Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN...

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Utah Education Network Steering Committee June 11, 2010

Transcript of Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN...

Page 1: Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN Steering Committee at its June 11th meeting. Background The UEN FY 2011 budget reflectsa

Utah Education NetworkSteering Committee

June 11, 2010

Page 2: Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN Steering Committee at its June 11th meeting. Background The UEN FY 2011 budget reflectsa
Page 3: Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN Steering Committee at its June 11th meeting. Background The UEN FY 2011 budget reflectsa

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U t a h E d U c a t i o n n E t w o r k

S t E E r i n g c o m m i t t E E

A G E N D AJUnE 11, 2010

9:00 a.m.- 12:00 noon Committee of the Whole / Business Meeting

Welcome and Introductions

Tab 31FY 2011 Budget – Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1AttAchment A – A SummArY oF revenue SourceS And expenditureS BY SpeciFic progrAm AreAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Tab 1FY 2011 StrAtegic plAn drAFt – diScuSSion . . . . . . . . . . . . . . . . . . 31AttAchment A – 2011 uen StrAtegic plAn – drAFt . . . . . . . . . . . . . 33

Tab 2utAh dAtA AlliAnce – Action . . . . . . . . . . . . . . . . . . . . . . . . . . . 43AttAchment A – project ABStrAct And grAnt AwArd document link . . . . 47

Tab 3ntiA Btop inFrAStructure grAnt round 1 project updAte – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Tab 4uen technicAl Summit updAte – diScuSSion . . . . . . . . . . . . . . . . . . . 53AttAchment A – conFerence AgendA . . . . . . . . . . . . . . . . . . . . . . . 55

Tab 5courSe mAnAgement Service timeline updAte – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59AttAchment A – top ten requirementS . . . . . . . . . . . . . . . . . . . . . 63

Tab 6network perFormAnce And ivc ServiceS metricS – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Tab 7Steering committee meeting minuteS . . . . . . . . . . . . . . . . . . . . . . . 69

Tab 8other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

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U p c o m i n g m E E t i n g S

SteeringCommitteeMeeting-August20,2010,9:00a.m.

InstructionalServicesSubcommitteeMeeting-August20,2010,11:00a.m.

TechnicalServicesSubcommitteeMeeting-August20,2010,11:00a.m.

Please place these materials in your Steering Committee Binder.

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c o m m i t t E E o f t h E w h o l E

t a b 31FY 2011 Budget – Action

IssueTheFY2011UENBudgetisreadyforapprovalbytheUENSteeringCommitteeatitsJune11thmeeting.

BackgroundTheUENFY2011budgetreflectsadecreaseinone-timestateappropriationsandanincreaseinfederalE-Ratereimbursements.Duringthecurrentyear,theUENbudgetincludes $1.5million one-time funds.During FY 2011 therewill be a $0.5millionreductioninone-timefunds,sototalone-timefundswillbe$1.0million.Ouron-goingbasebudgetforFY2011willbethesameaslastfiscalyear,$17.4million.

DetailedinformationabouttheFY2011budgetisprovidedinAttachmentAfollowingthismemorandum. The attachment summarizes revenue sources used to fund thebudgetandexpendituresbyspecificprogramareas.

Policy Considerations

MajorFY2011budgetpolicyconsiderationsfocuson(1)revenuesthatareavailableandrestrictionsthatlimittheusesofparticularrevenuesources,(2)majorexpenditurechoices,and(3)overallbudgetreductions.

1. Income

TotalrevenuesonwhichtheFY2011budgetisbasedareprojectedat$37.9million.AdetailedlistingofallrevenuesourcesfortheFY2011budget isprovidedonpage2ofAttachmentA.IncomesourcesandexpensessinceFY2008aresummarizedinTable1,andgrowthtrendsinmajorrevenuesourcesduringthisperiodaregraphicallyillustratedinChart1.

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Table 1

ThegrowthtrendsinUENduringthisperiodaregraphicallyillustratedinChart1.

Chart 1: Budget Summary Trends

Chart 2 reflects the history of Legislative funding to UEN from FY 2008. StateappropriationsforFY2011totaled$18.5million.ComparedtoFY2010on-goingStatefundsremainedthesameandone-timeappropriationsdecreased$0.5million.

UEN - INCOME FY 2008 FY 2009 FY 2010 FY 2011

State Funding: On-going 19,831,700 19,394,000 17,408,300 17,408,300

State Funding: One-time 3,595,000 1,280,000 1,541,000 1,081,800

Federal E-Rate 8,000,000 8,596,800 9,200,000 10,689,990

Community Service Grant 2,431,287 2,250,000 2,500,000 2,500,000

BTOP Income 0 0 0 5,400,000

Grant Income 507,894 39,412 109,243 152,098

Other Income 1,540,401 4,225,527 2,891,117 683,170

TOTALS $35,906,282 $35,785,739 $33,649,660 $37,915,357

UEN - EXPENSES

Personnel 9,914,000 10,016,775 9,641,089 9,138,453

Circuits 13,010,874 13,383,283 14,864,030 15,900,000

Capital Equip. & Maint. 4,260,800 4,660,300 3,486,174 3,503,174

Other 8,720,608 7,725,381 5,658,367 3,973,730

TOTALS $35,906,282 $35,785,739 $33,649,660 $32,515,357

Millions

$40

$35

$30

$25

$20

$35.9 $35.8 $33.6 $37.9

FY 2008 FY 2009 FY 2010 FY 2011

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Chart 2: UEN State Funding

2. Major Expenditure Choices

Specific departmental budget recommendations are summarized on Page 1 ofAttachmentA,anddetailedbudgetproposalsareoutlinedonPages3-24.Thefollowingchart illustrates thedistributionof fundsto themajorexpensecategories in theFY2011Budget.

Chart 3: UEN Expenses 2011

Major decisions reflected in departmental budgets are as follows:

1. Nineteen full-time equivalent staff positionswere eliminated during the 2 yearperiod of FY 2009 through FY 2010. This was achieved by eliminating openpositions, not replacing staff that left the organization, reductions in force andearlyretirements.

2. Staffsalarieswillremainthesameaslastyear.Employeesdidnotreceivemeritorcost-of-livingincreasesduringFY2010andthatwillalsobethecaseinFY2011.

Millions

$25

$20

$15

$10

$5

$19.8 $19.4 $17.4 $17.4

$3.6$1.3

$1.6 $1.1

FY 2008 FY 2009 FY 2010 FY 2011

State Funding – On-going State Funding – One-time

CIRCUITS

15,900,00049%

PERSONNEL

9,138,45328%

OTHER

3,973,73012%

CAPITALEQUIPMENT

3,503,17411%

C

15

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3. Non- personnel budgets will remain the same as last year. In FY 2010, nearlyall departments reduced their professional development budget by 50% andequipmentreplacementsweredelayed.Thesamefundinglevelsfornon-personnelbudgetswillbekeptinFY2011.

4. UENpassedontheproratedshareofourStateAppropriationreductionof2.4%totheregionalHelpDeskandRegionalTrainingSupport.

5. One-timestatefundingwasreduced$500,000inFY2011.

6. Becausesoftwarelicensechargeswereincreased,andStateAppropriationswerereduced during the last two years, several key databaseswere eliminated fromPioneer Library: Visual Thesaurus, Worldbook Advanced, SIRS GovernmentReporter, and SIRS Renaissance. These actions will negatively impact PublicEducationK-12 students. Inaddition,becausewedoconsortium licensingwithAcademicLibrariesandPublicLibraries,furtherfundingshortageswilladverselyimpactconsortiumpurchaseswith them,suchasEBSCO,SIRSDiscoverer,andeMedia/CollegeMedia.

7. The circuit budget pays for all network contracts with telecommunicationsproviders,andwillbe$15.9millioninFY2011.Thatbudgethasbeenincreasedby$1.0millionfromFY2010toFY2011andnowcomprisesabout49%ofourtotalbudget.(SeeChart4).

Thegrowthofthecircuitbudgetistheresultofthedramaticincreaseinthecapacityofthenetworkbackboneandconnectionstouniversities,colleges,districtoffices,secondary schools, and some elementary and charter schools. During the fouryearperiodsinceFY2008,circuitcostshaveincreased20%.UENhasupgradednetworkbandwidthto100MBPSat105elementaryandcharterschoolsandwillberesponsibleforpayingtwo-thirdsoftheongoingcircuitchargesatthoseschools.

Chart 4: Growth in Circuit Budget

Millions

$20

$16

$12

$8

$4

$0

$13.0 $13.4 $14.9 $15.9

FY 2008 FY 2009 FY 2010 FY 2011

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8. The CourseManagement System (CMS) budget is $1.26million. This budget’songoingandone-timefundspayforlicensing,staff,andequipmentexpenditurestoprovidehostingsupport forUSU,UVU,DixieState,SnowCollege,CollegeofEasternUtah,SLCC,andUCAT.

9. UENhasdevotedmoreresourcestowardsecuringgrantsandoutsidefunding.InFY2010,UENInstructionalServicesappliedfor,orwasakeypartnerinapplyingfor, grants totaling$16,893,040.Grant incomeof$537,600hasbeenawarded,anNTIAsustainablebroadbandadoptiongrantwasdeclined,andawardstotalingnearly$12.4millionarepending.

3. Budget Reductions

ProgrammaticreductionsinoperatingbudgetsaresummarizedinTable2andreflectlossesofone-timefundsandon-goingStateAppropriationscomparedtoFY2010.

TITLE FUNDER AMOUNT STATUS

Cheese Science Underwriters $10,000 Awarded

Digital Production Grant; Earth Science CPB $125,000 Awarded

Mission U.S.; Civics WNET $6,000 Awarded

Mysource Innovation in Education CPB $3,000 Awarded

PBS Digital Learning Library Integration PBS $58,000 Pending

Public Media Innovation; Financial Literacy CPB $17,600 Awarded

Ready to Teach: Help Math Teachers Dept of Ed $5,501,873 Pending

Sexual Exploitation of Children Prevention: Netsafe CCJJ $373,000 Awarded

Student Reporting Labs PBS Newshour $3,000 Awarded

Sustainable Broadband Adoption Dept of Commerce $2,447,803 Declined

Sustainable Broadband Adoption Dept of Commerce $4,430,117 Pending

Think�nity State Partnership Verizon Foundation $7,000 Pending

Utah Climate Change Education Partners NSF $389,583 Pending

Utah Climate Change Literacy Partnership NASA $2,021,064 Pending

Digital Media and Learning (working title) MacArthur Foundation $1,500,000 In Progress

TOTAL $16,893,040

UEN Instructional Services Grants – FY 2010

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Thepriorityofparticularprogramsis indicatedbythepercentageofavailablestateappropriationsthateachprogramwillreceiveduringFY2011.Table3ranksprogramareas according to the percentage of total state appropriations they receive. Thereis limited discretion on usage of most other revenue sources, so grants, E-Ratereimbursements,andotherrevenuesourcesarenotreflectedinthetable.

RecommendationItisrecommendedthattheUENSteeringCommitteereviewandapprovetheFY2011UENBudget.

