismissal from the project. Failure of lost or stolen components of my full body harness will be the onus of myself for both obtaining a replacement and purchasing. Should lay-off or I am no longer under the employment of VanMar; I will return my issued full body harness to the foreman. Under this circumstance, should I keep possession of this equipment, I allow VanMar the right to deduct off my last payment the full cost of this equipment. Signature Date

Make Model Serial Number Date Issued Date Returned / Removed from Service



Occupational Health and Safety Procedures: Preventative Maintenance

Page 1 of 5

ELEMENT 7 Preventative Maintenance

PURPOSE Providing guidelines for Preventative Maintenance at VanMar

Constructors Inc. related to owned and rented equipment over 10-HP


Roles and responsibilities for VanMar Constructors Inc. for Preventative Maintenance

Equipment and Maintenance Cycle List – 2016

Operator Equipment Maintenance Inspection Checklist ELEMENT GOALS Review of Element and Equipment List of Rented and

Owned over 10-HP on an annual basis

Ensure training provided to workers when related to operation of equipment


EMPLOYER RESPONSIBILITIES Provide guidelines based on project site requirements as

determined by CHA and JHA

Purchase and maintain equipment as required, minimum maintenance will be Manufacturers maintenance guidelines.

Ensure operators have area for storage for equipment, awareness of operation and completion of equipment circle checks when required

Supervisors or designates to review operator inspection weekly

Ensure subcontractors follow Procedures and have awareness of equipment over 10-HP on the project site

Ensure annual inspection of equipment over 10-HP with records

Where rental equipment is provided, awareness of maintenance or service agreement

Ensure credentials of technician or mechanic performing maintenance are available and maintained on file

Any record of service to be maintained as required


ELEMENT 7: PREVENTATIVE MAINTENANCE


Page 2 of 5

WORKER RESPONSIBILITIES Awareness, understanding and acknowledgement of VanMar Constructors Inc. Preventative Maintenance requirements

Obtain instruction on new or unfamiliar operation for equipment by Supervisor or designate

Perform daily inspection of equipment, record where and when required on Operator Equipment Maintenance Inspection Checklist

PROCEDURE Annual review of Procedure to identify any changes to

VanMar Constructors Inc. Health and Safety Program; Revision Page will reflect the review and update

Develop and maintain Personal Protective Equipment Chart 2016 to be readily available and posted on the project site and communicated during Company Orientation.

General Repair and Maintenance - All equipment greater than 10-HP will require to have

an Operator Equipment Maintenance Inspection Checklist or similar checklist that identifies at least the following:

o Date of Inspection o Odometer/Hour Reading o Area(s) Inspected o Noted any defects during inspection

- All equipment not in operational condition will be identified in writing and reported to a Supervisor for alerting and arrangements for corrective action

- All repairs and service work will be documented and file available at head office for a period as required

- Ensure that all repairs and maintenance that has been contracted to third parties provide a copy of the work done. This copy should be filed with head office.

Maintenance Schedules - All equipment requiring regular maintenance will be

listed in the Preventative Maintenance Chart. - A review of a monthly basis to ensure accountability

for equipment and maintenance by the Site Superintendent

- An annual review will be conducted

Operator Equipment Maintenance Inspection Checklist - To be completed by the Operator on daily use of

equipment and recorded



Page 3 of 5

- “Checkmark” () to be used for good condition - “Strike” () to be used for defective condition - Use “N/A” for not applicable - Use of a line for the day if not operated on the day - On a weekly basis a Supervisor or designate is to

review the checklist and equipment - Any defective items are to be recorded and corrected

FORMS Equipment and Maintenance Cycle List – 2016

Operator Equipment Maintenance Inspection Checklist

Personal Protective Equipment Chart 2016 REFERENCE VanMar Constructors Inc. Documents:

- Equipment List - Framework Element 7



Page 4 of 5

Equipment and Maintenance Cycle List – 2016

Equipment Type

Maintenance Cycle Based on Internal / External

Qualification of Inspector

Person Responsible

Bobcat As required though general wear and tear (daily, weekly, monthly & yearly)

Manufacturer Guidelines

External Technician Site Superintendent

Elevated Work Platform

As required though general wear and tear (daily, weekly, monthly & yearly)

CSA Guidelines Manufacturer Guidelines


Generator As required though general wear and tear (daily, weekly, monthly & yearly)


External Competent Worker & Technician

Site Superintendent

Skill Saw As required though general wear and tear (daily, weekly, monthly & yearly)


Internal Competent Worker

Site Superintendent

Grinder As required though general wear and tear (daily, weekly, monthly & yearly)



Site Superintendent

Drill As required though general wear and tear (daily, weekly, monthly & yearly)



Site Superintendent

Truck/Car As required though general wear and tear (daily, weekly, monthly & yearly)





Page 5 of 5

Operator Equipment Maintenance Inspection Checklist To be completed as a regular pre-check inspection by the operator to verify proper operational function and to report if any defects are found

Equipment Name:

ID#:

Year _________ Week ______ of 52 n

Operator Inspection conducted by

Name__________________ Signature __________________ Position _____________

Supervisor or Designate Inspection and review confirmed by Name & Signature __________________ Position _____________ Date _________

Mark Item as Indicated:

Acceptable Defective Not Applicable

Operational Checks Description

MO

NDA

Y O

dom

ete

r/H

our

TUES

DAY

Odom

ete

r/H

our

WED

NESD

AY

Odom

ete

r/H

our

THUR

SDAY

O

dom

ete

r/H

our

FRID

AY

Odom

ete

r/H

our

SATU

RDAY

O

dom

ete

r/H

our

SUND

AY

Odom

ete

r/H

our

Odometer Reading i.e. Clock, hours used

Energy Sources i.e. Cables, hoses, etc. are free of damage

Guards i.e. Machine guards and protectors are secure, functioning and not damaged

Removable Parts

Secured i.e. Any removable moving parts such as disks, blades, etc… are properly secured

Operation i.e. The equipment works as it should (free of excessive sparks, noise, leaks, etc other than what is expected)

General Maintenance / Service

i.e. Lubrication, blade changes, tightening, etc not listed above (based on preventative maintenance cycle)

Other (specify):

Comments: Repairs/Defects to be completed by:



Occupational Health and Safety Procedures: Training and Communication

Page 1 of 12

ELEMENT 8 Training and Communication

PURPOSE Providing guidelines for Training and Communication at VanMar

Constructors Inc. related to health and safety requirements SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. for training and communication

Training Matrix

Training Needs Schedule Timetable

Orientation and Review Checklist (VanMar Employee/Worker)

Orientation and Review Checklist for Contractors and Other Personnel

Safety Talk Form

Training Class Sign-in Sheet ELEMENT GOALS Develop Training Matrix for VanMar Constructors Inc. for

employees and workers

Ensure training provided to workers based on CHA and JHA including emergency response, first aid, orientation, inspection and investigation requirements


EMPLOYER RESPONSIBILITIES Provide guidelines for training based on project site

requirements as determined by CHA, JHA and Orientation

Development of Training Matrix

Ensure subcontractors follow and have required training certificates as required for project site

Ensure annual review of training requirements

Establishment and maintenance of Project Site Specific Orientation

Conduct Safety Talks at a minimum of once a week and communicate when changes to procedures or practices occur

Recording and maintenance of class sign-in during internal training sessions



Constructors Inc. training and communication requirements

ELEMENT 8: TRAINING AND COMMUNCATION


Page 2 of 12

Provide feedback and suggestions to management on training and communication items

Ensure records of training are readily available PROCEDURE Annual review of Procedure to identify any changes to

VanMar Constructors Inc. Occupational Health and Safety Program; Revision Page will reflect the review and update

Develop and maintain Training Matrix, ensure Matrix is readily available and posted in internal drop-box, at the project site and communicated during Company Orientation.

Training Matrix - Will be a document that involves at minimum:

o Name of Employee/Worker o Position/Job Title of Employee/Worker o Company of Employee/Worker o Name of Training o Date of Training o Expiry of Training, where applicable

- Responsibility of Health and Safety Department to develop and maintain Training Matrix on a monthly basis

Training Needs Schedule Timetable - Timetable that will outline the type of training related to

health and safety, internal or external, timetable of consideration, frequency of training and who is responsible to have the training

- Responsibility of Health and Safety Department to develop and maintain Training Needs Schedule Timetable

Orientation and Review Checklist (VanMar Employee / Worker) - To be completed with new hires, promotion, transfer or

return from extended absence by Supervisor or designate

- Orientation to be completed within one-week of hire or change in job

- Records maintained by Health and Safety Department and available on internal Drop-Box

Orientation and Review Checklist for Contractors - Site Specific Orientation to be completed with anyone

attending the project site and not classified as a visitor or supplier

- Orientation to be completed prior to commencing work tasks on the project site

- Records maintained by Health and Safety Representative and available at the project site



Page 3 of 12

Safety Talk Form - Method formally providing communication to all

respective personnel on the project site - Safety Talk to be conducted at least once a week, with a

record maintained at each project site and up to one-year from the ending of a project

- Record name, signature and date of each personnel present during the safety talk

- Must include topic(s) discussed, recommendations and comments

- Records maintained by Health and Safety Representative and available on internal Drop-Box

Training Class Sign-in Sheet - Record of training or meeting conducted at VanMar

Constructors Inc. - Records maintained by Health and Safety Representative

and available on internal Drop-Box FORMS Training Schedule Timetable

Safety Talk

Orientation and Review Checklist (VanMar Employee/Worker)

Site Orientation & Specific Guidelines: WORKER

Training Class Sign-in Sheet REFERENCE VanMar Constructors Inc. Documents:

- Training Matrix - Framework Element 8



Page 4 of 12

Training Schedule Timetable

Training Program In-House or Out-Sourced

Time Table Frequency of Training

Man

age

me

nt

Sup

erv

iso

rs

JHSC

/ H

&S

Re

p.

Emp

loye

e

General Training

Internal Employee Orientation In-House / Out-sourced

On-going when new employee or contractors get recruited

As required / Yearly X X X X

Site Orientation & Specific Guidelines: WORKER In-House

New project site specific training for employee or contractors get recruited

Once X X X X

Health & Safety

Duties & Responsibility Training for employees In-House January Yearly X

Workplace Violence & Harassment In-House July Yearly X X X X

WHMIS (workplace specific) In-House November Yearly X X X X

First Aid Certification Out-Sourced February Three Years X X

Emergency Preparedness In-House May Yearly X X X X

Workplace Inspections In-House February Two Years X X X

Supervisors and Managers Due Diligence (Basics of Supervising)

In-House April Three Years X X

Accident Incident/Investigation & Reporting In-House February Two Years X X X X



Page 5 of 12

Training Schedule Timetable

Training Program In-House or Out-Sourced

Time Table Frequency of Training

Man

age

me

nt

Sup

erv

iso

rs

JHSC

/ H

&S

Re

p.

Emp

loye

e

Job Specific Training

MOL CORE Certification Out-Sourced March As required X X X

Propane (CH-02) in Construction Out-Sourced October Three Years X X X

Fire Extinguisher In-House March Three Years X X X

Forklift Training In-House May Three Years X X

Aerial Lift Platform In-House June Three Years X X

Fall Protection / Working at Heights In-House / Out-Sourced

January Three Years X X X X

Traffic Control In-House February Three Years X

Manual Material Handling In-House January Yearly X X X X



Page 6 of 12

SAFETY / TOOL BOX TALK FORM

To be completed on a weekly basis and stored for a period of two years.

Project:

Address/Location:

Presenter & Title:

Date:

Time:

Subject(s) Discussed: _____________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ _____________________________________________________________________

Recommendations and/or Comments: Any comments, concerns or recommendations to be addressed

Presented By: Signature:



Page 7 of 12

Safety /Tool Box Talk Sign-In Sheet

Project:

Address/Location:

Presenter:

Date:

Time:

Name: (First and Last/Please Print) Signature:



Page 8 of 12

ORIENTATION AND REVIEW CHECKLIST

Employee Name: Orientation Date: Job Title: Supervisor Name: Job Site/ Location: Orientation Trainer: Please Check Appropriate Job Status:

New Refresher Promotion

Transfer Return from Extended Absence

Employee Initials

Topic Date Completed

Facilitators Initials

Discussion of VanMar Health & Safety Commitment, Violence & Harassment, Environmental, Return to Work (Policy Statements)

Review the Roles and Responsibilities for all levels within VanMar

Review Safe Work Practices and Standard Operating Procedures (provide required equipment training)

Review the process for reporting Hazards, Near Misses, Injuries & Illnesses

Discuss CHA and JSA associated with Employee’s job

Job/Task Specific Training (e.g. Manual Material Handling, Propane Handling)

Review with discussion of the Health and Safety Bulletin Board/Bucket and its contents

Review First Aid Kit (location & contents) with First Aid Procedures

Review of chemicals on-site and MSDS location

Review Incident/Accident Reporting, Return to Work and Re-employment Program

Explain the Workplace Inspection Program and use of the Hazard Report Form

Introduction to the Emergency Personnel for the Job Site and review of the Emergency Response Procedures

Introduction to H&S Rep/JHSC Members

Review the definition of COR. Ensure all of the workers are made aware of VanMar’s goal to achieve COR.

Discuss Company and Site Specific Rules

Employee Name: Orientation Date:



Page 9 of 12

Employee Initials

Topic Date Completed

Facilitators Initials

Selection, Use and Care of Specialized PPE (specify):

VanMar Sticker provided to confirm orientation, ID #___________, if applicable

Reviewed Vanmar’s progressive disciplinary policy and Zero Tolerance items.

Other(s), specify

Do you have any problems that would prevent you from doing this job?

YES NO

(Mark “X” for Verification)

If yes, what functions can you not perform and what accommodations could be made which would allow you to do the work adequately?

SAFETY CERTIFICATES (Mark “X” for Verification)

IN CASE OF EMERGENCY CONTACT

Health & Safety Act “Green Book” Awareness

Name:

WHMIS / WHMIS 2015 / GHS Telephone:

FALL PROTECTION Relationship:

FIRST AID/CPR/AED

BASICS OF SUPERVISION Comments/Suggestions:

WSIB/MOL CERTIFIED H&S REP

OTHER:

Employee Signature

Orientation Trainer Signature



Page 12 of 12

TRAINING CLASS SIGN-IN SHEET

Training Name: Instructor Name: Training Location: Instructor Signature: Completed portions are used to verify attendance and verification purposes. Thank-you.

DATE & TIME OF TRAINING ORIENTATION

FIRST NAME (PLEASE PRINT)

LAST NAME (PLEASE PRINT)

SIGNATURE JOB TITLE COMPANY INSTRUCTOR INITIALS

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15



Page 10 of 12

NAME: CONTACT NUMBER: ID #

EMPLOYER: SITE: DATE:

EMERGENCY CONTACT (Name, Number, Relationship):

Mark items as indicated: COMPLETED , FOLLOW UP NECESSARY F/N , or NOT APPLICABLE POLICY STATEMENTS

(Senior Management

Commitment)

Health and Safety

Violence and Harassment

Environmental

Awareness and know location of

PERSONAL PROTECTIVE

EQUIPMENT (PPE)

REQUIREMENTS

Work clothes: no shorts, tank tops, loose

clothing

High visibility clothing: Traffic control, around

mobile equipment, rigging crane loads

Footwear: CSA approved, intact

Gloves: where required

Ear protection: where required

Eye protection: where required

Respirators/Dust masks: where required

Specialized PPE: Use, Storage and

Inspection

REPORTING Report immediately any work-related injuries

to your supervisor.

Report unsafe conditions, including near miss

to your supervisor

Construction Hazard Assessment: To be

completed pre-start and updated

monthly.

Job Hazard Analysis: To be completed

daily

HAZARDOUS

CHEMICALS

Training: WHMIS required

MSDSs: Location

Spills: Report immediately to your supervisor

Spill Kit: location

Right to know: What you are working

with and the hazards associated

HYGIENE Washrooms: Treat with respect, do not use

tubs. suite toilets or other non-washroom

facilities

Smoking: Only in designated areas

Garbage: Clean up as necessary

SITE SIGNAGE Danger/Caution Tape: Abide by signage and

know danger before entering

Take down signage/tape when done

Floor openings: Securely covered and

identified

Danger: Hazard to be indicated on

danger signs

EMERGENCY

EQUIPMENT SERVICES &

PROCEDURES

First aid equipment & eye wash station:

location

Fire extinguishers: Locations and use of

Access/Egress: Locations and maintenance

Safety board, hospital directions

Emergency evacuation procedure and

alarm

JOB SAFETY Housekeeping: Ensure clear work areas,

access/egress ways and stairwells are

maintained

Work platforms: Must be 18” in width at

minimum. A JHA required for any ladder

usage.

Ladders/scaffolds: Daily inspection, repair or

replace damaged equipment

Fall protection: Mandatory above 8’

Rebar protection: Required

Gas cylinders: Capped, tied off and stored

upright

Power lines: Safe work practises required,

safe distances enforced

Electrical: inspections

Guardrails/handrails: Set up control zone

if removed, ensure replacement if you

leave area or when work is complete

Powder Actuated Tools: Inspection,

maintenance, training and storage.

