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SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY25210 ANZA DRIVE, SANTA CLARITA, CA 91355

REGULAR MEETING OF THE BOARD OF DIRECTORS

AGENDA

October 21, 20148:30 A.M.

"Public records related to the public session agenda that are distributed to the Governing Board less than72 hours before a regular meeting, may be inspected by the public at 25210 Anza Dr., Valencia, CA

91355, during regular business hours (8:00 a.m. to 4:30 p.m.)."

I.

II.

CALL TO ORDER: __ --......:A.M.

MEMBER ROLL CALL:Ms. Marcia Dains, PresidentMs. Ronna Wolcott, ClerkMs. Lynn David, Presiding OfficerDr. Chris Hamlin, Member

STAFF PRESENT:Ms. Lynnelle Grumbles, CEO & Board SecretaryMs. Susan Weiss, Director, Finance & Admin.Ms. Jane Crawford, Director, Food ServicesMs. Laurie Kudroff, Executive Assistant to the CEO

APPROVAL OF AGENDAExhibit Approved

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APPROVAL OF MINUTES1. Minutes of the September 16,2014, Regular Meeting A eNS Sg

III. HEARING SESSION1. Cafeteria of the Month: NEWHALL ELEMENTARY2. Advance Requests to Address the Board.3. Comments and/or Questions on Agenda Items.

IV.

V.

CONFERENCE CALENDAR (includes items to be discussed withBoard of Directors. Items that might require action by the Board will beagendized at a future meeting.)1. ACTS Verification Report Presentation2. Financial Report3. Participation Report4. 1st Interim Budget Workshop5. SUPER Co-Op Report

#14-15-04/CC1#14-15-04/CC2#14-15-04/CC3#14-15-04/CC4#14-15-04/CC5

BCoEF

CONSENT CALENDAR (Unless a Board Member has questionsconcerning a particular item and asks that it be withdrawn from theConsent Calendar, the Board of Directors approves all items at one time.The action taken by the Board in approving Consent items is set forth inthe explanation of the individual items.)1. Removal of Items from Consent Calendar2. B Warrants (September)3. Personnel Action Report

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CONSENT CALENDAR (continued)a) New Employeesb) Transfersc) Status Changed) Temporary Assignmente) Leave of Absencef) Resignationg) Termination

4. Purchase Orders (September)

S. Travel/Conference

6. Job Description - Cash Control Clerk

7. Job Description - Accounting Clerk

8. Items Removed from Consent Calendar

#14-1S-04/C3

#14-1S-04/C4

#14-1S-04/CS

#14-1S-04/C6

VI. ACTION CALENDAR (Includes items to be voted on by the Board ofDirectors. )

VII. CORRESPONDENCE & BOARD INFORMATION1. Driftwood Dairy Prices (YTD) #14-1S-04/1 N12. In The News #14-1S-04/IN23. "What The Tech?" Information Technology #14-1S-04/IN3

Meeting with the Districts 11/17/144. LACOE Review of Unaudited Actuals for the #14-1S-04/1 N4

13/14 School YearS. Agency Newsletter6. Agency Report

#14-1S-04/INS#14-1S-04I1N6

VIII. BOARD ITEMS FOR NEXT MEETING (November 18, 2014)1. 1st Interim Budget Workshop2. SUPER Co-Op Report3. ACTS Verification Report

IX. CLOSED SESSIONAdjourn to Closed Session __ .AM.

1. Public Employee Appointment2. Public Employee:

a. Leave of Absenceb. Dismissalc. Disciplined. Evaluatione. Release

3. Advice from Legal Counsel4. Labor Negotiations Information

X. RECONVENE TO OPEN SESSIONReconvened _----'AM.

1. Report of Closed Session

XI. ADJOURNMENTMeeting Adjourned _----'AM.

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SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCYREGULAR MEETING OF THE BOARD OF DIRECTORS

Agency Office-2521 0 Anza Dr.e Santa Clarita, CA 91355

MINUTESSeptember 16, 2014

Ms. Marcia Dains, President, called the Regular meeting of the Board of Directorsof the Santa Clarita Valley School Food Services Agency to order at 8:40 a.m. atthe Santa Clarita Valley School Food Services Agency Office, 25210 Anza Drive,Valencia, CA 91355.

MEMBERS PRESENT:Ms. Marcia Dains, (C) PresidentMs. Ronna Wolcott, (N) ClerkMs. Lynn David, (S) Presiding OfficerDr. Chris Hamlin, (Sg) MemberDr. Robert Nolet, (S) Alt. Member

PresentPresentAbsentPresentPresent

STAFF PRESENT:Ms. Lynnelle Grumbles, CEO & Board SecretaryMs. Susan Weiss, Director, Business ServicesMs. Jane Crawford, Director, Food ServicesMs. Laurie Kudroff, Executive Assistant to the CEO

PresentPresentPresentPresent

III. HEARING SESSION1. Fair Oaks Community School was recognized as Cafeteria of the Month

for May 2014 (presented at the Sept. meeting as schools are out beforethe June Board meeting). The team members are: Debi Ingalls (SiteTeam Leader), Leticia Garcia (NA2), Kathy James (NA 1) & CarmenRojas (NA 1) - ALL were present at the meeting. Ms. Marie Stump,Principal attended the meeting. It was reported this team is well liked bythe students and staff at Fair Oaks Ranch and they move approximately450 students through the lunch lines quickly. At Fair Oaks there are nodesignated jobs - everyone cooks, serves, cleans and does dishes. Thisteam truly earned the title of Cafeteria of the Month. Ms. Stumprecognized the team and thanked her team for caring for the kids andmaking sure they are fed. Ms. Crawford stated this is an exemplary teamand thanked them for their caring spirit. Dr. Nolet thanked the staff onbehalf of the Sulpur Springs USD Board of Trustees.

I. AGENDAThe motion was made by Ms. Wolcott, seconded by Dr. Hamlin and carried4-0 to approve the Agenda.

II. MINUTES1. Dr. Hamlin made the motion, seconded by Ms. Wolcott to approve the

minutes of the Organizational meeting held on August 26,2014.

CALL TO ORDER

ROLL CALL

Approval of AgendaM·18 Ayes: 4Vote: 4-0Oains/wolcottlHamlin/Nolet

Minutes Organizational MtgM·19 Ayes: 3-

Dains/WolcottlHamlinAbstain: 1· Nolet

II. MINUTES (continued)2. Ms. Wolcott made the motion, seconded by Dr. Hamlin to approve the

minutes of the Regular meeting held on August 26, 2014.

III. HEARING SESSION (continued from pg.1)2. Ms. Dains announced there were no advance written requests to

address the Board.

3. Ms. Dains announced that there were no Comments/Questionsregarding agenda items.

IV. ACTION CALENDAR1. Mr. Brian Ruff, CPA, representative from the accounting firm of

Vavrinek, Trine, Day & Co., LLP, presented the 2013/2014 Audit Report.The Audit Report was issued to each Board member at the meeting. Theauditor's unmodified opinion was in agreement with the Agency'sreports, numbers and disclosures, and showed the Agency to be incompliance with State laws and regulations. It was reported this was avery clean audit report. There were no reportable findings and nomanagement findings. There were no audit adjustments. On behalf ofthe Board, Ms. Dains thanked the Agency for a good audit. Mr. Ruffdiscussed his views on a CAP for reserves. As the food service JPA isa "service entity", it is managed differently than a school district. Ms.Wolcott made the motion, seconded by Dr. Nolet, to approve the2013/2014 Audit Report as presented; motion carried 4-0.

2. Ms. Wolcott made the motion, seconded by Dr. Hamlin to approve the2013/2014 Unaudited Actuals as presented; motion carried 4-0.

V. CONSENT CALENDAR1. Dr. Hamlin made the motion, seconded by Ms. Wolcott, to approve all of

the items on the Consent Calendar; motion carried 4-0.2. B Warrants (August) #14-15-03/C 13. Personnel Action Report #14-15-03/C2

a) New Employeesb) Transfersc) Status Changed) Temporary Assignmente) Leave of Absencef) Resignationg) Terminate

4. Purchase Orders (August) #14-15-03/C35. Travel/Conference #14-15-03/C46. 2nd Reading BB 9324 - Minutes & Recordings #14-15-03/C57. 2nd Reading BP/AR 4161.9 - Catastrophic Leave #14-15-03/C6

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Minutes (cont.)Minutes Regular Mtg.M· 20 Ayes: 3-

DainslWolcottlHamlinAbstain: 1· Nolet

Hearing Session (cont.)Advanced Written Requeststo Address the Board.

Comments/QuestionsRegarding Agenda Items.

2013/2014 Audit ReportM· 21 Ayes: 4Vote: 4-0 ApprovedDainslWolcottlHamlin/Nolet

2013/2014 UnauditedActualsM· 22 Ayes: 4Vote: 4-0 ApprovedDainslWolcottlHamlin/Nolet

Consent CalendarM· 23 Ayes: 4Vote: 4-0 ApprovedDains/WolcottlHamlin/Nolet

V. CONSENT CALENDAR (continued) ConsentCalendar(cant.)8. Agreement For Consultant Services - SUPER Co-Op Account

Reconciliation #14-15-03/C7 (end date of Agreement was clarified)9. No items were removed from the Consent Calendar.

VI. CONFERENCE CALENDAR1. The ACTS monthly report for the SUPER Co-Op was tabled and will be ACTSMonthlyReport-

given at the Oct. 21, 2014 Board meeting. Tabled

2. Ms. Weiss reviewed the Financial Report for August 2014.

3. Ms. Crawford reviewed the Participation Report for August 2014. It wasreported that there were 225 fewer students this month in comparisonwith August 2013. Operating days were the same as last year. Theparticipation for Paid & Free students decreased, while the Reducedparticipation increased for the month. The Overall participation was57.50% - about 1.74% lower than last year. Lunch participation was35.25% - 1.11% down from last year. The breakfast ADP was 14.68% -0.01 % higher than last year. The average student spending per daydecreased from $0.111 to $0.098. Dr. Nolet shared information aboutthe "school live" boards (with controlled advertisements) at SulphurSprings USD schools. Discussed this as a potential tool for foodservice messages to help increase participation.

4. Ms. Crawford discussed scheduling a date for the annualAgency/District IT meeting. It was decided a date for the meeting willbe selected and the Board will be informed.

5. Ms. Grumbles read the SUPER Co-Op Report for the Board. Reporthighlights were: quarterly conference calls with the SUPER Co-OpGoverning Council; meetings with possible new member districts; andreconciliation of Administrative Services records for 2013/14 (DJ Co-Ops) and 2014/15 (new SUPER Co-Op Administrator - Gold StarFoods).

6. Ms. Crawford discussed the Agency covering the costs (approximately$950 last year) associated with bus transportation for the 2015 Kids'Cooking event. It was decided to continue with the Agency paying forthe bus.

VII. CORRESPONDENCE AND BOARD INFORMATION

1. Driftwood Dairy prices (YTD) were included for the Board.

2. The School Food Vendor Show flyer was included for the Board. Theevent will take place on Tues., October 28, 2014.

3. The 2014/15 SY conference dates were included for the Board. It wasreported that Ms. Dains and Ms. David plan to attend the CSNA Annualin Sacramento (11/14-11/15); Ms. David may plan to attend theLegislative Action Conference in Washington, D.C. (3/1-3/4).