Table 3Percentage of State Appropriations Received by Program Areas – FY 2011

PROGRAMMATIC INCREASE OR AREA DECREASE IN FUNDING

Technical Services $654,106

Instructional Services (71,079)

Administration (75,300)

KUEN (437,086)

O & M, Reserves (693,974)

Pass through to RegionalService Centers (12,734)

Pass through to USOE (5,000)

BTOP Grant 5,400,000

Other Grants (365,719)

Public Information (127,518)

Total Funding ChangeFY 2010 to FY 2011 $4,265,696

Table 2

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tAB 31 AttAchment AA SummArY oF revenue SourceS And

expenditureS BY SpeciFic progrAm AreAS

Page 1 of 23

DEPARTMENTAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE % INC / DEC

Administration 2,941,843 2,172,569 (769,274) -26.1%

Public Information / Communications 320,832 193,314 (127,518) -39.7%

Technical ServicesOperations 15,156,811 16,186,712 1,029,901 6.8%

Network Operations Center 1,184,064 1,165,071 (18,993) -1.6%

Network Engineer 753,399 649,813 (103,586) -13.7%

Field Operations 1,586,180 1,588,396 2,216 0.1%

Application Engineer 553,007 567,333 14,326 2.6%

FY 10 UEN Special Project Account 305,000 - (305,000) -100.0%

Technical Service Planning 267,299 267,510 211 0.1%

Rapid Development - 149,426 149,426 -----

Security 315,140 324,369 9,229 2.9%

Enterprise Applications Support 839,838 850,142 10,304 1.2%

Course Management Systems 1,243,252 1,257,728 14,476 1.2%

NLR/Internet 2 312,000 312,000 - 0.0%

Software Development 736,912 644,637 (92,275) -12.5%

Video Operations 1,172,781 1,111,016 (61,765) -5.3%

Advocates (Dist. Ed. Serv.) 177,284 177,545 261 0.1%

Scheduling 97,596 96,902 (694) -0.7%

Instructional ServicesKUEN Programming 514,821 514,821 0 0.0%

IS Operations 994,812 925,112 (69,700) -7.0%

IS Web Resources 611,243 611,243 0 0.0%

IS Professional Development 922,181 909,137 (13,044) -1.4%

OtherBTOP STIMULUS GRANT 5,400,000 5,400,000

KUEN Broadcast Engineering 481,043 481,043 - 0.0%

KUEN DTV Conversion 572,086 135,000 (437,086) -76.4%

Operations and Maintenance 1,024,951 1,024,951 - 0.0%

STEM & FMUT & LBBS 144,094 95,000 (49,094) -34.1%

Internet Safety II (8E02) 48,192 - (48,192) -100.0%

Internet Safety II (9E02) 373,000 104,568 (268,433) -72.0%

TOTAL EXPENSES 33,649,661$ 37,915,357$ 4,265,696$ 12.7%

TOTAL INCOME 33,649,661$ 37,915,357$ 4,265,696$ 12.7%

BALANCE (INCOME LESS EXPENSES) -$ -$ -$ -----

Summary

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SOURCES OF INCOMEAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE % INC / DEC

STATE APPROPRIATIONS

UEN Legislative Funding (On-Going) 17,408,300 17,408,300 - 0.0%UEN Legislative Funding (One-Time) 1,541,000 1,081,800 (459,200) -29.8% INTEREST INCOME KUEN/EDNET/UtahLINK 100,000 14,000 (86,000) -86.0% CARRY FORWARDIS Grant: Intel Grant - Classic 19,168 19,168 -----Carryforward 2,288,418 (2,288,418) -100.0%STEM Grant 70,000 70,000 ----- CORPORATION FOR PUBLIC BROADCASTINGCommunity Service Grant 2,500,000 2,500,000 - 0.0% KUED DIRECT SUPPORT Training & Content 22,530 22,530 - 0.0%10689990 16,500 16,500 - 0.0% GRANT INCOME BTOP STIMULUS GRANT 5,400,000 5,400,000 USOE and UIMC FY 10 22,530 22,530 - 0.0%STEM Grant 25,000 25,000 -----Distance Service Grant FY10 44,000 (44,000) -100.0%Internet Safety Project SECP 8E02 42,713 (42,713) -100.0%Internet Safety Project SECP 9E02 104,568 104,568 ----- OTHER INCOMECMS REIMBURSEMENT (WebCT) 247,670 247,670 - 0.0%Universal Service Fund Discounts 9,200,000 10,689,990 1,489,990 16.2%Dutch John Rental 4,000 4,000 - 0.0%USOE - UTIPS 77,287 77,287 -----ITS Internet Access 120,000 120,000 - 0.0%Library Internet Access 21,000 21,000 - 0.0%Idaho State University Internet 1 10,000 8,800 (1,200) -12.0% COMPUTER OPERATIONS

KUED 30,000 29,492 (508) -1.7%KUER 12,000 14,387 2,387 19.9%Media Solutions 19,000 18,336 (664) -3.5%

TOTAL 33,649,661 37,915,357 4,265,696 12.7%

UTAH EDUCATION NETWORKBUDGET FY 2011

INCOME

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12 UENSteeringCommittee-June2010P

age

6 of

23

ON

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13

Page 7 of 23

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp.

Personnel 866,338 863,927 (2,411) 863,927

USU/UEN IVC Virtual Budget /USU -Based Field Tech 79,203 82,000 2,797 82,000

USU/UEN IVC Virtual Budget /EBC -Based Field Tech 82,170 84,000 1,830 84,000

Field Staff - San Juan FTE (J.Jones) CEU 55,969 55,969 - 55,969

Equipment--Hub & End Site Development 250,000 250,000 - 250,000

Professional Development 14,000 14,000 - 14,000

In-state Travel (Network Maintenance) 37,500 37,500 - 37,500

Vehicle Maintainance 46,000 46,000 - 46,000

USU/UEN IVC Virtual / Parts and Supplies 15,000 15,000 - 15,000 -

Leased Vehicles 20,000 20,000 - 20,000

Contracted Services 5,000 5,000 - 5,000

Supplies 30,000 30,000 - 30,000

Staff Support Equipment 25,000 25,000 - 25,000

USU/UEN IVC Virtual Budget/End Site Improvments 50,000 50,000 - 50,000

Equipment Room & Shop 10,000 10,000 - 10,000

TOTAL 1,586,180 1,588,396 2,216 1,588,396

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp.

Personnel 531,307 545,633 14,326 545,633

Software & Supplies 1,000 1,000 - 1,000

In-State Travel 1,700 1,700 - 1,700

Equipment 6,000 6,000 - 6,000

Supplies (Misc. Staff Equip, Lab Support) 3,000 3,000 - 3,000

Professional Development 10,000 10,000 - 10,000

TOTAL 553,007 567,333 14,326 567,333

ON-GOING EXPENSES

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

FIELD OPERATIONS - Don Mahaffey

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNINGAPPLICATION ENGINEERING

ON-GOING EXPENSES

Page 18: Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN Steering Committee at its June 11th meeting. Background The UEN FY 2011 budget reflectsa

14 UENSteeringCommittee-June2010

Pag

e 8

of 2

3

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15

Page 9 of 23

ON-GOING EXPENSES

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp.

Personnel 244,489 244,700 211 244,700

Staff Equipment 2,000 2,000 - 2,000

Software & Supplies 1,000 1,000 - 1,000

In-State Travel 1,000 1,000 - 1,000

Remote Phone/Pager Access 3,810 3,810 - 3,810

Professional Development 5,000 5,000 - 5,000

Consulting Etc. (Real Server Licensing) 10,000 10,000 - 10,000

TOTAL 267,299 267,510 211 267,510

ON-GOING EXPENSES

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp.

Personnel - 149,426 149,426 149,426

TOTAL - 149,426 149,426 149,426

RAPID DEVELOPMENT - Jim Stewart

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

TECHNICAL SERVICES PLANNING - Barry Bryson

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

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16 UENSteeringCommittee-June2010

Pag

e 10

of 2

3

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18 UENSteeringCommittee-June2010

Pag

e 12

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3

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19

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20 UENSteeringCommittee-June2010

Pag

e 14

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21

Page 15 of 23

ON-GOING EXPENSES

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp. Personnel 151,656 151,917 261 151,917

Supplies 1,000 1,000 - 1,000

Equipment 2,600 2,600 - 2,600

Wi-Fi data cards 1,440 1,440 - 1,440

Phones 2,088 2,088 - 2,088

Professional Development 6,000 6,000 - 6,000

In-State Travel 12,500 12,500 - 12,500

TOTAL 177,284 177,545 261 177,545

ON-GOING EXPENSES

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE State Approp. Personnel 92,096 91,402 (694) 91,402

Equipment & Office Supplies 2,000 2,000 - 2,000

Professional Development 3,000 3,000 - 3,000

In-state Travel 500 500 - 500

TOTAL 97,596 96,902 (694) 96,902

LOGISTICS - Louie Valles

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNINGADVOCATES - Barry Bryson

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

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22 UENSteeringCommittee-June2010

Pag

e 16

of 2

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23

Pag

e 17

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24 UENSteeringCommittee-June2010

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25

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26 UENSteeringCommittee-June2010

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28 UENSteeringCommittee-June2010

Page 22 of 23

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE

Personnel & Contractors 119,000 89,000 (30,000)

Materials and Supplies 3,000 3,000 -

Outreach & Dissemination 3,000 3,000 -

TOTAL 125,000 95,000 (30,000)

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE

Personnel 4,940 - (4,940)

Subcontractors 800 - (800)

Materials & Supplies 7,660 - (7,660)

Travel 4,200 - (4,200)

TOTAL 17,600 - (17,600)

BUDGET LINE ITEMAPPROVED

BUDGET FY 2010PROJECTED

BUDGET FY 2011 CHANGE

Service and Support Contracts 1,494 - (1,494)

Consulting - - -

TOTAL 1,494 - (1,494)

UTAH EDUCATION NETWORK

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

LITTLE BITES, BIG STEPS

FY 2011 BUDGET PLANNINGSTEM

UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING

FMUT

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31

c o m m i t t E E o f t h E w h o l E

t a b 1FY 2011 StrAtegic plAn drAFt – diScuSSion

IssueTheFY2011StrategicPlanDraftincorporatesresultsoftheStrategicPlanningRetreatheldattheSaltLakeCommunityCollegeLarryH.MillerCampusonMay10th.Furtherinput came from UEN staff in project meetings and at the Instructional ServicesPlanningRetreatheldinJune2010.TheFY2010Planhasbeenmodifiedandupdatedtoreflectthegoals,objectives,andtacticsfortheupcomingyear.

BackgroundUENhasupdatedtheplanwithstakeholderandstaffinputinlightofthepasttwoyearsofbudgetreductionsandnewsourcesoffunding,includingstimulusandfederalgrantfundingopportunities.Theresultingdocument isadraft for furtherdiscussionandconsideration.Anumberofkeypolicyissuesareunderconsiderationincluding:one-timeandon-goingfundingforUENbroadbandconnectionsfornewpublicschools;preservationofthereliabilityandredundancyofthenetwork;networkleadershipandsupportforstate,county,municipal,andtelehealthpartners;replacementfundingforIVChardwareandequipment,andsupportanddevelopmentofthecoursemanagementsystem(CMS)andenterprisewebresourcesforstudents,parents,andeducators.

RecommendationThis is an information and discussion item. Based on further input from SteeringCommitteemembers, thedocumentwillbepresentedasanaction itemduringourAugust2010meeting.

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32 UENSteeringCommittee-June2010

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33

tAB 1 AttAchment A2011 uen StrAtegic plAn – drAFt

I. WIDE AREA NETWORK Operate, maintain, and expand a free, reliable and secure high speed network, connecting every public school, college, university and public library in Utah.