GENERAL ITEMS Zero Tolerance: Forbidden Substance Use

(i.e. Drug/Alcohol Use), Horseplay, Violence,

Harassment, Site Specific Safe Work Practices

(i.e. Trenching greater than 4’, Lock-out &

Tag-out for electrical purposes, Fall

Protection not used above 8’)

Right to refuse unsafe work, participate,

know

Workplace Inspections: Planned and

Unplanned

H&S Worker Rep / JHSC: Know your

representative.

Disciplinary measures: Workers are

issued 3-step process verbal warning

(documented), written warning, and

dismissal from site. Subcontractor

Company are issued fines with written

notice, $500 fine, $1000 fine per

infraction. Zero tolerance is dismissal



Page 11 of 12

from site and $1000 fine to subcontractor

company.

RETURN TO WORK Early and Safe Return to Work Program &

Policy Statement

Re-Employment: WSIA clause for

construction workers

SITE SPECIFIC

ADDITIONAL ITEMS

Parking

After-Hours

Project Personnel Responsibilities

Other(s):

Review of Vanmar Constructors Inc. Progressive Disciplinary Policy.

CORTM AUDIT

PROGRAM

VanMar is participating in the CORTM Audit Program and it is expected that all worker and

employees adhere.

TRAINING – Place a check beside all training obtained

FALL PROTECTION [date] _________ CONFINED SPACE FORKLIFT/LIFT TRUCK

WHMIS [exp. date] ____________ FIRST AID/CPR BASICS OF SUPERVISION

TRAFFIC CONTROL LOCKOUT/TAGOUT TRENCHING

POWER ELEVATED PLATFORMS PROPANE HANDLING SCAFFOLD ERECTION

BOBCAT NATURAL GAS HANDLING FIRE EXTINGUISHER

HEALTH & SAFETY AWARENESS HOISTING & RIGGING RUBBER TIRE/BACK-HOE

DECLARATION – read before signing

I, , employed by , (print name) (print company name)

Certify that I have received a site specific orientation at the above site. I understand that my responsibility is to work safely and adhere to all

of VanMar’s policies, procedures and any applicable legislative requirements.

Employee’s Signature: X ______________________________ Instructor’s Signature X ________________________________

INTERPRETER USE ONLY

Name of interpreter: Signature:

Language of Interpretation: ______________________________________________



Occupational Health and Safety Procedures: Workplace Inspection

Page 1 of 7

ELEMENT 9 Workplace Inspection

PURPOSE Providing a guideline for Workplace Inspections at VanMar

Constructors Inc. related to health and safety requirements SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. for Workplace Inspections

Statistical Information ELEMENT GOALS Develop Project Site Specific Inspection Schedules

Developm statistical report for Workplace Inspections with review on a monthly report


EMPLOYER RESPONSIBILITIES Provide guidelines for Workplace Inspections

Ensure Supervisors conduct a documented Workplace Inspection at least once a week

Ensure Senior Management conducts a documented Workplace Inspection of each project site and office at least annually

Develop a Statistic for Workplace Inspections, to be maintained and reviewed on a monthly basis

Ensure deficiencies are recorded and corrected in a timely manner

Review and ensure action is taken on H&S Rep, JHSC, Subcontractor and third-party project site specific Workplace Inspections

Determine a Workplace Inspection Schedule



Constructors Inc. Workplace Inspection requirements

Provide feedback and/or suggestions to management identifying deficiencies and assisting with corrective actions in a timely manner

PROCEDURE The Workplace Inspection, when properly used and

implemented, will reveal hazards (acts and or conditions) that could, if not corrected, result in: - Injury to people

ELEMENT 9: WORKPLACE INSPECTION


Page 2 of 7

- Damage to equipment - Loss of materials - Reduced productivity - Harm the environment

Weekly Planned Inspection - Performed weekly by Site Supervisor - Place a check mark in the appropriate box in the “Ratings

Columns” opposite the area / item being evaluated. If the area / item “Requires Action” classify the identified hazard & allocate sequential hazard letter, either Class A, B or C as similar to the hazard rating in Element 2 Procedure

- Any item requiring “Immediate Action” will be dealt with immediately without delay.

- After the Inspection form is completed; the form is to be filed in the internal “drop-box”

- Inspections are to be posted and to remain available until the next inspection is posted

- Record maintenance is to remain available for a duration of up to a minimum of 1-year following the end of the site specific project

Action Items - Items that are identified during the inspection process

that require attention are transferred to the Action Item Sheet.

- Identify the item by writing the corresponding identification number and letter from the inspection checklist in to the designated column.

- Transfer the Hazard Class to the designated column and explain the hazard.

Inspection Schedule - List of defining inspection schedules and requirements - Can be site specific project defined and posted to

provide awareness of inspection requirements

Statistics of Workplace Inspections include the following: - inspection frequencies being met - workers are involved in the inspection process - identified deficiencies are corrected in a timely manner - results of workplace inspections communicated to senior

management - inspection reports communicated to all relevant

workplace parties

Responsibility of Health and Safety Department to develop and maintain Training Matrix on a monthly basis



Page 3 of 7

Annual review of Element to identify any changes to VanMar Constructors Inc. Workplace Inspection Procedure; Revision Page will reflect the review and update

FORMS Weekly Planned Inspection

Action Items

Inspection Schedule REFERENCE VanMar Constructors Inc. Documents:

- Element 2: Hazard Assessment, Analysis and Control - Element 12: Statistics and Records - Element 16: Health & Safety Rep and Joint H&S

Committee - Element 19: Management Review - Framework Element 9



Page 4 of 7

Weekly Planned Inspection

Site: Date:

Inspection Performed By: Title:

Accompanied By: Title:



Legend:

Weekly planned inspection will ensure minimum legislated requirements are met during the inspection process and noted in “Acceptable” column.

Area(s) exceeding minimum requirements, will be noted in “excellent” column.

“Required Action” will be noted in this column and rated with a hazard class as defined of A, B, or C and recorded on the Action Items page for more information and confirmation

Hazard Class A - Any condition/practice likely to cause permanent disability of life/body part and/or loss of structure, equipment, or material. B – Any condition/practice likely to cause serious injury/illness or property damage that is disruptive but less severe than class “A”. C – Any condition/practice likely to cause non-disabling injury/illness or non-disruptive property damage.

RATINGS COLUMN

Priority Guide

A- Require immediate action. B- Requires action within 3 days C- Requires action within 15 days

No

t Ap

plicab

le

Re

qu

ires A

ction

Acce

ptab

le

Excelle

nt

Class A

,B,C

1 Protective Clothing, Equipment and Devices

2 Hygiene

3 General Requirements

4 Housekeeping

5 Temporary Heat

6 Fire Safety

7 Dust Control

8 Public Way Protection

9 Traffic Control

10 Access To and Egress From Work Areas

11 Platforms, Runways and Ramps



Page 5 of 7

Priority Guide

A- Require immediate action. B- Requires action within 3 days C- Requires action within 15 days

No

t Ap

plicab

le

Re

qu

ires Actio

n

Accep

table

Excellent

Class A

,B,C

12 Stairs and Landings

13 Ladders

14 Forms, Formwork, Falsework and Re-shoring

15 Equipment, General

16 Explosive Actuated Fastening Tool

17 Welding and Cutting

18 Scaffolds and Work Platforms

19 Suspended Platforms and Scaffolds and Boatswain’s Chairs

20 Multi-Point Suspended Scaffolds

21 Elevating Work Platforms

22 Cranes, Hoisting and Rigging

23 Tower Cranes

24 Derricks, Stiff-Leg Derricks and Similar Hoisting Devices

25 Cables, Slings, Rigging

26 Electrical Hazards

27 Explosives

28 Roofing

29 Hot Tar or Bitumen Roadtankers

30 Demolition and Damaged Structures

31 Excavations

32 Trenches

33 Tunnels, Shafts, Caissons and Cofferdams

34 Work in Compressed Air

35 Confined Space

36 First Aid

37 Designated Substances, Specify:



40 Other, Specify:

41 Other, Specify:

42 Other, Specify:

43 Other, Specify:

44 Other, Specify:

45 Other, Specify:



Page 6 of 7

Action Items

Inspection Performed By: Title:

Site: Date:

Item # (i.e. 8C)

Hazard Class

(A, B, C)

Give a brief description outlining the concern you

have identified

Responsibility

Assigned

Date By:

Date

Corrected

Super-visor Initial



Page 7 of 7

Inspection Schedules

Who Forms When

Employees/Operator “Circle Check”

equipment

inspection form

Pre Use Inspection of Equipment daily

Supervisor/Foreman

Subcontractor

defined inspection

program

Weekly inspection, at minimum

H&S Rep/JHSC Monthly Inspection

Form

A H&S Rep or member of the JHSC will inspect the

workplace monthly based on a schedule

Health and Safety

Representative /

Manager

Site Safety Field

Report

At each visit to the jobsite

Site Superintendent Weekly Planned

Inspection / Action

Items

On a weekly basis

3rd Party Safety

Consulting

As provided by

Consultant

As required/requested



Occupational Health and Safety Procedures: Investigations and Reporting

Page 1 of 13

ELEMENT 10 Investigations and Reporting

PURPOSE Providing a guideline for workplace inspections at VanMar

Constructors Inc. related to Investigation and Reporting requirements


Roles and responsibilities for VanMar Constructors Inc. for Investigation and Reporting

Supervisors Investigation Kit ELEMENT GOALS Training on all VanMar Constructors Inc. in Investigation and

Reporting Procedures

Develop of Statistics for Investigations and Reporting, to be reviewed on a monthly basis


EMPLOYER RESPONSIBILITIES Ensure Supervisors have received training on Investigation

and Reporting Procedures

Maintain Supervisor Investigation Kit

Develop of Statistic for Investigations and Reporting, on a monthly basis

Ensure corrective actions are determined and corrected in a timely manner



Constructors Inc. Investigations and Reporting requirements

Participate when aware of an incident in the workplace PROCEDURE Accidents and incidents are investigated so that measures

can be taken to prevent a recurrence of similar events.

- Investigation represents an "after-the-fact" response for any particular mishap.

- A thorough investigation may uncover hazards or problems that can be eliminated "before-the-fact" for the future.

- After causes have been determined, prompt follow-up action is required to achieve the purpose of the investigation.

Basic Investigation Procedures

ELEMENT 10: INVESTIGATIONS AND REPORTING


Page 2 of 13

- Note: The following are procedures to be followed in the event of a workplace incident/accident/ work-refusal or notification of an unsafe condition.

- When required, arrange for injured workers to be taken to the Medical Clinic or the Hospital depending on the severity.

- Follow the appropriate steps listed for Incidents/Accidents involving our employees and Incidents/Accidents involving Subcontractors o Secure the accident scene and ensure that it is not

disturbed. o Notify Project Manager immediately o Begin the Investigation (if authorized by the

Management Team and when required by the Ministry of Labour) using the enclosed Investigation Report Forms & Investigation Statement Forms.

o Provide all the Investigation & Reporting Forms and/or other information to the Project Manager for review and distribution.

- NEVER DISTRIBUTE INFORMATION TO OTHERS WITHOUT PERMISSION FROM THE MANAGEMENT TEAM

- The following information has been provided: o Notice of Incident/Accident Form o Witness Statement o Incident/Accident report o Work Refusal

- The following forms have been included: o Accident/Incident Report form o Investigation Witness Statement form o Ministry of Labour – Notice of Incident/Accident

Ministry of Labour Reportable Incident/Accidents

- The following reporting requirements are only a summary of reporting requirements from the Occupational Health and Safety Act (OHSA) and Regulations for Construction Projects (Reg. 213/91). For a complete listing of the reporting requirements refer to the OHSA & Reg. 213/91.

- Section 51 of the Occupational Health and Safety Act requires the Constructor and the Employer report "Critical Injuries" immediately to the Ministry of Labour. "CRITICAL INJURY" (Regulation 834), for the purposes of the Act and Regulations, "critical Injury" means an injury of a serious nature that; o places life in jeopardy o produces unconsciousness



Page 3 of 13

o results in substantial loss of blood o involves the fracture of a leg or arm but not a finger

or toe; o involves the amputation of a leg, arm, hand or foot

but not a finger or toe; o consists of burns to major portion of the body, or o causes loss of sight in an eye

- Section 52 of the Occupational Health and Safety Act requires the employer provide notice of accident, explosion or fire, which does not result in a critical injury to the worker, however, disables the worker from performing regular duties or requires medical attention. This also includes the onset of an Occupational Illness

- Section 53 of the Occupational Health and Safety Act requires that the Constructor provides notice in writing in the event of an accident, premature or unexpected explosion, fire, flood or inrush of water, failure of any equipment, machine device article or thing, cave-in, subsidence or other incident as prescribed o Prescribed reportable incidents -- section 11 reg.

213/91; o A worker falling a vertical distance of three meters or

more o A worker who falls and whose fall is arrested by a fall

arrest system o A worker becoming unconscious for any reason o Accidental contact by a worker or by a workers' tool

or equipment with a live electrical conductor or live electrical equipment

o Contact by a backhoe, shovel, crane or similar lifting device or its load with an energized power line rated at more than 750 volts

o Structural failure of all or part of falsework designed by, or required by the regulation to be designed by, a professional engineer

o Structural failure of a principal supporting member, including a column, beam, wall or truss, of a structure

o Failure of all or part of the structural supports of a scaffold

o Structural failure of all or part of an earth or water retaining structure, including a failure of the temporary or permanent supports for a shaft, tunnel, caisson, cofferdam or trench

o Failure of a wall of an excavation or of similar earthwork with respect to which a professional



Page 4 of 13

engineer has given a written opinion that the stability of the wall is such that no worker will be endangered by it

o Overturning or the structural failure of all or part of a crane or similar hoisting device

o Note: For a more concise listing refer to the most current edition of Occupational Health and Safety Act and Regulations for Construction Projects (O.Reg.213/91)

Accidents involving our workers - When one of our employees sustains a workplace injury, follow the procedures listed below; - Supervisor;

o Ensure first aid is administered if required/possible and it is safe to do so

o Make arrangements for transportation to a Medical Clinic or Hospital (whichever is appropriate)

o Secure the accident scene (based on the circumstance take the necessary precautions for the safety of the injured worker and/or others)

o Obtain the Injured Worker Treatment Package and follow the instructions for sending a worker for medical treatment (explain the process to the injured worker and obtain a signed copy of the WSIB Worker Consent Form)

o Immediately notify Management. o Take names and phone numbers of any and all

persons who witnessed or may have knowledge of the accident (statements will need to be taken during the investigation)

o Conduct an Investigation (when granted permission from Management and the Ministry of Labour where applicable)

o Ensure corrective measures are implemented prior to allowing work to continue

o Maintain contact with the injured worker and assist in the Early Safe Return to Work program for the injured worker when applicable

- Critical Injury Accidents; o take all steps listed above and furthermore ensure

the following; o notification to Ministry of Labour (MOL) and the

union immediately o prepare written notices to the MOL with the

assistance of a Safety Consultant where required and review with Management prior to delivery



Page 5 of 13

o cooperate with the Ministry of Labour (MOL) during their investigation

- MANAGEMENT WILL ENSURE: o the WSIB Claims Manager has been informed of the

accident o that the Safety Consultant has been advised of the

accident (request assistance with the investigation) o in the event of a Critical Injury, provide assistance

with the investigation, seek Legal Counsel (if required) and communicate with the Ministry of Labour (if required)

o review the accident investigation report(s) and any Notices to be sent to the Ministry of Labour

o take appropriate measures to implement corrective measures

o investigation reports are received by the Claims administrator and reports are sent to WSIB as required (within 3 Days of the worker receiving treatment from a health care professional for a workplace related injury or illness)

o Where required make arrangements and assist in the Early, Safe Return to Work.

Accidents involving Subcontractors - In the event of an incident/accident caused by a subcontractor or accident causing an injury to a sub-contractor's worker, follow the procedures below as a minimum; - FOREMAN;

o ensure first aid is administered if required/possible and it is safe to do so

o make arrangements for transportation to a Medical Facility if necessary

o secure the incident or accident scene (based on the circumstance take the

o necessary precautions for the safety of the injured worker and/or others)

o immediately notify Management o take names and phone numbers of any and all

persons who witnessed or may have knowledge of the accident (statements will need to be taken during the investigation)

o conduct an Investigation when granted permission from the Project Manager (and the Ministry of Labour where applicable)

o Furthermore, when applicable insist that the subcontractor provides appropriate notification to the governing authorities such as the Ministry of



Page 6 of 13

Labour and the Workplace Safety and Insurance Board (WSIB) and provide VanMar Constructors Inc. copies of notices.

o request that the contractor conducts an investigation into the matter and provides a copy of the investigation report, photographs and statements to VanMar Constructors Inc.

o only allow the subcontractor to continue with the work if acceptable measures have been taken to prevent a recurrence

- CRITICAL INJURY ACCIDENTS; o follow all steps as above and furthermore ensure the

following; o notification to Ministry of Labour (MOL) and the

union immediately o prepare written notices to the MOL with the

assistance of the Safety Consultant and/or legal counsel where required and review with the Management Team prior to sending

o cooperate with the Ministry of Labour (MOL) during their investigation

- MANAGEMENT WILL ENSURE: o the WSIB Claims Administrator has been informed of

the accident o in the event of a Critical Injury, provide assistance

with the investigation, seek o Legal Counsel (if required) and communicate with

the Ministry of Labour o assist the Foreman in the event of a MOL reportable

incident/accident and obtain copies of any orders or charges given to the subcontractor(s) and/or the Constructor

o review the accident investigation report(s) and any Notices to be sent to the Ministry of Labour

o review the accident investigation report(s) and take appropriate measures to implement corrective measures

o ensure updates and reports are provided to senior management

Refusal to Work - DEFINITION: Where a worker has reasonable cause to

believe that; o the use or operation of a machine, or other thing

would constitute an imminent danger to the safety or health of himself/herself or another employee, or that;



Page 7 of 13

o a condition in any place that would constitute an imminent danger to his or her own safety or health;

o That person may refuse to use or operate the machine device or other thing, or to work in that place.

