Uttar Pradesh New and Renewable Energy …...at Lucknow, shall be submitted to UPNEDA 10 Earnest...

UPNEDA –Third Party Inspection-2017 [Type text]

RFP Document By

Uttar Pradesh New and Renewable Energy Development Agency

(UPNEDA)

UPNEDA/M&E/TPI/2017/01

2017

BID FOR Empanelment of Contractor for Third Party Inspection, Data Collection, Testing and Evaluation of Various Solar Photovoltaic Systems installed in various

villages of Uttar Pradesh

UTTAR PRADESH NEW & RENEWABLE ENERGY DEVELOPMENT AGENCY (Department of Addl. Sources of Energy, Govt. of Uttar Pradesh)

Vibhuti Khand, Gomti Nagar, Lucknow-226010, Uttar Pradesh, India.

www.upneda.org.in

Email: [email protected]

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Table of Contents

TENDER NOTICE

1. ......................................................................................................................................

2. COVERING LETTER…………………………………………..……………………………………………………………… 4

3. CHECK LIST OF ANNEXURE……………………………………………………………………………………………… 5

4. PARTICULARS OF e-TENDER………………………………………………………………………………………… 6

5. GENERAL PARTICULARS OF BIDDER ……………………………………………………….…………………… 7

6. EXPERIENCE………………………………………………………………………………………….……….. 8

7. ELIGIBILITY ...................................................................................................................... 9

7A. MINIMUM ELIGIBILITY………………………………………………………………………………………….

7B. OTHER ELIGIBILITY CONDITIONS…………………………………………………………………………….

8. PROCEDURE FOR E-TENDERING ........................................................................................ 10

9. INTRODUCTION ................................................................................................................ 12

10. INSTRUCTION TO BIDDERS ............................................................................................... 13

11. SUBMISSION OF BIDS ...................................................................................................... 15

12. PROCEDURE FOR FINALISATION OFBID..................................................................... 17

13. GENERAL TERMS AND CONDITIONS .................................................................................. 18

14. SCOPE OF WORK

TECHNICAL BID ……………………………………………………………………………………………………………..

FINANCIAL BID…………………………………………………………………………………………………………………

ANNEXURE A …………………………………………………………………………………………………

ANNEXURE B…………………………………………………………………………………………………...

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Tender Notice No: UPNEDA/M&E/TPI /RFP/2017/01 Notice inviting Bids through e-Tendering

UPNEDA Invites “On line Tender s” (e-tenders) from the prospective Bidders for Third Party post installation

inspection, data collection, testing and evaluation of various Solar PV system implemented in Uttar Pradesh as per

scope of work, Technical parameters, terms and conditions mentioned in this RFP document. Tender documents

can be downloaded from website https://etender.nic.in (for view, down load and on line submission) and

UPNEDA Web site www.upneda.org (for view only). The BID has to be submitted online only.

The tender document is available at e-Procurement website http://etender.up.nic.in from 30-10-2017.

Interested Bidders may view, download the e-Bid document, seek clarification and submit their e-Bid online up to

the date and time mentioned in the table below:

1. (a) 2. Availability of tender document on website 30-10-2017 from 06.30 PM at e-Procurement web

site http://etender.up.nic.in

3. (b) 4. Pre Bid Conference 07-11-2017; 11.30 AM at

UPNEDA Head Office,

Vibhuti Khand, Gomti Nagar, Lucknow-226016

5. (c) 6. Online e-Bid submission end date & Time 27-11-2017 upto 6.30 PM

7. (d) 8. Online Technical e-Bid opening date & time 28-11-2017 at 11.30 PM

9. (e) 10. Online Financial e-Bid opening date & time

(Only of Technically qualified Bidders) 30-11-2017 at 4.30 PM or as specified by UPNEDA

11. (f) 12. Venue of opening of Technical & Financial

e-Bids UPNEDA Head Office,Vibhuti Khand, Gomti Nagar,

Lucknow-226016

13. (g) 14. Cost of e-tender document Rs. 5,900/-

15. (h) 16. Earnest money Rs. 2,00,000/- (Two Laks only)

The companies deposit (EMD) who are registered at e-Procurement portal for e-tendering with U.P.

Electronics Corporation Limited. (UPLC), 10, Ashok Marg, Lucknow (Uttar Pradesh) would only be eligible for

participating in this e-tender. All companies who have not registered themselves with UPLC for e-tendering till date

can get their registration done. The companies may contact U.P. Electronics Corporation Limited. (UPLC), 10,

Ashok Marg, Lucknow (Uttar Pradesh) (website http://uplc.in) for their Registration.

The Bidders need to submit the proof of payment of e-Bid document fees and EMD as stated in the above

table through Demand Draft as Bid document s fees and bank guarantee as EMD in favour of Director, Uttar

Pradesh New and Renewable Energy Development Agency (UPNEDA), payable at LUCKNOW. The scanned copy

of the Demand Draft and Bank guarantee must be enclosed along with the e-Bids. The original Demand Draft and

bank guarantee along with the hard copy of the blank document with enclosures duly signed by Bidders must reach

the office of UPNEDA at Vibhuti Khand, Gomti Nagar, Lucknow before opening date and time of Technical e-Bid

failing which, tender shall not be considered. Director, Uttar Pradesh New and Renewable Energy Development

Agency, (UPNEDA) reserves the right to reject any or all tenders without assigning any reason thereof. The decision

of Director, UPNEDA will be final and binding.

Director UPNEDA

http://etender.up.nic.in/

http://etender.up.nic.in/

http://uplc.in/

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2. Covering Letter:

FROM:-

(Full name and address of the Bidder )

M/S……………………………………………..

….…………………………………………….

…………………………………………………..

To:

The Director,

Uttar Pradesh New and Renewable Energy

Development Agency,

Vibhuti khand, Gomti Nagar,

Lucknow-226 010

Subject: - Offer in response to e-tender specification No: UPNEDA/ M&E/TPI/RFP/2017/01

Sir,

We hereby submit our offer in full compliance with terms and conditions of the above

e-tender and RFP Document and that no deviation/exception to the RFP Document has

been taken by us. A blank copy of the e-tender, duly signed on each page is also submitted

as a proof of our acceptance of all specifications as well as Terms and Conditions.