To achieve this goal, UEN will pursue the following objectives:

A. Operate and maintain the UEN network based on best practices and standards.

1. Catalogandmaintainacircuitdatabase

2. MaintainanIPmanagementdatabase

3. Evaluatecurrentfilteringsystemandimplementa5-yearplanforCIPA-compliantInternetcontent filteringsystem

4. Maintainstandarizationofnetworkdeploymentprocess

5. Monitorthebackbonetoidentifybandwidth,security,andutilizationissues;andtoincreasecapacity asnecessary

6. Monitorendsitestoidentifybandwidth,securityandreachability

7. Continuetodeveloptoolswhichprovideessentialinformationaboutthenetwork

8. PreserveandprovidefutureincreasedNetworkOperationsandFieldOperationsStaff

9. StrengthenoperationalcoordinationbetweenTechnicalandInstructionalServicesdepartmentsand staffmembers

10. SupportSURINIPV6initiative(implementationonpublicfacingservers,whitepaper,etc.)

B. Increase reliability of the network to 99.999%.

1. Providefull10GBWANredundancyforcoreUENnetworkconnectionsinNorthRingand1GBWAN redudancyinSoutheast(UintahBasin,Price,Blanding,Moab,etc.)

2. Increasenetworkutlizationatlocationswherediversepathsexist,i.e.fastre-route,efficientrouting, consolidationofdatacenters

3. Continuetoexplorediversepathoptionsthroughoutthebackbone

4. WorktosecureresourcestoprovidediversepathsforDistrictoffices

5. Performapplication-levelmonitoringtoensuregoodsystempeformanceanduserexperience

6. Monitorandrespondtonetworkoutages

C. Increase network capacity by upgrading all remaining elementary and charter schools, all public libraries, and all head start centers to high speed broadband connectivity.

1. Successfulprojectmanagementandimplementationofbroadbandservicestoschools,libraries,andhead startsfortheBTOPRound1instrastructuregrant

2. EnsuregoodcommunicationandplanningwithUENstakeholdersintheBTOPimplementation(develop websiteandregularupdates)

3. UnderstandandexpandUEN’sroleasaCommunityAnchornetwork

4. ManagehighbandwidthsitesandprovideadditionalresourcesallowedbyUENpolicy

5. ContinuetouseE-Ratefundstodevelopbroadbandaccessthroughoutthestate

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34 UENSteeringCommittee-June2010

6. ExploreadditionalneedsforUENPointsofPresence(PoP)sites

7. Continuetoworkwithcommunitynetworkstoleveragenetworkresources

8. Encouragecooperationandfosterrelationshipsbetweenlocaltelephonecompaniesandcommunity networks

9. ContinuetoworkwithDistrictsthathaveallocatedfundsforbroadbandelementaryconnectivity

10. ContinuetoworkwiththeStateOfficeofEducation,Districtsandcharterschoolstooutlineamulti-phase projectplanforfutureupgradesinbroadbandtoelementaryandcharterschools

D. Provide support to district and higher education technology staff to ensure that the enhanced capacity and reliability of the network is fully utilized.

1. Postandsharecollaborativetools

2. DevelopaplantoprovideservicesforUENtools

E. Expand Internet capacity to meet growth in network traffic.

1. ExploreadditionalalternateInternetPointofPresence(PoP)sites

2. Explore,developandimplementwaystokeeplocalnetworktrafficlocal

3. Worktodeveloplocalandnationalpeeringopportunities

F. Protect the network through improved security and security practices.

1. ContinueUtahSAINTusergroup

a. Keepcurrentandpublishsecuritycontactslist

b. ConductAdHocSecuritycalls

c. Planandconductonesecurityconferenceperyear(UtahSAINT)

d. SupportotherStatesecurityactivities

e. Developsingle-issueforumsforspecificneeds

2. Providealeadershiproleforsecurityexpertiseandassistanceasrequiredbydistrictsandhighereducation institutions

a. WorkwithRegionalServiceCenterstoperformNetworkSecurityAssessmentsonschooldistricts

b. Assistwithsecurityconfigurationanddesign

c. Providesecuritymonitoringandreports

3. WorkwithSteeringCommitteetodevelopsecuritypolicies

4. Continuetodevelopsecuritymonitoringtools G. Support the high capacity/high speed network needs of university researchers.

1. Continueparticipationinnationalandregionalnetworkpartnerships

2. ContinuetoworkwithintheSURINBoardasdirectedbytheUENSteeringCommittee

3. Expandopticalnetworkcapabilitiestosupportemergingresearchrequirementsatthestate’sresearch universities

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35

4. WorkwithUDOT,UTA,andcommercialpartnerstoacquirefiberinSaltLakeMetroRing,LoganandProvo Extensions

5. PlaykeynetworkoperationanddevelopmentroleintheNSFEPSCoRprojectforUtah

6. AssisttheUofUasatechnicalresourceintheplanninganddevelopmentofitsnewdatacenter

7. ExploreimplementationofInternet2ION(InteroperableOn-demandNetwork)serviceinUtah

H. Provide network leadership and support to Utah state, county, municipal, and telehealth partners.

1. CollaboratewithUtahTelehealthNetwork(UTN)onUENnetworkaccesswherefeasible

2. CollaboratewithDTSandcountyandmunicipalgovernmentsonUENnetworkaccessandInternet connectivitywherefeasible

I. Provide technical leadership and staff/stakeholder development.

1. Continuetoleverageeconomiesofscaletominimizenetworkoperatingcosts,includingWideArea Networkprojects

2. ContinuesupportoftheRegionalTechnicalForums

3. Continueprovidingleadershipintechnicaltraining:includingregionaltraining,techincalsummits, andUtahSAINTconference

4. ContinuetoprovideLANevaluationandconsultingasrequested

5. Expandadvocateprogramtolibraries,USDB,CharterSchools,andHeadStarts

6. SupportUSHENISST(networkinfrastructureserverstoragetelecommunications)andDisaster RecoveryGroups

II. EDUCATIONAL WEB RESOURCES Aggregate and deliver a suite of high quality Web-based educational resources to support best practices in teaching and learning.

To achieve this goal, UEN will pursue the following objectives:

A. Host, support, and maintain web projects and services.

1. ExpandtheCourseProposalinterfacetoallowinstitutionstoimportdata

2. CoordinatelessonplandevelopmentandpublishingwithUSOE.

3. Expandandmaintainthecorecurriculumresourcedatabase

4. Conductwebsiteandlinkclean-up

5. Continuetoupdatethemy.uensoftwareasnecessary

6. Developnewmy.uenportlets,suchasanimagegallery

7. Movetocentralizedauthenticationservice

8. CompletetheCoreManagementinterfacetoupdatethecoredatabase

9. UpgradeSybasedatabaseandinvestigatemigratingtoMySQL

10. ReviewandeitherupdatecodeonlegacyapplicationsorEndofLife

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36 UENSteeringCommittee-June2010

B. Develop and implement new and expanded web resources.

1. ProvideindividualeducatoraccesstoeMedia

2. IntegrateWIMBAVoicewithmy.uenforK12

3. DevelopreportingtoolsfortheProfessionalDevelopmentgroup

4. Developmobile-friendlyversionofUEN.org

5. ReviseProfessionalDevelopment’swebpage

6. CompleteProfessionalDevelopmentManagement“Premium”Registration

7. ExpandCACTUSinterfaceasdefinedbyUSOE

8. DevelopanewUEN-TVonlinebroadcastschedule

9. Investigatethepossibilityofallowingindividualeducatorstoviewtestdatainthestatedatawarehouse

10. ImplementaninterfacethatwillallowUENdepartmentstoeasilyupdatetheirwebpages

11. ImplementaratingsystemforProfessionalDevelopmentcourses

12. DevelopanewinterfaceforUIMCevaluations

13. FulfilltherequirementsoftheMISSIONUSgrant

14. Supportpendinggrants

15. DevelopClimateLiteracywebsiteasdefinedbygrantrequirements

16. Workwithpartnerstointegrateassessmentdata,curriculumandinstructionalbehaviorwherefeasible

C. Promote new and existing UEN Web services through technology, outreach, special events and media relations.

1. Discuss,plan,anddeveloppromotionandcommunicationatthemonthlyInstructionalServices/Public CommunicationCoordinationmeeting

2. ProduceanddistributeNetNewsNewslettersforpubliceducationandhighereducation

3. PromoteUEN’skeyservicesandresourcesinavarietyofways

4. IncreasereadershipandclickthroughratesofUEN-hostedenewslettersandinteractivecontent

D. Support administrative activities for the uen.org site.

1. Gather,review,andpostmonthlywebstatistics

2. Sunsetobsoletewebservicesinaccordancewithestablishedpolicies

III. ENTERPRISE SOLUTIONSLicense, host and maintain statewide enterprise solutions supporting public education, higher education, and libraries.

To achieve this goal, UEN will pursue the following objectives:

A. Host, support and maintain existing enterprise solutions

1. Supportlicense,host,andpromotethePioneerLibrary,PreschoolPioneer,CMS(CourseManagement Service)andassociatedsoftware,eMedia/CollegeMedia,andMoodleforUtahElectronicHighSchool

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2. Providesupportescalationbetweenvendorsandinstitutionsasneeded

3. ReviewandupdateservicelevelagreementswithCMShostedinstitutions

4. Supportandfacilitateinter-institutioncollaborationwithsharedonlinecontent

5. MaintainUIMC,KUED,andUENmediaassets

B. Expand existing service functionality or implement new enterprise solutions services to meet stakeholder needs

1. FacilitatediscussionofCMSalternativesforhighereducationandK-12communities.DecidewhichCMS tosupportafterBlackboardVistaandcreateamigrationplan.

2. InvolveChiefAcademicOfficersintheevaluationoftheCMS

3. DevelopfederatedsearchingofeMediausingPrimo

4. InstalladditionalhardwareinfrastructuretosupportnewCMS

5. DefineandpublishinstructionalusecasesforvariousdesktopconferencingsoftwaresupportedbyUEN (Movi,ConferenceMe,Wimba)

6. InstallandtrainkeyUENstaffonEquellaOAIharvester,toallowintegrationwiththePBSDigitalLearning Library,inadditiontootheronlinelibraries,suchastheMountainWestDigitalLibrary

7. ExpandtheUtaheMediaassetstoprovideadditionallanguageofferings

8. DefineUEN’sroleandsupportforUtah’sOpenEducationinitiative

9. PlananddesigneMedia/my.uenintegration

10. Addapproximately1,000assetstoeMediafortheClimategrant

11. Pendingfunding,addapproximately18,000math-relatedassetstoeMediafortheReadytoTeachgrant

12. IncorporatethePBSGapAnalysisTooltoanalyzesubjectcontentineMedia

13. FederatetoeMint’sprofessionaldevelopmentcontentineMedia

14. DevelopandintegratethePBSDigitalLearningLibraryandeMedia

15. DevelopanddeploynewenterpriseDNSmanagementtoolsandsystemtoUENstakeholders

16. SupportUSOEintheUtahDataAlliance(UDA)todeveloptheUtahDataAllianceDataShare(UDADS)as perthefederalgrantawardbytheUSDepartmentofEducationforthedevelopmentoftheStatewide LongitudinalDataSystems

17. WorkwithUSOEonredesignanddevelopmentofformativetestingtool

18. ProvidetechnicalsupportandhostingtoUSOEregardingsummativetestingprocesses,delivery, andreports

19. SupportUSOEinitiativesindatacommunityinitiative

C. Increase awareness and use of enterprise services. Provide service reports.

1. SupportthePioneerLibraryadvocates,promotion,andoutreach

2. ContinuedevelopingVistareportgenerationcapabilitiesforhostedinstitutions

3. RedesignandmaintainaneMediaservicebasicinformationwebpage

4. PublishRSSannouncementsoffeaturesandnewcontentavailableviaeMedia

5. ProvideandpublishquarterlyreportsoneMediaaccessandmediadownloadactivity

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6. DesignandpublishtrainingmaterialsforeMedia,includingvideotutorialstoassistusersintroubleshooting commonproblems

7. SupportWIMBApromotionandoutreach,K-20

D. With USHE CIO’s and the TCC, investigate other services or IT functions that might be centrally hosted by UEN

1. ExplorethefeasabilityofcentrallyhostingaLearningObjectRepository,buildingupontheexisting EquellalicenseforeMediatoallowforcontributionofdigitalmediaassetstothecollection

2. ResearchconsortiumlicensingforTurnitinandothersoftware

3. Fostercollaborationandinformationsharingwithotherstatenetworksaroundthetopicofcentrally hostedenterpriseservices

4. ExploretechnologiesandstandardsandwhatrolesUENcouldserveinfederatedidentitymanagement

5. SupportUSHENISST(networkinfrastructureserverstoragetelecommunications)andDisasterRecovery Groups

6. AssistUSHECIO’sandTCCtoevaluatecentrallymanageddisasterrecoveryservicesandtheroleUEN shouldperforminprovidingthatservice

IV. DISTANCE EDUCATION Deliver Distance Education classes and programs offered by public and higher education that use real time and on demand, reliable, high quality interactive video conferencing technologies.