- Steps to be taken o Worker refuses to work and immediately notifies

employer or supervisor of the reasons. o Foreman investigates, in the presence of the worker

and Joint Health and Safety Committee worker representative. Notify the Management Team.

o Worker stands in a safe place near workstation while all attempts are made to resolve the perceived problem to the satisfaction of all parties.

o If problem is resolved to the workers' satisfaction, he/she returns to work.

o If not resolved and worker continues to refuse work, NOTIFY THE MINISTRY OF LABOUR.

- NOTE: Another worker may be asked to perform the job, only if that worker is advised of the refusal to work and the surrounding circumstances, in the presence of the worker Health & Safety Representative. o A Ministry of Labour Inspector investigates the

refusal in the presence of the worker, employer and the worker representative of the J.H.S.C.

o Pending the outcome of the investigation, the worker may stand by or be assigned other work. The worker may NOT be sent home or disciplined for his/her actions.

o A decision will be made in writing and provided to all parties. This decision must be adhered to whether in favor of the worker or employer.

o An Investigation report must be completed by the supervisor or contractor employing the worker refusing work and the worker representative present during the investigation. This report must be provided to the Management Team and the JHSC.

- All attempts should be made to resolve the problem internally before it requires Ministry of Labour involvement.

Statistics for Investigations and Reporting

- Itemize items required based on Supervisor Investigation Kit

- Management to review on a monthly basis

Responsibility of Health and Safety Department to ensure develop and maintain training matrix on a monthly basis



Page 8 of 13

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Investigations and Reporting Procedure; Revision Page will reflect the review and update

FORMS Accident/Incident Report

Witness Statement

Notice of Incident/Accident Form REFERENCE VanMar Constructors Inc. Documents:

- Element 8: Training and Communication - Element 11: Emergency Response - Element 12: Statistics and Records - Element 16: Health & Safety Rep and Joint H&S

Committee - Element 18: Return to Work and Re-employment - Element 19: Management Review - Framework Element 10



Page 9 of 13

Accident/Incident Report – Page 1 of 2 Last Name:

First Name

Occupation/Job Title:

Yrs. Experience in Occupation

Full Address:

City/Town

Postal Code

Job Title

Date of Occurrence Time

Site Location

Date Reported

Time

Hazardous

Situation Incident First Aid Health Care Lost Time Critical Injury

Violence Harassment

Describe what happened and, if applicable, describe injury. Attach an accident/incident diagram, if appropriate.

Describe the nature, date and time of first aid treatment, if applicable:

Part of Body Injured (Indicate “R”, “L”, or “B”, where applicable) Person & Position incident reported to:

Head

Eye

Neck

Shoulder

Upper back

Ankle/foot

Lower back

Upper Arm

Elbow

Lower Arm

Wrist

Other:

Right Hand

Left Hand Upper leg

Knee

Lower leg

Type of Accident/Incident Check off () statements that best describe the accident/incident: Repetitive Strain

Acute Strain (lifting, pulling, carrying)

Caught in/under/between

Struck, contacted by/with/against

Slip/fall

Vehicle

Client/employee action

Cut/bruise

Exposure to

Other (explain)

Witnesses Name: Telephone:

Name: Telephone:

Name: Telephone:

Physician/Hospital and Date worker sought medical attention:

Telephone

Address:

Remember to attach witness(s) statement(s) on the Witness Statement form.



Page 10 of 13

Accident/Incident Report – Page 2 of 2 Causes: Check () all that are applicable

Conditions Practices Congestion or restricted action Poor housekeeping; disorderly workplace

Slip/trip hazards

Lack of or inappropriate furniture/equipment

Design or arrangement of furniture/equipment

Defective furniture, tools, equipment or

materials

Inadequate or excessive illumination

Inadequate ventilation

Excessive noise

Inadequate or improper protective equipment Fire and explosion hazards

Inadequate warning systems

Irate client/employee action

Adverse weather

Other (explain): weather conditions very cold,

windy and wet (snow)

Improper body position/posture Tasks not varied/micro breaks not taken

Unnecessary rushing

Improper lifting

Unsafe loading/placement

Using defective equipment

Using equipment improperly

Altering or modifying equipment

Not using personal protective equipment or failing to use it

properly Not following appropriate procedures

Inappropriate conduct

Hazardous personal attire

Other (explain):

What are the reasons for the existence of these practices and/or conditions?

Check () all that are applicable Prevention/Corrective Action

Actions to prevent accident/incident recurrence. Check () those actions taken to prevent recurrence. Mark with () other corrective actions decided upon or planned but not yet carried out. More than one item may apply.

Training/instruction of person involved

Improve work procedures

inform staff/managers of safe work procedures Perform job safety analysis

Inform staff/managers of hazard and how to

protect themselves

Notify appropriate individuals

Improve engineering/design

Improve inspection procedures

Tools, equipment, furniture repair or

replacement

Request ergonomic assessment

Request environmental assessment

Correction of work area Recommend development/improvement to training/OHS

program

Reassess work standards

Reassignment of person

Improve housekeeping

Other (describe): having hand protection readily and available

for workers access.

Corrective Action :

Investigated by: Supervisor/Manager:

Name:

Date:



Page 11 of 13

Witness Statement

Name of Witness:

Position / Title:

Name of Employer:

Date / Time of Incident:

1) Describe where you were and what you were doing at the time of the incident.

2) Describe the events leading up to the incident.

3) Describe the incident. Include such things as what you saw, any unusual smells, sounds, etc.

4) Describe what happened after the incident.

5) List any other comments or observations about the incident?

6) Draw a sketch of the incident scene and where you were when the incident occurred (on the back of this

page)



Page 12 of 13

Notice of Incident/Accident Form Page 1 of 2

ATTN: Health & Safety Officer Construction Health & Safety Branch Ministry of Labour Address:

Correspondence by: o Fax o Email o In Person o Phone, Reference #

"Notice Of Accident" as required under The Occupational Health & Safety Act and Construction Projects Regulations.

VanMar Constructors Ontario Inc. Unit 304 - 766 Hespeler Rd. Cambridge, ON N3H 5L8 Phone: 519-740-6800 Fax: 519-740-6801

Information Provided by: Name:

Title:

Phone:

Signature:

Occurrence Date: Occurrence Time:

Project Name / Address / Location

Description of Equipment/Machinery Involved in the incident/accident

The nature and the circumstances of the occurrence

Body Injuries Sustained

Steps taken to prevent recurrence


Occupational Health and Safety Procedures Page 13 of 13

Notice of Incident/Accident Form Page 2 of 2

Injured Worker's Information: Name:

Address:

Telephone:

Name(s) and address(es) of Witness(es) or "Person(s) Having Knowledge": Name:

Address:

Telephone:

Name:

Address:

Telephone:

Name:

Address:

Telephone:

Attending Physician / Health Care Provider: Name:

Address:

Telephone:



Occupational Health and Safety Procedures Emergency Preparedness

Page 1 of 9

ELEMENT 11 Emergency Preparedness

PURPOSE Providing guidelines for Emergency Preparedness at VanMar Constructors Inc. related to health and safety requirements.


Roles and responsibilities for VanMar Constructors Inc. for workplace inspection

Preparing an Emergency Response Plan

ELEMENT GOALS Training to all VanMar Constructors Inc. Supervisors in Emergency Response procedures

Orientation to all workers and subcontractors with site specific emergency response

Development of Statistics for Emergency Response to be reviewed on a monthly basis

Conducting an annual drill or discussion on emergency response


EMPLOYER RESPONSIBILITIES Ensure Supervisors have received training to emergency

response procedures

Preparation and maintenance of site specific emergency response plan

Development of Statistic for emergency response on a monthly basis

Conducting an annual drill or discussion of site specific emergency response procedures

Ensure adequate trained personnel at the project site for requiring aid in the event of an emergency

Ensure subcontractors have prepared and tested specific trade emergency response procedures

Development of a site map to highlight emergency response area(s) and equipment



Constructors Inc. emergency response requirements

Participate when awareness of an incident in the workplace

ELEMENT 11: EMERGENCY PREPAREDNESS


Page 2 of 9

PROCEDURE In any Emergency Response Procedure, the following steps are basic and essential:

1. Stay calm. 2. Assess the situation. 3. Take command. 4. Provide protection. 5. Aid and manage. 6. Maintain contact. 7. Guide emergency services.

Development of a Site Specific Emergency Preparedness Plan, include: 1) Assessment/Identification of Hazards

- transportation, materials handling, hoisting, equipment or product installation, temporary structures, material storage, start-up, and commissioning activities

- environmental concerns - consultation with the client regarding potential hazards

when working in or adjacent to operating facilities - resources such as material safety data sheets (MSDSs) to

determine potential hazards from on-site materials - proximity to traffic and public ways.

2) Emergency Resources - identify which resources are available and have

contingency plans in place to make up for any deficiencies.

- 911 system; verify that 911 is in effect in the area communities have a 911 system in place, but it is important to know the facilities or limitations available in that location. Is a high-reach rescue team available? What is the response time? What must site personnel do in the meantime? (full-time or volunteer resources used)

- Other on-site resources such as fire extinguishers, spills containment equipment, slow descent unit, stretcher and man basket with all bridal units available, and first aid kits. Inspection are to be maintained and clearly identified. resources may have to be obtained and kept on site. Examples would include fire protection or ambulance/medical resources in remote areas.

- Construction equipment may be included among potential emergency resources. Personnel, especially on-site medical staff or workers trained in first aid, should be included in the plan.

- Whatever the situation may be, people, equipment, facilities, and materials are needed for emergency response. Where they will come from must be determined in advance. Moreover, the people supplying



Page 3 of 9

these resources must be made aware of their role in the plan.

3) Communication Systems - Communicate during site orientation and posting on or

near the safety board as a minimal all site personnel. The following activities should be considered: o Review the procedure with new site

subcontractors and new workers to ensure that it covers their activities adequately.

o Review the procedure with suppliers to ensure that it covers any hazards that the storage or delivery of their materials might create.

o Review new work areas in operating plants with owner/client to ensure that new hazards are identified and covered in the procedure.

o Review the procedure with the Joint Health and Safety Committee or Health and Safety Representative on a regular basis to address new hazards or significant changes in site conditions.

o Post the procedure in a conspicuous location. o The Emergency Response Procedure for a

construction project must continually undergo review and revision to meet changing conditions.

4) Administration of the Plan - The task of administering and organizing the plan is

vital to its effectiveness. The person who has this task will normally be the person in charge of the emergency response operation. It is their task to ensure o that everyone clearly understands their roles and

responsibilities within the emergency response plan (a chart may be helpful in this regard)

o that emergency resources, whether people or equipment, are kept at adequate levels in step with the progress of the project. It is very important to review the emergency plan on a regular basis and especially after an emergency has occurred. Changes may be necessary where deficiencies became apparent as the plan went into operation.

5) Emergency Response Procedures - An emergency can be reported from any source—a

worker on site, an outside agency, or the public. Remember that circumstances may change during the course of an emergency. o Any procedures you develop must be able to

respond to the ongoing situation.



Page 4 of 9

o The following list covers basic actions to take in an emergency. These steps apply to almost any emergency and should be followed in sequence. i. Stay calm - Your example can influence others and

thereby aid the emergency response. ii. Assess the situation

- Determine what happened and what the emergency is. Look at the big picture. What has happened to whom and what will continue to happen if no action is taken? Try to identify the cause that must be controlled to eliminate immediate, ongoing, or further danger.

iii. Take command - The most senior person on the scene should

take charge and call, or delegate someone to call, emergency services—generally 911—and explain the situation.

- Assign tasks for controlling the emergency. This action also helps to maintain order and prevent panic.

iv. Provide protection - Eliminate further losses and safeguard the

area. - Control the energy source causing the

emergency. - Protect victims, equipment, materials,

environment, and accident scene from continuing damage or further hazards.

- Divert traffic, suppress fire, prevent objects from falling, shut down equipment or utilities, and take other necessary measures.

- Preserve the accident scene; only disturb what is essential to maintain life or relieve human suffering and prevent immediate or further losses.

v. Aid and manage - Provide first aid or help those already doing

so. - Manage personnel at the scene. - Organize the workforce for both a

headcount and emergency assignments. - Direct all workers to a safe location or

command post. This makes it easier to



Page 5 of 9

identify the missing, control panic, and assign people to emergency duties.

- Dispatch personnel to guide emergency services on arrival.

vi. Maintain contacts - Keep emergency services informed of

situation. - Contact utilities such as gas and hydro

where required. - Alert management and keep them

informed. - Exercise increasing control over the

emergency until immediate hazards are controlled or eliminated and causes can be identified.

vii. Guide emergency services - Meet services on site. Lead them to

emergency scene. - Explain ongoing and potential hazards and

cause(s), if known. 6) Debriefing and Post-Traumatic Stress Procedure

- Prepare for the recovery process, or what happens after the emergency response has been completed

- Many emergency tasks may be handled by people who are not accustomed to dealing with emergencies. People may have seen their work partners and friends badly injured and suffering great pain.

- Once the emergency is over, the attitude should not be “Okay, let’s get back to work” or “Let’s go home.” Some of the people involved may need assistance in order to recover.

- Some cases professional counselling may be needed (i.e. local hospital, ambulance services, and medical practitioners may also be able to help.)

- Debriefing is necessary to review how well the plan worked in the emergency and to correct any deficiencies that were identified. Debriefing is critical to the success of future emergency response planning.

Statistics for Emergency related occurrences are to be identified

Management to review on a monthly basis statistics obtained

Site Map for Emergency Response - To include:

o Itemize area(s) for exit in the event of an emergency

o Emergency Kit(s) and Equipment location(s)



Page 6 of 9

Drill or Evaluation - Tested annually, can be conducted with hands-on

demonstration or documented discussion - Aids in review if emergency plan is adhered and if any

changes needed with communication to applicable parties at the project site

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Emergency Response Procedure; Revision Page will reflect the review and update

FORMS Emergency Response Plan

Emergency Response Drill Evaluation

REFERENCE VanMar Constructors Inc. Documents: - Element 8: Training and Communication - Element 11: Emergency Response - Element 12: Statistics and Records - Element 16: Health & Safety Rep and Joint H&S

Committee - Element 18: Return to Work and Re-employment - Element 19: Management Review - Framework Element 11



Page 7 of 9

Emergency Response Plan Project: Location: Emergency Response Coordinator (ERC):

Name Company / Position Immediate Contact

Alternate:

Emergency Response Team (ERT):


After Hours Contact:


Alternate:

Grouping Area As identified on Site Map Note:

- 1-Long Blast Horn Alert with air horn will indicate general evacuation for the site, by first responder o Assembly Point Area will be posted for grouping area o Head Count with Names will be by ERT o Not authorized to leave until clearance by ERC or designate o Training of this plan will be during Site Specific Orientation, any updates will be distributed for

discussion at Safety Talk or applicable Meeting Minute. Additionally, most up to date will be posted on Project Site Safety Board

Medical - 3-Short Blast Horn Alert with air horn

o First Aid to be immediate o Call for Ambulance by ERT or if designated o ERC or ERT member to arrange for someone to greet at identified area and show to site o Scene to be secured and not touched until ERC or designate confirms



Page 8 of 9

Fire

- Use fire extinguisher if able as part of P-A-S-S method training - Call for Fire Truck by ERT or if designated - ERC or ERT member to arrange for someone to greet at Gate 2 and show to site - Scene to be secured and not touched until ERC or designate confirms

Spill - Small - Caution-off the area, refer to MSDS for a clean-up method, use of spill kit to obtain PPE - If undetermined spill substance, investigation to be conducted prior to clean-up attempt

Lightning - There is to be when suspected weather involving lightening potential to be monitored, use of a 30-30

rule between thunder and lightening - Assemble in designated area



Page 9 of 9

Emergency Response Drill Evaluation Date: Time:___ ___ Location/Site: Evaluator Name(s): Time Emergency Alarm/Announcement was made: How long did it take for everyone to gather in their designated zone: minutes When the last person exiting, what time did they arrive to his or her zone: What time did the ERT receive all clear signals: What time was everyone asked to return back to work: Observations made by evaluator during the emergency evacuation process: Recommendations to make improvements: Project receive a rating of:

Good (no additional training)

Fair (additional training is required)

Poor (additional training and another drill is required).



Occupational Health and Safety Procedures: Statistics and Records

Page 1 of 5

ELEMENT 12 Statistics and Records

PURPOSE Providing a guideline for monthly, quarterly and annual statistics

and records at VanMar Constructors Inc. related to health and safety requirements


Roles and responsibilities for VanMar Constructors Inc. for Statistics on Trend Analysis for 2016 and Man Hours, along with additional information related to accident reporting, inspections, return to work, progressive disciplinary measures and COR Audit

Health and Safety Statistics ELEMENT GOALS Development and maintenance of Trend Analysis and

documentation Man Hours per project site for VanMar Constructors Inc.