We confirm that, we have the capability to inspect and test all type of SPV system and

its components as per scope of work, Technical parameters, terms and conditions

mentioned in the RFP document in 6 months. (Supporting document in proof of capacity

should be attached)

(Signature of Bidder)

With Seal

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3. Check list of Annexure

(The following information/documents are to be annexed and flagged by the Bidders along with the

BID)

S.

N.

Annexure

No

Particulars Yes/No,

Flag No.

1

Annexure-I (a)

Annexure-I (b)

Details of Tender document fees

(Demand Draft no, date, amount and bank name)

Details of Earnest money

(bank guarantee no. and date, (valid for four months)

2

Annexure-II The Bidder is a Company Registered in India.

(Copy of Registration should be enclosed)

3 Annexure-III The bidder should have experience

in carrying out tests as outlined in

the RFP

Relevant work/service/ order

needs to be provided

4 Annexure-IV The bidder should have sufficient

devices (mobile kits) to conduct the

post installation inspections at site

The list should be attached

5

Annexure-V

The bidder is not a Manufacturer

(OEM) of any of these components

that are part of the RFP

Declaration in this regard by the

authorized signatory of the

bidder should be attached

6 Annexure-VI

The bidder should have done at least

testing of minimum 500 systems in

Solar/power sector. preference will

be considered for Solar field

Copy of work order/client

certificate Confirming year and

Area of activity.

7 Annexure-VII List of equipment/instruments both fixed and mobile available for testing.

8 Annexure-VIII A copy of GST no registration certificate

9 Annexure-IX Overall Average Annual Turnover of the Bidder i.e.2014-15, 2015-16 &

2016-17 in the last three Financial years ( A summarized sheet of

turnover of last three Financial Years certified by registered CA)

10 Annexure-X Cumulative Experience of the Bidder in testing of SPV completes

system including its components.

11 Annexure-XI Manpower availability

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Annexure-XII Authorization of the Bidder, for the person representing Bidder that he is

authorized to act on behalf of Bidder with specific mention of this e-

tender.

13 Annexure-XIII Others: XVI (i). An undertaking that Bidder is not black listed from

any government or its undertaking

XVI (ii). An undertaking that Bidder has no criminal cases is

pending in any court XVI (iii) -------------------

* Please flag the annexure and write flag number in the box.

Signature of Bidder

Seal

Note:- Bids received without supporting documents for the various requirements

mentioned in the tender document may be rejected.

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4. PARTICULARS OF e-TENDER

1

E-tender no.

2 Particulars of the work

3 Period of work

4 Last date and time of

uploading of e-tender on e-procurement

website http://etender.up.nic.in

5 Period of validity of rates for acceptance

6 Date and Time of opening of e-tender

(Technical Bid.)

7 Date and Time of opening of e-tender

(Financial Bid.)

8 Place of opening of e-tender UPNEDA, Head Office,

Vibhuti Khand,

Gomti Nagar, Lucknow,

Uttar Pradesh.

9 Cost of Tender Rs.5,900/- in the form of Bank Draft in

favour of Director UPNEDA payable

at Lucknow, shall be submitted to

UPNEDA

10 Earnest money Rs.02 (Two) Lacs in form of Bank

guarantee/ Bank draft (for 4 months)

issued by a nationalized bank or State

Bank of India or its subsidiary banks in

favor of Director UPNEDA, payable at

Lucknow, shall be attached with the

tender document.


With Seal

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5. GENERAL PARTICULARS OF BIDDER

1- Name of Bidder :

2- Postal Address :

3- Telephone, Fax No :

4- E-mail :

5- Web site :

6- Name and designation of the :

representative of the Bidder to

Whom all references shall be made

and his contact mobile number. :

7- Amount of the earnest :

money deposited.

8- Details of Tender fee :

Bank Draft no. and date)

9- Details of Earnest money :

Bank Guarantee details.

10- Financial capacity of the :

Bidders for carrying out the work .

11- Name and address of the Indian/foreign :

Collaboration if any.

12- Has the Bidder have to pay :

arrears of income tax/if yes up to

what amount.

13- Has the Bidder have been ever :

debarred By any Government department /

Undertaking for undertaking any work.

14. Details of criminal cases pending in competent

Court against the Bidder :-

15- Has the Bidder have any relative :

working in UPNEDA if yes state the

Name and designation


with Seal

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6. EXPERIENCE - (RELEVANT PROJECT(s) COMPLETED) :

Please provide following details with reference to each project making the

eligibility criteria of the Bidder:

Sl no Particular of Work Completion year


With Seal

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7. ELIGIBILITY

7A Minimum Eligibility

7.1 G E N E R A L

7.1.1 A. Minimum Eligibility Conditions:

1. The Bidder should be A Central/State Government public sector

undertaking, organization and corporations in India engaged in third party

inspection, data collection and testing of solar module, Battery, charge

controller, Invertor, PCU, Luminaire (LED) light, PCU, Electrical

installations for grid connected solar power plant and other electrical

equipment as per BIS/MNRE and other international standard.

b. The bidder should have at least last three years(i.e. FY 2014-15, 2015-16,

and 2016-17) experience in Third party inspection and testing of Solar

Photovoltaic Systems/Power Plants and its component preferably onsite

post installation.

d. The Bidder should have valid GST number. A copy of which should be

enclosed.

7.1.2 The Bidder should not be debarred / blacklisted by the Central Government or

State Government or their instrumentalities. The Bidder has to furnish an

affidavit to that effect along with its Bid.

7.2.3 The Bidder against whom any criminal case is pending in any court of

Competent Jurisdiction shall not be eligible to participate in this tender. The

Bidder has to furnish an affidavit to that effect along with its Bid.

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8. PROCEDURE FOR E-TENDERING :

8.1 Instructions for e-Tendering (Online Tendering to Bidders)

8.1.1 Bidders are advised to study the tender Document carefully. Submission of

e-Bid against this tender shall be deemed to have been done after careful

study and examination of the procedures, terms and conditions of the tender

Document with full understanding of its implications.

8.1.2 The e-Bids will be electronically opened in the presence of Bidder’s

representatives, who choose to attend at the venue, date and time mentioned

in the above table.