To achieve this goal, UEN will pursue the following objectives:

A. Support and maintain IVC core systems

1. ContinuetoimprovetechnicalsupportandefficiencyintheTechnicalServicesSupportCenter(TSSC)

2. MaintainstafftrainingandcertificationbyTSSC

3. Maintaininventoryandequipmentdocumentationbyapplicationandfieldengineers

4. Providetrainingandapplicationsfordeliveryservicesandcontentservices

5. UpdateandmaintainwebpagesforIVC(InteractiveVideoConferencing)

6. Upgradesiteequipmentwhenapplicabletocomplywithcurrentstandards

7. Continuesupportofcourseschedulingprocess.Decentralizedscheduling

8. Continuetoidentifynewfundingsourcesandsolutions(e.g.,grants,stakeholders,others)

9. ContinuetosupportUENDistanceEducationCatalog

B. Research, design, and implement new Distance Education integrated resources

1. Continuetoevaluatenewandemergingvideotechnologies

2. ContinueeffortstoextendIVCanddesktopconferencingsolutions

3. ContinueeffortstointegrateIVCandWIMBAresources

4. IntegrateIVCandCourseManagementSystem,eMedia,eCollegeMedia,andotherapplication technologies

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5. Provideengineeringresourcesandlabfortestingnewtechnologies

6. EvaluateinteractivemediaforintegrationintoDistanceEducation

C. Revise IVC policies, develop operational practices and procedures to reflect new technical systems

1. Developmulti-yearplanforreplacementandupgradetoHDIVChardware

2. SupportSteeringCommitteeindevelopingpoliciesforUENandInstitutionstodevelopandcarryout multi-yearplanstoreplace$9.6millionininvestedIVChardware

3. Investigateinternalcommunicationsolutionsforprojectmanagementandcoordination

4. Continuetosupportstakeholderprojectdesign,procurement,andimplementation

5. Continueassignmentofbillingandfacilitationresponsibilitiestoreadyindividualinstitutions

6. CreateUENsiteselectioncommittee

D. Promote new and existing UEN IVC services through outreach, special events, media, and technology

1. IncreaseschooldistrictTechnicalCoordinators’andeducators’understandingofInteractiveVideo ConferencingServicestoimprovesatisfactionwithuseofsystem

2. InvestigateanddeterminenewapplicationsforHDTV

3. ContinuetoevaluateUEN’sroleorresponsibilityasitpertainstoIVCrefreshandupgrades

4. ParticipateinfacultysupportopenhouseshighlightingIVCservicesandtoolsoncampuses

V. BROADCAST SERVICES Educate, engage, and enrich the lives of Utah citizens through broadcast programs and services with UEN-TV.

To achieve this goal, UEN will pursue the following objectives:

A. Continue programming and outreach for education stakeholder groups

1. Programblocksandinterstitialsfortargetedareas

2. Conductresearchintotheuseofthechannelbyteachers,studentsandgeneralviewers

3. Supporthighneedacademicprogrammingandoutreach(adultbasiced.,jobtraining,childcare, educationaltechnology,teacherlicensing,STEM)

4. Enableandencouragelocallyproducedprograms,particularlystudentsandteachers

5. Developandsupportmorestatewidepartnership-specificprograms

B. Implement new projects to support educational programming and outreach

1. UtilizebroadcastairwavestopromoteUENservicesandincreasechannelpromotion

2. Coordinatescreeningeventswithinstitutions,departments,andcommunitypartners;reportonthe resultsoftheseevents

3. Researchnewdevelopmentofbroadcasttechnology(i.e.,mobileTV,3dTV)anddeterminehowitcan beusedtoserveourmission.

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C. Support broadcast engineering infrastructure.

1. Expanddigitaltranslatorsystem

2. MovetowardtapelessMassTechsystem

3. ImplementNextGenerationInterconnectionSystem(NGIS)

D. Manage station administrative projects; document and report on results.

1. Coordinatewithnationalprogrammingconsortiaandaffinitygroups

2. ContinuecablerelationsforcarriageofUEN-TVdigitalchannels

3. Managegrantprojects(InternetSafety,STEM,FinancialLiteracy,etc.)

4. Developlong-termgoalsandplanforstationprogramming/contentandnewbroadcastmediums (includingmobileTV,IPTV,etc.)

VI. PROFESSIONAL DEVELOPMENT Provide cost effective development opportunities to improve the quality of K-20.

To achieve this goal, UEN will pursue the following objectives:

A. Assess and respond to changing technology professional development needs

1. Teachclassesandreportparticipationstatistics

2. Developnewcourses,bothonlineandinperson

3. Continuetoprovide“justintime”trainingopportunitiesandevaluatetoolsandresourcestodiversify theseactivities

4. Continuetoproducemorevideotutorialsandpublishontheweb

5. Conductassessmentofteachers’/districts’technologyprofessionaldevelopmentneeds

6. AnalyzeNationalEducationTechnologyPlanandcurrentandnewcourses’alignmentwithnationalgoals

B. Implement non-traditional methods for providing technology integration professional development

1. Incorporate“officehours”usingWIMBA

2. IncreaseinteractivityinonlinecourseswithoutincreasingfacilitatortimecommitmentusingSoftChalk

3. Implementongoing,subject-specificwebinarorpodcastcooperatingwithstatecurriculumspecialists

4. Developlearningopportunityformobilecomputing“powerusers”

C. Maximize use of current communication channels and develop additional audiences

1. Exploreandimplementnewwebtoolsandsocialnetworkingasavailableandpractical

2. Developtechminutevideosandothercontentforbroadcastandwebsharing

3. ExplorecourseratingandrecommendationsystemforincorporationinPDMS

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VII. GOVERNANCE AND ACCOUNTABILITY Coordinate educational technology governance across the state, and be accountable to our stakeholders.

To achieve this goal, UEN will pursue the following objectives:

A. Coordinate the UEN Steering Committee, subcommittee, advisory committee and constituent meetings

1. Involvebroadrepresentationwhenmakingnetwork/systemdecisions

2. RegularlyupdatetheUENpolicymanual

B. Request new funding for UEN priorities and maximize state funds through external grants, E-Rate, and federal stimulus monies.

1. EducateLegislatureandGovernor’sOfficeonimportanceofmeetingfuturebroadbandneedsfornew schools;developfundingmodeltoaddressone-timeandon-goingcosts

2. AdvocateforUENTechnicalServicesoperationalneedstomaintainthenetworktoensurenetwork reliablityanduptime

3. AchieveequityinUENfundingforelementaryschoolhigh-speedconnectionsforschooldistricts

4. CoordinateE-RateprocesswithSLD,K-12Districts,Libraries,HeadStart,andtelecomproviders

5. FacilitatecreationofHigherEducationpurchasinggroup-libraries,IT,education,E-Media

6. Seekgrantandfoundationfunds;coordinatetheseprojectswithstakeholdersasappropriate

7. DeveloppoliciestoensurecoordinationwiththeFCCBroadbandPlan;worktosecurepotential sourcesofnewfunding(E-rate,ConnectAmericaFund,etc.)

8. MonitorthenationalUnifiedCommuintyAnchorNetwork(UCAN)programandcoordinatewithUEN’s strategicplanwhereappropriate

C. Track UEN’s performance, projects, and services and communicate with stakeholders concerning our progress

1. ProvidemonthlyandquarterlyperformancedashboardstoSteeringCommitteeandtopublicandhigher educationregional,district,andcampuslevelentities

2. ReportmonthlystatisticsonuseofUENWAN,WebServices,IVC,EnterpriseApplications,Professional Development

3. AssuretheUENServiceLevelandConnectionAgreementswithstakeholdergroupsareinplaceandcurrent

4. HighlightUENservicesandtoolsatfacultyopenhousesoncampuses

5. FocusonpromotingUENsuccesseswithSteeringCommitteeandwitheducationandcommunitypartners

D. Increase internal communication, project management and coordination of services.

1. Holdbi-monthlymanagersmeetings,weeklyexecutivemeetings,andprojectteammeetingstoimprove

cross-departmentcommunication

2. BuildskillsandknowledgeofUENstaffthroughprofessionaldevelopment,industrypublications,

conferences,workshopsandmembershipinprofessionalorganizations

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c o m m i t t E E o f t h E w h o l E

t a b 2utAh dAtA AlliAnce – Action

IssueInthefallof2009USOEformedanallianceofagenciestocollectivelyapplyforagranttoestablishaStatewideLongitudinalDataSystem,withfundingprovidedthroughtheAmericanRecoveryandReinvestmentActGrant.TheUSDepartmentofEducationawardedUSOEanARRAGrantwithfundingof$9.6Millionforathree-yearperiodtobeginonJuly1,2010toendonJune30,2013.(SeeGrantAwardDocumentCFDA#84.384APR/Award#R384A1000562012inAttachmentA).

BackgroundUtah Data Alliance

In August 2009 a working group was formed by USOE to apply for the grant. Itconsistedofrepresentativesfromthefollowingentities:

• UtahStateOfficeofEducation(USOE)

• UtahSystemofHigherEducation(USHE)

• UtahCollegeofAppliedTechnology(UCAT)

• UtahDepartmentofWorkforceServices(DWS)

• UtahEducationNetwork(UEN)

• UtahEducationPolicyCenter(UEPC)–(TheUniversityofUtahCollegeofEducation)

TheaboveagenciesformedtheUtahDataAlliance(UDA).Thealliancewillbetaskedwithachievingtherequiredoutcomesofthegrant.

Utah Data Alliance Data Share

UtahDataAllianceDataShare(UDADS)willbetheformalnamefortheservicetobecreated. Itwillbeconstructedandupdated throughscheduled importofdata frompartneragencies.UDADSwilltransform,cleanandloadthedataandintegrateitintoanaccessibleandtimelydatastoreforanalysts,statisticiansandresearchers.Forthefirsttimeever,UDADSwilllinkdatafromeachoftheparticipatingallianceagenciesinto one data store, to be used for educational research. This new and continuallygrowingdatasharewillenablemanynewandnever-before-possibleresearchstudiestobeundertaken.(SeeAttachmentAforprojectabstractandalinktothefullapplicationforadditionalprojectdetails).

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UEN’s UDA Role

EachUDAmember organizationwill have representation on a steering committeeprovidingtotalprojectoversight,andontheprojectmanagementteamtaskedwiththetacticalplanningandoperationofUDADS.UENwillhaveonerepresentativeontheUDA steering committee. AdditionallyUENwill fill two positions on theUDAmanagementteam,aprojectmanagerandanorganizationmanagementrepresentative(seeFigure1).