Initiate Management Review on monthly and quarterly periods, related to accident reporting, inspections, return to work, progressive disciplinary measures and COR Audit


EMPLOYER RESPONSIBILITIES Provide guidelines for capturing trend analysis by Site

Superintendent with a review by project manager on a monthly timeline. Management to review on a quarterly timeline with providing requirements to aid in improvement to the Occupational Health and Safety Program during the annual senior management review

Ensure subcontractors provide required information related to capturing trend analysis at each of the respective project site

Establishment and maintenance of Project Site Specific Orientation

Posting of monthly project site specific trend analysis


WORKER RESPONSIBILITIES Awareness, understanding and acknowledgement of VanMar Constructors Inc. statistics and records requirements

ELEMENT 12: STATISTICS AND RECORDS


Page 2 of 5

PROCEDURE Annual review of Procedure to identify any changes to VanMar Constructors Inc. Occupational Health and Safety Program; Revision Page will reflect the review and update

Trend Analysis - Will be a document that involves aspects captured

from the project site - Responsibility of Site Superintendent or designate to

gather on a monthly basis information per each item from 1-15

- The Project Manager and Health & Safety Manager will be responsible to review on a monthly basis to ensure accuracy, capture corrective actions

- The Health and Safety Rep will be responsible to ensure communication at the project site through safety talk and posting requirements on a monthly basis

- Senior Management will be responsible to review on a quarterly basis per project and as a company as prepared from the monthly review. Any outcome will be discussed during the quarterly management meetings

- The items 1-15 will be a base for capturing frequency rates

Man Hours - A headcount is obtained by the Site Superintendent or

designate on a daily basis, totals will be accounted for per trade of man hours

- Take number of workers per trade and total hours worked on a monthly basis

- The hours will be a base for capturing severity rates

Frequency and Severity - The use of numbers will reflect accountability and to

review goals of improvement - Injury severity rate can be calculated by the following

formula: - Injury severity rate = (number of work days lost + light

duty days lost) x 200,000 / total hours worked. - It will be VanMar Constructors Inc. responsibility to

weigh internal statistics with external statistics from sources such as WSIB and/or MOL

FORMS Trend Analysis 2016

Man Hours 2016

REFERENCE VanMar Constructors Inc. Documents: - WSIB CAD-7 (past 5 years)



Page 3 of 5

- WISR (Workplace Injury Summary Report) - Framework Element 12


Occupational Health and Safety Procedures Statistics and Records

Page 4 of 5

Trend Analysis 2016

Project Name: Completed By: Reviewed By: Date:

Info Required JA

N

FEB

MA

R

1st QTR

APR

MA

Y

JUN

2nd QTR

JUL

AU

G

SEP

3rd QTR

OC

T

NO

V

DEC

4th QTR YTD

1 Fatalities

2 Critical Injuries

3 Lost Time Injuries (LTI’s)

4 Days due to LTI's

5 Medical Aids

6 First Aids

7 Untreated Injuries

8 Near Misses

9 MOL Inspections

10 MOL Orders

11 MOE Orders

12 Supervisor Inspections

13 H&S Rep Inspections

14 Vehicle Accidents

15 Incidents (no personal injury)


Occupational Health and Safety Procedures Statistics and Records

Page 5 of 5

Man Hours 2016

JA

N

FEB

MA

R

1st QTR A

PR

MA

Y

JUN

2nd QTR JU

L

AU

G

SEP 3rd

QTR OC

T

NO

V

DEC

4th QTR YTD

Total Hours

Worked

Surveyors

Labourers

Carpenters

Trucks

Operators

Site Serv.

Form Work

Reb. Inst.

ELEC.

MECH.

Steel

Monitors

Dewatering

Asphalt

Landscaping

Vac. Truck

Waterproof

Masonry

Demolition

Misc.



Occupational Health and Safety Procedures: Legislation

Page 1 of 3

ELEMENT 13 Legislation

PURPOSE VanMar Constructors Inc. commitment to meet regulatory

requirements for project site. SCOPE Procedures include:

Education through means of training on roles and responsibilities for VanMar Constructors Inc. related to legislation


Consideration during the job planning process for health and safety legislation (all acts and regulations that apply)

Ensuring copies of relevant legislation readily available at each project site as required


EMPLOYER RESPONSIBILITIES Ensure CHA is completed as aligned with Element 2

procedure for identifying and controlling occupational health hazards

Effectively initiate and monitor site specific controls as determined by CHA by means of documentation of inspection



Constructors Inc. worker rights and responsibilities for requirements

PROCEDURE Conduct a CHA identifying legislation as part of Element 2

Supervisor Rights - Ontario’s Occupational Health and Safety Act (OHSA)

defines a supervisor as anyone who “has charge of a workplace or authority over a worker.”

- knowledge, information or training to meet as per legislation for competency

- Use of annual performance reviews will be conducted by Senior Management to review health and safety due diligence

- Progressive disciplinary measures will be issued to workers not meeting legislative or company standards

ELEMENT 13: LEGISLATION


Page 2 of 3

- Where the absence of a supervisor, use of the Supervisor Designation will be made in writing and posted

Worker Rights - Under the Occupational Health and Safety Act all

workers have three (3) rights in workplace for health and safety 1) The right to PARTICIPATE 2) The right to KNOW 3) The right to REFUSE UNSAFE WORK

- Use of an acceptable program for training and educating

Project Start Up Checklist - Use of the checklist will initiate to ensure legislative

items available

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Occupational Health and Safety Program; Revision Page will reflect the review and update

FORMS Supervisor Designation REFERENCE WHMIS Regulation (R.R.O., Reg. 860)

VanMar Constructors Inc. Documents: - Framework Element 13

ELEMENT 13: LEGISLATION


Page 3 of 3

Supervisor Designation

I, , will be absent from the

Supervisor Name Project Name from and will return on .

Date / Time Date / Time In my absence I have appointed .

(Name and Title)

This person being appointed is a competent person, has knowledge, experience and is familiar with the Occupational Health and Safety Act and Regulations. Supervisor Signature Date



Occupational Health and Safety Procedures: Occupational Health

Page 1 of 5

ELEMENT 14 Occupational Health

PURPOSE VanMar Constructors Inc. commitment to effectively ensure

occupational health and hygiene are initiated and maintained at the project site.


Roles and responsibilities for VanMar Constructors Inc. related to occupational health and hygiene


Training for at least two members at the project site with standard confined space certificate

Annual WHMIS Review based on project site specific

Minimum inspection for equipment as required by legislation or manufacturer guideline


EMPLOYER RESPONSIBILITIES Ensure CHA is completed as aligned with Element 2

procedure for identifying and controlling occupational health hazards

Effectively initiate and monitor site specific controls as determined by CHA by means of documentation of inspection



Constructors Inc. current occupational health procedure along with site specific requirements

PROCEDURE Conduct a CHA for occupational health hazards as part of

Element 2

WHMIS / GHS Training - To have acceptable proof of training on an annual basis - Hazardous substances, routes of entry, toxicity concepts

and terms; - Labels – the information required, the purpose and

significance of the information; - MSDSs – the information required, the purpose and

significance of the information, definitions of terms, trade secret protection, exposure limits;

- Procedures for the safe use, storage, handling and

ELEMENT 14: OCCUPATIONAL HEALTH


Page 2 of 5

disposal of a controlled product; - Procedures to follow in case of an emergency involving a

controlled product; - Once a year there will be a review using the same

material as on the training to make sure all employees understand WHMIS and to cover any new material used at the worksite. Any persons not passing the review will require re-training;

- A log sheet will be kept to identify all the employees trained or all the employees that attended a WHMIS/GHS Review

Material Safety Data Sheet or Safety Data Sheet - MSDS / SDS are technical documents or bulletins that

summarizes the health and safety information available about controlled products. It supplements the warning information on the label.

- Each project will have an Annual review of MSDS / SDS sheets. Make sure all control materials on the inventory list are covered with a current MSDS (not older than 3 years from the date of the verification).

- Subcontractors are to be providing valid and current MSDS prior or at time of controlled substance to the project site

Workplace Label - When a controlled product is transferred from the

supplier container into another container at the workplace, then the second container (i.e. storage, ongoing use) must have a workplace label.

- It is not necessary to apply a workplace label when the controlled product is transferred into another container to be used immediately.

Safe Use of Hazardous Materials - It is the responsibility of the Employee to read the label

and wear the proper personal protective equipment as stated.

- When a product is transferred from the supplier container to another container the proper equipment must be used. When transferring a flammable or combustible liquid from one container to another both containers must be effectively grounded to prevent discharge of sparks or static electricity, which could cause an explosion.

Storage of Hazardous Materials - Compressed Gas

o All compressed gas (oxygen, acetylene, argon, nitrogen, propane) must be stored in the



Page 3 of 5

designated storage location. Full cylinders need to be secured with a safety chain. When moving a cylinder, the cap covering the valve must stay on until the cylinder is secured at the workstation.

- Flammable o All flammable liquid is to be stored in a yellow

fire resistant cabinet. The cabinet must be kept closed at all times. All flammable liquid received in a 45-gallon drums must to be stored outside the building in the area assigned for this purpose.

- Waste o All used oil, cutting oil and coolant must to be

poured in a drum identified as “Used Oil”. The used oil will be disposed of as per Federal and Provincial by-laws. All used varsol will be stored in a drum identified as “Used Varsol” and will be used to clean parts or disposed of as per Federal and Provincial by-laws.

Ontario, Designated Substances: 1. Acrylonitrile 2. Arsenic 3. Asbestos 4. Benzene 5. Coke oven emissions 6. Ethylene oxide 7. Isocyanates 8. Lead 9. Mercury 10. Silica 11. Vinyl chloride

- Use of subcontractor in means of performing activities necessary when handling (i.e. removal, abatement, disposal) any of the above designated substances in the area(s) of the project site where identified and participate in the minimum recommendations as required.

- Subcontractor will require to provide VanMar Constructors Inc. program and procedure for project specific for review and awareness

- Posting of monitoring results o When results become available under a control

program that relate to the monitoring of airborne concentrations of a designated substance and worker exposure to airborne



Page 4 of 5

concentrations of a designated substance, the employer shall,

1. promptly post the results in a conspicuous place or places where they are most likely to come to the attention of workers who would be affected by them and leave them posted for no less than 14 days;

2. provide a copy of the results to the joint health and safety committee; and

3. keep the results for no less than five years.

- Personal Protective Equipment o A worker who is exposed to any level of an

airborne designated substance will be requested to wear any specified specialized personal protective equipment supplied from his or her employer.

o An employer who provides a worker with specialized personal protective equipment shall ensure there is training and instruction to the worker in the care and use of this equipment.

- Discovery o In the event of discovery of any designated

substance the worker shall notify the supervisor immediately. Inform all employees in the area to leave the area and follow first aid procedures, if necessary.

o The supervisor will ensure barricading of the designated area (i.e. danger/red tape, locking area, danger signage) and engage an appropriate to conduct analysis to confirm the designated substance and recommendations.

o It is VanMar Constructors Inc. interest to have a subcontractor specialized in handling the substance at the project site, if determined to be of a designated substance.

Confined spaces - CHA will be conducted confined space hazards as part of

Element 2 - Methods from a subcontractor on a project site specific

which include verification of air quality prior to entry into confined spaces, entry permits, air and personnel monitoring while in confined spaces, ventilation, entry procedures, attendant, communication, PPE, safe



Page 5 of 5

retrieval, emergency rescue procedures, equipment and records, etc.

- Site Specific Training Requirements in the procedures are required prior to conducting

Toilet and wash-up facilities - Toilet facilities will be available on-site and will be

operated in accordance with the applicable regulations and be maintained in a state of reasonable cleanliness

- Adequate amount of toilet facilities are to be identified on the project site map, minimum number as per workers and structure requirements as per the Construction Regulations 213/91

- Good hygiene practices must be strictly followed including prohibiting eating, drinking, and smoking in the work area; requiring washing of hands before eating, drinking, or smoking.

Drinking water - A reasonable supply of potable drinking water shall be

kept readily accessible at a project - All water (including ice) must be taken from federal,

provincial and/or local health board approved sources; otherwise testing will be required to be conducted

- Only one-use paper cups should be used as drinking containers and these must be stored in a clean location

- Portable water dispensers should be tightly sealed (not open-topped) and have a tap

- All portable water dispensers should be clearly labeled and not used to contain any other substance


FORMS TBD REFERENCE WHMIS Regulation (R.R.O., Reg. 860)

Ontario Regulation 632/05: Confined Spaces




Occupational Health and Safety Procedures: First Aid

Page 1 of 4

ELEMENT 15 First Aid

PURPOSE VanMar Constructors Inc. commitment to receive prompt first aid

attention. SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. related to first aid


Training for at least two members at the project site with standard first aid certificate

Minimum inspection for equipment as required by legislation or manufacturer guideline


EMPLOYER RESPONSIBILITIES Ensure current posting of first aider certificates

Effectively initiate and monitor emergency equipment on site by means of documentation



Constructors Inc. current first aid procedure PROCEDURE Qualified First Aider

- Identification with posting of the first aid certificate - All first aid attendants must successfully complete

training by a recognized training authority

Determining Emergency Equipment List - At the project start, determination with the use of the

CHA to capture requirements of emergency equipment to be available on site

- Additional resources (i.e. WSIB, MSDS/MSD, Fire Code) maybe included

Injury Treatment Log - To be completed by first aider when incident reported - Record will have the circumstances of the injury, names

of witnesses, nature and exact location of the injuries, date, time, and type of first aid treatment given shall be retained by the employer.

First Aid Kit

ELEMENT 15: FIRST AID


Page 2 of 4

- First aid facilities and equipment shall be inspected at least quarterly.

- Inspection records shall indicate the inspection date and the identity and signature of the inspector and be kept with the kit.

"In Case of Injury" - WSIB Form 82 Poster to be available at the first aid

kit/station


FORMS First Aid Treatment Log

First Aid Kit Checklist

"In Case of Injury", WSIB Form 82 Poster REFERENCE First Aid Regulation 1101

First Aid Kit - First aid facilities and equipment shall be inspected at

least quarterly. Inspection records shall indicate the inspection date and the identity and signature of the inspector and be kept with the kit.

VanMar Constructors Inc. Documents:




Page 3 of 4

First Aid Injury Log

Incident or Accident #

Date & Time of Occurrence

Date & Time of Treatment

Treatment Given By:

Injured Worker Name

Company Name

Description of Injury

Treatment Given Y N Y N Y N Y N Y N

Further Treatment Recommended Y N Y N Y N Y N Y N

Accident Description (be specific)

Witnesses



Page 4 of 4

First Aid Kit Checklist Note: applicable for workplaces with more than 15 workers and less than 200 workers (for smaller or larger size work-forces, see Regulation 1101 for requirements VanMar Constructors Inc. shall ensure that the first aid station is at all times in the charge of a worker who is the holder of a valid and accepted First Aid Certificate EFFECTIVE DATE: KIT #:

REQUIREMENTS MONTH

J F M A M J J A S 0 N D

A) Current Edition of a standard St. John Ambulance First Aid Manual.

B) 24 safety pins C) 1 Basin, preferably stainless steel D) Dressings consisting of ; 48 adhesive dressings, individually wrapped

2 rolls of adhesive tape

12 rolls of 1-inch gauze bandage

48 sterile gauze pads, 3 inches square

8 rolls of 2-inch gauze bandages

8 rolls of 4-inch gauze bandages

6 sterile pads suitable for pressure dressing, individually wrapped

12 triangular bandages

splints of assorted sizes

2 rolls of splint padding

E) First Aid Certificates posted F) First Aid Log Book maintained up to date G) Stretcher H) Two Blankets.

Please Initial



Occupational Health and Safety Procedures: Health & Safety Rep. / Joint H&S Committee / Worker Trade Committee

Page 1 of 23

ELEMENT 16 Health & Safety Rep. / Joint H&S

Committee / Worker Trade Committee PURPOSE Establish on an annual basis, a signed, dated and communicated

VanMar Constructors Inc. Health and Safety Policy Statement. SCOPE Procedures include:

Roles and responsibilities for VanMar Constructors Inc. based on company requirements for Health and Safety Representative, Joint Health and Safety Committee “JHSC” & Worker Trades Committee “WTC”

Determination and agreement of a Terms of Reference to be reviewed during the JHSC meeting.

ELEMENT GOALS Review Procedure and Health & Safety Policy Statement on

an annual basis

Current Health & Safety Policy Statement posted as required

Ensure at minimum one management and one worker are certified per JHSC

Achieve minimum of 70% on CORTM Audit Program overall under Element 16 for internal audit

EMPLOYER RESPONSIBILITIES Providing assistance and co-operation to the JSHC to carry

out its role;

Respond to written recommendations to the JHSC within 21 days. The response must include corrective action time and dates, or reasons for disagreement of recommendations;

Provide an assessment of all hazardous chemicals and physical agents found or used in the work place and provide a copy of this assessment to the committee;

Post the names and work locations of JHSC members in the workplace;

Senior Management to attend a minimum of one tour annually and will be recorded during the evaluation of the “Senior Management Accountabilities and Due Diligence Form”.

