Utilizing SharePoint and Overcoming Technology Obstacles ...Utilizing SharePoint and Overcoming...

E2S2 2011

UNCLASSIFIEDDale Cleland/ (913) 684-8977 (DSN 552) / [email protected] 9 May 20111 of 13

Utilizing SharePoint and Overcoming Technology

Obstacles to Implement and Communicate EMS throughout the

Fort Leavenworth Installation

Dale ClelandChief, Environmental Division, US Army Garrison Fort Leavenworth

Aaron SidersSenior Consultant, The Solution Foundry

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1. REPORT DATE MAY 2011 2. REPORT TYPE

3. DATES COVERED 00-00-2011 to 00-00-2011

4. TITLE AND SUBTITLE Utilizing SharePoint and Overcoming Technology Obstacles toImplement and Communicate EMS throughout the Fort Leavenworth Installation

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6. AUTHOR(S) 5d. PROJECT NUMBER

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7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) US Army Garrison Fort Leavenworth,Environmental Division,Fort Leavenworth,KS,66027

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13. SUPPLEMENTARY NOTES Presented at the NDIA Environment, Energy Security & Sustainability (E2S2) Symposium & Exhibitionheld 9-12 May 2011 in New Orleans, LA.

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Standard Form 298 (Rev. 8-98) Prescribed by ANSI Std Z39-18

E2S2 2011


• EMS Background

• Problem Statement

• Pros

• Cons

• Way Ahead – SharePoint 2010

• Site-specific Features

Agenda

E2S2 2011


• EMS required by EO 13423 and 13514

• DoD adopted ISO 14001 model

• Fort Leavenworth adopts HTML hybrid format

• Worked well inside the Combined Arms Center firewall

• Mirrored selected material on AKO

• Office 2007 doesn’t include FrontPage (HTML editor)

Background

E2S2 2011


How to create a system which can be seen by all tenants of Fort Leavenworth

• Fort Leavenworth contains 3 major separate networks (CAC, MEDDAC and USDB) with only by-name cross connections

• EMS became a burden rather than a resource

The Problem

E2S2 2011


Hang EMS on a SharePoint 2007 structure

• CAC already had servers and support

• Solution Foundry already had SharePoint expertise with a SharePoint version of the digital EMS

•Look and feel similar to HTML

•The BIG benefit: CAC was already sharing data across network firewalls with SharePoint

The Solution [Foundry]

E2S2 2011


• Access by all with Common Access Card (smart-chipped DoD ID card)

• Made EMS a real-time document system again

Cross functional team use Environmental Quality Control Committee All tenants for policy and reporting needs

• Eliminated mirrored AKO site

• Other DoD elements and AKO-sponsored accounts

Pros

E2S2 2011


• SharePoint has Network Enterprise Command (NEC) “certificate of networthiness”

• Document library capability uses editable documents

Pros

E2S2 2011


• SharePoint learning curve •(sounds like a person[n]el problem to me)

• Initial data transfer

• Hosting (local NEC not yet SharePoint experts)

• SharePoint 2010 conversion was “imminent”

Cons

E2S2 2011


• Implemented at CAC as we speak

• Conversion/data transfer process starting late May

• Provides a number of improved features at the user level:

More messaging (aids in workflow speed) Access database use through SharePoint Wider records management (“laminating”,

archiving rules) Social networking interface

The Way Ahead – SharePoint 2010

E2S2 2011


Home pageSOL.OIE:RS • IUAMil. I €S • CIVILIAN S

J Environmental Management System

Lists

• Pnnter Cartridges Available

~~--------~------~~~--

fort Leavenworth Environmental Management System and Pn19rams

Environmental Stewa rdship is one of the keys to Army Sustainability on Fort Leavenworth . The concept includes everyone, f rom fence to fence, and every action and material, from cradle to grave. The DOUDPW Environmental Division is committed to assisting all of Fort Leavenworth in achieving sound environmental stewa rdship practices. The environmenta l p rograms we manage ( lead-based paint, household hazardous waste, hazardous waste, etc) are under the Environmental Programs tab above.