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FinancialReport-August'14

ParticipationReport-August'14

Discussion:DatefortheAgency/DistrictITMeeting

SUPERCo-OpReport

Discussion:Kids'Cooking2015 BusTransportation

DriftwoodDairyPrices

SchoolFoodVendorShowFlyer

2014/15 ConferenceDates

VII. CORRESPONDENCE AND BOARD INFORMATION (continued) Correspondence & BoardInfo. (cont.)

4. Ms. Crawford read the Agency report. STAFF: It was reported theAgency recently hired 11 new substitutes. There are nine (9) vacancies Agency Reportcurrently being filled with substitutes. Open positions will be reviewedin October. OPERATIONS: It was reported that the 2014/15 schoolyear opened successfully. The majority of the free & reduced mealapplications have been entered in to our database and by the end ofSeptember we will be ready to begin the verification process(verification begins Oct. 1). The 30-day grace period ends at midnighton Sept. 23, 2014. Ms. Crawford reported agency staff members willbe placed at the schools with the highest number of free and reducedstudents during lunch on Sept. 24. OTHER CONCERNS: It wasreported this year's Back-to-School In-service workshop scheduled forSept. 6, was canceled in memory and in honor of Gloria Carner, retiredAgency employee. The Agency's 11thannual School Food VendorShow (open house) will be held at the Central Kitchen on Tues., Oct.28, 2014 from 2:30 pm -5:00 pm. All Principals, School Staff, Parents(and Family Members), Students, and PTA's are welcome. Ms.Crawford recently had the privilege of attending the PTO Presidentsmeeting where she formally introduced Agency Chef Brittany Young.Our chef is a good asset and Agency employee. It was reported Mr.Crawford offered to host PTAlPTO meetings at the Central Kitchenwhere a tour would be given. Ms. Crawford and Chef Brittany arescheduled to attend the PTA meeting at Oak Hills Elem. on Oct. 1,2014.

VIII. ITEMS FOR NEXT MEETING (October 21,2014)1. 1st Interim Budget Workshop2. ACTS Verification Report (SUPER Co-Op)3. SUPER Co-Op Report

ITEMS FOR NEXTMEETING

IX. CLOSED SESSIONThere was no need for a closed session.

CLOSED SESSION

X. RECONVENE TO OPEN SESSIONThis was not necessary.

RECONVENE TO OPENSESSION

XI. ADJOURNMENTMs. Wolcott made the motion, seconded by Dr. Hamlin, and carried 4-0, toadjourn the Regular meeting.

M- 24 Ayes: 4ADJOURN: 10:40 A.M.Vote: 4-0DainslWolcottiHamlin/Nolet

Date October 21,2014

Ms. Marcia Dains, President

Ms. Ronna Wolcott, Clerk

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DATE: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES/ SUSANWEISS

ACTS (SUPERCO-OP) MONTHLY VERIFICATION REPORT&PRESENTATION

REPORTNO. 14-15-04/CC1

The monthly verification report from ACTS (Accurate Commodity TrackingSystems) for school nutrition programs are presented for discussion. Mr.Rick De Burgh will present the report at the October 21st Board meeting.

EXHIBIT: B

K:\Board\Reports\2014-15\14 Oct\CC1 ACTS Monthly Report1.doc

To: Board of DirectorsSanta Clarita Valley Schools Food Services Agency

Re: October 2014 Report for Activities 9/1- 9/30/2014

The scope of contracted services provided to SUPER Cooperative Member Districtsis included as Exhibit A. Basic services include examining delivery receipts receivedfrom districts (schedule of districts to provide copies of receipts for month ofOctober is attached as Exhibit B). All eligible products containing commodities aresubject to the value pass through (VPT) system. In Exhibit C we have listed themanufacturers we have checked so far to compare administrator and manufacturerinventories. We have also listed the specific problems found as reflected by invoicesprovided by Member Districts. Comparison tables of Administrator andManufacturer balances are included as pages7-9. Districts with low entitlementbalances in August to September are included as pages 11 and 12.43,205 daily transactions have been submitted and are listed in Exhibit E on page14.

Distributor Information

In addition to the schedule of invoice requests shown in Exhibit B there is anadditional page 13 (Exhibit D) that shows the results of verifications completed oninvoices submitted by Downey USD. The distributor for Downey is Leabo foods.

1. Column 7 shows the actual price charged by Leabo to Downey.2. Some prices charged Downey do not match their 11.8% mark-up or fee for

service prices. See the LOL comparisons.3. Leabo appears to be offering commodity discounts on items that are not on

the RFP. The Distributor Contract prohibits this action.4. Leabo is charging for [ennie-O product by the pound. The RFP lists case price

only. The price is the same, however any change in case weight will changethe RFP.

5. Some items that have been delivered are not on the Administrator's trackingpage. These items need to be added if the Co-Op wants them, until then theyshould not be granted commodity discounts. This is also noted in theAdministrator Information section below.

6. Exhibit D also highlights questions with how prices for Lings are determined.

Administrator information

1. Some products delivered by Leabo to Downey USD are not on theAdministrator's tracking system. This would apply to other districts usingthese items. No other districts have submitted invoices to ACTS. These itemsare marked on exhibit D page 12. The administrator needs to be directed by

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EXHIBIT: B

the Co-Op to either put these items on the RFP or direct the distributor tostop providing commodity discounts.

2. Commodity balances at Don Lee Farms are not accurate because thecompany is not forwarding the requested reports promptly as requested bythe administrator. This is also noted as item 4 under Other Information.

3. Districts with low balances should be notified by the administrator as soon aspossible so they can make a transition to non-commodity purchases.

4. The comparison tables ofthe Administrator's commodity balance totals withthe processor's reported balances (pages 8 and 9) show large variances.Some variances, due to reporting delays, are normal, however they should beexplained when they are large. An example would be Tyson white meatchicken.

Other Information

1. We request a copy of the monthly report sent by processors to the state FoodDistribution Division.

2. There is a potential problem with an abundance of dark meat chicken atTyson. Districts are using about 4 times as much white meat as dark meatchicken, when the raw commodity product is a 50/50 mix. In the past, USDAhas stopped shipments of chicken to the processors because total balanceswere high even though the districts needed white meat product.

3. The price of beef has increased over $40,000 per truck. This represents anincrease of more that 40%. We recommend that some trucks of beef becancelled.

4. The large discrepancy between FMV prices used on the RFP and actual pricepaid used on the purchase will cause many districts to run out of entitlementearlier than they expect.

5. Don Lee Farms is not submitting the requested electronic report to theAdministrator after repeated requests. The report they submit does not havethe pounds used by individual districts in the SUPER Co-Op. Also theAdministrator's report doesn't show any deliveries by distributors otherthan GSF. This issue needs to be addressed immediately to provide accuratetracking of beef.

6. In a meeting with the administrator it was determined that somemanufacturers and distributors are allowing commodity drawdowns onitems that are not on the SUPER RFP. We have listed examples such as LOLMac and Cheese code 43280 listed on page 12.

7. The amount each district committed to DOD should be reflected in theentitlement report on the Administrator website. When changes are made atthe end of the year adjustments can be entered.

8. The state sends an expenditure report to the Co-Op each month. We wouldlike to request a copy to compare with the Administrator report.

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EXHIBIT: B

Glossary of Terms

Admin SUPER Co-Op AdministratorCommodities Older term for USDA FoodsDF Donated Foods - older term for USDA FoodsDOD Department Of DefenseFFS Fee for Service; one of the approved VPT methodsFMV Fair Market ValueGSF Gold Star FoodsNOI Net Off Invoice; one of the approved VPT methodsRFP Request For ProposalSEPDS Summary End Product Data ScheduleSCOOP Abbreviation often used by the Admin for SUPER Co-OpVPT Value Pass Through (this is USDA terminology; however, some

manufacturers use a PTV abbreviation)

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EXHIBIT: B

Exhibit A

Scope of Work

The Co-Op needs to verify daily activities of all products containing commoditiesdelivered to the Co-Op members. The verification must include the proper valuepass through amounts for the RA, proper drawdown from the individual RA'sentitlement account, as well as proper drawdown from the Co-Op's inventorybalances at the individual processors. A monthly verification report to the Board ofDirectors of the Agency is required. We expect that 10% to 15% of all transactionswill be verified.

I. Collection of all delivery receipts from all approved distributors - missingreceipts shall be noted in the report.

II. Verify that all eligible products containing commodities are subject to thevalue pass through process.A. Verify the proper VPT method.B. Verify the proper amount ofVPT using the approved Co-Op RFP.

III. Verify daily reporting from approved distributors to eligible processors.A. Using K12, ProcessorLink or another approved tracking website,

verify the proper amount of commodity drawdown.B. Comparison of SEPDS and the proper commodity drawdown is

required.C. Using the information from tracking websites and approved RFP

(often using information from SEPDS) a determination needs to bedone if the individual RA entitlement balance was properly debited.

IV. Write the monthly report for the Agency's Board of Directors meetings.A. Summary report of all verified transactions.B. Findings.C. Distributors' performance.D. Recommendations.

V. Up to 10 hours per month of no cost added research and advice.

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EXHIBIT: B

Exhibit B

To:From:Subject:Date:

SUPER Co-Op MembersLynnelle Grumbles, CEOInvoice RequestSeptember 23, 2014

The SUPER Commodity Co-Op wants to insure that each manufacturer anddistributor is giving the proper discounts to our members for processedcommodities.

We are checking that the commodity discount is correct. We are verifying thedrawdown of commodities is submitted promptly by the distributor and reportedcorrectly by the manufacturer. We are also checking that the manufacturer is usingthe correct fair market value of the commodity and is using the correct commodity.

Please send copies of all invoices for one week in the month of October that showprocessed commodity purchases for verification.

The invoices may be scanned and emailed to [email protected], faxed to818.638.1451, or mailed to:

ACTS17113 Courbet St.Granada Hills, CA91344

If any discrepancies are found the district will be notified.

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EXHIBIT: B

Exhibit B (cont.)

Total!I

Agency TLS iDirector/Contact EmailI

f OCTOBER INVOICESh,828,755i

--- L--.---..--..--.-----...--I ABC Unified School District Maureen Conklin

Imaureen [email protected]

Acalan~~_LJnionJjigh School District 97,203 Diane Deshler [email protected] -~---.-.----.I ,

Adelanto School District I 1,174,381 Delise Barringer . delise [email protected]

Alameda Unified School District -~ 427,682 Rafaelita M. Curva, SNS i [email protected] __Albany Unified School District 199,090 Clell Hoffman I [email protected] City Elem. & High School

I I watts [email protected] 1,606,182 ! Vivien Watts-,a.I~a.l()_r11..,!~lementarySchool District 486,978 I Heather Sloan [email protected] ---Anaheim Union High School District 5,035,151 Terry Pangborn-Gerner [email protected]

Antioch Unified School District : 1,767,501 I Stephanie A. Siemering +~te2haniElsiemeringJ9l~ntio~b}1 ~~9:!:ls_- -.-.---~.--.---.--~.--.----.- - --- __L___I

424,645 I Dr. Brook Reynolds [email protected] Unified School District I-r- - .-- ----r .------. ------------.- .... --...---.-.-Armona Union Elementary School

i : [email protected] I 151,472 I Felicia BassI

I jcecena@)sbcoe.org ................~§~San Juan Unified School District i. 1~},23~ Janie Cecena-------- ....

IAtwater School District

I708,075 I Sandra Sanchez I [email protected] I

I [email protected] Unified School District I 1c26(l044 L Michelle Muchlinski-------- t

.2,.013,195. ~ Geoff Monsour ..-.r-~- ~--.-- -~----.-

Baldwin Park Unified School District i t [email protected] --- --- -------_.--------- -~ .-

[--

Banning Unified School District 569,956 I Karen Sanchez-Wright i [email protected] Lake JT Elementary I 74,963 I Dena Boortz I [email protected]_ ...._--_._-_ .. __ ._._._ .. ----- _. -- ~ - - - r .Bassett Unified School District ! 502,598 i Kathy Rentschler I [email protected] _

I I

l_rita-ac~Y~~"c>@~El.§rvalleyusd:org__~~ar Vall~y.l:Jnifi_e.g§'~b()olPL~i~t __ 260,843 . Rita Acevedo ---- - .~ - -t--

Beaumont Unified School District 851,452I

Kathy Zipperstein I kzipperstE~beaumontusd.k12.ca.us---r-~lIftower Unified School District 1,294,367 : Mariamanda Sarabia , [email protected],---

I [email protected] Unified School District 1 502,988 I S!:le.Kilgour __.- -- ------_ .._- - --_. ----------------------------- -- ._---j .-

Brea-Olinda Unified School District I 436,623 I Stefanie Zoellner I [email protected]§r"en1V11()()r:i~ni~n_~1e.me.tl!§liY..§0

1--__ 54?J230_L~]lliS Thivie~.i ______ ~_p.1bj\[email protected]()or:i.~1_~~Cl.:!:ls.

Brittan Elementary School District I 60,059 Lorraine McVey i cafeteriaa:Vbrittan.k12.ca.us

_!?uEkey~~ Qi()!l.§~h.()()LQi~!rictI 195,513 t- Kirl'1.1\ndrease!l.