8.1.3 In the event of date specified for e-Bids opening being declared a holiday for

UPNEDA’s office then the due date for opening of e-Bids shall be the

following working day at the appointed time and place.

8.1.4 All the required documents including Price Schedule/BOQ should be

uploaded by the e-Bidder electronically in the PDF/XLS format. The required

electronic documents for each document label of Technical (Fee details,

Qualification details, e-Bid Form and Technical Specification details)

schedules/packets can be clubbed together to make single different files for

each label. All the enclosures should be scanned and uploaded with Bid.

8.1.5 The companies who are registered at e-Procurement portal for e-tendering

with U.P. Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow

(UP) would only be eligible for participating in this e-tender. All companies

who have not registered themselves with UPLC for e-tendering till date can

get their registration done. The companies may contact the UPLC officials on

phone numbers 0522-2286809, 0522-2288750 (O) 0522-4130303 (Extn: 303,

304 & 307), for their Registration/Digital Signature Certificate related

queries.

8.2 On line Submission of Technical and Financial Proposal

Uploading of e-tender : The Bid shall be uploaded online as per guide lines of

U. P. Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP).

8.2.1 The tender must be complete in all Technical and commercial respect and

should contain requisite certificate, drawings, informative literature etc. as

required in the specification.

8.2.2 First part (part-A) should contain Technical specification, brochure literature

etc. All parts of tender documents except Financial Bid should be uploaded as

per e-procurement mode in due date and time. Scanned copy of Requisite

earnest money in the form of Bank Guarantee should be enclosed.

8.2.3 The Bidder should submit price Bid in Second part. Second part (part-B)

should contain Financial Bid only and should be uploaded as per e-

procurement mode in due date and time.

Anything in regard of Financial condition, payment terms, rebate etc.

mentioned in Financial Bid may make the tender invalid. Therefore, it is in

the interest of the Bidder not to write anything extra in part-B except price.

Conditional Financial Bid shall be rejected.

8.2.4 The original copy of uploaded document i.e. First part (Part-A) is to be

submitted by Post /courier/by hand to UPNEDA HQ before opening of

Financial Bid.

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8.2.5 Bidders can prepare and edit their offers number of times before Bid

submission date and time.

After Bid submission date and time, Bidder cannot edit their offer

submitted in any case. No written or online request in this regard shall be

granted.

8.2.6 Bidder shall submit their offer, i.e. Technical as well as Financial Proposal in

Electronic format on above mentioned website and date shown in Bid Info at

a Glance before digitally signing the same.

8.2.7 Offers submitted without digitally signed will not be accepted.

8.2.8 Offers only in physical form will not be accepted in any case.

8.3 General Instructions

8.3.1 Bids without RFP Document Fees, Earnest Money Deposit (EMD) and which

do not fulfill all or any of the conditions or submitted incomplete in any

respect will be rejected.

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9. INTRODUCTION:

9.1 Uttar Pradesh New and Renewable Energy Development Agency (UPNEDA) is

implementing the Solar Photovoltaic Program on large scale in various places

across Uttar Pradesh, 9.1.1. The UPNEDA intends to have post installation inspection, data collection, testing,

compilation, analysis and report submission of complete Solar PV system and its components as Solar Panels, Batteries, Charge Controller, Inverters, Luminaire etc. by a third party to confirm the products performance and its specifications as per tender. The approximate number of system from each scheme to be surveyed is enclosed at annexure A.

9.1.2 The technical data at site of each solar PV Systems including solar Power Plant to be collected as per requirement for at least 25 % of the surveyed systems.

9.2 Manpower Requirement for this project:

Suitable manpower should be deployed at the place of inspection depending on requirement during the contract period. The number of manpower deployable should be enclosed.

9.3 Local Regulatory Frame Work

9.3.1 It shall be imperative for each Bidder to fully inform itself of all local conditions,

laws and factors which may have any effect on the execution of the Contract as

described in the Bidding Documents. The UPNEDA shall not entertain any request

for clarification from the Bidder, regarding such local conditions.

9.3.2 It is the responsibility of the Bidder that such factors have properly been

investigated and cconsidered while submitting the Bid proposals and that no claim

whatsoever including those for Financial adjustment to the Contract awarded under

the RFP document shall be entertained by the UPNEDA and that neither any change

in the time schedule of the Contract nor any Financial adjustments arising thereof

shall be permitted by the UPNEDA.

10. Instruction to Bidders

10.1 General Instructions

10.1.1 The current document is the request for proposal, which can be downloaded from the

E-Procurements website e-tender.up.nic.in and submit the Bid online with the Bid

document price of Rs5,900/-in the farm of Bank Draft in favour of Director,

UPNEDA payable at Lucknow. The tender document fees should be submitted

along with hard copy of Technical Bid on or before the date & time of opening the

Technical Bid. The Bid without tender document fees shall be rejected.

10.1.2 The UPNEDA expects Bidders to confirm compliance to RFP terms, conditions and

specifications at the time of submission of Bids.

10.1.3 Bids shall be evaluated based on the information/documents available in the Bid.

Hence, Bidders are advised to ensure that they submit appropriate and relevant

supporting documentation along with their proposal in the first instance itself. Bids

not complying with the requirements of this RFP are liable to be rejected without

any further opportunity.

46

10.1.4 All Bids must be accompanied by an EMD of value and manner as specified in this

RFP document and must be delivered along with Bids hard copy of Bid.

10.1.5 Bidders shall deploy the latest state-of-the-art technology.

10.1.6 The UPNEDA reserves the right, to accept or reject any Bid and to annul the

Bidding process and reject all Bids at any time prior to award of the Agreement,

without assigning any reason thereof and without thereby incurring any liability to

the affected Bidder(s).

10.1.7 Contractor shall not transfer or assign this contract in whole or in part to any person.

10.2 Clarification of RFP document

10.2.1 A Bidder requiring any clarification of the RFP documents may notify the

UPNEDA in writing to Director UPNEDA at contact details as indicated in this

RFP.

10.3 Amendment of RFP Documents

10.3.1 The UPNEDA may, for any reason, whether at his own initiative or in response to a

clarification requested by a particular Bidder, modify the RFP documents.

10.3.2 The amendment will be notified on UPNEDA website and e -procurement

website before the submission of the Bid and it will be binding on all the Bidders.

