UTShare PeopleSoft Project Update

November 16, 2011

Agenda

Current Project Timeline PeopleSoft Project Update Change Management Questions

Current Project Timeline

3

Mar May JulJul Sep Jan

Analysis & Design

May Sep Nov Jan Mar May

Development & Configuration

Focus Groups & Testing

End User Training

Final Conversion

Go Live

2011 2012

Nov

2013

Post Production Support

PeopleSoft Project Update Completed 17 weeks of meeting sessions this past summer to determine UT

campuses’ business rules/requirements. In process of identifying all business processes and determining how they will fit

into the new PeopleSoft system. Functional Committees, comprised of one representative from each UTShare

campus, are meeting weekly to build business process guides,for both FMS and HCM applications.

HCM FMS

Human Resources Purchasing

Benefits Accounts Payable & Travel and Expense

Payroll & Time and Labor Commitment Control

Absence Management General Ledger

Commitment Accounting Grants

Recruitment Accounts Receivable

Projects

Asset Management

Treasury

PeopleSoft Project Update - continued

UTShare Data Conversion team is currently mapping data definitions from DEFINE/HRMS to PeopleSoft

UTShare Reporting team organized to identify all needed reports

UTShare Training team in early organization and planning

The House of DEFINE

The House of PeopleSoft

Change Management

Major Differences Between the Systems

DEFINE PeopleSoft• Mature, established processes• Highly customized• Fixed, not easy to change• Powerful• Does most of the processing• Limited reporting• Paper intensive• Departments comfortable using

due to long-term use

• New processes – early stages• Reduced automated functionality• Configurable• Powerful• Places processing at administrator’s control - no automatic processing

• Requires more analytical and critical thinking skills to use

• Expanded reporting capabilities• Fully web enabled• More advanced system features/tools

When Are We Going to Engage UTSA Departments?

There may be some touch points where PeopleSoft Module Leads contact Departments to clarify some business processes

During testing and training phases

UTShare PeopleSoft Project Information

UTShare Website: www.utsa.edu/utshare

For Questions E-mail: utshare@utsa.edu

Easy access to UTSA’s UTShare Website

Questions?