I .-

t k.9~reas~~n@_buck~Y~.!:l~r:i.:2rgBuena Park School District 708,675 I Katrina Butler i [email protected]

----------------- - - --.---- --..-.-~ -- ~ ----- - - ----- t - - -~--- I .-- .---.-

~ Union School District 118,968 I Katy Moseley I [email protected]

- I ICalgn V~ley~flj2Q§~~9_oJ.[)l§tri~L __ 2,00~~7 Mark Mendoza [email protected],Castro Valley Unified School District 498,915 Brenda Handy , [email protected] --I

Central Unified School District 1,787,339 . Alissa Angle 1 aanglEl.@c~ntralu.sd.k12.ca.usf···--- -. - -_.-.-- -- - - . - I .

Central Union School District + 206,473 . Susan Giles i [email protected]

Centralia Eleme.Q!ary School District I 472,249 Brendan Shields I brendan [email protected]~I--- j - .

Ceres Unified School District 1 1.&12_,41s..~ Rhonda Whitehead j [email protected]~----~-----. - - -- . - , --- ----- ---- ----- ---

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EXHIBIT: B

Exhibit COctober report for September 1-30.

Manufacturers checked this month?: 20th Century, Advance Pierre, American FoodGroup, Ardella's (see note below), Arizona Gold, Asian Food Solutions, BasicAmerican Foods, Best Express, Bonguards, Bosco's Pizza, Buena Vista, Cargill Meat,Chefs Corner, Conagra, Don Lee, Foster Farms, Fresh Innovations (see note below),Garden Banner, Giorgio Foods, Horizon Snacks, Idahoan Foods, Integrated FoodSystems, JR Sirnplot, JTM, Lamb Weston, McCain Foods, MC},Michael Foods (seenote below), Piazza Pizza, Red Gold, Rich Products, Tabatchnick (see note below).

Ardellas - The prices are a modified Fee For Service using a Net Off Invoice format.We recommended that the prices reflect this format which format? more closely.The RFP pricing is correct, just hard to follow.

Fresh Innovations - This company does a lot of fresh product with the Co-Op butdoes not have the Net Off Invoice information in the RFP. What does this mean? I seeFFS pricing, did invoices sampled show NOI?

Michael Foods - 23 items do not have Net Off Invoice information in the RFP. But Isee FFS pricing, what does this mean?

Tabatchnick - 13 items do not have Net Off Invoice information in the RFP. But I seeFFS pricing, can you explain significance? Are you seeing NOI on invoices? Howmany? From what distributors?

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EXHIBIT: B

Exhibit C(cont.)Inventory Comparison: Admin versus Manufacturers

Mfg. Item I USDA Pounds PoundsManufacture Item Description FMV Available per Available per DifferenceCode Admin Vendor

Asian Food Solutions Cmdy - Chicken Whole Leg Chil(115098) 100113 (700014) $0.69 259,000.45 240,941.3500 18,059.1000Basic American (100046) 110227 Cmdy - Potato Dehydrated (700001) $0.06 558,984.95 476,361.9500 82,623.0000

Cmdy - Pork Boneless PicnicDon Lee (100166) 100193 (700031) $1.13 367,132.60 417,781.5400 (50,648.9400)Don Lee (100166) 100154 Cmdy - Beef Coarse Bulk (700028) $2.23 1,225,802.90 1,245,075.0000 (19,272.1000)

Cmdy - Cheese Blend SlicedDon Lee (100166) 100036 (700045) $1.83 17,895.80 56,845.7900 (38,949.9900)Land 0' Lakes (100307) 110242 Cmdy - Cheese Barrel (700037) $1.83 1,427,841.58 1,412,352.3020 15,489.2780

Cmdy - Chicken LG White ChillTyson Commodity (100530) 100103W (700018) $0.85 3,012,795.35 1,902,305.7 433 1,110,489.6067

Cmdy - Chicken LG Dark ChillTyson Commodity (100530) 1001030 (700017) $0.85 3,135,710.79 2,617,449.6019 518,261.1881

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EXHIBIT: B

Exhibit C(cont.)

Don Lee Farms (lnfoBank) for Downev USD110360 COMMODITY Period BeginningGROUND BEEF Bal.: 0.00 Ibs. on100154/ A594 60# 09/01/2014

Invoice 1 Ibs. TotalTransaction Date Type 00# Product # Descriotion Case Qtv. OF/Case Commodity

COMMODITY BEEF TACO FILLING9/4/14 Product Shipment 10113002 CNQ85104 CRUMBLE 4/10# -27 52.11 -1,406.97

9/4/14 Product Shipment 10113002 QCB655 COMMODITY CHEESE BURGER MINI'S -1 16.89 -16.89COMMODITY BEEF TACO FILLING

9/18/14 Product Shipment 10113322 CNQB5104 CRUMBLE 4/10# -75 52.11 -3,90B.25

Date/Time of report: 10/1/20145:58:29

SCOOP DISTRICTS PM

Processed USDA Foods Usage Report Posting Date between [09/01/14] and [09/30/14]

Site Name Distributor Invoice/ere Item Number Processed USDA Quantity Yield LB Dollar UsedName dit No Item Number Used

Downey USD

Nothing reported on the Admin's web site!

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EXHIBIT: B

Exhibit C (cont.)

Inventory Balances ComparisonCommodity Pounds By Manufacture 1 Item I Generated: 10101/201418:10 PM

www.Super-Coop.org Period Raw PeriodBeginning Commodity Adjustments Total Sales EndingMfg. Item I Admin Web Balance Received Balance

Manufacture USDA Item Description FMV Site Pounds InfoBankCode Available

Don Lee Cmdy - Pork Boneless(100166) 100193 Picnic (700031) 1.1298 363,231.4300 444,118.19 123,320.00 5,161.64 -126,122.59 446,477.24Don Lee Cmdy - Beef Coarse Bulk(100166) 100154 (700028) 2.227 1,201,136.2400 1,589,346.07 297,202.00 7,131.23 -598,624.48 1,295,054.82Don Lee Cmdy - Cheese Blend(100166) 100036 Sliced (700045) 1.8301 17,545.8000 20,937.00 39,600.00 288.13 -4,963.40 55,861.73

The difference is $373,329.78!

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EXHIBIT: B

Exhibit C (cont.)

A t 2014 L E titl tB 1U2US ow n I emen a ancesRA Name Initial On-Order Remaining Remaining

Entitlement Spent $ %ORANGE COUNTY DEPARTMENT OF EDUCATION (100340) $47,177.00 ($45,377.92) $1,799.08 3.81 %MONSON-SULTANA JOINT UNION ELM. SCHOOL DIST. (200557) $20,609.00 ($19,613.63) $995.37 4.83%COALINGA-HURON UNIFIED SCHOOL DISTRICT (300253) $126,853.00 ($115,667.75) $11,185.25 8.82%BASS LAKE SCHOOL DISTRICT (200009) $23,112.00 ($19,914.49) $3,197.51 13.83%YOSEMITE UNIFIED SCHOOL DISTRICT (300231) $40,363.00 ($34,530.01 ) $5,832.99 14.45%AROMAS SAN JUAN UNIFIED SCHOOL DISTRICT (200703) $31,422.00 ($25,699.98) $5,722.02 18.21%HAMIL TON UNIFIED SCHOOL DISTRICT (200098) $29,907.00 ($23,686.47) $6,220.53 20.80%PASO ROBLES JOINT UNIFIED HIGH SCHOOL DISTRICT (100995) $110,595.00 ($85,666.79) $24,928.21 22.54%OAK PARK UNIFIED SCHOOL DISTRICT (100574) $23,955.00 ($18,435.83) $5,519.17 23.04%CORCORAN UNIFIED SCHOOL DISTRICT (300193) $147,452.00 ($112,244.11) $35,207.89 23.88%MARIPOSA SCHOOL DISTRICT (300083) $35,983.00 ($26,607.27) $9,375.73 26.06%LATON JOINT UNIFIED SCHOOL DISTRICT (300228) $27,537.00 ($19,719.95) $7,817.05 28.39%MENIFEE UNION SCHOOL DISTRICT (101381) $199,337.00 ($140,393.21) $58,943.79 29.57%ADELANTO ELEMENTARY SCHOOL DISTRICT (100026) $325,890.00 ($227,752.19) $98,137.81 30.11%ARCADIA UNIFIED SCHOOL DISTRICT (100016) $117,838.00 ($79,091.61) $38,746.39 32.88%MENDOTA UNIFIED SCHOOL DISTRICT (300068) $161,959.00 ($108,486.29) $53,472.71 33.02%

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EXHIBIT: B

Exhibit C (cont.)

September 2014 Low Entitlement Balances

Initial On-Order S Remaining RemainingDistrict Entitlement Spent ($) (%)

ORANGE COUNTY DEPARTMENT OF EDUCATION (100340) $47,177.00 ($43,195.41) $3,981.59 8.44%MONSON-SULTANA JOINT UNION ELM. SCHOOL DIST. (200557) $20,609.00 ($17,659.59) $2,949.41 14.31%COALINGA-HURON UNIFIED SCHOOL DISTRICT (300253) $126,853.00 ($107,385.26) $19,467.74 15.35%PASO ROBLES JOINT UNIFIED HIGH SCHOOL DISTRICT (100995) $110,595.00 ($87,856.10) $22,738.90 20.56%ACALANES UNION HIGH SCHOOL DISTRICT (200000) $26,973.00 ($20,226.18) $6,746.82 25.01%MARIPOSA SCHOOL DISTRICT (300083) $35,983.00 ($26,295.48) $9,687.52 26.92%ADELANTO ELEMENTARY SCHOOL DISTRICT (100026) $325,890.00 ($237,925.01) $87,964.99 26.99%LATON JOINT UNIFIED SCHOOL DISTRICT (300228) $27,537.00 ($19,138.89) $8,398.11 30.50%YOSEMITE UNIFIED SCHOOL DISTRICT (300231) $40,363.00 ($28,002.41) $12,360.59 30.62%MENIFEE UNION SCHOOL DISTRICT (101381) $199,337.00 ($137,558.99) $61,778.01 30.99%BASS LAKE SCHOOL DISTRICT (200009) $23,112.00 ($15,923.23) $7,188.77 31.10%COMPTON UNIFIED SCHOOL DISTRICT (103987) $851,448.00 ($585,360.98) $266,087.02 31.25%CORCORAN UNIFIED SCHOOL DISTRICT (300193) $147,452.00 ($100,427.29) $47,024.71 31.89%ABC UNIFIED SCHOOL DISTRICT (100003) $507,479.00 ($338,792.53) $168,686.47 33.24%AROMAS SAN JUAN UNIFIED SCHOOL DISTRICT (200703) $31,422.00 ($20,690.04) $10,731.96 34.15%BEAR VALLEY UNIFIED SCHOOL (100077) $72,383.00 ($47,449.57) $24,933.43 34.45%

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EXHIBIT: B

Exhibit D Mnf. VPT Net RFP In RFP RFP OF OFCode Charge Discount Cost FFS

wI11.8% wl$3lcs Admin's Commercial wI11.8% pounds Value NOI Note4 5 6 7 8

9 10 Report Price 13 14 1511 12Reduced Sodium How is net cost

Downeyl Land a Mucho Queso39941 $77.55 $32.79 $44.76 $34.98 S3911 $37.98 0 $69.12 $77.28 13.50 $24.71 NA determined?

Leabo Lakes Cheese Sauce LOL products arePouches sold only FFS

Land a American Cheese Using 11.8% or $3338432 Lakes Slice, Yellow 46255 $83.64 $57.15 $26.49 $18.93 $21.16 $21.93 0 $69.83 $78.07 21.77 $39.84 NA per case the sellin!

price to Downey

9118114 Landa Shredded Mild 41749 $59.83 $48.32 $11.51 $10.38 S11.60 $13.38 0 $57.28 $64.04 19.80 $36.23 NA Appears to be tooLakes Cheddar Cheese high.