Bidders are advised to regularly visit both the websites.

10.4 Withdrawal of Invitation to Bid

10.4.1 While the UPNEDA has floated this RFP and has requested Bidders to submit

their proposals, the UPNEDA shall always be at the liberty to withdraw this

invitation to Bid at any time before its acceptance.

10.5 Financial Proposal and Currencies

10.5.1 The Bidders shall quote the prices inclusive of all the taxes, Financial Proposal

should be done through e-tendering.

10.5.2 The UPNEDA shall not be liable for payment of any taxes or duties whats so ever.

Bidders quoting of pricing other than the specified one, run the risk of rejection.

10.5.3 The Bidder shall indicate the price in Financial Bid in Indian National Rupee only.

1 0 . 6 EMD, SD, Advance payment guarantee and Performance Bank Guarantee

10.6.1 Earnest Money Deposit (E.M.D.):

10.6.1.1 The Bidder shall furnish, as part of its Bid, Bid Security of Rs.02 lakhs (Two

Lakhs only) in the form of Bank guarantee/Bank draft issued by a nationalized

bank, or State Bank of India and i t s subsidiary banks. The bank Guarantee

shall be valid for a period of 4 months from the opening of Technical Bid. Bank

guarantee should be in favour of Director, UPNEDA.

10.6.1.2 Any Bid not secured with the e-tender fee and earnest money will be rejected by

the UPNEDA as non-responsive.

10.6.1.3 No Interest shall be payable on the amount of earnest money and the same will be

released, after the tenders have been decided, to those Bidders who fail to get the

contract.

The e-tender earnest money may be forfeited:

a) If a Bidder withdraws its tender during the period of e-tender validity

b) If the Successful Bidder fails to sign the Agreement within stipulated period.

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10.6.1.4 EMD of Successful Bidder shall only be released after signing of Agreement

and submission of Performance Guarantee/ Security Deposit.

10.7 SECURITY DEPOSIT:

10.7.1 SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

10.7.1.1 The S uccessful Bidders, who execute the Agreement with UPNEDA for the

work, shall have to furnish a Security D e p o s i t o f t h e amount equivalent to

1 0 % of total value of the contract in the form of Bank Guarantee valid for a

period of 18 months from the date of execution of Agreement. The bank

guarantee may be issued by a nationalized bank or State Bank of India or its

subsidiary bank. Bank Guarantee shall be in favour of "Director, UPNEDA".

10.7.1.2 This Security Deposit shall be in the form of an unconditional and irrevocable

bank guarantee for due performance of the Contract.

10.7.1.3 In case of any extension of the Completion Period, the validity of all the Security

Deposit shall be extended by such period of delay.

10.7.1.4 The security money shall be forfeited if contractor fails to perform the work

within the stipulated time period or such period extended by UPNEDA.

10.7.1.5 The security money shall be returned after successful completion of the Project.

11. SUBMISSION OF BIDSs

11.1 General Terms 11.1.1 The Bid should be submitted online as stipulated in the RFP document.

11.1.2 Any condition or any other stipulation contained in the Bid shall render the Bid

liable to rejection as a non-responsive Bid. The complete Bid shall be without

alterations, interlineations or erasures, except those to accord with instructions

issued by the UPNEDA, or as necessary to correct errors made by the Bidder, in

which case such corrections shall be initialed by the person or persons signing the

Bid.

11.2 P hysical submission of hard copy of BID:

11.2.1 The hard copy of Bid (except Financial Bid) along with enclosures and related

documents as per following must reach at UPNEDA Head Office, Vibhuti Khand,

Gomti Nagar, Lucknow before opening date and time of online Technical-Bid

without which the online Bid of concern Bidder will not be opened. Each Bid shall

consist of two sealed envelopes marked as follows:

Cover 1: RFP Document fee and EMD

Cover 2: Tender document along with Technical bid:

(i) Signed & filled copy of RFP Document including blank Financial Bid signed

by Bidders authorized signatory.

(ii) All the enclosures to the Bid in the form of Appendices in chronological order

only.

(ii) All documents related to the Eligibility of the Bidder including copy of

balance sheet for last 3 years, duly audited/certified by C.A.

48

(iii) All the enclosures, documents, literatures, drawing etc must be signed by the

Bidder and all cutting /erasers if any should be initials by Bidders.

11.2.2 Each of the envelopes shall clearly indicate the Tender number and name along

with the Bidder name and address of

11.3 Late Bids

11.3.1 Bids received by the UPNEDA after the specified time on the Bid due date shall

not be eligible for consideration and shall be summarily rejected.

11.4 Confidentiality

11.4.1 Information relating to the examination, clarification, evaluation and

recommendation for the Bidders shall not be disclosed to any person who is not

officially concerned with the process in relation to or matters arising out of, or

concerning the Bidding process. The UPNEDA will treat all information, submitted

as part of the Bid, in confidence and will require all those who have access to such

material to treat the same in confidence.

11.5 Correspondence with the Bidder

11.5.1 The UPNEDA shall not entertain any correspondence with any Bidder in relation

to acceptance or rejection of any Bid.

11.6 Bid Opening and Evaluation

11.6.1 The UPNEDA shall open, examine and evaluate the Bids in accordance with the

provisions set out in this RFP document.

11.6.2 To facilitate evaluation of Bids, the UPNEDA may, at its sole discretion, seek

clarifications in writing from any Bidder regarding its Bid.

11.6.3 Arithmetical errors will be rectified on the following basis. If there is discrepancy

between word and figures, the amount in word will prevail. If the Contractor does

not accept the correction of the errors, his Bid shall be rejected, and his EMD, may

be forfeited.

11.6.4 The UPNEDA may waive any minor informality, non-conformity or irregularity

in a Bid which does not constitute a material deviation, provided such waiver does

not prejudice or affect the relative ranking of any Bidder.

11.6.5 The UPNEDA will evaluate and compare Bids which have been determined to be

substantially responsive.

11.7 The procedure of opening of the e-tender shall be as under:

11.7.1 First part (part-A) uploaded having e-tender specification and super scribed as

“Technical Bid” shall be opened at the time and date mentioned in the e-tender

notice by UPNEDA’s representatives in the presence of Bidders, who choose to be

present.