Ensure current posting of VanMar Constructors Inc. Health and Safety Policy Statement, as follows: - Communication by means of posting in required area(s),

such as Safety Boards, Employee Handbooks, Supervisor Handbooks, Project Site Orientation and Subcontractor Contract Package, and the internal electronic “drop box”

ELEMENT 16: HEALTH & SAFETY REP./ JOINT H&S COMMITTEE/ WORKER TRADE C OMMITTEE


Page 2 of 23

system. Any revisions will be through safety talk, monthly newsletter, email or paystubs along with updates in the Health and Safety Program Manual.

- Evaluation by weekly and monthly inspection reports.


HEALTH AND SAFETY REPRESENTATIVE RESPONSIBILITIES

Elected or Appointed by workers or trade union

Hold or complete Ontario approved training for a certified Health and Safety Representative Certification

Participate in Monthly Inspection

Complete and Maintain on file Recommendation Form to Senior Management for response within 21-days of notification, when required


Constructors Inc. Project Site Specific and Corporate Head Office Terms of Reference

Participate as or aid in the appointment of Health and Safety Representative

Ability to see Monthly Inspection Report posted and participate, when approved by Management, in a Monthly Inspection

Ability to attend a Monthly Meeting, when approved by Management, as a guest

Coordinate with Health and Safety Rep. or Committee Member, should any results outlining concerns not be addressed by a management member in a timely manner

PROCEDURE Complete Element Checklist 16

Annual review of Procedure to identify any changes to VanMar Constructors Inc. Health and Safety Program; Revision Page will reflect the review and update

Terms of Reference - Provides the basic guidelines necessary to have an

effective Joint Health and Safety Committee (JHSC) whom also provides the guidelines and terms of reference for Safety Representatives and the Worker Trades Committee/Representatives. The Occupational Health and Safety Act is built upon the principle that employees and employers must work together to ensure a healthy and safe workplace environment that meets provincial standards. The means by which this is achieved is through the work of the JHSC and committee representatives.



Page 3 of 23

- The JHSC shall have written terms of reference that clearly defines its purpose, role, powers, and responsibilities. Clear and detailed terms of reference ensure that the JHSC functions with a clear mandate to implement the principle of shared responsibilities of Management, Workers and appropriate representatives (i.e. Safety Representatives, WTC).

- The JHSC shall ensure that all safety and health concerns are brought into the open and kept there until they have been resolved. The JHSC shall be visible to all employees, including workers, superintendents and senior management. To this end, all JHSC member names and work locations shall be posted on the Health and Safety board to allow employees easy access to any JHSC member.

- The JHSC shall meet at a minimum on a quarterly basis and shall discuss issues including, but not limited to:

o First aid records o Accident investigation reports o Hazard/near miss reports o Monthly inspection reports o Review minutes of prior JHSC meeting o Review training records o Health and safety disciplinary action o Ministry of Labour, Health Officer or Director

reports

Responsibilities - Workers shall cooperate with the committee members

while they perform their JHSC duties. All workers shall comply with this standard, procedures and legislative requirements.

- Safety Representatives shall perform duties as legislated. All safety representatives shall comply with this standard, procedure and legislative requirements.

- Worker Trades Committee/Representative, at the job site, A Worker Trades Committee (WTC) is required on a project where 50 or more workers are regularly employed and the project duration exceeds 3 months.

- The Worker Trades Committee Representative’s name(s), trade, and work locations will be posted in a conspicuous workplace location. Any WTC/Representative shall comply with this standard, procedure and legislative requirement. The function of the WTC/Representative is to make recommendations to the Constructor/Employer and the workers for the improvement of the health and safety of the workers



Page 4 of 23

- Site Superintendent shall perform duties as legislated. All superintendents shall comply with this standard, procedure and legislative requirements.

- Senior Management, at a minimum one Senior Management member shall at least attend one JHSC meeting per year and at least one JHSC inspection per year. Senior Management shall comply with this standard, procedure and legislative requirements.

Purpose and Mission of the Joint Health & Safety Committee - The primary purpose and mission of the JHSC is to

monitor, assist and support the Internal Responsibility System (IRS). This is best accomplished when the JHSC fulfills its essential role of identifying weaknesses in the company’s IRS and recommends solutions that enable all workplace parties to understand, accept, and carry out their individual and collective responsibilities for workplace health and safety.

- The JHSC will endeavor to make recommendations that establish, implement, monitor, evaluate and improve company policies, programs and procedures. An effective JHSC ensures that any weaknesses in the company’s chain of internal responsibility are identified and that attention remains focused on these weaknesses until they are addressed and resolved.

Selection of Safety Representatives - Project site must be represented on the JHSC, whom do

not exercise managerial functions, within the first month of a project. The safety representative shall be elected by the workers.

- There must be at a minimum of one (1) safety representative per job site with more than five (5) workers. All safety representatives from each site shall meet at a minimum of 4 times a year (quarterly) under the project specific terms of reference. Meeting minutes will be kept on file at the job site and copied to the Head Office for the JHSC for further review and response, when required. Safety representatives will discuss their inspection reports, accidents, hazard reports and any other safety matters that relate to their jobsite.

Selection of Worker Trade Committee (WTC) Representatives - The WTC representative will be elected by his/her peers

or by trade union. Individuals can volunteer or be nominated. If an election is required, an election will be held to select the job site representative. In order to be elected, the person must receive 65% of the votes.



Page 5 of 23

Selection Process for Joint Health & Safety Committee - Worker Member: Elected by their peers at the project

site or by trade union. Worker members at head office will be elected by their peers. Individuals can volunteer or be nominated. An election will be held to select the appropriate number of worker members.

- Management Member: A member from Senior Management will select the management members.

- The same process as above will be used for both the worker and management members when selecting alternates.

Worker Certified Member: - The workers will decide who will become the certified

worker member.

Management Certified Member: - The management members on the JHSC will decide who

will become the certified management member.

Replacement Process of Certified Members: - The same process as above will be used to replace the

certified member.

Selection of Worker Co-Chair: - The workers on the Joint Health & Safety Committee will

decide who will become the worker co-chair.

Selection of Management Co-Chair: - The management members on the Joint Health & Safety

Committee will decide who will become the management co-chair.

Preamble: - The Occupational Health and Safety Act requires the

establishment of Joint Workplace Occupational Health and Safety Committee where 20 or more workers are regularly employed at a workplace and to hold committee meetings at least once every three months.

- The parties acknowledge that the proper functioning of the Joint Health and Safety Committee can only be carried out where the representatives of the employer and the workers are committed to these responsibilities. To this effect, the undersigned agree to support, assist and abide by the following joint health and safety committee structure and guidelines.

Quorum - Quorum refers to the number of people who must be

present at a Safety Representative/ JHSC meeting in order to hold an official meeting or vote to implement and/or request a policy/procedure/work order, etc. on any type of health and/or safety related issue.



Page 6 of 23

- There must be a minimum of one management JHSC representative and one worker Safety Representative/JHSC worker member present.

Joint Health & Safety Committee Meetings - JHSC meetings are to be held at minimum on a quarterly

basis. - Records of all meetings and inspections must be posted

on the health & safety bulletin board for a minimum of one (1) month and kept in a file at the project site and drop box

Meetings shall cover a number of things including the analysis of: first aid records, accident investigation reports, hazard/near miss reports, and the hazards identified on the monthly inspections. In addition, meetings may include the review of: minutes of the last Safety Representative/JHSC meeting, applicable training records, hygiene surveys, crew talk/safety talk meeting minutes, health or safety related disciplinary action, problematic unplanned inspection reports, repeat items, as well as any other items that may arise.

The JHSC is to review a minimum of five (5) elements of the health and safety manual quarterly. By doing so, the entire program will be reviewed once annually. Any revisions done to the health and safety manual must be approved by a senior management or designate.

Worker Trades Committee Meetings - When projects are greater than fifty (50) workers and

longer than three (3) months, WTC meetings are to be held as per the schedule determined by the JHSC. It is recommended to have the meetings on the same date as the JHSC meeting. Duration of the WTC will not exceed beyond one (1) hour for each meeting.

Confidentiality of Information - JHSC members are required by the Occupational Health

and Safety Act to keep confidential any personal medical details or other sensitive information they receive. This means paying strict attention to the security of committee records. In order for the committee to function properly, all parties must be confident and trust that no improper use will be made of the information received.

Workplace or Jobsite Inspections - The safety representative is responsible for conducting

worksite or jobsite inspections once a month - Monthly inspections by the Safety Representatives at the

job site may include Management members, Senior



Page 7 of 23

Management Members, Supervisors and/or other workers

- A schedule will be arranged and posted. - The standard workplace inspection checklist form will be

used during inspection to record: o Specific hazards (existing or potential); o Concerns reported to the inspection team by

other workers; o Hazard classification; o Location and/or persons affected by the hazard

or concern; o Recommended controls; o Immediate action taken.

- All health and safety concerns raised during the physical inspection will be recorded on the appropriate workplace inspection form and signed by appropriate members.

- The workplace inspection form will be forwarded to the appropriate personnel (i.e. superintendent/foreman in charge of the area being inspected) . Copies of the inspection report shall be brought to the meeting for all members to review.

Responding to Unsafe Conditions and Practices - One of the most important legislated functions of the

JHSC is to develop recommendations to control hazards and address safety concerns in the workplace. Certified members of the JHSC have the authority to investigate and act upon dangerous circumstances that require immediate attention. Individual committee members may identify hazards during monthly inspections, incident investigations or through daily worker contacts. However, because JHSC members are workers under the legislation, they first have a legal duty to report any hazards or contravention they become aware of to the employer or supervisor. Then, if possible, the underlying or root circumstances that led to the specific problem should be brought to the next Safety Representative/JHSC meeting for analysis and discussion to arrive at an effective recommendation to resolve the underlying issues.

Recommendations should meet the five principles of a good control: - They protect the worker involved. - They protect all workers. - They apply ergonomics principles. - They don’t create a new hazard.



Page 8 of 23

- They don’t create an external environmental hazard.

Accident Investigation - All accidents, injuries and incidents will be reviewed and

discussed by the JHSC during the regular monthly meeting to explore if anything can be done to prevent any similar occurrences in the future.

- The JHSC shall designate at least one non-member (certified worker member) and alternate, to investigate all critical injuries. In an event of a critical injury, the safety representative along with the site superintendent/foreman shall investigate the accident.

Critical Injury: For the purposes of the Act and Regulations, “critically injured” means an injury of a serious nature that, - places life in jeopardy; - produces unconsciousness; - results in substantial loss of blood; - involves the fracture of a leg or arm, but not a finger or

toe; - involves the amputation of all leg, arm, hand or foot but

not a finger or toe; - consists of burns to a major portion of the body; or - causes the loss of sight in an eye.

Notification to the Ministry of Labour (MOL) will be the responsibility of the Health and Safety Department or designate.

Accompaniment - The JHSC will designate two certified members (one

being an alternate), to accompany a Ministry of Labour (MOL) inspector while carrying out a Ministry inspection of the workplace.

Work Stoppages - In the event of a report or finding of “dangerous

circumstances” as defined in the Ontario Occupational Health and Safety Act, the designated certified worker and management member shall be notified forthwith and they will investigate the circumstances. If both members agree that “dangerous circumstances” exist, they will jointly encourage the parties involved to correct the situation themselves without further recourse to the JHSC or the Ministry of Labour (MOL), thereby strengthening the IRS. The full circumstances and the results of the members’ intervention shall be reported to the JHSC at the following meeting. See “Work Refusal” for, “Bilateral Works Stoppage Process”.

Formal Written Recommendations



Page 9 of 23

- Most recommendations that the JHSC makes are informal and can and should be dealt with through normal channels. Normally it will be within the supervisors’ power to implement controls as soon as possible after being advised by the JHSC of the recommended corrective action.

- Formal recommendations are those that are expressly written and directed toward the employer for a written response. Concerns that might become the subject of formal recommendations are those that require:

o The establishment of new policies, programs, processes or procedures;

o The involvement of different departments; o The allocation of significant funds; o Additional training and/or education of

employees; o Worker Trades Committee (WTC)

Recommendation.

The JHSC will periodically, as needed through hazard assessments, submit recommendations of action to control workplace hazards that have come to light. These recommendations will serve to control unnecessary hazards in the workplace, thus making the Company a safer place to work.

In developing recommendations, the committee must complete the “Representative/Joint Health and Safety Committee Recommendation Form” which will meet the following criteria: - Define the hazard - Collect all necessary information:

o Description of the process and workplace layout o History/details of previous accident and

investigation o Comments and suggestions from supervisors and

workers in the area concerned o Maintenance schedules and manufacturers

specifications - Consider possible solutions, taking into account:

o The actual and potential seriousness of the problem o The range of possible solutions o The practicality of the solution being recommended

- In submitting recommendations, the recommendation must meet the following criteria; o Submitted by any of the representatives/committees

upon final agreement by the JHSC.



Page 10 of 23

o Submitted within one week to the Head Office JHSC meeting at which the recommendation was decided upon.

o The recommendation will be delivered to a Senior Management member (preferably to the most senior member) by a member of the JHSC.

o Senior management has to communicate in writing within twenty-one (21) days with regard to recommendations of the JHSC included in the minutes by giving its assessment of the problem and outlining who is responsible for resolving the matter, along with a timeframe in which the matter will be resolved.

Minutes of Meetings - The JHSC will designate a secretary for the meeting to

take, type, file and circulate the minutes within five (5) working days, or as the committee may from time to time instruct. The minutes will be circulated to all committee members, and a copy will be forwarded to all site foremen.

Payment for Attending Meeting - All time spent in attendance at JHSC meetings or in

activities relating to the function of the JHSC will be paid for at the members’ current rate of pay, and the time spent shall be considered as time at work.

- In regards to the WTC, the meetings are not to exceed one (1) hour. Members will be paid for at their current rate of pay, and the time spent shall be considered worked hours.

General - All employees will be encouraged to discuss their

problems with their immediate supervisor before bringing it to the attention of the JHSC. o JHSC members will thoroughly investigate all

complaints to get all the facts and will exchange these facts when searching for a resolution of the problem. All problem resolutions will be reported in the minutes.

o Medical or trade secret information will be kept confidential by any and all committee members.

Amendments to these Guidelines - Any amendments, deletions or additions to these

guidelines must have the consensus of the total JHSC and shall be set out in writing and attached as an appendix to these guidelines.



Page 11 of 23

FORMS Posting Names – 2015/2016

Job Site Inspection Schedule – 2015/2016

JHSC Meeting Schedule – 2015/2016

Meeting Agenda

Meeting Minutes

Recommendation Form to Senior Management

Monthly Jobsite Inspection REFERENCE VanMar Constructors Inc. Documents:

- Framework Element 16 - Terms of Reference

Ontario Occupational Health and Safety Act, Section 25(2)(j)

Ontario, A Guide for Joint Health and Safety Committees and Health and Safety Representatives in the Workplace, March 2015

Ontario, A Guide to the Occupational Health and Safety Act, March 2015



Page 12 of 23

Posting Names – 2016

Health and Safety Representative

Name Company Contact

Joint Health and Safety Committee Members

Name Company Contact

Worker Trades Committee Members

Name Trade Contact



Page 13 of 23

Job Site Inspection Schedule – 2016

JHSC Meeting

Months Inspection Date Name(s) of JHSC Member

January

February

March

April

May

June

July

August

September

October

November

December



Page 14 of 23

JHSC Meeting Schedule – 2016

Month Date Time Location

January

February

March

April

May

June

July

August

September

October

November

December



Page 15 of 23

Meeting Agenda

Agenda Number:

Project Name:

Date: Time:

Old Business:

- Review of Previous Meeting Minutes

- Review of Month Inspections

- MOL Reports/Visits

-

-

-

New Business:

- Joint Health and Safety Terms of Reference (When initial Start or a change of a member)

-

-

-

- General Health & Safety Topics/Comments

Next Meeting Date:

Time & Location:

joint Health & Safety

Committee

Worker Trade Committee Health & Safety

Representative



Page 16 of 23

Meeting Minutes

Meeting Number:

Project Name:

Date: Time:

PRESENT COMPANY/TRADE COMMITTEE TITLE

_________________ __________________ _________________

_________________ __________________ _________________

_________________ __________________ _________________

_________________ __________________ _________________

Absent:

_________________ __________________ _________________

_________________ __________________ _________________

Distribution: Company: Title:

_________________ __________________ _________________

_________________ __________________ _________________

_________________ __________________ _________________


Committee

Worker Trade Committee Health & Safety

Representative



Page 17 of 23

ITEM DESCRIPTION:

(OLD Business)

Action By

Target

Completion

Date

Completion

Date

ITEM DESCRIPTION:

(New Business)

Action By

Target

Completion

Date

Completion

Date



Page 18 of 23

*Error(s) or omissions must be made in writing within the (3) days of receipt, or the minutes will

be accepted as written.

