Vanderbilt Department of Orthopaedics and Rehabilitation Career Advancement Portfolio.

Vanderbilt Department of Vanderbilt Department of Orthopaedics and Orthopaedics and

Rehabilitation Rehabilitation Career Advancement PortfolioCareer Advancement Portfolio

Purpose of PortfolioPurpose of Portfolio

An accountable document An accountable document indicating:indicating: Professional PastProfessional Past Present Career PositionPresent Career Position Future GoalsFuture Goals

Encompass the CAP Career Encompass the CAP Career Advancement ModelAdvancement Model

Purpose of Portfolio Cont.:Purpose of Portfolio Cont.:

Complete representation for Complete representation for Review Board and Interview:Review Board and Interview:

Represents involvement within:Represents involvement within: Patient CarePatient Care Professional DevelopmentProfessional Development Research Research

What does it look like?What does it look like?

Arrange your material in a Arrange your material in a logical and readable mannerlogical and readable manner

List items in a Table of ContentsList items in a Table of Contents Only use the approved binder Only use the approved binder

that will be provided by Rehab that will be provided by Rehab AdministrationAdministration

Use dividers to separate each Use dividers to separate each sectionsection

How do you develop a Portfolio?How do you develop a Portfolio?

The portfolio is simply a collection of The portfolio is simply a collection of materials that will show the work you materials that will show the work you have done throughout the year and have done throughout the year and represent your ongoing professional represent your ongoing professional career. career.

Save things! As you work on Save things! As you work on activities, drop a copy of memos, activities, drop a copy of memos, reports, handouts, presentation reports, handouts, presentation notes into a file foldernotes into a file folder

How do you develop a Portfolio How do you develop a Portfolio continued….continued…. Become familiar with the CAP Become familiar with the CAP

manual:manual: Introduction to CAP Activities: pg 53 – 54Introduction to CAP Activities: pg 53 – 54 Advancing Forms: pg 81-88Advancing Forms: pg 81-88 CAP Portfolio Instructions: pg 77-78CAP Portfolio Instructions: pg 77-78

Follow ‘CAP Advancing Task Follow ‘CAP Advancing Task Checklist and Timeline’ with MentorChecklist and Timeline’ with Mentor

Work with Manager and Mentor to Work with Manager and Mentor to help guide CAP process.help guide CAP process.

How do you develop a Portfolio How do you develop a Portfolio continued….continued…. Here are some examples:Here are some examples:

Further examples in CAP manual: pg 60-67Further examples in CAP manual: pg 60-67

ACTIVITYACTIVITY MATERIALSMATERIALS

Equipment/SuppliesEquipment/Supplies Copy of purchase requisitions?Copy of purchase requisitions?

Clinic BowlClinic Bowl Request & rationale for?Request & rationale for?

Clinical EfficacyClinical Efficacy Case study as presented and discussedCase study as presented and discussed

DevelopmentDevelopment New policy/procedure or protocolNew policy/procedure or protocoldeveloped for Team.developed for Team.Letters of appreciation, commendation attached to Letters of appreciation, commendation attached to

development project and explanationdevelopment project and explanation

PresentationsPresentations Photo of poster session storyboard. Photo of poster session storyboard. Handouts and agenda from presentation.Handouts and agenda from presentation.

Project Team WorkProject Team Work Sample Agenda of meetings conducted, and productsSample Agenda of meetings conducted, and productsFacilitator AssessmentFacilitator Assessment

Professional DevelopmentProfessional Development Schedules or certificates of attendance Schedules or certificates of attendance at professional meetings, conferences orat professional meetings, conferences orstaff development sessions?staff development sessions?

How Lengthy Should the Portfolio How Lengthy Should the Portfolio Be?Be?

You will want the portfolio to be You will want the portfolio to be comprehensive AND succinct!!comprehensive AND succinct!! ComprehensiveComprehensive: to show the : to show the

scope and quality of the work you scope and quality of the work you have done.have done.