11.7.2 Second part (Part-B) uploaded as Financial Bid shall be opened (after obtaining

clarifications and establishing Technical and commercial suitability of the offer) as

per schedule. Second part of only those Bidders shall be opened whose first part

(part-A) shall be found technically and commercially qualified.

49

12. Procedure for Finalization of BID .

The Procedure for Finalization of BID would be as follows:

12.1 Finalization of BID:

a) First the Technical Bids shall be opened and evaluated.

b) Then the Financial Bid of Technically qualified Bidders shall be opened.

c) The lowest rate (i.e. L-1) received (and in turn approved by the competent

authority) would be the “Approved Rate”.

d) If required UPNEDA reserves the right to negotiate with (lowest) L-1 bidder

before finalization of the tender.

e) To split the work against the tender on more than one firm for the same work.

No reason will be assigned by UPNEDA for this and will be binding on the

Bidders. Due to large quantum of work & limitation of the time period for

completion of the work UPNEDA may take consent from more than one Bidder

if they agree to work on L1rates approved by UPNEDA. UPNEDA may

undergo agreement with those eligible Bidders who give consent to work on

rates approved by UPNEDA and may place work orders to them.

12.2 Notification of awarding the contract:

The name of Successful Bidder for contract shall be displayed on UPNEDA's

website and shall be intimated in writing to the contractor.

12.3 EXECUTION PERIOD

After work order is placed for work, the work should be executed within 6 months.

In case of delay for any reason other than due to Force Majeure conditions a penalty

equal to 1% of the price of the unperformed services for each week (For the

purposes of calculation of delay, part of week shall be treated as week) of delay

until actual performance up to a maximum deduction of 10% of the delayed

services. The work shall have to be completed within 06 months from the date of

award of work.

12.4 CONTRACT

Before execution of the work, an Agreement for execution of the work shall be

signed with the Successful Bidder, as per the draft agreement annexure-iv. Bidder

has to sign the Agreement within the 15 days from the date of issue of Lo1 by

UPNEDA; otherwise earnest money of the Bidder deposited with the tender shall be

forfeited. Before execution of the Agreement the performance Guarantee equivalent

to 10 % of Contract price must be deposited by the Successful Bidder. The expenses

of the agreement shall be borne by the bidder.

12.5 Letter of Intent (LOI) and Award of Contract

12.5.1 After selection of Successful Bidder, a letter of Intent (LOI) will be issued to

Successful Bidder stating that UPNEDA want to appoint the Successful Bidder as

its contractor. Bidder shall have to sign the contract within 10 days of issue of LOI.

12.5.2 After issuance of Letter of Intent (LOI) by UPNEDA, Successful Bidder shall

have to pay Security Deposit (SD) in the form of Bank Guarantee within 7 days of

LO1 before signing of agreement.

12.5.3 Any effort by a Bidder to influence the UPNEDA on the Bid evaluation, Bid

comparison or Contract award decision may result in the rejection of the Bidder's

Bid.

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13. General Terms and Conditions

13.1 Use of Contract Documents & Information

13.1.1 The Contractor shall not, without the UPNEDA’s prior written consent, disclose the

Contract or any provision thereof or any specification, plan, drawing, pattern

therewith to any person other than person employed by the Contractor in

performance of the Contract. Disclosure to any such employed person shall be

made in confidence and shall extend strictly for purpose of performance only.

13.1.2 The Contractor shall not, without UPNEDA’s prior written consent, make use of

any document or information except for purpose of performing the Contract.

13.1.3 Any document other than the Contract itself shall remain the property of the

UPNEDA.

13.2 Power to Vary or Omit Work

13.2.1 No alterations, amendments, commissions, additions, subtractions, or variations of

the work under the Contract shall be made by the Contractor except as directed

by the UPNEDA.

13.2.2 If the Contractor neglects to carry out the work due diligence and with

expeditiousness or refuses or neglects to comply with any reasonable order given to

it in writing by UPNEDA or contravenes any provisions of the Contract, the

UPNEDA may give seven days’ notice in writing to the Contractor, If the

Contractor fails to comply with the notice within reasonable time from the date of

serving thereof, in the event of failure, neglect or contravention capable of being

made good within that time, then in such case, if the UPNEDA thinks fit, give it to

another person on Contract at a reasonable price .

13.3 Statutory Responsibility

13.3.1 The Contractor shall comply with all applicable laws or ordinances, codes,

approved standards, rules, and regulations and shall procure all necessary

Municipal, Panchayat and Government permits & licenses etc. at its own cost.

13.3.2 The Contractor shall not leave the UPNEDA harmless as a result of any infractions

thereof. If required, the Contractor shall renew the above permits & licenses in case

such situation warrants.

13.4 Insolvency and Breach of Contract

13.4.1 The UPNEDA may at any time by notice in writing summarily terminate the

Contract without compensation to the Contractor.

13.4.2 Contractor is wound up voluntarily or by the order of a court or a Receiver/

Liquidator is appointed.

13.5 Timeline

13.5.1 The Contractor shall provide work schedule for each activities. The Contractor shall

also provide a Bar/PERT Chart indicating completion schedule for various

activities involved in the work within the stipulated completion period and

the Contractor should strictly adhere to that schedule. The work must be started at

site within 7 days from the date of execution of Agreement.

51

13.6 Delays in Execution or Failure to Supply

13.6.1 If the work is delayed on account of (i) Suspension of work as ordered by

UPNEDA (ii) Force Majeure conditions (iii) Any other causes, which, in absolute

discretion of the UPNEDA are beyond the Contractor’s control, the Contractor

shall appeal to UPNEDA in the form of a written application along with the

complete delay analysis before expiry of the Contract period, bringing out the

causes responsible for the delay, for granting suitable time extension.

13.6.2 If the Contractor is found not responsible for any delay in completion of the

work, formal time extension shall be granted by UPNEDA without Financial

penalty.

13.6.3 If the Contractor fails to deliver the reports or fails to start the work within

specified time frame after signing of Agreement or leave the work, UPNEDA shall

have the right to get the work done through any other agency at the risk and cost of

the Contractor. Further to this, UPNEDA may, without prejudice to the right of the

UPNEDA to recover damages for breach of Contract.