The Environmental Management System is the federal government's system for complying with Executive Order 13148. In 2001 the Department of Army adopted the ISO 14001 environmental m anagement standard. It is a systematic approach to integrating and sha ring the environmental actions and info rmation on Fort Leavenworth .

This intranet management tool p rovides access to EMS policies, procedures, and related environm ental documenta tion that apply to the operations of Fort Leavenworth . The goals of this web include:

• Provide quick and complete access to Environmen tal Division informa tion, repo rts and contacts

• Assist in supporting and communicating EMS init iatives and the Environm ental Policy Statement throughout Fo rt Leavenworth

• Promote sustain ability principles th rough out the EMS

• Demonstra te the implementation of installation-wide EMS systems

Announcements

Firewood 9/23/2fJ 10 9:58 AM by Nowak, Matt C Mr CIV USA IMCOM Firewood is available by permit rrom the DPW Environmental Division • Nab.xal Resources, Buiding 60. Fee os S25 per pockup truck load (or eQUIValent).

Eddie Dixon Sa.Jiptor

E2S2 2011


External Communications LogSOL.OIE:RS • IUAMil. I€S • CIVILIANS

Ti~e Date lnibated Date of Response lnbatedBy Name of ResDOOder Desmpbon of Ccr1n.ncabon

Tedncal Memorandum: 4/21/Xl11 StEphanie Harns- Bruce Morn son • USEP A Technical Memorandum: Geophys~cal Results and GeophysiC211 R=.its and Carr (USPS NO. 70012510 Fubxe Investigation Recoi!VI1endations for FTl-72 Fubxe lnvesbgabon 000 1 4639 6252) Recommendations for FTl· 72

Is t Quarterly Report • 20 11 4/20/2011 5/4/2011 Stephanre StEphanie Harns- Bruce Morn son • USEP A 1st Quarterly Report· 2011 (Certified transmittal) Draft submrtted wrth no EPA comments. Harris-carr Carr Region VII CoiM1ents receivedfadaessed by KDHE

USPS certification: on 03/04/11. 7001 2510 00014639 6276 ·KDHE 7001 2510 00014639 6245 ·EPA

Proposed Morotonng Well 4/6/2011 Stephanre ARCADIS Bruce Mornson • EPA Cerbfied trans111ttal for rece~t of (select wels) Abandoment FTl-10 & FTl-15 HlJrris<::!!!rr Region VII Proposed Monitoring Well AbMdoment for FTl-10 &

FTl-15

Response to KDHE 22 March 3/22/2011 4f7/2011 Dale deland Dale Cleland Brian D'Aifonso ·Bureau Tradang protocol for 120-day landfll cover Response to KDHE 22 March 20 llletter 20 !!letter on landfill cover of Reid Services on landfil cover

Response to CoiM1ents on 3f7/2011 3/22/2011 Stephanie Jacqueline Stephanie Harris -carr Received coiTVI1ents on the Draft lAP from KDHE Developed a respone to coiTVI1ents table the Draft lnstalabon Action Harris-carr Gru1au. for sU>mrttal. Pia KDHE/BER

Rnal Site Wide Post ClosLre 3/3/2011 Stephan~ ARCADIS Cerbfied transnlttal of recerpt of the Final Srte Wide KDHE had comments in their 06 January 20 10 Arnual Report Harris-carr Post Closure 20 10 Annual Report to USEP A and KDHE 20 11 correspondence and fulrod all

comments addressed rn therr 11 February 20 11 correspondence.

KDHE Response to March 2 3/2/2011 4/12/2011 John JoiVl Alexander John Alexander On March 2, 20 11, Br~an D'Aifonso of KDHE conducted One ApniB, 2011, he recerved e>ur 2011 Solid Waste Inspection Alexander a routine compliance inspecbon at the C/0 LandfiD and response and deemed n adequate to

one violation was identified dealing with the lad<i:lg of correct the violation. recordngkeep!ng of the 120 day cover.