Cargill Pillow-pak Hard Using NOI selling331074H Kitchen Cooked Eggs 50038 $25.22 $9.22 $16.00 $13.97 $15.62 $16.97 0 $23.19 $25.93 13.83 $9.27 $9.22 price would be

Solutions (Refrigerated) $16.66

Pilgrim's Whole Muscle WNot in the Admin9112114 Pride G Breaded Filets - 7517 $90.73 $21.15 $69.58 $63.60 $71.10 $66.60 0 $96.00 $107.33 24.76 $21.05 $21.15 report

(Gold Kist) SPICY

Tyson Hamburger patty 6285 $85.24 $57.60 $27.64 $15.52 $17.35 $18.52 0 $73.12 $81.75 25.38 $57.61 $57.60Sold FFS if NOIwould be $15.51

Integrated Chili Cheese Dog 96000 $35.96 $2.29 $33.67 $30.90 $34.55 $33.90 0 $33.19 $37.11 1.25 2.2875 $0.00 RFP doesn't offerNOI! C96100

Pilgrim's Brd. Chicken Filet 7516 $90.73 $21.15 $69.58 $63.60 $71.10 $66.60 0 $96.00 $107.33 24.76 $21.05 $21.15 Not in the AdminPride report

Landa Macaroni & 43280 $59.02 $15.98 $43.04 0 43280 is not in tbLakes Cheese RFP

Buffalo Hot Ling's is sold onlyLing's Chicken 15558 $115.68 $115.68 100.07 $111.88 $103.07 0 $126.45 $141.37 38.05 $40.33 NA FFS. How is price

determined?

Ling's Mandarin Orange 15552 $115.68 $115.68 $100.Q7 $111.88 $103.07 0 $126.45 $141.37 38.05 $40.33 NAChicken

Distributor charqesJenie '0 Sliced Breast 8482 $47.40 $15.24 $32.16 $27.96 $31.26 $30.96 0 $43.20 $48.30 9.68 $15.20 $15.24 by pound. Pound

price not in RFP

Schwans Turkey sausage 63912 $43.91 $4.40 $39.51 $0.00 $0.00 $0.00 0 $40.01 $44.73 2.56 $2.67 $0.00 Not in the AdminPz. report

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EXHIBIT: B

Exhibit EOctober Report for period September 1-30, 2014

All TransactionsA&RDirectGSF[ordano'sLeaboRose & ShoreSLPSYSCOCentralSYSCOVenturaValley Foods

43,2052,27728836,10334,1551011305494

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EXHIBIT: B

Date: 10/21/14

TO: BOARD OF DIRECTORS

FROM: LYNNELLE GRUMBLES 1SUSAN WEISS

RE: FINANCIAL REPORT - SEPTEMBER '14

FINANCIAL REPORT NO. 14-15-04/CC2

We finished the month of September with $142,365 in the black; last September we were$124,174 in the black. YTD the Agency is ($177,610) in the negative -last year's figure was($147,477) in the negative.

Cash in Banks & Treasury as of September 30,2014 was $1,440,348

Points of interest for September 2014 vs. September 2013:• September Income was $938,352 - last year it was $912,281.• September Expenses were $795,986 -last year it was $788,107.• September cost for Food and Supplies was 31.14% -last year it was 29.69% -up by

1.45% over last year.• September cost for Labor & Benefits was 49.38%; last year it was 50.56%.

Points of interest for July - September 2014 vs. July - September 2013• YTD Food & Supplies are up 1.91% over last year.• YTD Salaries and Benefits are up approximately 2.0% over last year.

(includes salaries for two CEO's through August 2014)

Note: Financial numbers may change slightly pending final reconciliation.

EXHIBIT: C

Santa Clarita Valley School Food Service AgencyProfit Loss

SEPTEMBER 2014% of % of

Sep-14 Sep-13 Diff. in $ Income Income2014 2013 Budget %TD

Ordinary Income/ExpenseIncome

Total Cash Over/Shortage $ 104 $ 173 $ (69) 0.01% 0.02% $0 0.00%Total Interest Earned $ $ $ 0.00% 0.00% $12,000 0.00%Total Federal Income $ 547,174 $ 523,646 $ 23,529 58.31% 57.40% $4,952,000 11.05%

Total Nut. Ed Grant $ $ $ 0.00% 0.00% $0 0.00%Total Local Sales $ 309,739 $ 311,224 $ (1,485) 33.01% 34.11% $3,095,160 10.01%Total Miscellaneous Income $ 36,360 $ 34,383 $ 1,977 3.87% 3.77% $450,000 8.08%Total State Income $ 44,974 $ 42,855 $ 2,120 4.79% 4.70% $411,098 10.94%

Totallncome I $ 938,352 $ 912,281 $ 26,071 100.00% 100.00% $8,920,258 10.52%1Expense

Total Food & Food Supplies $ 292,232 $ 270,858 $ 21,374 31.14% 29.69% $2,780,230 10.51%Total Insurance/Contract Services $ 3,055 $ 3,594 $ (540) 0.33% 0.39% $144,726 2.11%Total Operating Expense $ 24,339 $ 40,752 $ (16,413) 2.59% 4.47% $308,000 7.90%Total Utilities $ 12,328 $ 10,989 $ 1,338 1.31% 1.20% $106,600 11.56%

Total Expenses $ 331,954 $ 326,194 $ 5,760 35.38% 35.76% $3,339,556 9.94%Total Direct Salaries $ 331,491 $ 331,982 $ (492) 35.33% 36.39% $3,600,796 9.21%Total Fringe Benefits $ 131,843 $ 129,232 $ 2,611 '14.05% 14.17% $1,370,985 9.62%

Total Support Costs $ 463,334 $ 461,214 $ 2,119 49.38% 50.56% $4,971,781 9.32%Capital Outlay $ 699 $ 699 $ 0.07% 0.08% $35,000 2.00%

~ Total Expense s 795,9861 $ 788,1071 $ 7,879 84.83% 86.39% $8,346,337 9.54%1Net Ordinary Income $ 142,365 $ 124,174 $ 18,191 '15.17% 13.61% $573,921 24.81%

Transfer Out to District $ $ $ $0.00 $0.00 $750,000 0.00%Net Income $ 142,365 $ 124,174 $ 18,191 '15.17% 13.61% $ (176,079) -80.85%

Page 1 of 1

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EXHIBIT: C

Santa Clarita Valley School Food Services AgencyPROFIT lOSS

JULY 2014 - SEPTEMBER 2014

Jul- Sept. 14 Jul·Sep.'13 . . Difference %of %ofDIfference In $ . 0/. Income '14 Income '13In 0

Budget $TDOrdinary Income/Expense

IncomeTotal Cash OverlShortage $351 $159 $192 120.96% 0.02% 0.01% $0.00 0.00%Total Interest Earned $0 $0 $0 0.00% 0.00% 0.00% $12,000 0.00%Total Federal Income $902,270 $876,013 $26,256 3.00% 58.86% 57.69% $4,952,000 18.22%

Total Nut. Ed. Grant $0 $0 $0 0.00% 0.00% 0.00% $0 0.00%Total local Sales $485,311 $496,157 ($10,846) -2.19% 31.66% 32.67% $3,095,160 15.68%Total Miscellaneous Income $75,185 $78,391 ($3,205) -4.09% 4.90% 5.16% $450,000 16.71%Total State Income $69,782 $67,837 $1,946 2.87% 4.55% 4.47% $411,098 16.97%

Total Income $1,532,899 $1,518,556 $14,343 0.94% 100.00% 100.00% $8,920,258 17.18%1Expense

Total Food $552,318 $518,135 $34,183 6.60% 36.03% 34.12% $2,780,230 19.87%Totallnsurance/Contract Services $71,476 $69,387 $2,090 3.01% 4.66% 4.57% $144,726 49.39%Total Operating Expense $79,605 $88,006 ($8,401 ) -9.55% 5.19% 5.80% $308,000 25.85%Total Utilities $34,956 $31,861 $3,095 9.71% 2.28% 2.10% $106,600 32.79%

Total Expenses $738,355 $707,389 $30,966 4.38% 48.17% 46.58% $3,339,556 22.11%Total Direct Salaries $745,014 $715,494 $29,520 4.13% 48.60% 47.12% $3,600,796 20.69%Total Fringe Benefits $225,044 $215,210 $9,834 4.57% 14.68% 14.17% $1,370,985 16.41%

Total Support Costs $970,058 $930,704 $39,355 4.23% 63.28% 61.29% $4,971,781 19.51%Capital Outlay $2,096 $27,941 ($25,845) -92.50% 0.14% 1.84% $35,000 5.99%

Total Expense $1,710,509 $1,666,033 $44,476 2.67% 111.59% 109.71% $8,346,337 20.49%1Net Ordinary Income ($177,610) ($147,477) ($30,133) 20.43% ·11.59% ·9.71% $573,921 ·30.95%

Transfer Out to Districts $0 $0 $0 0 0 0 $750,000 0.00%Net Income ($177,610) ($147,477) ($30,133) $0 ($0) ($0) ($176,079) 100.87%

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EXHIBIT: C

Date: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES 1 JANE CRAWFORD

PARTICIPATION REPORT - SEPTEMBER '14

REPORT #14-15-04/CC3

September is our first full month of operation. Lunch participation is down;breakfast participation is up. We had one more operating day at each school thisSeptember (only NSD schools had the same number of days as last year).

Overall Participation:Overall participation was 53.93% - down by (1.09%) from last year.

Lunch Participation:The September lunch participation was 39.86% - (0.85%) down from theprevious year. We served 2,419 more lunches this year in comparison with lastyear.

Breakfast Participation:The breakfast participation was 17.99%, !:!..12. by 0.83% over last year. We served7,267 more breakfasts this year in comparison with last year.

A la Carte:The student spending on the A la Carte items was $0.102; last year it was$0.115 per student

Additional Points of Interest for September 2014 vs September 2013:~ Combined enrollment is down by 45 students over last year; however, there

are approximately 278 eligible pre-school students included in theparticipation percentage and they are included in the enrollment numbers.

~ Overall 2,419 more lunches served; 1more paid lunches; 100 less reducedlunches; 2,518 more free lunches

~ Total Free & Reduced priced lunches served was 63.07%; last year weserved 62.62%

Note: Participation numbers may change slightly pending final reconciliation.

EXHIBIT: D

PARTICIPATIONSEPTEMBER 2014

• I: ' I :1 :. :,:

MCGRATH' 678 772 1137 1006 9452 9307 11267 11085 19 19 593 583 740 764 80.14% 76.36% 93.98% 93.04%MEADOWS 1448 1335 401 471 1052 1347 2901 3153 20 20 145 158 605 630 23.98% 25.02% 50.09% 57.66%NEWHALL* 484 630 701 845 8862 9474 10047 10949 20 20 502 547 677 733 74.20% 74.69% 95.18% 94.25%OLD ORCHARD 1059 1224 339 233 3265 3212 4663 4669 20 20 233 233 467 467 49.93% 49.99% 77.29% 73.78%PEACHLAND* 648 523 395 384 5068 5208 6111 6115 20 20 306 306 534 541 57.22% 56.52% 89.40% 91.45%STEVENSON RANCH 4675 3983 103 120 651 575 5429 4678 20 20 271 234 827 813 32.82% 28.77% 13.89% 14.86%PICO CANYON 3382 3345 622 520 1399 1384 5403 5249 20 20 270 262 960 958 28~14% 27.40% 37.41% 36.27%VALENCIA VALLEY 2183 2249 327 319 932 828 3442 3396 20 20 172 170 696 682 24.73% 24.90% 36.58% 33.78%WILEY CANYON 1097 859 663 749 6080 6357 7840 7965 20 20 392 398 707 692 55.45% 57.55% 86.01% 89.22%OAK HILLS 3139 2811 159 136 330 366 3628 3313 20 20 181 166 610 614 29.74% 26.98% 13.48% 15.15%

" I,',

7 0

CEDARCREEK' 973 982 1178 1044 6056 5892 8207 7918 19 20 432 396 658 569 65.65% 69.58% 88.14%EMBLEM 1320 1714 374 263 894 922 2588 2899 19 20 136 145 531 602 25.65% 24.08% 49.00%FOSTER 2487 2125 175 189 627 612 3289 2926 19 20 173 146 630 672 27.48% 21.77% 24.38%HELMERS 2382 2658 256 264 498 345 3136 3267 19 20 165 163 769 745 21.46% 21.93% 24.04%HIGHLANDS 1565 1362 473 442 1402 1230 3440 3034 19 20 181 152 448 477 40.41% 31.80% 54.51%MOUNTAINVIEW 1957 1956 75 200 781 514 2813 2670 19 20 148 134 808 779 18.32% 17.14% 30.43%NORTH PARK 2574 2556 548 285 811 825 3933 3666 19 20 207 183 734 753 28.20% 24.34% 34.55%PLUM CANYON 2231 2090 458 375 727 866 3416 3331 19 20 180 167 701 676 25.65% 24.64% 34.69%RIOVISTA* 1548 1671 905 925 5188 5035 7641 7631 19 20 402 382 681 641 59.05% 59.52% 79.74%ROSEDELL 2063 2052 616 597 1616 1629 4295 4278 19 20 226 214 765 726 29.55% 29.46% 51.97%SANTA CLARITA 1243 1067 627 555 1145 1184 3015 2806 19 20 159 140 421 420 37.69% 33.40% 58.77%SKYBLUE MESA 1404 1933 825 630 1499 2076 3728 4639 19 20 196 232 469 534 41.84% 43.44% 62.34%TESORO 2241 2335 508 362 325 518 3074 3215 19 20 162 161 562 618 28.79% 26.01% 27.10%WEST CREEK 3124 3692· 340 261 415 322 3879 4275 19 20 204 214 714 788 28.59% 27.13% .19.46%

FAIR OAKS RANCHLEONA COxMINT CANYONMITCHELLPINETREESULPHUR SPRINGSVALLEY VIEWGOLDEN OAK

• includes Pre-K (278)

EXHIBIT:

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D

BREAKFAST. . .