13.7 Penalties

Penalty for Delay:

13.7.1 The Liquidated Damages payable by Contractor to the UPNEDA for delay in

achieving the target is at the rate of 1% (One percent) of the Bid price per week

of delay or part thereof, subject to a maximum of 10% (five percent) of the Bid

Price.

13.7.2 Notwithstanding the foregoing, no Liquidated Damages for delay shall be payable

for period of delay in achieving the Commissioning to the extent such delay is

solely on account of Force Majeure Event and Contractor have been granted an

extension of time under the Contract.

13.8 Termination for Default

13.8.1 The UPNEDA may, without prejudice to any other remedy for breach of Contract,

by written notice of default sent to the Contractor, terminate the Contract in

following events:

(a) If the Contractor fails to deliver work within the time period(s) under the

Contract or any extension thereof granted by the UPNEDA pursuant to the

clause for Delay in Execution or Failure to Supply or,

(b) If the Contractor fails to perform any other obligations(s) under the Contract.

13.8.2 In the event the UPNEDA terminates the Contract, pursuant to above, the

UPNEDA may get the work done in such manner as it deems appropriate. 13.9 Indemnity

13.9.1 The Contractor agrees to defend, indemnify and hold harmless the UPNEDA, its

officers, directors, agents, employees and affiliates (and their respective officers,

directors, agents and employees) from and against any and all claims, liabilities,

actions, demands, judgments, losses, costs, expenses, suits, actions and damages

arising by reason of bodily injury, death or damage to property sustained by third

parties that are caused by an act of negligence or the willful misconduct of the

Contractor, or by an officer, director, sub-contractor, agent or employee of the

Contractor.

13.10 Force Majeure

52

13.10.1 In the event of either party being rendered unable by Force Majeure to perform any

obligation required to be performed by them under the Contract, relative obligation

of the party affected by such Force Majeure shall be treated as suspended during

which the Force Majeure clause last.

13.10.2 The term “Force Majeure” shall mean riots (other than among the Contractor’s

employee), Civil commotion, War (whether declared or not), invasion, act of

foreign enemies hostilities, civil war, rebellion, revolution, insurrection, military

coup, damage from aircraft, nuclear fission, embargoes, quarantines, acts of god

such as earthquake, lightning, unprecedented floods, fires not caused by

Contractors negligence.

13.10.3 The Contractor shall not claim any compensation for Force Majeure conditions

and shall take appropriate steps to insure men and materials utilized by it under the

Contract well in advance.

13.11 UPNEDA’s Decision

13.11.1 In respect of all matters, which are left to the decision of the UPNEDA, including

the granting, the UPNEDA shall, if required to do so by the Contractor, give in

writing a final decision thereon. If the final decision is not accepted by the

Contractor the matter will, at the request of the Contractor be referred to arbitration

under clause 14.35 of this RFP.

13.12 Deduction from Contract Price

13.12.1 All costs, claims, damages or expenses, which the UPNEDA may have paid

for which the Contractor is liable, will be deducted by the UPNEDA from the

Security deposit of Contractor or from any money due or which become due to him

under the Contract or any contract are being executed elsewhere with the UPNEDA

13.13 Terms of Payment

i) The 70% payment of the total contract value for each scheme shall be paid

after survey, data collection and testing of all the system and its submission of

format at the Head Office.

ii) 20% Payment shall be made after data compilation, its analysis and

submission of report.

iii) 10% payment shall be made after submission of final report and its acceptance

by UPNEDA.

13.14 Arbitration 13.14.1 If any question, dispute or difference what so ever shall arises between “UPNEDA”

and the contractor/ Bidder, in the connection with the Agreement except as to

matters, the decisions for which have been specifically provided, either party may

forthwith give to the other notice in writing of existence of such question, dispute or

difference and the same shall be referred to the sole arbitration of the Principal

Secretary, Department of Additional Sources Of Energy ,Government of Uttar

Pradesh or a person nominated by him not below the rank of Secretary. This

reference shall be governed by the Arbitration and Conciliation Act, 1996, and the

rules made there under. The award in such arbitration shall be final and binding on

both the parties. Work under the Agreement shall be continuing during the

arbitration proceedings unless the “UPNEDA” or the arbitrator directs otherwise

13.15 Court of Competent Jurisdiction

53

13.15.1 The High court of Judicature at Allahabad and Courts subordinate thereto, at

Lucknow, shall alone have jurisdictions to the exclusion of all other courts.

13.16 Law & Procedure

13.16.1 The law which is to apply to the Contract and under which the Contract is to be

construed shall be Indian Law.

13.17 Notices

13.17.1 For all purpose of the Contract, including arbitration there under, the address of the

Contractor mentioned in the Bid shall be the address to which all communications

addressed to the Contractor shall be sent, unless the Contractor has notified a

change by a separate letter containing no other communication and sent by

registered post with acknowledgement due to the UPNEDA. The Contractor shall

be solely responsible for the consequence of an omission to notify change of

address in the manner aforesaid.

13.17.2 Any communication or notice on behalf of the UPNEDA in relation to the

Contract Agreement may be issued to the Contractor by the UPNEDA and all such

communication and notice may be served on the Contractor either by registered

post or under certificate of posting or by ordinary post or by hand delivery at the

option of the UPNEDA.

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14. SCOPE OF WORK

14.1 Scope of Work

The scope of work includes the inspection, data collection, testing of various

components, data compilation, data analysis and report submission with findings

along with suggestion for Solar PV system and its components installed at various

places across the Uttar Pradesh.

a) Inspection of SPV systems and certification for their conformity to the technical

specification of UPNEDA.

b) Measurement of critical parameters of various components used in the system

and certification for their compliance to guaranteed performance output.

c) Submission of inspection report in the prescribed format within the stipulated

period.

d) The system should be surveyed as per format Annexure-B and as provided by UPNEDA (These formats are tentative and can be revised based on requirement and practicability for site testing)

14.1.1 The Inspection agency shall prepare detailed Inspection checklists in co-ordination with UPNEDA based on the Tender Specifications and work order issued to the Supplier.

14.1.2 The Inspection agency shall do necessary modifications to the Inspection list as suggested by UPNEDA and obtain the necessary authorization before proceeding to the Inspection.