Figure 1 – UDA Organizational and Governance Structure

 

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UENwillbetheprimarylocationandcustodianofUDADSandserveastheprojectcoordinatorfortherequirements,design,andimplementationofthedatawarehouse,which will be the center of UDADS. UEN’s technical role, project outcomes, andpreliminary budget are described in greater detail in the DOE Grant Award andNarrative(alinktothefulldocumentisprovidedinAttachmentA).

Summary

UENhas a proven track recordworking in collaborative projectswith educationalagencies toprovide enterprise level services.UDA is a collaborative effort betweenmultipleeducationalagenciesandiscommissionedtodevelopUDADSasanenterpriselevelresearchdatawarehouseservice.UEN’sroleinUDAistodevelopUDADStomeetrequirementsofthegrant.UENwillworkcollaborativelywithotherUDAagenciestoimplementUDADS.

RecommendationBecause thiswill be a new enterprise service, it is recommended that the SteeringCommitteeapproveUEN’sroleandinvolvementintheUtahDataAlliance,andtheprimaryresponsibilityUENwillhavetofacilitatethedevelopmentandimplementationofUDADS.ThisactivitywillbethemajoroutcomeoftheUSDepartmentofEducationStatewideLongitudinalDataSystemGrantasdescribedintheGrantAwardDocument,whichmaybereviewedfromthelinkprovidedinAttachmentA.

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tAB 2 AttAchment Aproject ABStrAct And grAnt AwArd document link

Utah Application for 2009 USED-IES-NCES-SLDS Grant Program

Utah Data Alliance (UDA)

Utah has a well-established history of strong student longitudinal data systems intheK-12rangeofpubliceducation.Ofthesevencapabilitiesandtwelveelementsthestatewide longitudinal data system (SLDS) request for application prescribes andlisted below,Utahpublic education systems fulfillmost either in part or inwhole.ThisUtahDataAllianceproject’sobjectivesandoutcomescanbesummarizedasthefulfillmentoftheentiresetofSLDSrequirements.Someoftheserequirementsmustbecompletedinpartorinwhole,whileothersneedsomeimprovements,mostnotablyintheavailabilityofdatafordecision-making.

The fulfillmentof these requirements requires that several agencieswork together,firsttopooltheirdata,andthentocoordinatetheanalysesofthosedata.Thisworkwillallowthepartneragenciestoanswerquestionsabouttheirpolicies,programsandpractice.Onecanvisualizetheresultingsystemasahub-and-spokeconfigurationwiththepartneragenciesontheendsofthespokesandthedatawarehouseinthehub.TheUENassumestheroleofcustodianofthedatawarehousethatmaintainsthosedata,whiletheotheragenciesontheendsofthespokesprovideand/orconsumedatafromthewarehouse.Thefollowingtableliststheparticipatingagenciesandtheirrolesasproviderand/orconsumers.

All of the outcomes proposed by this application help fulfill the capabilities andelements of a complete longitudinal data system. Those required capabilities andelementsarelistedbelow.Theboldedtextindicatesthoseportionsofthecapabilitiesandelementsthataretheoutcomesofthisgrant.Manyofthoseoutcomescanonlybeachievedthroughthedevelopmentofotherenablingoutcomessuchasthebuildingofaconsolidatedatawarehouse.

AGENCY PROVIDER CONSUMER

Utah State Office of Education (USOE) X X

Utah System of Higher Education (USHE) X X

Utah College of Applied Technology (UCAT) X X

Utah Department of Workforce Services (DWS) X X

Utah Education Network (UEN)

Utah Education Policy Center (UEPC) The University of Utah College of Education X

Utah Department of Human Services (UDHS) Plays a part in youth corrections data X Utah Department of Health (UDH) Plays a part in Title I, Part C only X

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Capabilities:

1. Examine student progress and outcomes over time, from preschool throughpostsecondaryeducationandintotheworkforceincluding;

a. students’ preparation to meet the demands of postsecondary education, the 21st century workforce, and the Armed Forces

b. dataattheindividualstudentlevelfrompreschoolthroughpostsecondary education and into the workforce

2. Facilitate andenable the exchangeofdataamong agencies, usingstandard data structures, data formats, and data definitions to ensure linkage and connectivity among the various levels and types of data.

3. Linkstudentdatawithteachers,i.e.,itmustenablethematchingofteachersandstudents

4. Enable thematching of teacherswith information about their certification andteacherpreparation

5. Thesystemmustenabledatatobeeasilygeneratedforcontinuousimprovementanddecision-making

6. Must ensure the quality and integrity of data contained in the system

7. ReportingprogressonthemetricsestablishedfortheState Fiscal Stabilization Fund

Data System Elements:

1. Unique statewide student identifier (follows students from P-12 through post-secondary)

2. Student-levelenrollment,demographic,andprogramparticipationinformation

3. Points at which students exit, transfer in, transfer out, drop out, or complete P-16 education programs

4. The capacity to communicate with higher education data systems

5. Data audit system assessing data quality, validity, and reliability

6. Recordsofindividualstudentswithrespecttoassessmentsundersection1111(b)ofESEA

7. Informationonstudentsnottested,bygradeandsubject

8. Teacheridentifiersystemwiththeabilitytomatchteacherstostudents

9. Student-leveltranscriptinformation,includinginformationoncoursescompletedandgradesearned

10. Student-level college readiness test scores

11. The extent to which students transition successfully from secondary school to postsecondary education, including whether students enroll in remedial coursework

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12. Data that provide other information determined necessary to address alignment and adequate preparation for success in postsecondary education

Thegrantapplicationwilldescribethedevelopmentanddeliveryofnumeroustangibleoutcomes (human resources, tools, databases, organizational and managementstructures,andprocesses)thatwillhelpcompletethefulfillmentofallsevencapabilitiesandtwelveelementsprescribedbythegrant.Thesemoretangible,enablingoutcomesprovide the capacity to achieve the less tangible, but more important, outcomes.These outcomes are the components of the seven capabilities and twelve elements that call for answering multiple categories of education and workforce policy, practice and program questions; and require the analysis of individual level data across multiple levels of education and employment.

There are four basic categories of enabling outcomes:

1. Humanresourcesare themajor componentof theproject.Numerouspositionsand roles are needed. Business and systems analysts will define the neededsystems,processesandprocedures.ITspecialists,workingwiththeanalystswillbuildthedatawarehouse.Trainerswillreadythedataanalystsandresearcherssotheycaneffectivelyusethedata.Moreover,thosedataanalysts,statisticiansandresearcherswillanswerthepolicy,practiceandprogramquestions.

2. Theintegrateddatawarehouseisthemosttangibleenablingoutcome.Itwillbeconstructedandupdatedthroughscheduledimportofdatafrompartneragencies.It will transform, clean and load the data so that it can be integrated into anaccessibleandtimelydatastoreforthedataanalysts,statisticiansandresearchers.

3. Managementoftheproject,processesandproceduresisvitalnotonlyintheinitialdevelopmentphasesoftheproject,butinthefollowingyearsastheteamsinthepartneragenciesworkonindividualprojects/questionsandcollaborateonsharedoutcomes.Duringtheinitialperiod,thisworkwillmoreoftenthannottaketheformofprojectmanagement.Datamanagementandgovernancewillbeemphasized.

4. Trainingandstaffdevelopmentmustbeongoing throughout theproject.Thoseusingthedataneedtounderstandthesemanticsandthestructureofthedataaswellasthebusinessintelligencetoolsusedtoworkwiththosedata.

The US Department of Education Statewide Longitudinal Data System Grant as described in the Grant Award Document,maybefoundonlineat:

uen.org/steering/materials/

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c o m m i t t E E o f t h E w h o l E

t a b 3ntiA Btop inFrAStructure grAnt

round 1 project updAte – diScuSSion

IssueThisreportsummarizesprogressUENhasmadewiththeNationalTelecommunicationsInformation Administration (NTIA) Broadband Technology Opportunity Program(BTOP)infrastructureawardmadetoUENinFebruary.Thisawardinvolvesextendingbroadbandservicesto130communityanchorlocations(elementaryschools,charterschools,libraries,andheadstartlocations).DuetoaSpecialAwardCondition(SAC)placedontheUENBTOPgrantbyNTIA,allgrantfundingisonholduntilNTIAissuesafindingofnosignificantimpact(FONSI)onthecompleteenvironmentalassessmentreportsubmittedbyUEN.Withinsixmonthsof theSAC,UENmustestablishwithNTIAthattheBTOPprojectiscompliantwiththeNationalEnvironmentalPolicyAct(NEPA)andNationalHistoricPreservationAct(NHPA).UENhasuntiltheendofJulyto submitourfinalenvironmentalassessmentwithaconclusionof theengineeringanalysis.

BackgroundOnApril 1st,UENwas required to submit a report toNTIA on the Special AwardConditions(SAC)placedontheBTOPgrantbyNTIA.Workingwith theUniversityOffice of Sponsored projects, UEN submitted our SAC report before the deadline.Information contained in the report addressed such items as accounting systemverification, construction-related requirements, land easements and right-of-waycertifications,etc.UENwasalsorequiredtosubmitprojectBaselineand1stQuarterPerformanceReportsbyApril30thtobecompliantwithARRAandBTOPreportingrequirements.LisaKuhnandJamesBrownwerethekeystaffdevelopingandsubmittingthereportsforUEN.Aftertheinitialreportsubmission,UENreceivedsomefeedbackfromourNTIAProgramOfficerandfollowedupontherequestedchanges. UEN’s1stQuarterlyprogress,financialandARRAreportsweresubmittedandapprovedbyNTIA.UEN’sbaselinereportfortheprojectwasapprovedbyourcomplianceofficer.

TheNEPAEnvironmentalAssessmentisrequiredforanyfederallyfundedprojectthathasthepotentialofenvironmentalimpactincludinggrounddisturbance,airandnoisepollution,criticalhabitat,historicsitesorstructures,wetlandsandwaterways.

DuringtheduediligenceprocessfortheBTOPgrant,UENwasrequiredtocompleteadetailedenvironmentalquestionnaire.UENretainedLudlowEngineering, a localengineeringfirmspecializingincivilengineeringfortelecomprojects,tocompletethequestionnaire.NTIAdeterminedafterreviewingthequestionnairethatapost-award

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environmental assessment was necessary for UEN’s project. UEN must completetheenvironmentalassessmentwithinasixmonthperiod.NTIAhasalso“startedtheclock”onUEN’sprojectplanandimplementationschedule.ThechallengeforUENistheEnvironmentalAssessmentmustbecompletedbeforeprojectfundsarereleased,howeverUENmuststayontrackwiththeprojecttimelineregardlessoftheimpactoftheenvironmentalassessmenttocomplywithBTOPrequirements.

UENhas retained the services of an engineeringfirmand archeological consultingfirmtoassistwiththeassessmentandisworkingdiligentlytocompletetheassessmentfor review.NTIAallows for theuseofgrant funds towards the costofprofessionalservicesand theassessment;but thesecostswerenot identified in theUofU/UENgrantrequestandmostlikelywerenotincludedinotherapplicantrequests.

Asofthedateofthisreport,theengineeringportionoftheEnvironmentalAssessmentistwo-thirdscomplete,theCulturalResourcesurveyportionofthehistoricsurveyisfinishedand thearcheologistsare completing their reportonproject locations thatrequireanon-site survey.UENwillbegin reviewingportionsof theEnvironmentalAssessmentwithintheweekandhavethecompleteassessmentreadyforNTIAreviewbeforetheendofJune.

RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.

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c o m m i t t E E o f t h E w h o l E

t a b 4uen technicAl Summit updAte – diScuSSion

IssueUENTechnicalServiceswillbeholding itsannualTechnicalSummit thismonthatWeberStateUniversity.TheagendaisprovidedasAttachmentA.