P:ROGRAM; ',i'.I: . .. . ,

MCGRATH*MEADOWSNEWHALL*OLD ORCHARDPEACHLAND*STEVENSON RANCHPICO CANYONVALENCIA VALLEYWILEY CANYONOAK HILLS

11923565216143302810648222925

20621817631316210497538003191055


llJllJ0::LL

llJllJ0::LL

5361882922061543

31211634648

539 4189 4958 4844199 416 801 839357 3367 4110 3724134 2226 2263 2648257 2899 3552 319628 232 289 537196 846 694 1968209 411 420 1175487 3832 4232 440058 120 176 1093

75 7641 3073 3486 4031116 439 580 785124 380 280 821119 201 256 1040285 984 854 184253 274 226 558196 359 401 1230136 453 333 1012469 2276 2652 2905461 972 1101 2066155 371 389 821606 1203 1780 2392359 340 525 1568207 269 . 172 1303

CEDARCREEK *EMBLEMFOSTER,HELMERSHIGHLANDSMOUNTAINVIEWNORTHPARKPLUM CANYONRIO VISTA-ROSEDELLSANTA CLARITASKYBLUE MESATESOROWEST CREEK

7312175340711490254624295262702211436695846

317300403853471319619275418881187494700891

64617110112836830247264367392239753533188

f-ZllJ:2....J....J

o0::ZllJ

5703 255 300 7401218 42 61 6054643 186 232 677 .2710 132 136 4673971 160 199 5341366 27 68 8271643 98 82 9601429 59 71 6965038 220 252 7071289 55 64 610

5 5 554444 212 222 658996 41 50 531807 43 40 6301228 55 61 7691610 97 81 448598 29 30 8081216 65 61 734744 53 37 7013539 153 177 6812443 109 122 765731 43 37 4212880 126 144 4691584 83 79 5621270 87 64 714

557 7 5 54123 187 196 9333947 178 188 5273687 181 176 5263259 157 155 6341439 74 69 5862420 113 115 6294303 228 205 587362 21 17 508

FAIROAKS RANCHLEONA COXMINT CANYONMITCHELLPINETREESULPHUR SPRINGSVALLEY VIEWGOLDEN OAK

755165188541344680420130

7589921319552731454342191

3565 3578 4022

7 57 5 5603 729 2387 2495 3745450 572 2939 3162 3554436 684 2989 2808 3613543 585 2060 2147 3144349 335 778 790 1471255 413 1334 1464 2269583 623 3553 3259 455666 49 222 222 418, ''*?'i'I,j't·~~l_1i

764630733467541813958682692614

7569602672745477779753676641726420534618788

34.45%6.93%27.50%28.35%29.93%3.25%10.25%8.44%31.12%8.96%

39.29%9.67%31.67%29.01%36.70%8.40%8.58%10.48%36.40%10.50%

5.7 0

39.05%8.27%6.00%8.24%16.88%3.84%8.07%5.50%27.61%16.83%8.70%26.97%12.82%8.06%

5917549498605564623572537

iii

5.32.24%7.78%6.86%7.12%21.64%3.63%8.82%7.60%22.45%14.21%10.26%26.84%14.68%12.17%

21.41%34.24%35.26%25.65%12.15%18.50%35.82%3.21%

~

* includes Pre-K (278)DISTRICTSTOTAL 15812 17694 11825 12171 55925 60964 83562 90829 4271 4469 24890 24845 17.16% 17.99%1

EXHIBIT:

20970 28194 29111 1410 1386 5584 5405 25.25% 25.65°;'

5. 0

20.07%33.72%34.34%24.79%12.55%18.04%38.81%4.11%

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D


A la Carte andOverall

COMBINEDPARTICIPATION

AVERAGE STUDENTSPENDING per DAY

STUDENT SALES STUDENT SALES per DAY UNIT SALES per DAY

.5 7 75 .7 0

MEADOWS $381.15 $344.55 $19.06 $17.23 176 197 29.02% 31.22% $0.034 $0.027NEWHALL* $862.30 $1,086.97 $43.12 $54.35 617 691 91.14% 94.23% $0.086 $0.074OLD ORCHARD $419.46 $528.41 $20.97 $26.42 310 314 66.35% 67.33% $0.044 $0.057PEACHLAND* $500.45 $328.55 $25.02 $16.43 398 413 74.52% 76.38% $0.129 $0.030STEVENSON RANCH $1,944.50 $946.83 $97.23 $47.34 333 292 40.32% 35.88% $0.015 $0.058PICO CANYON $965.65 $1,347.58 $48.28 $67.38 343 337 35.78% 35.20% $0.083 $0.070VALENCIA VALLEY $235.63 $326.47 $11.78 $16.32 207 214 29.79% 31.33% $0.018 $0.024WILEY CANYON $595.45 $493.70 $29.77 $24.69 517 537 73.11% 77.54% $0.096 $0.036OAK HILLS $1,309.70 $900.55 $65.49 $45.03 241 220 39.58% 35.89% $0.133 $0.073

. 7 5. 5 7. 0,CEDARCREEK * $2,239.20 $1,706.90 $117.85 $85.35 597 550 90.72% 96.60% $0.196 $0.150EMBLEM $476.72 $651.10 $25.09 $32.56 169 186 31.90% 30.92% $0.196 $0.054FOSTER $1,586.59 $1,754.03 $83.50 $87.70 236 210 37.53% 31.30% $0.134 $0.131HELMERS $1,203.20 $1,589.66 $63.33 $79.48 224 234 29.14% 31.38% $0.101 $0.107HIGHLANDS $516.80 $495.75 $27.20 $24.79 243 204 54.27% 42.84% $0.035 $0.052MOUNTAINVIEW $1,315.50 $1,485.10 $69.24 $74.26 197 186 24.43% 23.82% $0.072 $0.095NORTHPARK $1,981.14 $1,827.16 $104.27 $91.36 292 259 39.71% 34.45% $0.124 $0.121PLUM CANYON $2,148.15 $1,535.47 $113.06 $76.77 263 224 37.51% 33.07% $0.157 $0.114RIOVISTA* $979.65 $999.80 $51.56 $49.99 504 495 74.07% 77.23% $0.120 $0.078ROSEDELL $958.60 $1,079.25 $50.45 $53.96 306 302 39.95% 41.59% $0.117 $0.07SANTA CLARITA $1,067.55 $918.86 $56.19 $45.94 208 182 49.50% 43.23% $0.137 $0.109SKYBLUE MESA $1,267.70 $1,253.20 $66.72 $62.66 293 335 62.37% 62.79% $0.191 $0.117TESORO $1,455.21 $411.70 $76.59 $20.59 241 211 42.94% 34.08% $0.108 $0.033WEST CREEK $1,133.20 $1,116.15 $59.64 $55.81 268 273 37.57% 34.70% $0.120 $0.071

, . 5 , . 5 . 5 7 . 5 5 5 5FAIR OAKS RANCH $1,786.93 $1,836.94 $89.35 $87.47 577 584 61.89% 63.70% $0.116 $0.095LEONA COX $1,256.10 $1,108.75 $62.81 $52.80 425 433 80.65% 78.89% $0.075 $0.096MINT CANYON $1,490.45 $1,368.20 $74.52 $65.15 503 458 95.70% 91.96% $0.145 $0.131MITCHELL $1,098.80 $823.10 $54.94 $39.20 415 416 65.53% 68.71% $0.151 $0.065PINETREE $110.50 $242.45 $5.53 $11.55 287 273 49.03% 48.43% $0.031 $0.020SULPHUR SPRINGS $1,429.59 $1,271.06 $71.48 $60.53 344 340 54.65% 54.61% $0.137 $0.097VALLEY VIEW $1,854.00 $1,810.36 $92.70 $86.21 534 496 90.95% 86.64% $0.151 $0.151GOLDEN OAK $1,260.11 $1,237.60 $63.01 $58.93 238 244 46.77% 45.45% $0.122 $0.110

1 .' , ·.1 1

EXHIBIT:

Laurie

Typewritten Text

D

Date: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES 1 SUSAN WEISS

1st INTERIM BUDGET WORKSHOP

REPORT NO. 14-15-04/CC4

The 1st Interim Budget will be distributed for discussion during the October zi=Board meeting.

EXHIBIT: E

K:IBoardlReporls\2014-1 5114 OclICC4 1st Interim Budget Workshop (T).doc

DATE: 10/21/14

FROM:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES

SUPER CO-OP REPORT

TO:

RE:

REPORT NO. 14-1S-04/CCS

A successful conference call was held on September 23,2014, with the SUPERCo-Op Governing Council to discuss organizational matters including realigningregional sub-groups, establishing a Joint Powers Agreement with memberdistricts, updating by-laws, establishing procedures to redistribute unusedentitlement funds, and reviewing verification reports from Accurate CommodityTracking Systems (ACTS). It was determined that members did not want torealign sub-groups. Comments were collected regarding the by-laws updatesand revisions are being made to be considered at the next conference callscheduled in November.

An amendment to an existing RFP for Commodity and Non-Commodity FoodProducts will be released by the Agency on behalf of SUPER Co-Op memberdistricts in October 2014 to obtain pricing for new food items to begin January 1,2015.

Several districts have shown interest in joining the SUPER Co-Op for the2015/16 school year and information and materials have been provided to themas needed. One district has provided written notice to withdraw membership fornext year.

Work to complete 2013/14 year administrative tasks with OJ Co-Ops continuesand communication has been positive. Temporary clerical labor continues to beused here at the Agency to verify received shipments and payments for previousyears.

Verification of Value Pass Through (VPT) continues with ACTS. As issues areidentified by ACTS, corrections and improvements are being made to proceduresand protocols within the co-op and administrative agency (Gold Star Foods).Improvements are being made to the Super Co-Op website that is utilized byMember Districts, found at www.super-coop.org .

EXHIBIT: F

DATE: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS


"B" WARRANTS - SEPTEMBER 2014

RECOMMENDATION #14-1S-04/C1

It is recommended that the Board of Directors approve the following "B" warrants:

SEPTEMBER 2014

21569583 - 2156959721574124 - 2157412521588861 - 2158886521592188 - 2159219821592199 - 2159220921596838 - 2159683921605709 - 2160571521611664 - 2161166521614374 - 2161437521623685 - 2162369221629565

TOTAL: $ 361,814.28

EXHIBIT: G

K:IBoardIReportsI2014-15114 Octlc1 Warrants Sept '14.doc

Santa Clarita Valley School Food Service AgencyCheck Register

September 2014

Date Name AmountNum

09/05/2014 21569583 ACCESS 1 SOURCE

09/05/2014 21569584 ASCIP

09/05/2014 21569585 AT&T MOBILITY

09/05/2014 21569586 AT&TI CALNET 2

09/05/2014 21569587 AT&T MOBILITY

09/05/2014 21569588 PREPAID REFUND (LUNCH)

09/05/2014 21569589 BURRTEC WASTE INDUSTRIES

09/05/2014 21569590 EVERSOFT

09/05/201421569591 GOLD STAR FOODS

09/05/201421569592 PREPAID REFUND (LUNCH)

09/05/201421569593 LUZ MEDINA


09/05/201421569595 P & R PAPER

09/05/2014 21569596 S.C.v.S.F.S.A

09/05/2014 21569597 SCSNA

09/08/201421574124 ADAGE IT, INC.