Next Meeting Date:

Time & Location:

Management Co-chair Signature: ________________________________

Worker Co-chair Signature: ________________________________



Page 19 of 23

Recommendation Form to Senior Management

Site Name & Location:

RECOMMENDATION NO.:

DATE:

REGARDING/TOPIC:

WE RECOMMEND:

ALTERNATIVE OPTIONS:

REASON(S) FOR RECOMMENDATION(S):

SIGNED:

Management Co-Chair Worker Co-Chair

SENIOR MANAGEMENT OPTION/COMMENT(S) AND WHERE APPROVAL, TIMELINE ESTABLISHED:

SIGNED:

Senior Management Member Date


Committee

Health & Safety

Representative



Page 20 of 23

Monthly Jobsite Inspection

Project Name Inspection Date

Inspected By (specify names during inspection)

Senior Management(s) On-Site Management(s) On-Site Worker Member(s) Other(s)

Subcontractors on site (list name and trade):

Total Number of workers on site at time of inspection ________

Interview of a Worker and/or Management Member(s): Yes No

Name(s) & Position(s):

Comments regarding Health and Safety:

Signatures & Date Reviewed (specify names during inspection)

Senior Management(s) On-Site Management(s) On-Site Worker Member(s) Other(s)

Joint Health & Safety Committee

Health & Safety Representative



Page 21 of 23

Risk Rating / Legend: A = Needs Immediate Attention B = Needs Consideration C = Adequate at time of Inspection X = Not Applicable

1. Job Information A B C X

Copy of the Act and Regulations posted?

Notice of Project Posted?

Health and Safety Program Manual Available?

WSIB Form 82 posted?

Emergency Response Plan displayed?

MOL Inspection Reports displayed?

JHSC meeting minutes displayed?

Completed copies of monthly and weekly inspection report(s) posted?

Names of JHSC/WTC members posted?

Emergency Response Plan Posted?

Identified Designated Substance(s) and Plan available and discussed in Orientation?

Copy of current Health and Safety Policy Statement posted?

Copy of current Violence and Harassment Policy Statement posted?

Copy of Company Rules posted?

2. Personal Protective Equipment A B C X

Are Hard Hats being worn by all?

Is Proper Footwear being worn by all?

Is Proper Eye protection being worn by all?

Is Hearing Protection available and being used?

Is Respiratory Protection available and being used?

Other, specify__________________

Posting at project entrance of requirements?

3. Guardrails, Barricades, Warning Signs A B C X

Located where required?

Properly Constructed?

Adequately Secured?

Slab / Roof openings guarded?

4. Housekeeping A B C X

General neatness of work area?

Projecting nails removed or bent over?

Waste containers provided and used?

Passageways and walkways clear of debris?

Extension cords / welding leads properly positioned?

5. Ladders A B C X

Ladder Hazard Assessment conducted and available?

Properly secured Top and Bottom?

Safe, usable condition?

Proper size and type for the task?

Extension ladders set at proper angle?

Being used Properly? (3-point contact)

Non-slip bases

Landings at Top and Bottom free of debris?

Stepladders opened fully with spreader arms locked?

6. Fire Prevention A B C X

Adequate Extinguishers where required?

Extinguishers fully charged?

Adequately Identified?

No Smoking signs posted at flammable storage area?

7. Public Way Protection A B C X

Properly located within 4.5 meters of work area?

Covered where required?

Min. height and width requirement met?

Proper lighting where required?

8. Fall Protection A B C X

Full Body Harnesses available and used properly?

Equipment checked before each use?

Proper anchor points being used?

Anchor points identified?

Fall Arrest Equipment properly stored?

Working from ladders, scaffolds, swing stages?

Fall Arrest Equip. Required Beyond this Point sign(s) posted where required?

9. Stairwells and Ramps A B C X

Filler blocks in metal stairs?

Proper cleats on ramps?

Adequate Lighting in stairwells?

Proper Handrails installed?

Stairwells free of debris and other tripping hazards?



Page 22 of 23

10. Scaffolds A B C X

Properly erected with all components?

Properly Secured?

Fully Planked with planks cleated?

Proper Guardrails and toe boards?

Proper access to work platform? (ladder)

Acceptable loading practices employed?

Proximity to overhead power lines?

11. Hand, Power & Powder Actuated Tools A B C X

General condition of hand tools inspected regularly?

All Guards in place?

Proper tool being used for the task?

Stop Defective Tags being used?

Training requirement for Powder Actuated Tools?

12. Compressed Gas Cylinders A B C X

Properly located?

Properly secured?

Properly transported?

Proper signage at storage area?

13. Material Handling / Storage A B C X

Material is properly stored and stacked?

Material properly moved / lifted? (mechanical means)

Workers employ proper lifting techniques?

Properly labelled (WHMIS)?

Properly labelled Workplace Label?

14. Trenching & Excavations A B C X

Properly shored or sloped back?

Proper access and egress from excavation?

Proper storage of material in and around trench?

Excavated material safe distance from trench?

Equipment being used safe distance from trench?

Trenches tested for Air Quality prior to entry?

Properly signed and guarded?

15. Washroom / Clean-up Facility / Other A B C X

Toilet Facilities and Clean-up areas Meet requirement of the Regulations?

Available drinking water and cups available (if individual bottle water is not offered)

16. Welding / Burning A B C X

Proper Eye Protection being used?

Fire Extinguisher nearby?

Is ventilation adequate?

General condition of welding leads/grounds?

Hose in safe usable condition?

Spark blankets used when operation is overhead?

MSDS available? (rods, fuels, etc)

17. Suspended Scaffolds / Swing Stages A B C X

Outrigger beams properly secured?

Adequate counterweights?

All mech/elec. devices in good condition?

Independent lifelines for each worker?

P.ENG drawing on site as required?

Workers trained in use of Equipment?

Proper signage around work area?

Safe method of Access/Egress?

18. Cranes Hoisting &Rigging A B C X

Competent Operator at the Controls?

Log Book up to date?

General condition of wire rope slings, hardware etc.

Safety Clips on lifting Hooks?

Tag lines used as required?

Safe condition, set-up, operation of equipment?

Competent signaller as required?

Proper lifting Containers being employed?

Outriggers deployed on mobile equipment?

Overlap procedures in place if required?

Loads passing over workers?

SWL stamped on Hook and Hook Block?

19. On-site Traffic Control A B C X

Proper Equipment being used?(vest stop/slow sign)

Signal person adequately trained?

Posted Speed limits?

Overhead power-lines identified by signage?

Signs posted advising of backing vehicles?

20. Work over and around Water A B C X

Harness and lifeline where required?

Boat, life buoy and rescue line readily available?

Proper use of Personal Floatation Devices?

Second person in attendance?



Page 23 of 23

21. Confined Spaces A B C X

Proper Access?

Entry Permit /Procedures being followed?

Rescue Equipment on hand?

Air-testing prior to entry?

Continuous Air-sampling?

22. Electrical Hazards A B C X

Panel covers in place?

Are Lock-out procedures being followed?

GFCI’s

Extension cords in safe usable condition?

Overall condition of Temporary Lighting?

Overhead powerlines identified?

Entrance to a room or other enclosure containing exposed energized electrical parts is locked and have warning signs stating that entry by unauthorized persons is prohibited.

23. Spill Prevention A B C X

Spill Kit available for Small Occurrences

Adequate protection to prevent spill containment

24. Other Emergency Requirements A B C X

Availability and Working Condition of communication alert (i.e. radio, horn, cell phone)

Stretcher/Man Basket Available

Eye Wash Station(s) Filled and Inspected Monthly

First Aid Kit Filled and Inspected Monthly

Adequate First Aider(s) available and current certificate(s) posted

Site Map identifying requirements of assembly area(s) and emergency equipment

25. Any Unsafe Acts or Practices Observed

A B C X

26. Action Summary

Item #

Hazard Class

(A, B, C)

Action Required Date Corrected



Occupational Health and Safety Procedures: Workplace Violence and Harassment

Page 1 of 10

ELEMENT 17 Workplace Violence and Harassment

PURPOSE Establish on an annual basis, a signed, dated and communicated

VanMar Constructors Inc. Workplace Violence and Harassment Policy Statement. Project Site Specific Risk Assessments will be conducted at project start and reviewed at least on an annual basis.


Roles and responsibilities for VanMar Constructors Inc. for Workplace Violence and Harassment

Outline Senior Management Commitment to Workplace Violence and Harassment for VanMar Constructors Inc.

ELEMENT GOALS Review Procedure and Workplace Violence and Harassment

Policy Statement on an annual basis

Conduct a project site specific Risk Assessment to identify risk level and controls with an annual review

Current Workplace Violence and Harassment Policy Statement posted as required


EMPLOYER RESPONSIBILITIES Ensure current posting of VanMar Constructors Inc.

Workplace Violence and Harassment Statement, as follows: - Communication by means of posting in required area(s),

such as Safety Boards, Employee Handbooks, Supervisor Handbooks, Project Site Orientation and Subcontractor Contract Package, and the internal electronic “drop box” system. Any revisions will be through safety talk, monthly newsletter, email or paystubs along with updates in the Occupational Health and Safety Program Manual.


Project Managers with assistance from Health and Safety Department to conduct a project site specific risk assessment at the start of a project along with an annual review

Ensure a timely investigation will be conducted, in a confidential manner, when suspicion of or awareness of potential violence and/or harassment is in the workplace


ELEMENT 17: WORKPLACE VIOLENCE AND HARASSMENT


Page 2 of 10

WORKER RESPONSIBILITIES Awareness, understanding and acknowledgement of VanMar Constructors Inc. current Workplace Violence and Harassment Policy Statement along with the affiliated project site specific risk assessment and controls

PROCEDURE Ensure a one-page, clear and concise Workplace Violence

and Harassment Policy Statement from the most senior management member that includes: - Commitment - Responsibilities - Date - Signature

Definition of Harassment - For the purpose of this policy, “workplace harassment”

means: “Engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome”

Prohibited Behaviour - The following are examples of prohibited behaviours

under this policy and are in no way intended to be exhaustive; o Threats or intimidation o Possession of weapons of any kind o Assault o Physical restraint or confinement o Yelling, screaming, rudeness, angry outbursts,

swearing or making humiliating demeaning comments

o Blatant or intentional disregard for the safety or well-being of others

o Retaliation against anyone who has made a complaint or who has participated in an investigation under this policy

o Failure to report an incident of workplace violence and harassment to which the worker is aware

o Making false allegations of harassment or discrimination

o Breaches of this policy o Any other act which is considered to be a violation of

this policy, whether or not specifically listed above.

Reporting Harassment in the Workplace - Anyone who is subjected to, witnesses, or has

knowledge of, any incidents or threats of workplace violence and harassment must report them. This includes reporting domestic violence situations that



Page 3 of 10

would likely expose employees to physical injury in the workplace.

Reporting Violence in the Workplace - Timely reporting of any violence to a direct management

member, contacting outside services such as police and/or medical support should be immediately considered by the management member. Assistance from the Health and Safety Manager can be made by telephone or most effective means of communication.

Violence or Harassment Investigation Report Form - Anyone filing a report in accordance with this policy, a

written investigation is required - Note: All incidents of harassment and/or violence must

be informed to Senior Management

Filing the Complaint - When filing a formal report of the incident the following

should be noted; o Specific details of the incident o The nature of the violent or harassing act o The names of any person(s) who may have

witnessed the incident - Reported incidents will be treated as confidentially as

possible. In order to properly investigate the incident and offer adequate support to those involved, complete confidentiality cannot be guaranteed. Disclosure may be necessary in conducting the investigation, or required by law.

Conducting the Investigation - All Employees/Management have a responsibility to

cooperate with any efforts to investigate and resolve matters pertaining to this policy.

- Upon receipt of a formal complaint of violence and harassment, the company will determine whether a formal investigation is necessary and inform the parties involved in writing of the investigation. The investigation may be carried out by an internal or external party and will be done as quickly as possible.

- The investigator will explore the alleged incident by interviewing the complainant, alleged violator, and/or those who may have knowledge of the circumstances that led to the complaint.

- Where appropriate, a written report will be submitted. - If the investigation finds any violation to this policy has

been committed, appropriate disciplinary action will be taken, up to and including termination.

No Reprisal



Page 4 of 10

- The complainant is assured that no complaint under this policy, made in good faith, will be subjected to reprisal of any kind. However, complaints made in bad faith will render the complainant subject to disciplinary action.

- Reprisals will not be tolerated and disciplinary action will be taken against those who engage in such activity.

- An individual that submits a complaint in good faith, even where the complaint cannot be proven, will not have been deemed to be in violation of this policy. If however, an investigation reveals that the complainant made false accusations of workplace harassment knowingly or in a malicious manner, the complainant will be subject to disciplinary action, up to and including termination.

- It is noted that an inconclusive finding by an investigator will not equate to finding the complaint to have been made in bad faith.

Risk Assessment Results - Advise the JHSC or a Health and Safety Representative of

the results of the risk assessment, and provide a copy of the risk assessment in writing

- If there is no JHSC or Health and Safety Representative, advise the workers of the results of the assessment and, if the assessment is in writing, provide copies on request

Risk Reassessment - Project Site Specific Risk Assessment will be made as

often as is necessary at a minimum an annual basis - Effective means of communication to the workers will be

considered in a timely manner

Domestic violence - If an employee becomes aware, or ought reasonably to

be aware, domestic violence that could likely expose a worker to physical injury in the workplace, the employee must report to appropriate personnel (i.e. police, medical) for further assistance

Posting of the most current Workplace Violence and Harassment Policy Statement will be placed on any of the Companies Health & Safety Bulletin Board, and available in Company vehicles


FORMS VanMar Constructors Inc. Workplace Violence and

Harassment Policy Statement

VanMar Project Site Specific Risk Assessment



Page 5 of 10

Violence or Harassment Investigation Report REFERENCE VanMar Constructors Inc. Documents:

- Employee Hand Book - Supervisor Hand Book - Subcontractor Contract Package - Framework Element 17

Occupational Health and Safety Act, R.S.O. 1990, c. O.1 part iii.0.1 - violence and Harassment

Ontario's Human Rights Code

Date: January 3, 2017

Workplace Violence and Harassment Policy

The management of Vanmar Constructors Inc. is committed to providing a work environment in

which all workers are protected from workplace violence and harassment.

Violent behavior in the workplace will not be tolerated from any person.

Workplace harassment, including sexual harassment, will not be tolerated from any person.

There is a workplace violence and harassment program in place that implements this policy. It

includes measures and procedures to protect workers from workplace violence and harassment, a

means of summoning immediate assistance, training of workers and a process to report incidents

or raise concerns.

Vanmar Constructors Inc. as the employer will ensure that this policy and supporting program

are implemented and maintained and that all workers and supervisors have the appropriate

information and instruction to protect them from violence and harassment in the workplace.

Supervisors will adhere to this policy and the supporting program. Supervisors are responsible

for ensuring that measures and procedures are followed by workers and that workers have the

information they need to protect themselves.

Every worker must work in compliance with this policy and the supporting program. All workers

are encouraged to raise any concerns about workplace violence and harassment and to report

such.

Management will investigate and deal with all incidents and complaints of workplace violence

and harassment in a fair and timely manner respecting the privacy of all concerned as much as

possible.

Vanmar Constructors Inc. Management along with Health and Safety team will review and

assess this policy annually.

Signature: ____ _______________________

President:




Page 7 of 10

Project Site Specific Risk Assessment Name of Project: Assessment Date: Conducted By: Workplace or Tasks Covered by this Assessment: OVERALL RISK RATING: Specific Questions

1. When you are open to the public, are there times when only one employee is present? 2. Do your employees handle cash or other valuables? 3. Do your employees provide a service where they may deal with troubled persons? 4. Do your employees care for others (i.e. health care or community workers)? 5. Are your employees involved in disciplining others (i.e. teachers)? 6. Do your employees deliver or collect items of value? 7. Do your employees exercise control over others (i.e. enforcement officers)? 8. Do your employees inspect other people's private property (i.e. planning inspectors, assessment

officers)? 9. Do your employees exercise security functions (i.e. sheriffs)? 10. Do your employees sell or dispense drugs or alcohol? 11. Do your employees work in community-based setting (e.g. nurses, social workers and other home

visitors)? 12. Do your employees work during periods of intense organizational change (i.e. conciliators during strikes

or lock-outs)? 13. Do your employees deal with or handle firearms or similar weapons? 14. Has this workplace or task experienced violence in the past? 15. Have similar workplaces or tasks in other organizations experienced violence? 16. If there is the potential for violence or harassment at this workplace or while doing this task, describe the

violence 17. What activity or feature of the workplace or task may trigger violence? 18. Describe the predicted type of violence (i.e. assault, robbery, threats, etc...) 19. Describe the frequency with which the predictors of violence occur 20. State who is at risk from this violence and/or harassment, preferably using job titles as opposed to

personal names



Page 8 of 10

VIOLENCE OR HARASSMENT INVESTIGATION REPORT

Once this form has been completed, must by submitted to Senior Management and Health & Safety Manager

Part One: Employee Information

Last name: First name:

Address: City:

Postal Code: Phone Number:

Title:

Part Two: Investigation Information

Date of Incident/accident:

Month Day Year

Time of Incident:

Where did the incident/accident happen (i.e. location)?

Were there any witnesses?

Name/phone number of witness(es) 1.

2.

If yes, name of Supervisor:

Was a Supervisor notified? Yes No

Please describe, What happened?



Page 9 of 10

Please describe, When did it happened?

Please describe, Where did it happened?

Please describe, What was said/done and by whom?

Please indicate, Who was involved/witnessed to the incident?

Part Three: History

Is there awareness of any prior similar or related incident (please select)?

Yes No

If Yes, please explain:

What do you think caused this incident to occur?

What could have been done to prevent it?

Has there been anyone to have to seek medical/psychological/legal or other assistance?



Page 10 of 10

Did anyone have to leave work early?

If yes, what date and time and who left work early?

Anyone that has left work, what is the expected date and time to return to work?