14.1.3 The Inspection agency shall coordinate with the UPNEDA to obtain necessary clearances and approvals to inspect in a particular location if required.

14.1.4 The Inspection Agency shall ensure that an authorized representative from UPNEDA and supplier is present during the Inspection period (if necessary and desired by UPNEDA).

14.2 Tests to be covered 14.2.1 All Inspected and approved materials should have a distinct identification mark and

such mark should be made on every item. 14.2.2 In case of any rejection, the Inspection Agency shall stamp the materials as

rejected and the same shall be mentioned in the deviation section of the report. 14.2.3 For any unexpected contingency or issue that arises during the Inspection, the

agency shall resolve the problem by intimating it to UPNEDA. 14.3 Test Report The original Inspection report (both hard and soft copy) should be sent to the

Director, UPNEDA. The Report shall contain the following sections for each inspected System:

A. Defect

a. Accepted : This result will conclude the equipment fit to use and will pass all the tests

performed.

b. Major Defect : Product fails to meet the contractual requirement. The product

may be inoperative, or does not operate well, or any function is inoperative.

The accessory parts essential for operation is missing.

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c. Minor defect Components or issues that do not necessarily impact the normal usage of

the user. e.g. Product manuals and other accessories are missing.

d. Incidental Defect Product is dirty/dusty, packaging damaged, however the product passes all the

physical and power on tests.

B. Evidences a. Photographic evidence of damage .

b. Reports submitted in the accepted format.

C. Deviations a. The inspector shall not accept any deviation in the specification of the

materials except the measuring and instrumental errors up to maximum 3%. b. Any unanticipated exceptions shall be clearly outlined in the deviation report.

Any damages occurring during the process of inspection shall be considered as defect and not a deviation.

c. During inspection if any components damaged due to the carelessness of

inspector the cost of component shall be borne by the contractor.

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Annexure-A

List of systems and nos. to be tested

For last five years

Sl no System/program under implementationApprox no of

system

Approx no of

system to be

tested onsite

1 Solar Street Light 208541 41000

2 Solar power pack 113000 22600

3 Solar High-mast 2800 2800

4 Solar Pump 9937 9937

5 Solar Power plant off grid 105 105

6 Grid connected rooftop 21 20

7 Minigrid power plant 16 16

8 DDG power plant 20 20

9 Solar RO water 452 452

11 APFC 30000 KVR 30000KVR

12 LED AC Luminaire 1662 1662

13 Lantern 12876 3500

14 Solar Home Light 44073 8800

15 Solar Water heater 178 178

16 Solar cooking 1 1

17 Biogas plant 3728 3728

18 Biomass plant 61 61

19 Solar power plant grid connected 2 2

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Annexure – B

Post-Installation Inspection:

The inspection team shall conduct post install inspection at selected sites and the

focus of the inspection shall be on the functional performance of the single unit the

following steps but not limited shall be adopted

PROJECT EVALUATION SHEET

Project Name: District: _______________________

Site Address:_________________________________________________________

Vendor: ___________________________ Users Mobile: ___________________

Installation Month: ____________ 2016 System code: ___________________

Inspection Date:_____________________

Name of person available during visit _____________________________________

A. System Specification: Serial no System as provided by Vender:

Item Specifications as per contract Specifications as seen Remarks

Value make Value make

SPV Module ……………Watt

Battery ……V, ……. Ah Tubular

LED Light …………. N0.

……………Watt

………. No.

……….Watt

Fan DC watt ……….Watt

Ro Water 50 litr per hour

Pump DC/AC……….hp

Others

Wire Copper BIS

pole …… meter above ground,

GI Pipe 65 NB+3mm

BIS Height above

ground level.

Charge

controller/

Invertor

1-switch, 1- fuse,

3- led indicator,

auto ON, OFF

- Yes/NO

Battery Box SWG MS -

Junction box

Mounting

structure

Manual An operation, instruction

and maintenance manual

both in English and Hindi

-

58

B. Installation:

i. Pole is grouted properly with 1:2:4 CC mixture :

ii. Module is grouted and oriented to south in shadow free location:

iii. Module is mounted properly:

iv. Battery with battery box is mounted properly and is safe;

v. Wiring is proper and tightened:

vi. Light source is mounted properly and providing light to useful :

vii. Pump is installed as per norms

C. Functionality:

i. System is working trouble free since installation : Yes/No

ii. System is working but not for full hours : …………….hrs.

iii. System could not Worked for……… days since installation.

iv. Frequency for shutdown since installation ………. times/month.

v.

vi. Normally system stop working due to: Overload Short circuiting Inverter failure

Discharge of batteries

vii. Other reasons of Failure:……………….………………………………………

…………………………………………………………………………………

D. Measurement:

1. Onsite :

a. Solar Module:

output voltage:…………

Output current:………

Solar radiation:………….

b. Battery :

Voltage at no load: ……...

Voltage At load ………

Load Current:………….

c. Others :

2. Module Battery and luminaire test report: Pl take reading of module, battery, charge

controller and load current and record it in sheet 1, 2 and 3

59

Sheet-1

E. INSPECTOR REMARK:

Name of Firm ………………………………………………

Date of inspection:………..…… Place:…………………

A. SOLAR PV MODULE :

Specification/parameter Value as per contract As seen/tested Remark

Module manufacturer

name

Module Serial no

Module Wattage 1 110 Watt at 16.4 +_ 2 Volt

Data of each module should be

provided in form of IV curve

--------Watt as

per IV curve

Make of sun

simulator and

serial no -------

Calibration report

Module Wattage and

Voltage at Maximum

power point of IV

curve

-----watt at ----

---Volt

Open Circuit voltage Min 21 Volt

Fill factor >0.70

Cell efficiency >16%

Module efficiency >14%

Metallic sticker A metallic sticker should be

provided with manufacturer name,

model no, serial no., month & year

of manufacturing along with 25

years warranty period

RFID Should be inside the glass

RFID Data (i) Name of the manufacturer of

PV Module

(ii) Name of the Manufacturer of

Solar cells

(iii) Month and year of the

manufacture (separately for

solar cells and module)

(iv) Country of origin (separately

for solar cells and module)

(v) I-V curve for the module

(vi) Peak Wattage, Im, Vm and FF

for the module

(vii) Unique Serial No and Model

No of the module

(viii)Date and year of obtaining IEC

PV module qualification

Test report

enclosed

60

certificate

(ix) Name of the test lab issuing

IEC certificate

(x) Other relevant information on

traceability of solar cells and

module as per ISO 9000 series.