09/08/201421574125 PATRICIA CUOMO

09/12/201421588861 AT & T



09/12/201421588864 P & R PAPER

09/12/201421588865 SPRINT (NEXTEL COMMUNICATIONS)

09/15/2014 21592188 A&R WHOLESALE DISTRIBUTOR

09/15/201421592189 AMERIPRIDE UNIFORM SERVICES

09/15/201421592191 DRIFTWOOD DAIRY

09/15/201421592192 FRESH LOGISTICS (BOLTHOUSE)

09/15/2014 21592193 GARDA CL WEST, INC.

09/15/201421592194 GOLD STAR FOODS

09/15/2014 21592195 GOLDEN CRUST

09/15/201421592196 JUAN C. VARGAS

09/15/201421592197 REIMBURSEMENT EMPLOYEES

09/15/201421592198 LA FOODS09/15/201421592199 RELIABLE DELIVERY

09/15/2014 21592200 ROMERO'S FOOD PRODUCTS, INC.

09/15/201421592201 SAUGUS UNION SCHOOL DISTRICT

09/15/201421592202 SCMH

09/15/201421592203 TAMA TRADING COMPANY INCORPORATED

09/15/2014 21592204 THE PLATINUM PACKAGING GROUP

09/15/201421592205 TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

09/15/2014 21592206 U.S. HEALTHWORKS MEDICAL GROUP, PC

09/15/2014 21592207 CAL CARD

09/15/2014 21592208 VALENCIA WATER SERVICE

09/15/2014 21592209 VERTEX PEST SOLUTIONS

09/17/2014 21596838 HEARTLAND SCHOOL SOLUTIONS

09/17/2014 21596839 IMAGE IV SYSTEMS INC

09/19/2014 21605709 AT&TI CALNET 2




09/19/201421605713 GOLD STAR FOODS


09/19/201421605715 P & R PAPER


-265.00

-25,872.00

-319.67

-15.54

-221.96

-13.00

-223.19

-141.22

-80,251.32

-13.00

-225.00

-30.22

-3,310.61

-57.82

-55.00

-429.76

-800.00

-68.68

-7.12

-17.50

-4,149.47

-452.20

-30,490.61

-362.53

-46,676.85

-3,862.20

-247.10

-38,451.03

-1,610.00

-200.00-134.40

-6,554.75-1,045.00

-1,710.72

-3,411.97

-99.63

-10,584.40

-9,367.48

-490.50

-88.00

-8,696.96

-150.84

-150.00

-331.00

-127.67

-301.77

-88.00

-32.00

-217.85-54,045.41

-7.00-7,757.56

-43.25

Page 1 of 2

Santa Clarita Valley School Food Service AgencyCheck Register

September 2014

Date Num Name Amount

09/22/2014 21611665 MARGARET A. CHIDESTER & ASSOCIATES

09/23/2014 21614374 AT&T/ CALNET 2

09/23/2014 21614375 RESERVE ACCOUNT


09/25/2014 21623686 LORENZO ZAVALA

09/25/2014 21623687 LUZ MEDINA


09/25/2014 21623689 SNA

09/25/2014 21623690 SOUTHERN CALIFORNIA EDISON

09/25/2014 21623691 STAPLES


09/29/2014 21629565 FORD CREDIT

-1,181.00

-871.50

-500.00

-10.15

-80.00

-279.00

-8.00

-112.00

-10,919.95

-2,864.29

-14.10

-698.53

$ (361,814.28)

Page 2 of 2

DATE: 10/21/14

TO:FROM:RE:

BOARD OF DIRECTORSLYNNElLE GRUMBLES / SUSAN WEISSPERSONNEL ACTION REPORT

RECOMMENDATION #14-15-04/C2It is recommended that the Board of Directors approve the following personnel report:

NAME DESCRIPTION EFFECTIVENEW EMPLOYEES:

TRANSFERS:

STATUS CHANGE:

TEMPORARY ASSIGNMENT:Carol Riley NA1 Central Kitchen 4.50 to NA1 Central Kitchen 4.50 w/ 3.50 08/19/14 - TBDMaggie Scott 5TL1 Oak Hills 5.25 to STL1temp Northlake 5.25 w/l. 75 09/26/14 - 10/03/14PeggyZovak NA2 Oak Hills 3.75 to Temp STL1Oak Hills 3.75 w/l.50 09/26/14 -10/03/14

39 MONTH REHIRE LIST:

CORRECTION:

LEAVE OF ABSENCE:

RETIREMENT:

RESIGNATION:PenniCook NA1 Foster 3.75 10/08/14

TERMINATED:

EXHIBIT: H

DATE: 10/21/14TO:FROM:RE:

BOARD OF DIRECTORSLYNNELLE GRUMBLES I SUSAN WEISSPURCHASE ORDERS

RECOMMENDATION #14-15-04/C3

It is recommended the Board of Directors approve the purchase orders for September 2014.

P.O.# VENDOR AMOUNT

32146 Gold Star Foods 23,000.00


32148 Driftwood Dairy 4,000.00

32149 Golden Crust 2,500.00

32150 TAMA Trading 2,907.80



32153 Romero's Food Products, Inc. 222.72

32154 P & R Paper 4,191.38

32155 A&R 5,157.75

32156 California Telephony 95.00

32157 Staples 2,337.43

32158 Fresh Logistics 1,491.50

32159 Canyon Welding 75.00

32160 Chefs Toys 4,753.01

32161 A&R 3,980.58

32162 P & R Paper 3,698.13




32166 Staples 358.41

32167 P & R Paper 4,137.79

32168 A&R 4,032.80


32170 Romero's Food Products, Inc. 888.48




32174 Darling International 330.00

32175 P & R Paper 5,068.41

EXHIBIT: I

P.O.# VENDOR AMOUNT


32177 Global Foods 4,984.00



32180 A&R 1,278.57


TOTAL: $ 203,539.98

EXHIBIT: I

Date: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES

TRAVEL AND CONFERENCE


It is recommended that the Board of Directors approve the following workshopand/or conference by the JPA staff members as presented:

Dates Conference/Workshops Attendees Note

Nov. 13 -16,2014 CSNA 62nd Annual Conference Lynnelle Grumbles, Susan Weiss, ApproximateSacramento, CA Jane Crawford, Nancy Haddock cost to Agency:

Rosa Hernandez, Tracy Fiscella, $9,680Jo Kremer, Chef Brittany Young,Laurie Storey, Tammy Bowers,Marcia Dains & Lynn David

EXHIBIT: J

K:IBoard\ReporlsI2014-1S114 Octlc4 Travel-Conference.doc

DATE: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES 1SUSAN WEISS

JOB DESCRIPTION - CASH CONTROL CLERK


It is recommended that the Board of Directors approve the updated jobdescription for the Cash Control Clerk.

COMMENT:The Job Description has been modified to meet the requirements of thecurrent position. Modifications are being made to the Physical Abilities(Cash Control Clerk).

Physical Abilities:Ability to stand for extended periods of time; bend, kneel and stoop.Requires sustained lifting of and moving light to medium objects (under 45pounds), and occasional lifting of and moving heavy object up to 60 pounds.(Note: No other areas of the job description have been altered ormodified)

EXHIBIT: K

S t Cl ita v 11 F d S p iti D tiAana an a ey 00 ervice .gency osition escnpnonPosition: Cash Control Clerk Position Number: 2.00

Department/Site: CK Office FLSA: Non-exempt

Reports tolEvaluated by: Director, Finance & Salary Grade: 112Administration or hislher designee

Summary

Serves as the centralized resource for distributing, receiving, balancing, and depositing cashto Agenc accounts.

Distinguishing Career Features

The Cash Control Clerk is a specialized position with the clerical accounting career path,focusing on processing and preparation of documents used to distribute, receive, control andaccount for cash receipts.

Essential Duties and Responsibilities

• Reconciles daily cash transactions. Receives incoming cash revenues and balancesagainst receipts and register details. Prepares cash deposits for shipment to banks.

• Enters deposits into the accounting system and verifies amounts from bank receipts andstatements.

• Orders cash from banks and prepares revolving cash drawers to serve campus needs,verifying amounts.

• Reconciles cash using hand counts, spreadsheets, and coin counting equipment, andmatches to supporting documentation.

• Prepares documentation and may assist in posting journal entries to cash-in-hand and togeneral ledger. Assists in monthly reconciliation of various accounts.

• Analyzes discrepancies in cash by reviewing register tapes, beginning and endingbalances, and transmittals to banks. Makes notation of shortages and overages foradjustment to the accounting system. Monitors trends in cash discrepancies.

II Maintains cash on hand to support daily operations. Frequently counts cash to verifybalances and maintain control and security.

• Disburses petty cash. Releases cash to authorized personnel, verifying proper signatureand documentation.

• Maintains knowledge and skills related to the duties and responsibilities.

• Performs other related duties as assigned.

Cash Control Clerk@Jacobson, Betts & Company

Page 1

Laurie

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EXHIBIT: K

Qualifications

• Knowlede;e and SkillsRequires a basic knowledge of the practices and terminology of bookkeeping andaccounting data entry practices, accounting office clerical procedures and methods formaintaining source documentation files. Requires knowledge of cashiering, includingknowledge of individual account cash control, receipt, disbursement, and allocations offunds. Requires a basic knowledge of admissions and financial aid transaction proceduresrelating to student records, cash receipts and disbursements. Requires sufficient writingskills to prepare basic business correspondence and account footnotes. Requires sufficientmath skills to compute sums, quotients, products, ratios, percents, and portions. Requiressufficient human relations skill to convey procedural information to others and to dealeffectively with others on financial transactions.

• AbilitiesRequires the ability to maintain a complete set of records and reports consistent withdefined requirements. Requires the ability to accurately tally account details. Requiresthe ability to interact with a wide range of customers with courtesy and patience. Requiresthe ability to maintain the confidentiality of student records and information. Must beable to perform the clerical and record keeping duties of the position including operationof computer software programs designed for accounting and student information.Requires the ability to work cooperatively and productively with others.

• Physical AbilitiesIncumbent must be able to work in an office setting engaged in work of a primarilysedentary nature. Requires ambulatory ability to retrieve files and stand at a counter forcustomer service transactions. Requires the ability to stand for extended periods oftime, bend, kneel and stoop. Requires sustained lifting of and moving light tomedium (under 45 pounds) and occasional lifting of and moving heavy objects up to60 pounds. Requires sufficient hand-eye-arm coordination to use a keyboard and lO-key,arm/hand movements to retrieve work materials from storage files, and operate a varietyof general office equipment. Requires visual acuity to read computer screens, printedmaterial, and detailed accounting information. Requires auditory ability to carry onconversations over the phone and in person.

• Education and ExperienceThe position requires a high school diploma with coursework in bookkeeping oraccounting and computer-aided applications, plus two years of experience in a cashierfunction in education or banking. Additional education may substitute for someexperience.

• Licenses and CertificatesI Requires a valid driver's license.

Working Conditions

some safety/security considerations exist due to

Cash Control Clerk@Jacobson, Betts & Company

Page 2

Laurie

Typewritten Text

EXHIBIT: K

DATE: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS


JOB DESCRIPTION - ACCOUNTING CLERK


It is recommended that the Board of Directors approve the updated jobdescription for the Accounting Clerk.

COMMENT:The Job Description has been modified to meet the requirements of thecurrent position. Modifications are being made to the Essential Duties andResponsibilities (Accounting Clerk).