BackgroundOneof thestatedgoalsofUENis toprovidetechnical trainingfor itsstakeholders.UENTechnical serviceshas beenperforming aTechnical Summit conference for anumberofyears.Thisconferencefocusesontechnicaltrainingandupdateswefeelareessentialformaintaininggoodnetworks.

TheupcomingUENTechnicalSummitwillbeheldJune15-17th,2010atWeberStateUniversity.

This summitprovides low-cost trainingandwill coveravarietyof technical topics.WeencourageUENStakeholderstoparticipateintheconferencewherepossible.Thelatestinformationregardingthisconferenceanditsschedulecanbefoundonlineatsummit.uen.org.

WeexpressourappreciationtoWSUfortheirwillingnesstodonatetheuseoftheirfacilitiesforthisconference.

RecommendationThisisaninformationalitemrequiringnofurtheraction.However,UENrespectfullyrequeststhatcommitteemembersencourageparticipationwhenappropriate.

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tAB 4 AttAchment AconFerence AgendA

Tuesday June 15th – Elizabeth Hall Building, Room 229

Welcome and Opening Remarks

StateofUENMike Petersen, Executive Director, UEN and Barry Bryson, Associate Director, UEN

KeynoteAddressJen Leasure, The Quilt

UnifiedCommunicationsDave Packham, University of Utah

SURINJim Stewart, Director of Technical Services, UEN

UTIPSNate Ober, Educational Software Specialist, Utah State Office of Education

ManagingNewConstructionwiththeStateDFCMLoren Casterline, Utah Division of Facilities Construction and Management

Wednesday June 16th – Elizabeth Hall Building, Room 229

Breakout Sessions

FiberFundamentals–Part1Jack Shosted, UEN

WhatCanDNSDoForYou?–Part1Bryan Peterson and Kelly Gennessy, UEN

iPadSushi,Part1Barry Bryson, Associate Director, UEN

Breakout Sessions

FiberFundamentals–Part2Jack Shosted, UEN

WhatCanDNSDoForYou?–Part2Bryan Peterson and Kelly Gennessy, UEN

iPadSushi–Part2Barry Bryson, Associate Director, UEN

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Breakout Sessions

NetworkDesign&Troubleshooting–Part1Joe Clyde, Scott Richardson and Dan Mills, UEN

VMWareTipsandTricks–Part1Kevin Parker

DiagnosingNetworkIssuesTroy Jessup and Kelly Gennessy, UEN

Breakout Sessions

NetworkDesign&Troubleshooting–Part2Joe Clyde, Scott Richardson and Dan Mills, UEN

VMWareInsandOuts–Part2Chad Lake

EMediaChangesTBA

Breakout Sessions

ContentFilteringStrategiesTroy Jessup and Wes Ferguson, UEN

UPS-“PowerOn!”–Part1Ray Ward, Tech Connect

Breakout Sessions

IPv6CaseStudiesandTraining–Part1Kevin Quire and Kelly Gennessy, UEN

UPS-“PowerOn!”,Part2Ray Ward, Tech Connect

Breakout Sessions

IPv6CaseStudiesandTraining–Part2Kevin Quire and Kelly Gennessy, UEN

Solar@Home–GoingGreenJohn Desha, UEN

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Thursday June 17th – Elizabeth Hall Building, Room 229

HostedPBX/VOIPJeff Egly, UEN

ProperHandlingofRIAAandMPAAIncidentsPatrick Bergen, UEN

What’sUndertheHoodatUEN.NET<http://UEN.NET>Troy Jessup, UEN

SecurityConsiderationswithCollaborativeTechnologiesTroy Jessup, UEN

FriscoPeakObservatoryWayne Springer

WhatisMOVIandDesktopVideo?Louie Valles, Manager, UEN

WirelessKevin Grover, USU and Don Remy, NUES

UpcomingUtahSAINTAnnouncementTroy Jessup, UEN

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58 UENSteeringCommittee-June2010

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c o m m i t t E E o f t h E w h o l E

t a b 5courSe mAnAgement Service timeline

updAte – diScuSSion

IssueAt the April 2010UEN Steering Committeemeeting,UEN proposed a process forshiftingitsCourseManagementServiceplatform.AdditionalinputhasbeenprovidedthroughtheUENSteeringCommitteeplanningretreat.

BackgroundUENholdsandhasnegotiatedthesoftwaresubscriptioncontractfortheBlackboardVista(formerlyWebCTVista)onlinecoursemanagementsuiteforthelastsixyears.ThecurrentcontractwithBlackboardexpiresonJune30,2012.AsBlackboardwillbe ending support for theVistaproduct as ofDecember2012,UENandallUSHEinstitutionsrelyingonthisproductmustshifttoanotherCMS/LMSplatformbeforeJune30,2012.

CMS/LMS Options

UEN, in coordinationwitheach institution,hasbeenactivelypursuingalternativestothecurrentBlackboardVistaproduct.SeveralpilotprojectsarenowinplacewithalternativeCMSsystems.

Update on CMS Evaluation Process

Spring Semester 2010

• CollaboratewithallinstitutionsonLMSrequirements,eachinstitutiondecideandsubmittheir10mostimportantrequirements.

• UENwillcompiletheresultsandpublishasummaryofthemostimportantrequirements.ThesewillbecomethebasisforRFPrequirements.

• FinalizethetimelineandmilestonesfortheevaluationprocessforSummerSemester2010.

Progress since April

RepresentativesfromeachUSHEinstitutionwereidentifiedandsubmittedtheirtop10requirements.Thesummaryofthetop10requirementsisincludedunderthisitemasAttachmentA.

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60 UENSteeringCommittee-June2010

ThetimelineandmilestonesforSummerSemester2010arepresentedbelow:

Summer Semester 2010

• ResearchandEvaluatecommercialLMSvendorsandopensourcesolutionstodeterminehowcloselythesemeetestablishedrequirements.

◊ ArrangefordemosandQ&Asessionswithcommercialvendors.

◊ Arrangeand/orprovidedemosforOpenSourcesolutionsandQ&AwithpossiblecommercialentitiesthatprovideprofessionalsupportforOpenSourcesolutions.

• Interviewrepresentativesofotherhighereducationinstitutionsthathaveadoptedanyofthealternateplatformsweendupconsideringasreplacementcandidates.

• Experimentwithsystemsinasandbox,includingcontentmigrationfromVistacourses.

• DevelopRFPandEvaluationcriteriathroughouttheSummerSemestertobereadybytheendofAugust2010.

• Determinewhetheranyevaluatedsolutionsmeetourestablishedrequirements.Ifnecessary,finalizetheRFPforreplacementCMS/LMSproduct.IfeitherOpenSourcesolutionorBlackboardLearnarethepreferredsolution,beginrenewalprocessforBlackboard,orestablishOpenSourcesupportplan.

Progress made since April

The group that collaborated on CMS Requirements identified six CMS systems toevaluate,basedupontherequirements.Thesesystemsinclude:

• BlackboardLearn9

• Desire2Learn

• Sakai

• Moodle

• Canvas(Instructure)

• BrainHoney(Agilix)

WiththerecentacquisitionofTheLearningEdge(Equella)byPearson,we’vedecidedtoalsoevaluateeCollegebecauseofpossibleintegrationadvantageswithEquella.

UENhasarrangedforweb-baseddemonstrationsandtestaccounts/coursesforthefollowing:

Blackboard9.1–LivePresentation5/19/2010 10:00 am MDT

SandboxCourseEnvironmentHosted by UEN at bb-lab.uen.org

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Desire2Learn–LivePresentations5/26/2010 10:00 am MDT

“DeepDive”Presentation6/9/2010 9:00 am MDT

SandboxCourseEnvironmentTBA

Sakai/rSmart–LivePresentation6/2/2010 10:00 am MDT

SandboxCourseEnvironmenthttps://mysakai.rsmart.com/

Moodle/Moodlerooms-LivePresentation6/15/2010 1:30 pm MDT

SandboxCourseEnvironmentCreate an account at http://moodle.dev.uen.org and send email to [email protected] to create a sandbox course. UEN also hosts a pilot environment for Weber State University.

BrainHoney(Agilix)–LivePresentationTBA - Tentatively June 24th

SandboxCourseEnvironmenthttp://blog.brainhoney.com/

Demosandsandboxenvironments for InstructureandeCollegewillbearranged inJuly.AttheVistaAdministratorsmeetinginJuly,weplantoexperimentwithbuildingaportionofacourseineachsystemandcompareandcontrastwhatwelikeanddon’tlikeaboutthevarioussystems.

Pilot Courses

The University of Utah and Utah State University are each teaching one class inBlackboard Learn 9.1 during the summer semester.Weber StateUniversity is alsoteachingabout20courseswith400totalstudentsinMoodlethissummer.

Involvement of Chief Academic Officers

FromfeedbackintheAprilUENsteeringcommitteemeetingandattheretreat,we’veincorporatedtheinvolvementofChiefAcademicOfficersintotheevaluationplan.TheCAOshavenotmetsincetheApril2010steeringcommitteemeeting,buttheCMSEvaluationProcesswillbediscussedat theirnextmeeting.CAOswillbe invited toparticipateintheVistaAdministratorsmeetinginJulyandfutureCMSdemos.GaryWixomwillassistUENwithcommunicationtotheCAOsaboutdevelopmentsintheevaluationprocessanditsprogression.

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62 UENSteeringCommittee-June2010

Plan for Fall 2010 and Beyond

Fall Semester 2010

• MostlikelyoutcomewillbeissuinganRFPfortheBlackboardVistareplacement.RFPwouldbeissuedatthebeginningofFallSemester2010.

• RFPdecisionwouldbeconcludedbyendofDecember2010.

• Planforimplementation/migrationprocessandsetprojectsinmotionforeachinstitution.

Spring Semester 2011

• PreparenewLMSplatformandbegincoursemigrationandfacultytrainings.

Summer Semester 2011

• Firstcoursesofferedinthenewsystem.Continuecoursemigrationandfacultytraining.

Fall Semester 2011

• Continuecoursemigrationandfacultytraining.

Spring Semester 2012

• Continuecoursemigrationandfacultytraining.

Summer Semester 2012

• Allcoursesinnewsystem.RetireBlackboard(WebCT)VistaonJuly1,2012.

Blackboard Vista Administrators Group

TheBlackboardVistaAdministratorsgroupwillmeettogetherattheEcclesBroadcastCenteronJuly1,2010.TheCMSevaluationandprocesswillbeamajorfocusofthatmeeting.ChiefAcademicOfficersandotherstakeholderswillbeinvitedtoparticipateinthatmeetingaswell.

Summary

UEN is actively collaborating with institutions and vendors to evaluate alternateCMS/LMSplatformstoreplaceBlackboardVistawithinthenexttwoyears.WearecontinuingtofollowthetimelineoutlinedintheApril2010UENSteeringCommitteemeeting.

RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.

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63

tAB 5 AttAchment Atop ten requirementS

Robust administrative capabilities to include (but not limited to): faculty and student

tracking and reporting, user impersonation, flexible learning context hierarchy, ability

to customize at the institution level and course level. Administrative granular control

of what tools are released for use by instructors and students at both the all-

institution and class-by-class level. Administrative UI with granular permissioning

and roles. Course archiving abilities. WSU UofU SLCC

A reasonable migration path. The ability transfer and recreate current Blackboard

Vista courses and there content to the new LMS in an easy and painless way with

minimal support and changes. (A Vista course migration solution) WSU DSC SUU

LDAP authentication and an authentication API USU SLCC SUU

Mobile SMS ( voice also preferred) support for course communications and

notifications. Extra credit for compatibility with smart phones and emerging mobile

devices such as iPad. Working toward adapting for the future with mobile browsers.