Employee Signature:

Date:

Month Day Year

Employer Signature:

Date:

Month Day Year

CHECKLIST FOR OFFICE USE ONLY AFTER INCIDENT

What was the disposition of the Report:

Missed Time: Number of Days Missed: _____________

Investigation Required: Conducted by: ______________________

What was the conclusion reached by the Investigator?

Were different safety measures implemented and if so, what were they?

Police called:

Police Report:

Police Division: ______________________

Police Disposition: Yes No



Occupational Health and Safety Procedures: Return to Work and Re-employment

Page 1 of 14

ELEMENT 18 Return to Work and Re-employment

PURPOSE VanMar Constructors Inc. commitment to provide a safe and healthy

work environment and an Early and Safe Return to Work (ESRTW) program for employees who have sustained a workplace injury or illness.


Roles and responsibilities for VanMar Constructors Inc. related to return to work and re-employment

Outline of Senior Management Commitment at VanMar Constructors Inc. for Return to Work and Re-employment obligations

Return to Work Package ELEMENT GOALS Review Procedure and Return to Work Policy Statement on

an annual basis, using an audit tool

Mitigate severity and frequency with use of the ESRTW Program

Current Return to Work Policy Statement posted as required


EMPLOYER RESPONSIBILITIES Ensure current posting of VanMar Constructors Inc. Return

to Work Policy Statement, as follows: - Communication by means of posting in required area(s),

such as Safety Boards, Employee Handbooks, Supervisor Handbooks, Project Site Orientation and Subcontractor Contract Package, internal electronic “drop box” system. Any revisions will be through safety talk, monthly newsletter, email or paystubs along with updates in the Occupational Health and Safety Program Manual.


Effectively initiate and monitor the ESRTW Program

Cooperate in the injured worker’s early and safe return to work; minimize the human and financial impacts by focusing on getting the injured employee back to safe and productive work as soon as medically possible.

Ensure restoration of the injured/ill employee’s source of income and ensure the employee stays active and productive, both of which are important to the healing and recovery process.

ELEMENT 18: RETURN TO WORK AND RE-EMPLOYMENT


Page 2 of 14

Offer to re-employ employees who are medically fit to return to the essential duties of their pre-injury job or suitable work as established with the Workplace Safety and Insurance Act (WSIA)

Conduct an annual review of the program and outline Action Plan related to Element 18, where deficiencies are identified


Constructors Inc. current Return to Work Policy Statement

Participate with development of ESRTW Program by: - Maintaining regular contact with direct supervisor or

Occupational Health and Safety Manager and/or designate

- Communicating any concerns or problems to their immediate supervisor. By doing this, any problems will be ironed out early.

- Obtaining the necessary forms from the treating agencies as may be required by the employer. The employee may be responsible for the costs of any forms that are required

- Ensuring that participation and cooperation in other scheduled rehabilitation activities, such as physical therapy or doctor's appointments, are continued while on modified duty. These appointments are to be arranged whenever possible during non-work hours

- Cooperating with all requests for documentation as required by the WSIB and VanMar Constructors Inc.

- Report immediately any medical changes to direct Supervisor

PROCEDURE Ensure a one-page, clear and concise Return to Work Policy

Statement from the most senior management member will include: - Requirements of Commitment - Intent of the ESRTW Program - Date - Signature

Posting of the most current Return to Work Policy Statement will be placed on any of the Company’s Health & Safety Bulletin Boards, available in Company Vehicles, and in the Company online drop-box

A construction employer's obligation to re-employ begins when it is notified that an injured construction worker is medically able to perform - the essential duties of his or her pre-injury job - suitable construction work, or - suitable non-construction work



Page 3 of 14

The employer's obligation to re-employ continues until the earliest of: - two years from the date of injury - one year after the worker is medically able to do the

essential duties of the pre-injury job - the date the worker declines an offer of work, or - the date the worker reaches age 65

Contact with the Employee - The injured/ill employee’s direct Supervisor or designate

will ensure o Immediate follow-up on the next scheduled shift

in person, or via telephone call following the notification of incident/illness occurrence

o Weekly review of the modified duties will be conducted using the Contact Log

o Written or electronic communication directly to the employee will be made when required (i.e. Offer of Modified, Schedule of Meetings, Meeting outcomes)

Medical Monitoring and Treatment - Regular use of the WSIB Functional Abilities Form (FAF)

will be used as a means of medical monitoring and treatment awareness

- Requesting update FAF’s will be determined on a case-by-case basis by the Health and Safety Department

Provisions for Modified Duty - If modified duties have been recommended, the

supervisor will arrange for the appropriate management or designate member to meet and discuss the following considerations:

- Determine if the modified work will be temporary or permanent.

- Determine if the work is beneficial to both employer and the employee.

- Review the restrictions outlined by the attending physician and determine if the employee’s regular job duties are within the restrictions. If possible, look into modifying the employee’s normal duties to accommodate the physical restrictions.

The use of the written Offer of Modified Duties Form will be provided to confirm the duties and responsibilities outlined.

Re-integration of the Employee to Regular Work - The Health and Safety Manager, with assistance of the

direct Supervisor, Employee and (if required) WSIB Return to Work Specialist, will help ensure re-integration of the injured employee into the workplace. Upon return to work the following is recommended:



Page 4 of 14

o Review the modified job duties with the employee. o Assure the employee that they will be able to return

to the normal job function, once given a clearance from the physician or WSIB Representative.

o Instruct the employee to not exceed the physical restrictions outlined by the physician or treating health care provider.

o Instruct the employee to immediately notify the direct supervisor of any difficulties encountered while on the modified duty program.

o The injured employee must be advised of changes made to the work area such as additional safety precautions, temporary modifications as per the modified work job description.

o Once the instructions are given the management must observe the employee for a period of time to ensure that the work performed does not exceed the employee’s physical restrictions and that no difficulties are encountered.

o Once the employee has been re-integrated into the workforce, an integral aspect of the Modified Duties program will be the follow-up. Through follow-up management will be able to evaluate the progress of the employee and the effectiveness of the modified duties.

o Ongoing communication with meetings and discussion between the management and Employee will continue while on the Modified Duties program. The follow-up reviews with the employee using the modified work follow-up form and/or Written Offer of Modified form will be used.

Reporting Requirements to WSIB - Use of the WSIB Form 7 or appropriate/additional WSIB

forms due to an Employee injury/illness: o Is absent from regular work o earns less than regular pay for regular work (e.g.,

part-time hours) o requires modified work at less than regular pay o requires modified work at regular pay for more

than seven calendar days following the date of accident.

Offer of Modified Duties - Letter to initiate the offer of Modified Duties to a worker

in writing - Worker to indicate acceptance or non-acceptance with

signature and date

Health Care Professional



Page 5 of 14

- Letter from the Supervisor to the Health Care Professional to provide awareness and intent of ESRTW Program

ESRTW Contact Log - To be completed by management member for

discussions or actions taken during the claim

Physical Demands Analysis - Determination of requirements for the worker

performing regular job duties

Modified Work Job Tasks - List of duties and description of tasks requesting to be

performed


FORMS VanMar Constructors Inc. Return to Work Policy Statement

Offer of Modified Duties

Health Care Professional

Weekly Modified Work Follow Up Form

ESRTW Contact Log

Functional Abilities Form (FAF)

Physical Demands Analysis

Modified Work Job Tasks REFERENCE VanMar Constructors Inc. Documents:

- Supervisor Investigations and Reporting - Framework Element 18

Workplace Safety Insurance Act, - Re-employment in the Construction Industry, Document

Nos. 19-15-01 to 19-05-04 - Functional Abilities Form for Work Reintegration,

Document No. 19-02-04

Return to Work Policy Statement

Vanmar Constructors Inc. is committed to developing and maintaining a safe and healthy

work environment and to providing a fair and consistent policy for rehabilitation of workers

who have been injured at our workplace.

Vanmar Constructors Inc. will make every reasonable effort to provide accommodation to a

worker who is impaired. The goal is to return workers as close as possible to their pre-

accident wages and hours in meaningful and sustainable work.

An annual review and assessment of our return to work program will be completed using

industry specific tools and resources.

Signature: _____________

President:




Page 7 of 14

By Courier Mail/By Hand Re: Offer of Modified Duties Dear: Date: Please be advised that VanMar Constructors Inc. has a successful Early and Safety Return to Work (ESRTW) Program in accordance with the Workplace Safety & Insurance Act. This program allows you to perform alternative / modified work while you are recovering from your injury or injuries. We have enclosed a list of modified duties that are within your medical restrictions and can be self-paced and self-modified. While performing these duties, you have the ability to take micro-breaks when needed. These modified duties are available to you at your pre-injury wage and at your regular full time hours. Please select only modified duties that apply on the enclosed list. We are prepared to accommodate any time off work (within reason) that you may require to attend any further medical treatment with a Specialist. However, any supportive physiotherapy and chiropractic treatment, etc. should be arranged outside work hours as mandated by the WSIB. Therefore, please sign and date this letter below if you are accepting or rejecting our modified work offer. Once the offer is signed, please submit this letter to your foreman or our office. If you require further accommodations in order to help facilitate your return to suitable modified work, please contact me directly. If you have any questions, please do not hesitate to contact me. Sincerely, VanMar Constructors Inc.

( ) I, have read and AGREE with the above Return to Work Plan (Print Name)

OR ( ) I, have read and DO NOT agree with the above Return to Work Plan (Print Name)

COMMENTS: Worker’s Signature: Date:



Page 8 of 14

Re: Health Care Professional Date: Dear Health Care Professional, Please be advised that VanMar Constructors Inc. has an Early & Safe Return To Work Program (ESRTW) in accordance with the Workplace Safety & Insurance Act. This ESRTW Program is intended for an injured worker to perform suitable modified duties within the physical restrictions of his / her injury. For the initial medical visit, we kindly request for the Form 8 page 2 to be completed, however as an alternative and going forward until clearance, we have enclosed a WSIB Functional Abilities Form (FAF) that maybe completed and a Modified Job Descriptions listing all of the alternative duties for injured workers. Please assist us in the ESRTW Program by completing the functional abilities information and reviewing the different Modified Job Descriptions. Also, please be advised that we are offering suitable modified work to meet the physical restrictions as indicated to the injured worker immediately. However, if you feel that the worker requires further accommodations please advise us so we can make the necessary changes immediately. An offer of modified duties has been given to the worker prior to obtaining medical treatment. Further review will be determined by the completion of the Form 8 or applicable Functional Abilities Information. This worker HAS or HAS NOT initially accepted the offer prior to attending for medical attention, within reasonable efforts (Supervisor please circle the appropriate selection) Finally, VanMar Constructors Inc. would like to take this opportunity to thank you for treating our employee and helping us facilitate our ESRTW Program. If you have any questions, please do not hesitate to contact me. Sincerely, ___________________________ VanMar Constructors Inc. Enclosures: Functional Abilities Form (In the event the Form 8, page 2 is not completed) Modified Job Descriptions



Page 9 of 14

Weekly Modified Work Follow Up Form

Employees Name: ______________________ WSIB Claim Number: _________________ Date Back to Work:_____________________ Date Back to Regular Duties:____________

Date and Time

Status Comments/Plan Signatures

Week 1 Remained the Same

Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________


Improved

Deteriorated

Other

Supervisor

Employee ____________________________



Page 10 of 14

ESRTW Contact Log

Claim #:

Worker Name:

Phone #:

Supervisor Name:

Phone #:

Treating Health Professional(s):

Phone #:

WSIB Case Manager:

Phone #:

Expected Return to Work Date:

Return to Work Plan (RTW) Start Date:

RTW Plan End Date:

It is the supervisor’s responsibility to ensure communication with the injured/ill worker is maintained and

documented on this form.

Record of Contact

Date of Contact Person Contacted Contents of Conversation



Page 11 of 14

FUNCTIONAL ABILITIES FORM (Double-Click Form)



Page 12 of 14

Physical Demands Analysis

Essential Physical Requirements

Standing Gripping Fingering Reaching –

Forward

Reaching – Overhead

Walking Carrying Sitting Pulling

Lifting Handling Pinching Pushing

Legend:

E = Essential demand NE = Non-essential demand

PHYSICAL/ COGNITIVE/ ENVIRONMENTAL DEMANDS E NE Comments Cervical ✓ Full flexion, extension and rotation required for all work

duties Lumbar ✓ Full flexion and extension required for all work duties Shoulder ✓ Shoulder flexion/ abduction required to 170 degrees of

range Elbow ✓ Full range-of-motion required for filing and writing tasks Wrist ✓ Full range of motion required for all tasks Hip ✓ Required for all walking, sitting and standing tasks Knee ✓ Required for all walking, sitting and standing tasks Ankle ✓ Full flexion and extension required for all work duties

SENSORY/ PERCEPTION/ COGNITION E NE Comments Vision ✓ Required for all tasks Feeling ✓ Required for all tasks Hearing ✓ Required for effective communication with co-workers

and supervisors Speech ✓ Required for effective communication with co-workers

and supervisors Reading ✓ Required for administrative work, performing inventory Writing ✓ Required for administrative work, performing inventory Concentration ✓

Memory ✓ Required for all work processes



Page 13 of 14

WORK ENVIRONMENT E NE Comments Inside ✓ Some work performed indoors, dependent on project

stage Outside ✓ Most duties are outdoors Extreme temp. ✓ Will encounter extreme temperatures seasonally Noise ✓ Occasional noisy environment Dust, vapour, fumes

✓ Will occasionally encounter dust

Slippery surfaces

✓ May encounter slippery surfaces

Hazardous machinery

✓ Hazards present from heavy operating equipment/ construction vehicles

Sharp tools ✓ Occasionally encounter sharp tools

PERSONAL PROTECTIVE EQUIPMENT (PPE) E NE Comments Head protection

✓ Mandatory on all job sites

Eye protection ✓

Hearing protection

✓

Hand protection

✓

Foot protection ✓ Mandatory on all job sites

Respiratory protection

✓



Page 14 of 14

Modified Work Job Tasks

1. Light Cleanup

Using a broom and modified sweeping technique, clean floors and stairs.

Collect small pieces of garbage left around the site.

Sort and organize light equipment and materials throughout the site.

2. Safety Duties

Inspect safety equipment and devices for deficiencies (e.g. guardrails intact, floor openings secure, perimeter fence secure, etc.)

Fire extinguisher inspections

Temporary lighting inspections

3. Hoist Operation

Operate the hoist, worker to use a chair where required.

4. Traffic Control/ Site Security

Back up spotter for construction or delivery vehicles on site.

Public vehicle or pedestrian traffic control using stop/slow sign.

Site security to ensure only authorized persons enter site or parking area.

5. Administrative Tasks

Inventory of tools, equipment, machinery, materials, chemicals, etc.

Work at head office – assist project managers, administration, etc.

6. Tool and Equipment Inspection and Cleaning

Perform safety and inventory check of all power tools and light equipment, checking for deficiencies or broken parts.

Clean hand tools or other equipment, where required.

7. Delivery Driver

Drive an automatic transmission vehicle to various locations around the job site to pick up or deliver equipment, fuel, site drawings, construction permits or other business documents.

Pick up or deliver items/ documents to and from head office.

Pick up and deliver any construction equipment or materials. Able- bodied workers to assist in loading and unloading heavy items

8. Other (Please specify)



Occupational Health and Safety Procedures: Management Review

Page 1 of 9

ELEMENT 19 Management Review

PURPOSE VanMar Constructors Inc. recognize our legal responsibility “To

prepare and review at least annually a written Occupational Health and Safety Policy and develop and maintain a program to implement that policy” OHSA 25(1)(j).


In order to fulfill our legal responsibilities as well as the requirements, we will be proceeding with the Certificate of Recognition (CORTM) Program, we will conduct an annual Health and Safety Program and Management System review/evaluation. It is our intent to review and evaluate 19 elements of our program using the CORTM Audit Tool Package.



EMPLOYER RESPONSIBILITIES Effectively initiate and monitor the Occupational Health and

Safety Program under the CORTM Audit Tool

Appoint an Internal Auditor for the Company

Annually prepare and distribute a notice to all employees of the purpose for the audit, any requirements and means of distribution (i.e. meetings, tool box talks, memo)

Conduct a formal review of the audit report (and supporting evidence) with the auditor.


Identify overall Action Plan for all elements with agreement by means of date and signature by Senior Management.


