FY2011 BIDDER’S CONFERENCE

October 20, 2010

Purpose

• To provide a general overview of United Way of Central Maryland and the 2011 Strategic Plan

• To provide information on 2011 Community Impact Grant Application and the competitive grant process

• To share information on accessing the RAVEN On-Line System to submit proposals digitally

• To share information on next steps if an application is accepted for funding

• To answer questions to clarify the grant process from potential applicants

UWCM 2011 Strategic Planning

• Change in organizational leadership

• Central Maryland non-profit community experienced– Increase in demand for services

– Reduced funding from traditional funding sources

• The need to raise more money for non-profits

• Feedback gathered from community stakeholders

• The need to cut costs to provide more money for the community

UWCM’s challenge is to be:

Large and Small

Proactive and Reactive

Flexible and Dynamic

Regional and Local

Long-Term and Short-Term

Investment Strategy and Funding Process

• Keep it local with key decisions made in the jurisdictions

• Engage local experts who know the needs and existing assets in the jurisdiction best

• Create a data-driven, equitable way to distribute allocable $$ based on population and poverty

Structural Changes to Support New Direction

• UWCM Partnership Boards Restructured to play much greater role in identifying local needs & priorities, selecting programs to fund; and tracking results. Will also respond quarterly to small, local funding requests (discretionary). Partnership Board to be established for Baltimore City.

• UWCM Regional Council Group of volunteer experts/leaders and Partnership Board members representing all jurisdictions who identify needs and relevant indicators, and guide plan of action on region-wide issues and opportunities.

• UWCM Standards & Outcomes Committee Will morph to include expertise in reporting and messaging.

50% on Share of General Population in Region

50% on Share of Number of People in Poverty in Region

Basis of Allocations $ 2.8 Million

Population and dollars in thousands

General Population Poverty Total $ Allocable

people $ % of total people $ % of total $ % of total Rounded $

Baltimore Co. 788 $ 418 29.9% 61 $ 359 25.6% $ 777 27.8% $ 775

Baltimore City 637 $ 338 24.2% 117 $ 688 49.2% $ 1,026 36.7% $ 1,025

Anne Arundel Co. 520 $ 276 19.7% 25 $ 147 10.5% $ 423 15.1% $ 425

Howard Co. 280 $ 149 10.6% 12 $ 71 5.0% $ 219 7.8% $ 220

Harford Co. 242 $ 128 9.2% 14 $ 82 5.9% $ 211 7.5% $ 210

Carroll Co. 170 $ 90 6.4% 9 $ 53 3.8% $ 143 5.1% $ 145

Totals 2,637 $ 1,400 100% 238 $ 1,400 100% $ 2,800 100% $ 2,800

Regional Funding Recommendations

Base distributions on a combination of general population in the jurisdiction and share of the number of people in poverty

Eligibility

• Health and human services 501 (c) 3 nonprofit agency and other organizations that align with IRS tax law are eligible.

• An agency that may not be 501 (c) 3 but have other nonprofit IRS designations: Churches, public and charter schools (pre-K through 12), and not for profit hospitals may apply.

• University and college programs or schools are

also eligible to apply.

Application Overview

• All applications will be submitted electronically through the RAVEN On-Line System

• A separate application is required for each jurisdiction

• Multiple applications can be submitted in and across jurisdictions for unique populations

• Executive Director/CEO authorization with electronic signature

Application Overview

• Funding can be used for operational, administrative, staffing and supply expenses.

• Funding Requests– If an agency submits one application in a jurisdiction,

the request would be capped at $75,000

– If an agency submits more than one application in a jurisdiction each application submitted in that jurisdiction would be capped at $50,000

– If interested in submitting multiple applications or applications in multiple jurisdictions, a separate application is required for each request

Target Population & Result

• Target Population: Individuals and families with income below 300% of the Federal Poverty Level

• Result: Individuals and families are able to meet their basic human needs and move towards self-sufficiency

Suggested Programmatic Activities

• Income Supports– Security deposit– Rental assistance– Energy assistance– Prescription assistance– Access to quality child care

• Housing– Shelter– Transitional Supportive– Permanent Supportive– Permanent

• Access to Healthcare

• Supportive Services– Employment services– Case management– Transportation– Out of school time– Parent support– Legal services

• Food Security– Food programs with health

objective– Food programs with outreach

objective– Food programs that increase

access to healthy food options

Agency General Information

From the RAVEN On-Line System

• Previously funded agencies need to update the information in this form

– You will need your current RAVEN password to access this form

• New agencies need to create this form

– This is where you will create your personal password needed to access your organization’s forms

• In this area you will attach 5 required documents

Agency General Information Required Attachments

• Most recent IRS Form 990 (preferably 2009)

• Organization’s current IRS determination letter indicating tax-exempt status

• Current roster of organization's Board of Directors

• Current Organizational Chart

• 211 Maryland Program Information Form

Application Narrative

• 45 points

• Organizational Background

• Program Description

• Need for Funding

Evaluation

• Program Evaluation Plan

• 30 points

• Unduplicated numbers for clients to be served

• Describe major activities/services

• Describe how you will know if anyone is better off as a result of your program

• Describe tools and methods of measurement

Budget

• 25 points

• Required to attach budget form

• Required to attach salary schedule (if applicable)

• Budget Narrative should provide detailed line item expenses

• Please check math!