SuccinctSuccinct: to show consideration : to show consideration for your reviewers!for your reviewers!

50 Pages Maximum50 Pages Maximum

What are the parts of the What are the parts of the Portfolio?Portfolio?

Applicant & Manager Applicant & Manager Affirmation Statements: Affirmation Statements: CAP manual pg 74-75CAP manual pg 74-75

Table of ContentsTable of Contents

What are the parts of the What are the parts of the Portfolio?Portfolio? Introduction – A two page maximum Introduction – A two page maximum

summary to describe the following:summary to describe the following: Overview of significant experiences that Overview of significant experiences that

contribute to career developmentcontribute to career development Compelling performance and professional Compelling performance and professional

contributions in patient care/service, contributions in patient care/service, professional development/ student education professional development/ student education and research/ outcomesand research/ outcomes

Relate how your contributions are part of your Relate how your contributions are part of your career development plancareer development plan

Level IV applicants – how you benefit your Level IV applicants – how you benefit your profession, Vanderbilt and your departmentprofession, Vanderbilt and your department


Resume:Resume: Chronological Resume:Chronological Resume: work work

experience in a by-date formatexperience in a by-date format Functional Resume:Functional Resume: description of description of

a number of activities and a number of activities and accomplishments (drawn from all accomplishments (drawn from all jobs and life experiences) to jobs and life experiences) to document each of those skillsdocument each of those skills Then list employment historyThen list employment history


Resume:Resume: Represents YOU and your skills, experience and Represents YOU and your skills, experience and

accomplishments in a focused way, for a specific job accomplishments in a focused way, for a specific job or purpose.or purpose.

This differs from a “vita” or “curriculum vitae” in which This differs from a “vita” or “curriculum vitae” in which you would list EVERYTHING you have done, you would list EVERYTHING you have done, accomplished, been awarded or even attended.accomplished, been awarded or even attended.

Career Advancement Program (CAP): highlight your Career Advancement Program (CAP): highlight your experience in a way that speaks to both your job experience in a way that speaks to both your job description and to the expectations for advancement.description and to the expectations for advancement.

Always begin to design your resume with your Always begin to design your resume with your audience or goal in mind.audience or goal in mind.


Resume:Resume: Resources:Resources:

Yana Parker, Yana Parker, Damn Good Resume Damn Good Resume Guide: A Crash Course in Resume Guide: A Crash Course in Resume Writing 1996Writing 1996

Word processing style galleriesWord processing style galleries

Performance AppraisalPerformance Appraisal


CAP Sections of Career Development:CAP Sections of Career Development: Patient CarePatient Care Professional DevelopmentProfessional Development ResearchResearch

Organize documented materials of experiences and Organize documented materials of experiences and accomplishments into one of these categories. accomplishments into one of these categories.

Work with Advancing Activity Forms: pg 80-88Work with Advancing Activity Forms: pg 80-88 Include any Focus Group and / or Committee Include any Focus Group and / or Committee

EvaluationsEvaluations Include any CQI Summary sheets and dataInclude any CQI Summary sheets and data


CAP Section SummariesCAP Section Summaries One page summary for each One page summary for each

section section patient carepatient care professional development/professional development/ Research/outcomesResearch/outcomes

Summarize your accomplishmentsSummarize your accomplishments Clarity, relevance, consistency Clarity, relevance, consistency

and sufficiency are importantand sufficiency are important


Introduction and Section Introduction and Section Summaries Format:Summaries Format: Introduction no more than 2 pagesIntroduction no more than 2 pages Section Summaries 1 page onlySection Summaries 1 page only Double spaceDouble space ‘‘Times New Roman’ 12 fontTimes New Roman’ 12 font One inch marginsOne inch margins

What are the parts of the What are the parts of the Portfolio?Portfolio? Supporting Documentation:Supporting Documentation:

Provide pertinent material that will Provide pertinent material that will support your summaries or activity support your summaries or activity sheetssheets

Format material with a Title Page Format material with a Title Page or Label indicating its relevance or Label indicating its relevance and connection. and connection.