Essential Duties and Responsibilities:• Processing of Free & Reduced meal applications - communicating withparents, school staff and administrative personnel. Review and interpret state

and federal guidelines and meet official deadlines as determined by the state.

• Maintain a variety of records as required for the state audit.

(Note: No other areas of the job description have been altered ormodified)

EXHIBIT: L

S t Cl it V 11 F d S A D tiana an a a ey 00 ervice gency osmon escnp IonPosition: Accounting Clerk Position Number: 2.60

Department/Site: Office FLSA: Non-exempt

Reports tolEvaluated by: Director of Finance & Salary Grade: 114Administration or his/her designee

Summary

Performs regularly recurring and standardized duties associated with verifying, reviewing,and entering data to com uter-aided financial accountin systems.

Distinguishing Career Features

This position represents the fIrst level in the Accounting clerical career ladder. TheAccounting Clerk requires demonstration of the following skills and abilities: basickeyboarding skills as evidenced by competency in accessing and entering alpha and numericdata; ability to learn how to accurately post data to proper account classifications; and theability to rapidly perform arithmetic calculations. Advancement to Senior Accounting Clerkrequires no less than two years as an Accounting Clerk and demonstrated competency in allaspects of accounts payable and receivable, including administration of contracts. TheAccounting Clerk will also be able to prepare journal entries for cash, payables, andreceivable accounts.

Essential Duties and Responsibilities

I· Prepares documents such as invoices, account statements, checks and distributes to I

• Processing of free and reduced meal applications - communicating with parents,school staff and administrative personnel. Review and interpret state and federalguidelines and meet official deadlines as determined by the state.

• Maintain a variety of records required for the state audit.

• Receives, verifies, and processes bills, claims, expense vouchers, remittances,disbursements and other straightforward and recurring documents related to financialtransactions.

• Verifies documents for accuracy and completeness of specific entries and information,maintains a file of documents and posts transactions to the appropriate journals usingestablished data entry formats.

• Calculates totals, discounts, extensions, interest charges, fees, penalties, etc., usingspecifically defined arithmetic formulas.

• Enters or posts financial information from source documents into established accountingprograms having preset data entry screens. Codes transactions into proper accountclassification using instruction manuals for support.

• Searches files and records for readily identifiable account information. Lists or tabulatesinformation from documents where knowledge of the subject matter is not required.

Accounting [email protected], Betts & Company

Laurie

Typewritten Text

EXHIBIT: L

others for further action.

• May serve as a cashier, accepting and disbursing funds.

• May contact accounts receivable holders to prompt payment. Forwards outstandingaccounts receivables for further action.

• May process accounting line item fund transfers and charge-backs within and amongdepartments. Posts transfers to the proper account, category, and fund.

• May prepare bank deposits and reconcile bank statements.

• Performs other duties as assigned that support the overall objective of the position.

• May process applications for National School Lunch and Breakfast (Free & Reducedprice meal) Program.

Qualifications

• Knowled2e and SkillsThe position requires basic knowledge of bookkeeping and accounting practices, clericaland office procedures and methods, business mathematics and record keeping. Requires aworking knowledge of personal computer operations and common office productivitysoftware such as spreadsheets and word processing. Requires knowledge of computer-aided data entry programs accompanying accounting systems. Requires skill at enteringalphanumeric data onto a preformatted data entry screen. Requires sufficient math skill tocalculate totals, percentages, ratios, and portions. Requires sufficient human relationskills work as part of a team and cooperatively with internal and external customers.

• AbilitiesRequires the ability to learn and access the computer-aided accounting data entryprograms used by the department. Requires demonstrated ability to enter data ontostandardized formats using computerized data base programs by using keyboards, basickeyboarding or IO-key skills and calculators. Requires the ability to rapidly perform basicarithmetic operations. Requires the ability to post numeric data into proper accountclassifications. Requires the ability to effectively communicate with parents and schoolstaff.

• Physical AbilitiesThe position incumbent must be able to function indoors in an office environmentengaged in work of primarily a sedentary nature. Requires ambulatory ability to sit forextended periods of time and to move about various campus locations. Requires theability to use near vision to read printed materials. Requires auditory ability to carry onconversations in person and over the phone. Requires the ability to retrieve workmaterials from overhead, waist, and ground level files. Requires sustained repetitivemotions and manual and fmger dexterity to write, operate a microcomputer, use a pointingdevice, keyboard, lO-key pad, and operate other office equipment.

• Education and ExperienceThe position requires completion of a high school curriculum with emphasis inbookkeeping and 2 years of experience in a production oriented record keeping,cashiering, or similar function. Bi-lingual (Spanish) desired.

Accounting Clerk@Jacobson, Betts & Company

2

Laurie

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EXHIBIT: L

• Licenses and CertificatesI Requires a valid driver's license .

•

Accounting Clerk@Jacobson, Betts & Company

3

Laurie

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EXHIBIT: L

DRIFTWOOD DAIRY PRICES(YTD)

PRODUCT DESCRIPTION Item # Jul·14 Aug·14 Sep-14 Oct·14 Nov·14 [)ec·14 Jan·15 Feb·15 Mar·15 Apr·15 May-15 Jun·15

Fat free milk 12040 0.2332 0.2307 0.2305 0.2253Lowfat 1% 13040 0.2676 0.2655 0.2654 0.2620Chocolate Non Fat 16040 0.2550 0.2530 0.2528 0.24794 oz Orange Juice 25000 0.1350 0.1350 0.1350 0.13501/2 Pint,Orange Juice 25040 0.2450 0.2450 0.2450 0.24504 oz. Apple Juice 26000 0.1200 0.1200 0.1200 0.12001/2 Pint, Apple Juice 26040 0.2200 0.2200 0.2200 0.22004 oz Wild berry 27000 0.1225 0.1225 0.1225 0.1225Trix raspberry yoqurt 4 oz 52201 13.6700 13.6700 13.6700 13.6700Trix straw-banana yogurt 4 oz 52202 13.6700 13.6700 13.6700 13.6700Strawberry Juice bar 48/cs 86627 12.6000 12.9600 12.9600 12.9600Sour Cherry Juice bar 48/cs 86628 12.9600 12.9600 12.9600 12.9600Water 80z 28/cs W/CRV .05 45710 0.2100 0.2100 0.2100 0.2100LF Fudge bar 24/cs 91056 6.6533 6.6533 6.6533 6.6533

Laurie

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EXHIBIT: M

r-----·--- ---- -------------

CASTAIC I VAL VERDE I AGUA D_ULC_E _

n of boxes wmberelections

Afte :1 years ofleadership under tilenow -retired Pav iIMarustik, the Sant.Clarua Vall y FOlServices gency .e-lected a 20-) ar vet-eran of he sch II foodserv ices ind isrry Lt.tal I: his ria •.c.The new Cf:<O 111

th· ag ncy that eecl:;

we By Alexa FerranteFor the Signal

MONDAY, SjgP1~MBER 29.:....,_20_1~4~ _

I'S Forecast 75<\1Daily • $1 Sunday34¢ Delivered

- " - -- t;:I- '" __ JIIIIIIL -- •. ~~~

<'-' ng strip --- called a "stop stop stick. \\llich blewSchool near. eel turion lip on Cabrera Avenue, stick" - to bring the pur- out his tire," Bryski said.Way and led deputies north {II Central Park, suit to a stop. The device See CHASE, A3

~ ---------------- _. ---------------------------_._--- .._- ---I!

ters at Valencia's Bridgeport Park

Food service agency has new CEO------1

I

See FOOD,A3

':; , . :. ".; ,::7::'f;. ~~.~~ ¥ • ..~

--- -----MObile Scan

Dan Watson,TI1e Signal (See adcl11ionClI

1110t05 I, signals v.cornLynnell Grumbles,new CEO of SantaClarita Valley SchoolFood Services Agency,stands with her licenseplate "SCH loch ,"Grumbles studieddietetics and nutritionat Ca/ Poly San LuisObispo.

1Il11111!l'IJll1llll~I' II iJ lH

Laurie

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EXHIBIT: N

· I

!

.~.

Laurie

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EXHIBIT: N

you are invitedTo attend' the r" .J\nnuaC

Information Techno{ogy meeting(:rODe{ Services .54.gency& 'District IT staff).

'I1M'E: 11:00 Jit ..7Vl. - 12:00 NOON(Lunch will. he served)

WJ-f'E1t'E: sCV Schoof :rooe{Services .:AgeneyCentral'XitcFien25210 .:Anza Dr.

"valencia; C.:A. 91355(2nd ywor - Board' room)

Trease RSliT to {et Laurie know if can attend::;

(661) 295-1574 ext. 103

LJeuaroff@scv~[sa. net

Laurie

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EXHIBIT: O

Arturo Delgado. Ed.D.Superintendent

Los Angeles CountyBoard of Education

Katie BraudePresident

Thomas A. SaenzVice President

Douglas R. Boyd

Jose Z. Calderon

Alex Johnson

Raymond Reisler

Rebecca J.Turrentine

LosAngeles County Office of EducationServinqStudents. Supporting Communities. leading Educators

October 10,2014

Ms. Marcia Dains, Board PresidentSanta Clarita Valley School Food Services Agency25210 Anza DriveValencia, CA 91355

Dear Ms. Dains:

In accordance with the provisions of Education Code Sections 1240(b) and 42100, areview of the -Santa Clarita Valley School Food Services Agency (Agency) unauditedactuals for fiscal year 2013-14 has been completed by the Los Angeles CountySuperintendent of Schools, and the financial information has been forwarded to theCalifornia Department of Education.

We wish to express our appreciation to the Agency's staff for their cooperation during thereview of the Agency's unaudited actuals for fiscal year 2013-14. If our office may be offurther assistance, please call me at (562) 922-6505.

Sincerely,~ \

Isidro GuerraBusiness Services ConsultantDivision of Business Advisory Services

IG:jj

cc: As. Grumbles, Chief Executive OfficerMs. Weiss, Director, Finance & AdministrationMs. Dunn, Los Angeles County Office of Education (LACOE)Mr. Faulkner, LACOEMr. Burdy, LACOEMr. Young, LACOEMs. Smith, LACOEMs. Minor, LACOE

9300 Imperial Highway, Downey, California 90242-2890 (562) 922-6111

Laurie

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SCVSFSA

SCOOP DlAJOl/tR5d~tor: UllA.r~e KlA.droffArt Dtrector: RoSel t-terVl-elVl-dez 2014

MESSAGE FROM THE CEO-"CHANGE"

Hello! My name is Lynnelle Grumbles and I'm the new CEO for the Agency. I'm excited to be here in Santa Clarita towork with you as we serve healthy meals to the students. I've been in the child nutrition program industry since 1987,and really like what I do. I was born and raised on a farm in Kingsburg, California, a small town near Fresno. We raisedgrapes and dried for raisins that we sold to Sun-Maid. I have been married to my husband Randy for 32 years and wehave 2 grown daughters who each have one child, 6 months and 9 months old. It's fun to be a first-time grandma andwatch them grow.And now it's a new school year and change is in the air. New kids, new teachers and principals, maybe you have somenew co-workers this year. The menu changed a little, there are some new items, everything is whole-grain now, andkids have to take a fruit at breakfast. Some of our customers like the new items and some not so much. We havemade a lot of changes over the past 3 years as a result of new federal meal regulations. It will take our customers (andstaff) a while to get used the new food items and procedures. Keep encouraging kids to take more fruits andvegetables to learn healthy habits now that will last their lifetime!We just learned that we are going to have an 'Administrative Review' (AR) during the first week of December. Thisreview used to be called a CRE or 'Coordinated Review Effort." We used to have these reviews every 5 years, but nowthey will be scheduled more often, every 3 years. There will be a team of 3-4 people here for about 5 days startingDecember 1st. We should know which sites they will visit before they arrive, so we will let you know if your site is one ofthe lucky ones! I'm excited that we will be able to show what a great job SCVSFSA does! We don't have much timebefore the review, but need to be sure we are following ALL of the state and federal policies and procedures, and thatevery student gets a complete meal. Keep up the good work!Change happens one moment at a time. Let everybody know about the wonderful things you are doing in your programto provide healthy meals for the kids of our community. I'm excited meet you and to see where we will go together over

the next few years... L~

August 26December 16April 21

2014/15 SY: Agency Board Meetings-8:30 a.m.September 16 October 21January 20 February 17May 19 June 16

November 18March 17

WELCOME NEW EMPLOYEES:

, ': CEO: Lynnelle Grumbles, MS, RDN, SNS, \

Chef: Brittany Young

EMPLOYEE LONGEVITY

30+ YEARS: Liz Jakobi-36; Cheryl Naba-3125+ YEARS: Becky Goldberg-29, Ramona Quintana-25, Ofelia Lopez-25 Judy Wilke-2520+ YEARS: Sandy Singh-24, Barbara Dibble-23, Peggy Hetman-23, Della Lovercio-23,

Diane Deliso-21, Jim Hoffarth-21, Carol Lux-21, Rosa Hernandez-20,Jane Crawford-20, & Susan Weiss-20

62nd CSNAAnnual

Conference

Nov. 13-16,2014

SacramentoConvention

Center

Inside This Issue

Message from the 1

Agency Board Meeting 1

62nd CSNA Annual 1

Welcome NEW 1Employees

13/14 Award Winners 2

CSNA, Chapter 46 2

CSEA 3

Births 3

Banquet Sponsors & 3

Safety Corner-Burns 3

Kids Cooking 2015 3

About the Agency 4

MOU 4

CSNA Ch. 46. cont. 4

Laurie

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"Lig hthousesdon't go

running allover anisland

looking forboats to

save, theyjust stand

thereshining."