KDHE Landfill Inspection 3/2/2011 3/22/2011 John Brian D'alfunso - Routine compliance inspection by KDHE at the C/0 SUbmission to KDHE of OU' change in Alexander KDHE Landfil on 2 March 11. recordkeeprng of annotating the 120 day

cover on the C/0 landfill log.

Draft lnstallabon Action Plan 2/23/2011 Stephanie Harns· SUb111tted copy of the Draft lnstallabon Acton Plan for Carr stakeholder revrew pnor to March 10, 2011 Vahdabon

E2S2 2011


EQCC TabSOL.OIE:RS • IUAMil. I €S • CIVILIAN S

_Roles and ResponsibM:ies

• Plan, execute, and monitor actions and programs w it h env ir on mental impliC<!It ions.

• I d ent ify issues, make r e commendations, and adv ise the GC.

Nenbers

• Gar r ison Commander

• Deputy Garrison Commander

• CSM

• DOUDPW

• Env ironmental

• DPTM

• DFMWR

• DRM

• SJA

• Safety

• CAC Engineer

• MAHC

• USDB

• Commissary

• AAFES

llls Site: Enw onmental Man<l!

EQCC calendar

There are currenUy no upcomng events.

OoaJments

Type N~me

8 Document Ty pe : Ag enda (7)

® EQCC ·Draft· Dec 10

@) EQCC 3rd QTR FY 10 • worloog

@ EQCC 2nd QTR FY 10 - c

i1!J EQCC Recyding COAs • 28 Mar 08

~ EQCC 4th QTR FY 09

i1!J EQCC 15 DEC 09

~ EQCC 11 JAN 08 (2)

lil Document Ty pe : City Documentation (11)

lil Document Type : Memo ( 1)

8 Document Ty pe : Supporting Reference (1)

~ EMS Goals and Objectves Status

Mod1fied By

Cleland, Dale 0 CIV USA IMCOM

Wessendorf, Andrew P CIV US USA IMCOM







E2S2 2011


EMS Entry PageSOL.OIE:RS • IUAMil. I€S • CIVILIAN S

last Name

Alexander

FrstName

John

E -rna lddress

John.b.alexander l~s.army.nul

Program Overview The purpose of the Environmental Management System is to provide Fort Leavenworth w ith a standardized w eb based Environmental Management System (EMS) and supporting web pages. The EMS is designed to provide the management system infrastructure to support the command and its locat ions and meet the requirements for an environmental management system based on the ISO 14001 standard. This template w ill be tailored to deliver a sustainable EMS approach to support the mission.

" For t l~avenworth Intranet

" AA 200· 1

" Code of Federal Regulations

" Fort Leavenworth public website

" EPA eCFR

" Kansas Department of Health and Environment

"AKOOnlne " U.S. Army Environmental Command

" Army R~ation 25-'100·2 Army R~ords Information Manag~~nt Syst~ (ARJMS)

ISO 14001 Poic.ies ~ype Name

@ 03_Enwoomentai_Aspects

~ 04_l~gai_Other _R~qUir~~nts

@ 0 5 _Objectives_ T argets_Action _Plans

~ 06_R~c~s_Rol~s_R~sponsibiity _Authority

~ 07 _Competence_Trairnng_Awareness

@ OB_Commlrication

~ 09_Controi_Ooruments

@ lO_Operabonai_Control

~ ll_Emergency _Pr~r~~ss_R~spon~

~ l2_Monitonng_Measurement_Evaluabon_Comploance

@ 13_Nonconformity _Corrective_Preventive_Action

~ 14_Controi_Records

@ 15_1ntel1liO_Audit

Utilizing SharePoint and Overcoming Technology Obstacles ...Utilizing SharePoint and Overcoming...

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