Blocking Diode A blocking diode should be

provided in junction box of each

module

Reference module

test report

>or = Watt Copy enclosed

Traceability Engraving (or) Screen printing of

UPNEDA-Lohiya Avas/15-16

I-V curve of tested

module

- To be enclosed


With seal

61

Sheet-2

Name of Firm……………………..…………………………………

Date of inspection:………..…… Place:…………..…………….

B. BATTERY:

Specification/parameter Value as per contract As seen/tested Remark

Type Lead acid tubular positive plate

Make ------------------

Serial no Should be engraved

Container material PPCP

Positive plate

manufacturing method

High pressure costing

Capacity Ah at C-10

Voltage of each cell Should be greater than 1.80 volt at end

of 10 hour discharge.

Gravity The electrolyte gravity should be more

than 1240 or as specified by

manufacture

Watt hour efficiency >90%

Capacity at 11.2 volt -

Ampere hour efficiency >75%

Vent plug The battery should have ceramic vent

plug with acid level indicator

Sticker Should contained manufacture name,

capacity and rating of battery,

warranty period, month and year of

manufacturing year

Traceability Engraving (or) Screen printing of

UPNEDA-highmast/15-16

Height of container 450

Width and Length of

container

W -295 and L-525

Weight of battery

without electrolyte

Volume of Electrolyte

Test report of battery for

capacity as per BIS

Copy enclosed

Connector

Hourly discharge and

efficiency test report.

Copy enclosed


With seal

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Sheet-3

Name of Firm………………………………………………………

Date of inspection:………..…… Place: ………………………..

C. LUMINAIRE TESTING :

1. The onsite testing of component should be 25% systems surveyed must be from each supplier.

2. The component of non-working system must be tested.

3. The testing charges should be included in the price bid.


With seal

SL. Specification/parameters Value as per contract Remark

1 Make and material of housing

2 Make and origin of LED

3 Type and rating of LED

4 Maximum driving current

5 Efficacy of LEd 120 lumens/watt at 350 ma

6 LM 80 report

7 No of LEDs ------Nos As per LM79 report

8 LED connections All LED should be connected

in series and have fail short

mechanism

9 Power consumption of LED lighting Unit ---- watt DC

10 Total lumens output

11 Driver efficiency 90% Efficiency

12 Polar curve report To be attached

13 LED DC Current Regulation Better than 3%

14 Input Voltage 12 V DC

15 Beam Angle 120 degree

16 CRI >.7

17 Luminaire Efficiency 90%

18 The average lux level over a 16 meter of

radius should for 6.5-7 meter high, with

lamp bracket arm of 1 meter with 5 -15

degree. Grid spacing 1×1 meter.

Maintenance factor 0.8. The average

Lux should be min 6 lux and u0

average/min = min 0.25

Design report to be submitted Luminaire is to be

tested for LM79 and

report to be attached

19 Automatic ON/OFF Timings Dusk to Dawn

20 Other features ( IP _____

IP 65

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Post-delivery Inspection for off grid power plant :

1. Solar panel :

Out/Put Voltage of the panel

No of panel

Physical verification

Verification of Solar panel orientation to capture maximum sunlight (north orientation).

Functional verification

2. Inverter with MPPT Controller

PCU O/P Voltage o O/P Current

O/P Frequency

DC INPUT Voltage from panel

DC OUTPUT Voltage from MPPT Controller

DC Energy

AC INPUT Voltage

Grid change output voltage o.Low load test, maximum load test, protection and alarms,

battery charging and discharge, data logger performance

Physical verification.

3. Battery

Battery capacity

Battery voltage

Battery Current O Battery Total VAH

Battery QTY


4. AJB



5. ACDB



6. DCDB



7. Mounting Structure


8. Earthening


The inspection report shall consists of detailed inspection report along with name of the

test conducted, test results, serial number, types and capacity, comments on the results

whether acceptable or not reasons. Opinion of the inspecting officers shall clearly furnish.

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TECHNICAL BID

e-tender NO. UPNEDA/M&E/TPI/2017-18/01

Technical Bid (Part-I)

Description To be furnished by the Tenderer

A. Manpower

1. Graduate Engineers

2. Diploma Engineers

3. ITI Holder

4. Computer operator

5. Others

B Equipment/Instruments

1. Digital Multimeter

2. Surya Mapi

3. Battery tester

4. Hydrometer

5. Mobile Module tester

6. RFD readers

7. Temperature meter

8. Lux metere

9. Others

(Signature of Bidder) With seal

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PART-2 FINANCIAL BID

e-tender NO. UPNEDA/M&E/TPI/2017-18/01 Financial Bid (Part-II)

Name of the Firm: ………………………………………………………………………………

Third Party post installation inspection, data collection, testing and evaluation of various Solar

PV system implemented in Uttar Pradesh as per scope of work, Technical parameters, terms

and conditions mentioned in this RFP document. (Price in Indian Rs.)

Sl

no

Item/work Rate per system

1 post installation inspection, data collection,

testing and evaluation of Solar Street Light


testing and evaluation of Solar power pack


testing and evaluation of Solar High-mast


testing and evaluation of Solar Pump


testing and evaluation of Solar Power plant

off grid


testing and evaluation of Solar power plant

grid connected


testing and evaluation of Minigrid power

plant


testing and evaluation of DDG power plant


testing and evaluation of Solar RO water


testing and evaluation of APFC


testing and evaluation of LED AC

Luminaire


testing and evaluation of Lantern


testing and evaluation of Solar water heater


testing and evaluation of Solar coking

system

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testing and evaluation of Biogas plant


testing and evaluation of biomass plant


testing and evaluation of Solar Home light


testing and evaluation of Grid connected

rooftop

NOTES: 1. Certified that rates quoted above are as per the requirement, specification terms &

condition mentioned in the e-tender document and inclusive of all taxes & duty.


With seal

Uttar Pradesh New and Renewable Energy …...at Lucknow, shall be submitted to UPNEDA 10 Earnest...

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