Anne Lamott(author)

"Onedetourdoesn't

cancel yourdestination. "

Sarah Jakes(author)

2013/2014 AWARD WINNERS & PERFECT ATTENDANCEPerfect Attendance Awards were presented at the Banquet to 25 employeesIsmat Ara Daisy Bandhy Deborah Beltran Cheryl BeswickTammy Bowers Sue Brown Aaron Burgan Jane CrawfordBarbara Dibble Edith Eggly Pedro Gonzalez Sue HertzogDeborah Ingalls Jo Kremer Linat Lazarian Ofelia LopezSue Marlowe Peter Martinez Pavel N. Matustik Maricela PerezRamona Quintana Edna Sarmiento Maggie Scott Susan WeissCafeteria of the Month Sites-Castaic Elem.; Pinetree Elem.; Canyon Springs;Rio Vista; Old Orchard; Wiley Canyon; CK/Warehouse/Drivers; Leona CoxHeart of the Program-Cedarcreek Team: Anita Arana, Maria Figueroa,Sharon Walter, Anne-Marie HopkinsSite Team Leader of the Year-Sharon Bothwell (Northlake Hills)Professional Growth-Sherry Hou (West Creek Academy) & Cindy Zwart (RioVista)Biggest Increase of Yearly Sales & Productivity-Fair Oaks Ranch-Debi Ingalls, Carmen Rojas, Leticia Garcia, Kathy James &Theresa SchillingNA 2 Award-Irene Greaves (Pico Cyn.) & Michelle Chandler (Leona Cox)NA 1 Award-Deborah Beltran (Wiley Cyn.) & Rosa Orona (Valley View)Maintenance/Transportation/Warehouse Award-Rigo Cruz & Peter MartinezCentral Kitchen Award-Ana BunneyTeam NUTRITION Award-Karen Nosala (Valencia Valley)Golden Spoon Award-"Making the Difference" Awards: Shamalie De Silva,Raya Aghajanian, Eva Lambert & Cindy Turner"Super Substitutes": Vanessa Mendenhall & Susan BretzOffice Award-Luz MedinaCEO's Award- ALLStaffIndustry Award-Janis Penner (SkyBlue Bakery)Principal Award- Rick Drew (Valley View Elem.)Claudine Planck Award-Jane Crawford (Office)

CSNA~hapter #46Submitted by: Laurie Storey, President

CSNA·CHAPTER 46 (your local food service chapter)Network with fellow employees; find out about upcoming events; learn about certification and scholar-ship opportunities. Have fun and learn while you support your local chapter ....

2014·2015 Meetings & Events***: (All Agency employees are welcome & encouraged to attend)Unless other wise specified, all meetings will provide one (1) continuing education unit (CEU) *

September 25,2014 Level 1 Certification Presentation (Jo Kremer) 1 CEUOctober 30,2014 Installation/Gearing up for Conference (Jacque Speidel) 1 CEUNovember 20,2014 Safety & Sanitation (Jane Crawford & Chef Brittany) 1 CEUDecember 11,2014 Holiday Dinner-Bring a Toy for G/oria Carner Annual Toy Drive No CEU

at Red Robin (Valencia Town Center Mall)February 19, 2015 Rich's Bakery #TBD

Laurie

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CSEA, Chapter 782 Executive Board 2014/15Debbie Beltran, PresidentMaritza Manjarrez, Vice PresidentAnita Arana, TreasurerAntara Gupta, SecretaryLabor Relations Rep.-Mr. Alan Harris818-502-3845 [email protected] Public Relations (800) 632-2128Chapter Meetings are at Vincenzo's (20701 Plum Canyon Rd.) at 3:30p.m.; next meeting is Oct. 21.

Banquet Sponsors 2014The Agency would like to thank ALL of our very generous sponsors for 'helping us have a successful banquet. We couldn't have done it without your Isupport! We had over 140 employees and guests attend the Banquet on IJune 6.A GREAT BIG THANK YOU goes out to our vendors and the merchants in the ISanta Clarita Valley: IAcosta Food Service (Roger Linkletter), Ardella's (Jim Montoya), Gold Star '

I

Foods (Sean Leer, Dan Madsen, Mel Olds & Margie Fletcher), J. Lord Food ;Sales (Stephen Lord, Jack Lord, Abbi Gardner, Chris Amsler), JTM FoodGroups (Mike Garcia), A & R Foods (Kerry Benson), Buena Vista Foods(Laura Trujillo), Sky Blue Foods (Janis Penner), Driftwood Dairy (John Dolan& Suzanne Villedrouin), Asian Food Solutions (Pam Murray),School Nutrition Services (Stacy Sagowitz), Advantage Waypoint (RichPuccini), Jo Kremer (Caramel Apples), & Laurie Storey (Avon).

2014 Employee Recognition Banquet WINNERSTrip to The Inn on Summer Hill & Spa, Summerland, CA: Barbara BariniMini i-Pad: Carol Stanley50/50: Denise Crocker (Mint Canyon)

~;-<§>.-.-:-..:..,.:;.... BURNS

~, SAfETY" .~ Just a quick reminder when working around hot surfaces or ovens or~~. ,STEPS" ~~ handling hot equipment. Taking the following precautions can protect,~ " . •..••your arms from burns:.:...-:..:-..-..-~..-!.

Wearing protective clothing (e.q, long sleeved shirts under your Agencyshirt), while making you warm, can provide additional protection for your arms

Use potholders, gloves, or mitts (preferred) when checking food on the stove, placingfood in boiling water, or reaching into ovens and broilers. (Order Oven Mitts on yourSupplies Order form; 2-15" mites-per package; Item #80155)

Never use wet material (like a damp towel) as a potholder. Wet material conducts heatvery quicKly!

http.//www./ohp.orq/docslpubslsmbizirest/safetytips english. pdf

BIRTHS

Riley ElizabethNosala-7/23/14,7lbs, 2 OZ.,

18.5 inches long;(Chad & SheilaNosala are theproud parents); thisis Karen Nosala's1sl grandchild.

Owen MarcusHughes- 9/30/14,7 Ibs., 90z.,20.5 inches long;8:30 a.m.;(Abby & AndyHughes are theproud parents)Sue Peak, RONnow shares herbirthday with hergrandson (the firstgrandchild). Sospecial !!!

Brooklyn MayWilke-8/18/14,(Dad is BrandonWilke); this is JudyWilke's firstgrandchild.

Judy's oldest sonChristopher isexpecting his firstchild (also a girl) onOct. 16.

KIDS COOKING 2015

The dates are:2/19/15-Saugus USD2/20/15-Saugus USD3/12/15-Newhall SD3/19/15-SSprings USD3/27/15-Castaic USDPlease mark yourcalendars now and doeverything in your power tobe at work on these days!

THANKYOUI

"Putblinders

onto thosethings thathold you

back,especially

the ones inyour own

head."

Meryl Streep(actress)

it*

"Peopledon't carehow muchyou knowuntil theyknow howmuch you

care."

Amishproverb

Laurie

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25210 Anza DriveValencia, CA 91355

Phone: (661) 295-1574 x103Fax: (661) 295-0981

Email: [email protected]

We're on the Web! Visit us at:

www.scvschoolnutrition.org

Thank you to all of you whosend in contributions to the

Agency newsletter. I appreciateyour input! If your article does

not appear in this issue, it willappear in another issue of the

newsletter. The deadline for thenext issue is April 15, 2015.

About Our Organization ....

The Santa Clarita Valley School Food Services Agency is a non-profit public school

entity created by the member school districts to provide inexpensive and

nutritionally sound school breakfasts and lunches. Our member school districts are:

Castaic USD, Newhall School District, Saugus USD, & Sulphur Springs USD.

SCVSFSA serves over 10,000 lunches and 4,000 breakfasts daily at 38 school

sites.

MOU(Memorandum Of Understanding)

For Your Information: The Agency MOU is posted on our Agency websiteat: www.scvschoolnutrition.org. Each kitchen has a copy of the MOUalse--check with the Site Team Leader at your site. Or call Laurie at:661-295-1574 x103 to get another copy.

Cont. from P9. 2March 19,2015April 23, 2015May 21, 2015

Women's Health (Kaiser Permanente)To Be DeterminedImportance of Blood Donation (Red Cross)

1 CEU1 CEU1 CEU

Watch for meeting flyers with details at your cafeteria site ... IF you have questions regarding meetings or membership,please contact Laurie Storey at 661-295-1574, ext. 119 or Karen Nosala at 661-291-4064 ..

'Meeting topics and workshops are subject to change

2014-2015 Chapter 46 Executive Board Members:President-Laurie StoreyPres. ElectlVP-Karen NosalaSecretary-Open *Treasurer-Susan Weiss, SNS *Certification Chair-Jo KremerHospitality Chair-Ana BunneyRegion 4 Coordinator-Jacque Speidel, SNSNOTE:Compensation for selling knives at conference:• $25.00 (Southern Calif.); $50.00 (Northern Calif.)• Only active** members will be eligible to receive compensation• Employees who receive a scholarship to attend conference are not eligible;• Employees who receive Agency compensation to attend conference MAY not be eligible

'CEU's may be earned by "current" CSNA members only."members who attend at least two chapter meeting during the school year."'meeting topics and dates are subject to change.

Laurie

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DATE: 10/21/14

TO:

FROM:

RE:

BOARD OF DIRECTORS

LYNNELLE GRUMBLES/ JANE CRAWFORD

AGENCY REPORT

INFORMATION #14-15-04/IN6

STAFFThe agency has 10 NA1 cafeteria positions open, which are currently being filledby substitute employees. After closing the month of September, we are in theprocess of reviewing the participation numbers, positions open and re-evaluatingstaff needed. Positions will be filled within 30 days.

OPERATIONSFall Break provided an opportunity for annual equipment maintenance, cleaningpizza ovens, truck repairs, etc. The staff continues moving forward in thepreliminary stages of collecting data required for the upcoming AdministrativeReview scheduled for Dec. 1-5. Mrs. Crawford, Mrs. Weiss & Mrs. Fiscellaattended the mandatory pre-review workshop on October 15, 2014.

OTHER CONCERNSThe eligibility verification process started. This year we are asking 117 approvedfamilies for verification documents.The SCVSFSA's 11th annual "School Food Vendor Show" will be held Tues.,October 28, 2014, from 2:30 p.m. - 5:00 p.m. here at the Central Kitchen. Weare looking forward to another successful event!

The Kids' Cooking 2015 registration forms were sent to the Principals (exceptCastaic Middle School). The dates for the 2015 Kids' Cooking events are:

Saugus USD Thurs., February 19, 2015Saugus USD Friday, February 20, 2015Newhall SD Thurs., March 12, 2015Sulphur Springs USD Thurs., March 19, 2015Castaic USD Friday, March 27, 2015

Schools/classes/teachers will be selected and notified after November 10.

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K:IBoardIReportsI2014-15114 OctliNS Agency Report.docx

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