Mobility: works out of the box on mobile web browsers (i.e. uses open web

standards); may or may not have its own "apps" for handheld support UofU DSC UVU

File manager (FTP/WebDAV access). Must have file up/download functionality. USU SLCC

Customizability : at a minimum we can easily write and build our own "plug-ins",

better to customize look and functionality UVU

Extensibility: use outside content systems or get content out of in usable, standards-

compliant format (as opposed to proprietary .bak files, for instance) UVU

Robust/flexible assessment tool with all aspects listed in the current Must-Have

category SLCC

Ease of organizing and grading assignments. SLCC

Threaded discussion/chat and close integration ability with third party options SLCC

Fully enabled HTML editing within the LMS framework WSU

Web 2.0 Toolset to include (but not limited to): wikis, blogs, journals, podcasting

functionality, ability to connect to and easily incorporate other tools as developed WSU

Drag and Drop capabilities CEU

Selective release capability based upon date, individual, and grade criteria WSU

Ability to copy content from semester to semester CEU

Student View CEU

User activity tracking at all levels & reporting tools SLCC

Adequate support from vendor to include (but not limited to): clear upgrade path,

active user community and responsiveness to community WSU

Self-contained - no additional programming is required UCAT

System wide administration/support UCAT

Templates - change content once, all child sections receive changes UCAT

Ability for students to self-organize learning groups with access to group

collaboration tools such as calendar, messaging, wiki and external cloud websites

(ie. Google docs, YouTube, etc.) UofU

Requirement

A robust, fully-functional gradebook (includes grading options such as rubrics,

graded discussions, integration with 3rd party applications, etc.). Gradebook that

supports multiple views (ex. student progress dashboard), complex grading

calculations and web services grade exchange with PeopelSoft and Banner. Ability

to write to the gradebook from something other than an LMS tool. robust, flexible,

strong UI. Better gradebook than Bb WSU UCAT UofU DSC USU UVU CEU SLCC SUU

Open enough API to integrate with third party tools like Wimba, Equella, Respondus,

Turnitin, SoftChalk, etc. Preferably an open API platform. APIs should be well-

documented and an open database allowing us to access all major functionality of

the product for custom integrations. The State-wide 3rd party products (i.e..

Respondus, Respondus Lockdown Browser, Wimba, Softchalk, and current Power

Links) must be able to be used and integrate with the new LMS. External vender

integration (Turnitin, Wimba). Open API to integrate with third parties, with close

integration with common vendors USU WSU UCAT UofU DSC CEU SLCC SUU

Enterprise system - ability for multiple campuses to work on a single course.

Scalable enterprise architecture (load balancing, managed nodes and support for

business class databases). Load performance and stability. Overall stability and

security. Levels of security. Scalability UCAT UofU USU DSC UCAT UVU SLCC SUU

Two-way integration with Peoplesoft & Banner. Support for easy course enrollment

management including course activation, instructor and student enrollments, guest

access, cross-listing through standards-based scripted or live integration with

PeopleSoft and Banner. Proven examples of Higher education institutions

integrated. (Not just in concept) USU WSU UofU DSC UVU CEU SUU

Standard tool set to include (but not limited to): Email, discussions, chat, group

functions, assessment tool, assignment, document submission, gradebook,

calendar USU WSU UCAT UofU UVU SUU

IMS-QTI assessment question import. Import and display full-featured SCORM,

Common Cartridge and IMS content packages. Publisher support - e-packs and

exam questions. Quiz bank and text book importing (IMS QTI). Quiz import tool or

compatible with Respondus. SCORM support USU UofU UCAT DSC CEU SLCC

Ease of use for faculty. Modern interface with minimal screen refreshing. User

interface is clean, fast, lightweight, accessible, customizeable. Intuitive, clean,

customizable UI that is also accessible.

UCAT UofU UVU SLCC SUU

Broad support for common browsers and operating systems MAC, PC. Minimal

reliance on 3rd party plug-ins like Java or Flash (if any). NO JAVA, the less software

a user has to install and update the better DSC UVU CEU SLCC SUU

Crosslisting (sharing multiple sections with students, gradebook, and content) USU UofU DSC CEU

Adheres to Web Accessible Standards (accommodation for blind, deaf and dexterity

impaired users) USU UofU SLCC SUU

Institutions with Requirement in top 10

Different methods of contacting users outside of the LMS, i.e. txt, email, twitter

updates CEU

Rubrics: present in most if not all assessment tools, allow criteria to be shared from

assess to assess, if not course to course too, granular control of criteria, etc UVU

A centrally hosted environment of our choosing off-site (not to be hosted by the

company), where severs and major support issues are handle by UEN. (We want to

keep and continue the consortium going) DSC

Need the capability of sharing content and courses “easily” with our fellow brother

institutions. DSC

Syndication and aggregation: not only does it put out a feed, it takes feeds in, too UVU

Student identity management: student user accounts are customizeable,

personalizeable, link to other web presences, students carry their work beyond

semester, maybe can publish UVU

Not listed in the top 10, but other important considerations

Long-term sustainability. For the next 10 years WSU UofU

Supports a community of higher education collaboration WSU

Transparent in the product roadmap WSU

Built from the core to support learning communities (both instructor and student-

created) and promote a culture of participation UofU

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64 UENSteeringCommittee-June2010

Robust administrative capabilities to include (but not limited to): faculty and student

tracking and reporting, user impersonation, flexible learning context hierarchy, ability

to customize at the institution level and course level. Administrative granular control

of what tools are released for use by instructors and students at both the all-

institution and class-by-class level. Administrative UI with granular permissioning

and roles. Course archiving abilities. WSU UofU SLCC

A reasonable migration path. The ability transfer and recreate current Blackboard

Vista courses and there content to the new LMS in an easy and painless way with

minimal support and changes. (A Vista course migration solution) WSU DSC SUU

LDAP authentication and an authentication API USU SLCC SUU

Mobile SMS ( voice also preferred) support for course communications and

notifications. Extra credit for compatibility with smart phones and emerging mobile

devices such as iPad. Working toward adapting for the future with mobile browsers.

Mobility: works out of the box on mobile web browsers (i.e. uses open web

standards); may or may not have its own "apps" for handheld support UofU DSC UVU

File manager (FTP/WebDAV access). Must have file up/download functionality. USU SLCC

Customizability : at a minimum we can easily write and build our own "plug-ins",

better to customize look and functionality UVU

Extensibility: use outside content systems or get content out of in usable, standards-

compliant format (as opposed to proprietary .bak files, for instance) UVU

Robust/flexible assessment tool with all aspects listed in the current Must-Have

category SLCC

Ease of organizing and grading assignments. SLCC

Threaded discussion/chat and close integration ability with third party options SLCC

Fully enabled HTML editing within the LMS framework WSU

Web 2.0 Toolset to include (but not limited to): wikis, blogs, journals, podcasting

functionality, ability to connect to and easily incorporate other tools as developed WSU

Drag and Drop capabilities CEU

Selective release capability based upon date, individual, and grade criteria WSU

Ability to copy content from semester to semester CEU

Student View CEU

User activity tracking at all levels & reporting tools SLCC

Adequate support from vendor to include (but not limited to): clear upgrade path,

active user community and responsiveness to community WSU

Self-contained - no additional programming is required UCAT

System wide administration/support UCAT

Templates - change content once, all child sections receive changes UCAT

Ability for students to self-organize learning groups with access to group

collaboration tools such as calendar, messaging, wiki and external cloud websites

(ie. Google docs, YouTube, etc.) UofU

Requirement

A robust, fully-functional gradebook (includes grading options such as rubrics,

graded discussions, integration with 3rd party applications, etc.). Gradebook that

supports multiple views (ex. student progress dashboard), complex grading

calculations and web services grade exchange with PeopelSoft and Banner. Ability

to write to the gradebook from something other than an LMS tool. robust, flexible,

strong UI. Better gradebook than Bb WSU UCAT UofU DSC USU UVU CEU SLCC SUU

Open enough API to integrate with third party tools like Wimba, Equella, Respondus,

Turnitin, SoftChalk, etc. Preferably an open API platform. APIs should be well-

documented and an open database allowing us to access all major functionality of

the product for custom integrations. The State-wide 3rd party products (i.e..

Respondus, Respondus Lockdown Browser, Wimba, Softchalk, and current Power

Links) must be able to be used and integrate with the new LMS. External vender

integration (Turnitin, Wimba). Open API to integrate with third parties, with close

integration with common vendors USU WSU UCAT UofU DSC CEU SLCC SUU

Enterprise system - ability for multiple campuses to work on a single course.

Scalable enterprise architecture (load balancing, managed nodes and support for

business class databases). Load performance and stability. Overall stability and

security. Levels of security. Scalability UCAT UofU USU DSC UCAT UVU SLCC SUU

Two-way integration with Peoplesoft & Banner. Support for easy course enrollment

management including course activation, instructor and student enrollments, guest

access, cross-listing through standards-based scripted or live integration with

PeopleSoft and Banner. Proven examples of Higher education institutions

integrated. (Not just in concept) USU WSU UofU DSC UVU CEU SUU

Standard tool set to include (but not limited to): Email, discussions, chat, group

functions, assessment tool, assignment, document submission, gradebook,

calendar USU WSU UCAT UofU UVU SUU

IMS-QTI assessment question import. Import and display full-featured SCORM,

Common Cartridge and IMS content packages. Publisher support - e-packs and

exam questions. Quiz bank and text book importing (IMS QTI). Quiz import tool or

compatible with Respondus. SCORM support USU UofU UCAT DSC CEU SLCC

Ease of use for faculty. Modern interface with minimal screen refreshing. User

interface is clean, fast, lightweight, accessible, customizeable. Intuitive, clean,

customizable UI that is also accessible.

UCAT UofU UVU SLCC SUU

Broad support for common browsers and operating systems MAC, PC. Minimal

reliance on 3rd party plug-ins like Java or Flash (if any). NO JAVA, the less software

a user has to install and update the better DSC UVU CEU SLCC SUU

Crosslisting (sharing multiple sections with students, gradebook, and content) USU UofU DSC CEU

Adheres to Web Accessible Standards (accommodation for blind, deaf and dexterity

impaired users) USU UofU SLCC SUU

Institutions with Requirement in top 10

Different methods of contacting users outside of the LMS, i.e. txt, email, twitter

updates CEU

Rubrics: present in most if not all assessment tools, allow criteria to be shared from

assess to assess, if not course to course too, granular control of criteria, etc UVU

A centrally hosted environment of our choosing off-site (not to be hosted by the

company), where severs and major support issues are handle by UEN. (We want to

keep and continue the consortium going) DSC

Need the capability of sharing content and courses “easily” with our fellow brother

institutions. DSC

Syndication and aggregation: not only does it put out a feed, it takes feeds in, too UVU

Student identity management: student user accounts are customizeable,

personalizeable, link to other web presences, students carry their work beyond

semester, maybe can publish UVU

Not listed in the top 10, but other important considerations

Long-term sustainability. For the next 10 years WSU UofU

Supports a community of higher education collaboration WSU

Transparent in the product roadmap WSU

Built from the core to support learning communities (both instructor and student-

created) and promote a culture of participation UofU

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65

c o m m i t t E E o f t h E w h o l E

t a b 6network perFormAnce And ivc ServiceS

metricS – diScuSSion

IssueTheUENNetworkOperationsCentercontinuestomonitorthehealthandutilizationof the network. This report provides the latest statistics regarding overall networkperformance. IVC Services Metrics were collected from our UEN InteractiveVideo Conferencing application, Tandberg Management System (TMS). Networkperformance and IVCmetrics cover the period of spring semester from January 1throughMay31st.