Due Diligence Attachmentsfor submission

• Agency General Information Attachments– Most recent IRS Form 990 (preferably 2009)

– Organization’s current IRS determination letter indicating tax-exempt status

– Current roster of organization's Board of Directors

– Current Organizational Chart

– 211 Maryland Program Information Form

• Budget Attachements– Line Item budget

– Salary Schedule

Due Diligence Neededif Awarded Funding

• The following documents must be submitted in order to receive funding

– Signed grant agreement

– Most recent unqualified audited financial statements

– Signed Patriot Act Form

– Signed Legal Disclosure Form

– Performance Measurement Plan

The RAVEN System

Online Application Instructions

Accessing the System

There are several ways to access the system

• At the bottom of the application website:www.uwcm.org/uwcm/agency-funding.html

• By clicking on the LOGIN link at the bottom of our UWCM website:www.uwcm.org

• By typing the direct link to the login at: www.ctkodm.com/uwcm

Computer Requirements

• Microsoft Internet Explorer 6.0 or higher

• 128-bit encryption

• Free download:

http://www.microsoft.com/windows/ie/downloads

• For better viewing, set the screen resolution to no less then 800 by 600 or at 1024 by 768

Always login with the generic

username applicant and

Password Grant2011

Logging In

The RAVEN SystemHome Page “My ODM”

Navigation

Menu

Returns you to

“My ODM” Home

Page, Library or

Logout.

My Links

Returns you to

UWCM’s website.

My Files

Contains the

Files to complete

and attach to the

online forms.

Click the here link to access the

agency search screen or create an

agency form

Returning Applicants• Search for your agency

• Use previously assigned password

• Verify/Update information on Agency General Information Form and attach 5 Due Diligence Forms

New Applicants

• Verify Agency with Duplicate Check-using your agency name and city

• Create your own Username and Password (you will need this personal password)

• Create and complete Agency General Information Form

• Attach 5 Due Diligence Documents

o Most recent IRS Form, Organizational Chart, current Board of Director’s Roster, 211 Form and organization’s current IRS determination letter indicating tax-exempt status

COMMUNITY ISSUES MANAGEMENT

(CIM)

Grant Application

• Application Instructions

– Timeline and Brief Instructions

• Print and Submit Application

• Application Forms

– Agency General Information

– Community Impact Grant Application 2011

Grant Application Form

• Select the form:

– Community Impact Grant Application 2011

• Select Create New

• Enter data and Save form

• Select Edit to update existing forms

Grant Application Form

Enter the required fields to

SAVE the Form. Always

Save the Form to return

to the Grant Application

and before printing.

Save – Create Copy will assist applicants that are applying for the same program in multiple locations. If the program name is the same, we recommend that you add the location to the program name.

Grant Application Form• Attach

• Program Line-Item Budget Form

• Salary Schedule (if applicable)

• Upload file size limit is 8MB

System Timing Out

• The RAVEN System will time out after 45 minutes of idle time

• Do not leave the form open while away from your computer

SAVE…SAVE…SAVE

Submission

• Carefully read the entire application to verify the accuracy of the information that you have entered

• Once submitted electronically, no additional changes can be made

SUBMIT BY NOVEMBER 12TH @ 4:00 PM

2011 Community Impact Grant

Application Timeline

• Applications due by electronic submission by 4:00pm on Friday, November 12, 2010

• December, 2010: Local Partnership boards meet to make funding recommendations

• December 16, 2010: UWCM Board of Director Meeting to make final funding decisions; grantees notified by email and letter

• January 2011: Funding begins

• January 10, 2011: Partner Orientation, 9:00 a.m.-11:00 a.m.

Questions & Technical Assistance

• Email questions to grantquestions@uwcm.org

• FAQs document on website and RAVEN

• 211 Form, Budget, Salary Schedule located in RAVEN “My Files”

• RAVEN System On-Line Application Instructions Document

• http://www.uwcm.org/uwcm/agency-funding.html

• www.ctkodm.com/uwcm– User name: applicant

– Password: Grant2011

If selected….

• Grant agreements

• Additional Due Diligence

• Performance Measures/Evaluation

• SAVE THE DATE: 2011 Partner Orientation, January 10, 2011, 9:00 a.m.-11:00 a.m.

If selected to receive funding we ask that partners . . .

1. Promote & recognize UWCM . . . How & where do you recognize other funders at similar levels?

2. Place UWCM’s logo on your website & show UWCM window decal or signage at your HQ office entrance

3. When speaking on behalf of UWCM (corporate events/worksites), please represent all of our partners . . . Do not solicit designations directly

(Note: This does not apply @ CFC, MCC or CCC worksites/events . . . you represent yourself, not UWCM)

4. Conduct an annual employee campaign among your staff & encourage your board to do so also at their workplaces

5. Be encouraged to diversify your fundraising !!!!

At no time . . . Conduct mass fundraising solicitations of individuals in a workplace setting (except among your own employees)

At any time, except during September & October (UWCM’s peak campaign season) . . . Approach individuals en masse in a workplace setting to purchase tickets to events, raffles, etc.

At any time . . . Feel free to approach businesses for corporate gifts, grants, sponsorships, event ticket sales, etc.

At any time . . . Feel free to solicit and appeal to individuals outside the workplace

. . . but allow UWCM to serve as your “workplace fundraiser”

$$

Q&A

THANK YOU!