Be sensible with the type and Be sensible with the type and amount of supporting amount of supporting documentationdocumentation

Things to Consider!Things to Consider!

1.1. Make a list of the strongest Make a list of the strongest skills or abilities that support skills or abilities that support you in meeting expectations you in meeting expectations related to patient care and related to patient care and service, to professional service, to professional development and student development and student education, or to research and education, or to research and outcome expectations.outcome expectations.

Things to Consider cont….Things to Consider cont….

2.2. Learn to Recognize your Learn to Recognize your accomplishments.accomplishments.

Recognitions:Recognitions: being asked to take on being asked to take on more responsibility, being awarded an more responsibility, being awarded an advancement, getting good feedback advancement, getting good feedback from your patients or customers.from your patients or customers.

Discoveries:Discoveries: What problem existed – What problem existed – what action did you take to resolve the what action did you take to resolve the problem – what were the beneficial problem – what were the beneficial results of your action?results of your action?


3.3. Talk to yourself: Get a friend to Talk to yourself: Get a friend to listen in or to ask you these listen in or to ask you these questions to get your creative questions to get your creative juices flowing about yourself:juices flowing about yourself:

““Do my co-workers or my boss always count on me Do my co-workers or my boss always count on me for certain things they know I am good at? What, for certain things they know I am good at? What, specifically do they think I am good at?”specifically do they think I am good at?”

““If one of my friends at work were to brag about me If one of my friends at work were to brag about me to somebody else, what would they brag about? to somebody else, what would they brag about? What does that say about my skills?”What does that say about my skills?”

““If I had to teach a new employee the tricks of the If I had to teach a new employee the tricks of the trade – that is how to do a great job – what would I trade – that is how to do a great job – what would I do that is special, that I could teach this new do that is special, that I could teach this new employee?”employee?”


4.4. Use action verbs to describe your Use action verbs to describe your experience and your accomplishments.experience and your accomplishments.

5.5. List your jobs.List your jobs.

6.6. List your training and education and List your training and education and certificationscertifications

7.7. Choose a format that fits your situation Choose a format that fits your situation (chronological is most often used; (chronological is most often used; functional is useful if you are making a functional is useful if you are making a career change or you do not have a career change or you do not have a continuous record of paid employment)continuous record of paid employment)


8.8. Arrange your action statements Arrange your action statements according to the format you according to the format you choose.choose.

Chronological Format: place Chronological Format: place each action statement under the each action statement under the appropriate job title where the appropriate job title where the action happened.action happened.

Functional Format: place each Functional Format: place each action statement under a skill action statement under a skill category.category.


9.9. Think about the reviewers of the Think about the reviewers of the portfolio:portfolio:

Put together a professional Put together a professional presentationpresentation

Be organized, to the point, and Be organized, to the point, and complete.complete.

Eliminate unnecessary material:Eliminate unnecessary material: e.g. Use the web site templates to delete e.g. Use the web site templates to delete

non-pertinent items and therefore use only non-pertinent items and therefore use only the categories with credits. the categories with credits.

FINALLY..FINALLY..

Proofread for grammar and Proofread for grammar and punctuation.punctuation.

Check the spelling – once with spell Check the spelling – once with spell check and at least once without it!check and at least once without it!

Get feedback from someone else: Get feedback from someone else: mentor and manager. Ask for an mentor and manager. Ask for an honest opinion of the content and the honest opinion of the content and the organization of your portfolio.organization of your portfolio.

RememberRemember

Become familiar with CAP Become familiar with CAP ManualManual

Work with Mentor and ManagerWork with Mentor and Manager Pay attention to time linesPay attention to time lines Use Career Advancement web Use Career Advancement web

page: page: http://www.mc.vanderbilt.edu/rehab/CAPpdfs.htmlhttp://www.mc.vanderbilt.edu/rehab/CAPpdfs.html

Vanderbilt Department of Orthopaedics and Rehabilitation Career Advancement Portfolio.

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