Constructors Inc. CORTM Audit Program and Action Plan PROCEDURE Action Plan

An approved (signed), prioritized action plan (complete with assignment of responsibility and anticipated implementation dates) will be drafted and provided to all management staff to be addressed with all personnel. This will be accomplished in any or all of the following manners: - At a Company all staff meeting - Safety committee(s) meeting

ELEMENT 19: MANAGEMENT REVIEW


Page 2 of 9

- During tool box talks - At site progress meetings - A Company memo/newsletter to all staff acknowledging

the results of the formal review/evaluation and thanking everyone for their support and participation

Goals for Achievement - Intention for the CORTM Program is to fulfill the

requirements of the company by reviewing the Health and Safety Program. The outcomes expected are as follows:

o Implementation and maintenance of the Health and Safety Management System Evaluation into the Company’s program

o Evaluate Occupational Health and Safety Program and Management System performance against a generally accepted set of evaluation criterion developed by and for the Construction Industry

o To identify any conformity and/or non-conformity to the Company’s program

o Plan and set targets in a prioritized action plan to ensure continuous improvement of systems and program

o To ensure the management system has incorporated a monitoring function to verify implementation of action plan items.

o Prepare for a formal Accreditation Program in Ontario

Review/Revision Tracking Form - All reviews and/or revisions to the Health and Safety

Program Manual shall be recorded in the following format and communicated to the workforce by Management, as necessary

Annual review of Procedures to identify any changes to VanMar Constructors Inc. Occupational Health and Safety Program; Revision Page will reflect the review and update

FORMS CORTM Audit Tool

Action Plan

Review/Revision Tracking Form

Senior Management Accountabilities & Due Diligence Form

Superintendent Accountabilities & Due Diligence Form

Supervisory Due Diligence Strategies Checklist

Senior Management Continuous Improvement Plan, Budget and Completion Dates



Page 3 of 9

REFERENCE IHSA, CORTM Audit Program




Page 4 of 9

Review/Revision Tracking Form Health and Safety Program Manual Revisions A review and/or revisions to the Health and Safety Program Manual shall be recorded in the following format and communicated to the workforce by Management Team, as necessary.

THE COMPANY PROGRAM REVIEW

Date of Annual Review:

Revisions Requested/Made: Yes No

PROGRAM REVISIONS

ELEMENT REVISION (specific procedure/ form/ checklist, etc.

revised or added)

REVISION DATE APPROVAL

(Sr. Mgt)

COMMENTS:



Page 5 of 9

SENIOR MANAGEMENT ACCOUNTABILITIES & DUE DILIGENCE FORM

Name: Title:

Ranking

1 2 3 4

Unacceptable Requires

improvement

Meets

standard

Performs Above

Standard

Motivate and direct management and employees to

accomplish those targets

Perform Workplace Inspections

Conducting Informal Sessions such as staff meetings,

discussion of safety issues, recent accidents, observation

of unsafe and unproductive activities

Review employee productivity issues and come up with

ways to improve morale and productivity

Review Accident Investigations and work with the

Management and Employees to come up with

recommendation(s) and follow through on

recommendations

Ensure Employee training targets have been met

Provide means to ensure that Employees have the

required Personal Protective Equipment for the different

tasks that take place as part of the Company’s activities

Provide means to ensure that the equipment is

maintained and all protective guards, personal

protective equipment is in good working order

Provide the resources and process to check work is

done according to established procedures and personal

protective equipment is used by the workers

The building and facilities are inspected and maintained.

All repairs to the building, changes and additions are

made in accordance to the Building Code, Fire Code,

and Occupational Health and Safety Act

Ensure that all Employees who act as Supervisors

provide proper information, instruction to Worker to the

job properly and safely

Ensure that Employees who supervise are competent

individuals and understand all the jobs and their hazards

within the area of supervision

Ensure that Employees which supervisor, acquaint the

worker to the workplace and ensure that each worker

has taken the safety orientation. Including the worker to

have knowledge of the particular hazards of the job

Continued…



Page 6 of 9

Name: Title:

Ranking

1 2 3 4


improvement

Meets

standard

Performs Above

Standard

Ensure that Management does everything reasonable

under the circumstances to ensure the safety of the

worker

Ensure that Health and Safety Policies and Procedures

are reviewed annually

Work with the Joint Health & Safety Committee in

accordance to the Policy

Ensure all Joint Health & Safety Committee requests

are handled and written responses are submitted in a

timely manner

Make sure that the copy of the Act and any explanatory

materials prepared by the Ministry, both in English and

the majority language of the workplaces, outlining the

rights, responsibilities and duties of workers

The Company’s Health & Safety Policy is updated

annually

Make sure the Health and Safety Policy is posted in a

conspicuous location(s).

Comments:

I have read and discussed this review with the Role and/or designate(s)

Signature: Date:

Review Conducted By: Signature:

Signature:



Page 7 of 9

SUPERINTENDENT ACCOUNTABILITIES & DUE DILIGENCE FORM Name: Title:

Ranking

1 2 3 4


improvement

Meets

standard

Performs

Above

Standard

Performing Workplace Inspections on a daily basis, and formal

site safety inspections on a monthly basis

Conducting incident & accident investigations and reporting

them as required

Conducting various employee training, establish training

requirements for workers, and schedule training, if required

Commending Employee Health & Safety performance

Set a good example by following good safety practices in all

activities

Ensure that proper disciplinary measures are taken when

employees are in violation of the Health & Safety Policy

Knowledge of Section 27 of the Act, and other applicable

regulations

Ensure that all new Employees go through the New Employee

Orientation Program, ensuring that the worker is familiarized

with the workplace and advised of all the hazards of their jobs

and tasks

Ensure that the worker, works in the manner and with the

protective devices, wears all proper clothing/equipment, etc...

in accordance with the Health & Safety Policy

Ensure all Supervisors/Foremen on-site are following their

safety duties and responsibilities

Receive and review JHSC Meeting Minutes. Take corrective

action where and when required

Hold weekly tool-box meetings with Workers

Post copies of all required postings provided by the Health

and Safety Department and required by the Act

Ensure daily task /job hazard analysis is performed

Trained in Health & Safety

Review all MOL reports with direct Supervisor/Health & Safety

Manager, and posted as required

I have read and discussed this review with the Role(s)

Signature: Date:

Review Conducted By: Signature:



Page 8 of 9

SUPERVISORY DUE DILIGENCE STRATEGIES CHECKLIST In a court of law due diligence is best demonstrated by actions. Demonstrating and documenting will help prove due diligence that you; as a supervisor, have done everything reasonably possible to protect the health and safety of the workers. Failing to do so exposes both the Supervisor and Company to possible fines and penalties under the Occupational Health and Safety Act and Construction Regulations 213/91. In 2004, due diligence came under the criminal code of Bill C-45, which if found guilty may lead to possible jail time. Supervisors can utilize the checklist as a SELF-HELP TOOL and are highly recommend reviewing monthly to promote and ensure a safe working environment for everyone. Remember Supervisors lead through example.

TOPIC PER MONTH

2016

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Supervisor’s Monthly Job

Safety Report

Monthly Project Injury

Report (include estimate of

man hrs VanMar & Subs for

the month)

Injury Treatment Record/First

Aid Kit

Records of Job Box

Talks/Safety Talks

Weekly Inspection Reports of

each:

i) Supervisor

ii) Health & Safety

Rep/JHSC

PPE/Tools Inspection Log

(i.e. Forklift, Aerial lift, fall

protection, small tools)

Notice of Violation Tickets

MOL Inspection Reports

Copy of Incident/Near Miss

Report

Copy of Accident Reports

Copy of JHSC/WTC meeting

minutes

Results of any testing

conducted (i.e. noise, heat,

gases)

Issuance of Clean-up Notices



Page 9 of 9

Senior Management Continuous Improvement Plan, Budget and Completion Dates

Item Target Group Budget Responsible

Person Target Month

Completion Date

Safety Program Yearly Audit

Company Senior Management, Health & Safety Manager

December

Trend Analysis Accident trend analysis Injury/Illness causes for medical aid claims First aid cases Hazard reports Workplace inspection Work Refusal - Lost Time, No Lost Time,

Company JHSC; Health & Safety Department

December

Review Health and Safety Policy Statement

Senior Management, JHSC

Senior Management, JHSC

December

Review Health and Safety program and policies

Entire Company

JHSC January

Review of Health and Safety Training Needs

Entire Company

JHSC and Senior Management

January

Accountabilities & Due Diligence Review

Management and Senior Management

Senior Management

December

Off-the-job safety

Entire Company

JHSC; Health & Safety Representative, Senior Management and Superintendent

Quarterly

Flow Chart Responsibilities

Senior Management

Element # Name Overview of the Elements within the Program Senior Management Responsibility

Element 1 Health and Safety Policy Statement - Senior Management Health and Safety Policy

Statement

- Overview of the company related to health and safety

with gathering information

(i.e. WSIB Rate Group, Supplementary Documents such

as Supervisor or Employee Handbook, Past Safety

Program Auditing Programs, etc…)

- Provide company with an initiative for

Health and Safety

- Ensure signed, dated and posted on an

annual basis

Element 2 Hazard Assessment, Analysis and Control - Understanding of Company main business function(s)

related to Construction

- Method of controlling Hazards as the company as a

whole, project specific and daily requirements for trades

- Identifying a risk rating system and timeline of

acceptable corrective actions

- Introduction of a pre-project hazard

summary called a Construction Hazard

Assessment (CHA)

- Project to conduct Daily Job Hazard Analysis

(JHA) by each trade to identify the activity

required for the day and based on the

Construction Hazard Assessment

- Issue and obtain agreements from

subcontractors on following program

requirements with aligning to own company

programs

Element 3 Safe Work Practices - Providing rules for performing a task or work activity

related to the company

- Ensuring Site and Management are

preparing practices at the project site

Element 4 Safe Job Procedures - Providing step or method to follow in the event of or

occurring for the company

- Ensuring Site and Management are

preparing procedures at the project site for

high or critical rated tasks

Element 5 Company Rules - Identifying rules within the company at project sites

(i.e. hours, progressive discipline, site cleanliness,

clothing requirements, non-tolerance items)

-Providing guidelines to requirements

Element 6 Personal Protective Equipment - Identifying necessary Personal Protective Equipment

for the company and project specific

- supply, inspection and training requirements

- Agreement of Compliance for Specialized Personal

Protective Equipment when supplied by the Company

- Provide guideline for minimum

requirements at project site

- Ensure adequate and replacement of supply

available for Personal Protective Equipment

when supplied

- Training given when providing, supplying

and replacement to members of the

Company

Element 7 Preventative Maintenance - Awareness of Company Own and Rented Equipment

- System clearly identified for the equipment to be on

documented inspection (i.e. minimum of 10-HP or

greater)

- Schedule of maintenance to be identified and reason to

meet the schedule (i.e. best practice guideline, CSA,

manufacture's guideline, service agreement, etc...)

- Means of removal or repair to equipment by

competent person or worker

- annual inspection reviews on equipment

- Identifying a system and personnel

responsible for the preventative

maintenance program

- Inspection reports summary to be reviewed

with determined frequency (i.e. monthly,

quarterly or annually)

- Ensure purchase and maintain equipment

as required based at minimum of

manufactures guidelines.

Element 8 Training and Communications - Identifying training programs for company

requirements based on job title/position, project specific

and review

- Training Needs Schedule Identifying summary of

requirements and frequency

- Company and Site Orientations are method to capture

site requirements and company expectations to the

Health & Safety Program

- Company method of tracking current and valid records

of training

- Identifying when training to be scheduled

on or off company hours

- When using internal or external trainer(s)

- Budgetary means, if applicable

- method of communication to be identified

for internal or external for announcements

- Identifying minimum training certificates

- Determination of company "competent

Supervisor" qualifications

- Participation of a Safety Talks at a minimum

of once a year

1 of 3


Senior Management


Element 9 Workplace Inspections - Planned or Un-Planned Inspections at the Workplace

Schedule

- Identifying frequency, Responsibility and Form(s) to be

used or acceptable

- Includes identifying minimum requirements (i.e.

operator daily check, supervisor weekly, H&S Rep.

monthly, Sr. Management Annually, trade weekly

inspection)

- To align with Construction Hazard Assessment and Job

Hazard Analysis

- Ensure involvement from all levels

participation with a planned inspection

- Ensure consistency with corrective actions

in a timely manner

- Summary of inspection report and identify

frequency for review

Element 10 Investigations and Reporting - Legislative requirements for means of investigation

identified

- Requirement for documentation from a near miss

occurrence

- Supervisor Investigative Package Provided

- Ensure effectiveness of reporting and

investigation conducted with alert of

occurrence including subcontractor

- Provide corrective action to repeated,

critical and fatality occurrence from

investigation report

Element 11 Emergency Preparedness - Procedures on development of project site specific

emergency response plan and integrating subcontractor

trade specific emergency response plans

- Emergency Equipment List/Log for Project Specific

Development

- Project Site Specific Map Prepared and Updated to

identify Emergency Equipment number and location(s)

on Site

- At least annual drill to ensure effectiveness of plan

- Approval or delegation for approval of

emergency response plan

- Ensure drill conducted annually

Element 12 Statistics and Records - Using Company routine reporting summaries within the

specified frequencies to track and rectify health and

safety items for the company

- Monthly Project Site statistics using occurrence

numbers and tracking man power hours by trade initiate

this element

- Guideline of the Statistics related to Health

and Safety for tracking method approval

- determine frequency required and

responsibilities assigned

- Review Statistics and determine corrective

actions or goal for the company; Senior

Management to review on a quarterly

timeline with providing requirements to aid

in improvement to the Occupational Health

and Safety Program during the annual senior

management review

- Analysis of quarterly results of statistics

from Health and Safety Manager

Element 13 Legislation - Meeting legislative requirements as defined for the

project

- Development of a project health and safety board

requirements for the company

- Knowledge and understanding of rights as a worker

and supervisor

- Review current Health and Safety

Legislation to ensure align with Company

requirements and regular updates made

when necessary

Element 14 Occupational Health - Conducting a risk assessment using the Construction

Hazard Assessment and Job Hazard Analysis

- Preparing and reviewing Material Safety Data Sheets

(MSDS)

- Identifying any designated substances and if company

or subcontractor will ensure met legislative

requirements when or prior to potential or actual

exposure

- Spill Clean-up Kit and Procedures identified

- Confined Space Procedures, if applicable identified

- Ensure awareness to any designated

substance with high potential or actual

exposure

- Ensuring delegation and training for spill,

confined space and designated substance

(where applicable) have taken into account

of responsibilities

2 of 3


Senior Management


Element 15 First Aid - Minimum of 2 first aider certified for the project site

and posted certificates posted in the project

- first aid facilities and equipment available, meeting

applicable site specific legislative requirements and

inspected at least quarterly

- Posting first aid training certificates

- Re-certification of certified first aider 3-years

- Ensuring responsibility of workers to report all injuries

to supervisors

- Records of all first aid treatment/advice maintained for

a duration of at least 1 year following end of a project

site

- WSIB "In Case of Injury" poster is available at the first

aid kit/station

- Ensure training is provided to first aider for

certification with update every 3-years

- Summary of First Aid Records reviewed for

corrective action for the company

- Ensure adequate supply of first aid material

available with assigning responsibility

Element 16 Health & Safety Rep. and Joint H&S Committee - At least 1 Certified worker H&S Rep identified at the

project site, with any subcontractors over 5 workers also

to have same requirement

- H&S Rep elected by workers or trade union with

meeting program responsibilities as assigned (i.e.

monthly inspection, accompany MOL on site, assist with

accident investigation, prepare recommendations to

management, etc...)

- JHSC to be established when regularly over 20 workers

or when designated substance present and meeting on a

determined frequency (i.e. minimum quarterly per

legislation)

- Project Site to have an established Terms of Reference

as a guideline for the JHSC

- Worker Trades Committee required when regularly

over 50 workers and meeting on a determined

frequency

- Ensure project site have certified

management and worker representative

- Establish and maintain a corporate JHSC

with quarterly meetings to review project

site to determine any corrective actions, with

Senior Management participation

- Elect Management H&S Representative at

the Corporate and Site for JHSC

- Response to any written Recommendations

from the JHSC to be made within 21-days of

awareness

Element 17 Workplace Violence and Harassment - Senior Management Violence and Harassment Policy

Statement

- Construction Hazard Assessment to be conducted to

review risk and controls

- Violence and Harassment Investigation Report

- Provide company with commitment for

avoiding or elimination of violence and

harassment (including domestic violence) at

the company

- Ensure policy statement signed, dated and

posted on an annual basis

- Assist Health and Safety with conducting a

project site specific risk assessment at the

start of a project along with an annual review

Element 18 Return to Work and Re-Employment - Return to Work Policy Statement

- Early and Safe Return to Work Program initiated at

time of awareness to illness or injury in a work-related

occurrence

- meeting legislative requirements for re-employment

obligations as per WSIA policy

- Return to Work Package that is included in the

Supervisor Investigation Kit (Element 10) to include

modified duties offer letter, modified duties offered with

physical demands analysis, letter to the doctor, FAF,

weekly follow-up documentation and return to regular

duties sign-off)

- Provide company with commitment at the

company

- Ensure policy statement signed, dated and

posted on an annual basis

- Return to Work Progress Summary to be

determined with responsibility and

frequency assigned for statistical reports

- Review annual audit tool related to Return

to Work

- Determine goal for severity and/or

frequency for Company under the health and

safety program

Element 19 Management Review - Quarterly Management Meetings for Health and Safety

scheduled, documented and maintained

- 1 Annual Senior Management Site Project visit to

include inspection, meeting with workers and highlight

success and areas of improvement

- Health and Safety Performance Reviews for

Management and Supervisors conducted annually

- Review and approval on revisions to Health and Safety

Program

- Determine Company goal(s) for Health and Safety

Program, which include achievement of COR Audit Tool

and Action Plan

- Determination of Senior Management Budgetary

Requirements

- Ensuring the effectiveness of the Company

Health and Safety Program to achieve and

maintain COR Certification as indicated in

program overview and senior management

responsibility

- Appointment of an Internal CORTM Auditor

for the Company

3 of 3

VanMar Constructors Inc. Occupational Health & Safety Manual · Occupational Health and Safety...

Documents

Transcript of VanMar Constructors Inc. Occupational Health & Safety Manual · Occupational Health and Safety...