BackgroundNetwork Performance Metrics for April 1 through June 1, 2010

Network Backbone Availability

Monthtodate.....................................100%

Quartertodate...................................99.992%

Yeartodate.........................................99.989%

Network Backbone Utilization

NorthRing..........................................58%(+5%sincelastreport)

CentralRing.......................................18%

SouthRing..........................................34%

Network Latency

NorthRingLatency............................4.3ms

CentralRingLatency..........................3.3ms

SouthRingLatency............................5.4ms

Internet Utilization Statistics

AvailableBandwidth..........................12Gbps

PeakUtilization..................................5.43Gbps

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66 UENSteeringCommittee-June2010

IVC Metrics Summary

ThefollowingmetricsareprovidedbytheTandbergManagementSuite(TMS)fortheUENIVCsystemfromJanuary1throughMay31.

Source: Utah Education Network, June 2010

Total Unique Classes

Total Unique Classes for: January February March April May

0

100

200

300

400

500

600

Concurrent Enrollment Higher Education Public Education Meetings Total

104 116 103 119 43 491 591 468 481 317 69 98 79 95 81 34 72 38 34 35 284 305 248 233 158

0

500

1000

1500

2000

2500

3000

January February March April May

1353 1670 2295 2776 1810 2278 1491 2082 2181 2672

Total Unique Classes for: Self-Initiated Total

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RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.

Total Event Reoccurrences

Source: Utah Education Network, June 2010

Total Unique Classes for: January February March April May

0

500

1000

1500

2000

2500

3000

Concurrent Enrollment Higher Education Public Education Meetings Total

783 838 920 812 398 2155 2476 2593 2441 1361 108 135 102 118 172 322 314 375 332 335 942 1189 1196 1179 456

1000

2000

3000

4000

5000

0

January February March April May

1353 2714 2295 4736 1810 4403 1491 3967 2181 4336

Total Unique Classes for: Self-Initiated Total

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68 UENSteeringCommittee-June2010

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69

S t E E r i n g c o m m i t t E E b U S i n E S S m E E t i n g

t a b 7Steering committee meeting minuteS

UTAH EDUCATION NETWORK STEERING COMMITTEE

April 23, 2010 – 9:00 a.m.

Members Present:KenningArlitsch,ClarkBaron,SteveCorbató,JonCrawford,SteveFletcher,RickGaisford,EricHawley,StephenHess,M.K.Jeppesen,GaryKoeven,EricMantz,DonnaJonesMorris,GailNiklason,MikePetersen,KirkSitterud,GlenTaylor,RobertWagnerforRondaMenlove,BarryWalker,RayWalker,GaryWixom.

Others Present:ScottAllen,BarryBryson,RickCline,LisaCohne,MichaelDunn,JeffEgly,RichFinlinson,BoydGarriott,LauraHunter,TroyJessup,LisaKuhn,PatrickLee,DonMahaffey,BradMartin,SteveMecham,BryanPeterson,VictoriaRasmussen,JoniRobertson,DennisSampson,SabrinaScott,JimStewart,LouieValles,KathyWebb.

Welcome and Introductions

GaryWixomwelcomedeveryonetotheAprilSteeringCommitteemeeting.GlenTaylorjoinedremotelyviaIVC.

Committee of the Whole

Tab 14 – New KUED Representation at Steering Committee Meetings

MikePetersenreportedthatLarrySmithisretiringfromKUEDafter12yearsasGeneralManager.MichaelDunnreplacesLarryeffectiveMay10,2010.PleasefeelfreetoreadallaboutMikeandhisbackgroundinTab14.MikePetersenwelcomedMikeDunntobethenewestmemberoftheSteeringCommittee.A motion was made and seconded for a resolution of appreciation for Larry Smith. The motion carried.

 

Whereas, Larry S. Smith is retiring as General Manager of KUED-7 after an accomplished 32-year career with the station and The University of Utah; and whereas, Smith also served diligently as Chief Financial Officer of the Utah Education Network and as an Associate Director of the Network; and whereas, throughout Smith’s career he championed high quality content, staff excellence, professionalism, collaboration and myriad educational services for Utah teachers, students and citizens throughout the state of Utah; Now, therefore the Utah Education Network hereby honors Larry S. Smith with this Certificate of Appreciation, April 30, 2010.

Steve Hess, Michael Petersen, Gary Wixom, Brenda Hales.

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70 UENSteeringCommittee-June2010

Tab 15–Summary of Legislative Results FY 2010

MikePetersen said this summarizes the budget decisions for FY 2010 andFY 2011madeduringthe2010LegislativeGeneralSession.UENstaffworkedcloselywiththeLegislativeleadershipandHigherEducationAppropriationSubcommitteememberstosoftentheimpactofbudgetreductionsproposedforUEN.OurbudgetsituationforFY2011willbequitemanageable.ToseethedetailedbreakoutpleaserefertoTab15.

Tab 16 – FY 2011 Budget and Planning

MikePetersenexplainedthatitistimeonceagaintoplantheannualStrategicPlanningRetreat inconnectionwiththeFY2011Budgetfornextyear.SeeTab16fora listofproposed topics the retreat. Several dates were discussed and it was decided thatMondayMay10,2010,attheSaltLakeCommunityCollege,LarryH.MillerCampuswould be the site for this year’s retreat. An invitation andmore informationwouldfollowinaseparateemail.

Tab 17 – Status Report on Federal Grant Proposals

MikePetersenreported that inFebruary2010,UENreceiveda$13.5millionawardfrom NITA for our Round 1 BTOP infrastructure application. Building on thatsuccessfulapplication,wehavealsoappliedfortwoadditionalBTOPawardsinRound2InfrastructureandRound2SustainableBroadbandAdoption.UENisinvolvedwithnumerousentitiesincluding,UtahStateUniversity,TheUniversityofUtah,SaltLakeCity Library,Qwest Communications, American Fiber Systems, just to name a few,whichincludesseveralmajorprojectsalloverthestate.ToseealloftheopportunitiesthatUENisinvolvedwith,pleaserefertoTab17.UENwillcontinuetokeepCommitteemembersawareof theseopportunitiesas fundingdecisionsaremadeat theFederallevel.

Tab 18 – FCC National Broadband Plan

SabrinaScottreportedtotheCommitteethatonMarch16,2010theNationalBroadbandPlanning Task Force presented the National Broadband Plan to Congress and thepublic.Toseethecompleteplanpleasevisitthewebsitewww.broadband.gov.AgoodoverviewoftheNationalBroadbandPlanmaybeobtainedbyreadingtheplan’sfivepageExecutiveSummary.Foramoredetailedoutlineregardingtheplan,pleaserefertoTab18andTab18AttachmentA.

Tab 19 – National Education Technology Plan

Laura Hunter told the Committee that a draft version of the National EducationalTechnologyPlan(NETP)isavailableandupuntilMay5,2010,inputmaystillbegiven.Userscancommentoneachindividualpageandtheymaydownloadthefullplaninmyriadformatsatthefollowingwebsite:www.ed.gov/technology/netp-2010.AbriefsummaryoftheNETPrecommendationscanbefoundinTab19,AttachmentA.

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Tab 20 – Course Management Service Timeline

Bryan Petersen and Scott Allen reported on the CourseManagement Service. UENtodayholdsandhasnegotiatedthesoftwaresubscriptioncontractfortheBlackboardVistaonlinecoursemanagementsuiteforthelastsixyearsandcurrentlyhostsalloftheHighereducationInstitutionsexceptforWeberStateUniversityandSouthernUtahUniversity.ThecurrentcontractwithBlackboardexpiresonJune30,2012.UENandallUSHEinstitutionsrelyingonthisproductmustmakeaCMS/LMSplatformdecisionbeforeJune30,2012.

Bryansharedthatthereisanextensive“ProductDecisionPlan,”whichcanbefoundinTab20.Bryanencouragedeveryonetoreadthisandiftheyhadanyquestions,topleasecontacthimorScottAllen.TherewillbemorediscussionregardingthistopicattheJunemeeting.

Tab 21 – National Award and Publicity for UEN

RichFinlinsonreportedtotheCommitteethatUENreceiveda“MySourceCommunityImpactAwardforEducation”foritsmy.sourcecampaignpromotingNetSafeUtah.InadditionUENhasbeenfeaturedinnewsreportsbyKSL-TV,TheSaltLakeTribuneandthenationallydistributedpublicbroadcastingtradepublication.SupportingdocumentsandlinkscanbefoundinTab21AttachmentA.

Tab 22 – Snapshot 2010 Report

Donna JonesMorris sharedwith theCommittee the success of the “Snapshot 2010OneDaytheLifeofUtahLibraries”.Thisprojectwasinnovative inthatparticipantscontributed using Web 2.0 tools, PBWorks, Flickr and online templates. This wasdesigned toprovidea simple, effectivemethod to captureall theways that librariesoffervitalserviceseverysingleday.ForallofthewebsitestocapturethisdatapleaserefertoTab22.

Tab 23 – Other

TroyJessupprovidedthemonthlymetricsreport.TheNetworkcontinuestorunalmostflawlesslywithayear-to-datenetworkbackboneavailabilityof99.986%.LouieVallespresented the IVCmetrics report of 1011 public education events, 2526 concurrentenrollment events, 3327 higher education events and 345 administrative meetingssupportingvariousacademicandgovernmentprograms.AdditionaldetailsareavailableunderTab23.

Tab 24 – Steering Committee Meeting Minutes

A motion was made and seconded to approve the minutes as written. THE MOTION CARRIED.

Tab 25 – Other

ThenextSteeringCommitteemeetingwillbeheldonJune11,2010at9:00a.m.attheDoloresDoréEcclesBroadcastCenter.

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Utah Education Network Instructional Services Subcommittee Meeting Minutes

In attendance:ScottAllen,RickCline,LisaCohne,RichFinlinson,RickGaisford,KarenKrier,LauraHunter,DonnaJonesMorris,GailNiklason,MikePetersen,JasonSorge,RobertWagnerforRondaMenlove,VictoriaRasmussen,KathleenWebbandJo-AnnWong.

Tab 26 – New UEN Course Management Interface – Discussion

KarenKriergaveahistoryandprocedureofhoweducatorsusedtoregisterforUENProfessionalDevelopmentcourses.Anewinterface launchesApril25,2010andwillbeusedfortheSummer,2010schedule.Thenewinterfaceallowseducatorstomanagepersonalaccounts,searchandregisterforcoursesandletsUENinstructorsviewclassrosters,takeattendanceandrecordcreditinformation.

RickGaisfordsaidtheUtahStateOfficeofEducation(USOE)“OnTrack”consortiumwould like UEN to feed credit information to its Comprehensive Administration ofCredentials for Teachers in Utah Schools (CACTUS) database. Victoria RasmussenassuredhimUENisworkingonthatinterface.

Tab 27 – UEN Community Outreach and Partnerships – Discussion

LisaCohnedescribedupcomingUENcommunityoutreachevents.Sheaskedcommitteememberstosharetheeventswiththeirconstituents.

Tab 28 – Wimba Upgrades – Discussion

ScottAllendescribedWimbaupgradesthatwillberolledouttoUENWimbaClassroomservers May through June, 2010. Robert Wager, Utah State University (USU)representativereportshighafternoonandnight timeWimbauseand that there isalongwait timeforWimbasupport. Heisalso interested infuturediscussionaboutBlackboard/Wimba/LMS.

Tab 29 – Pioneer Library Budget and Plans – Discussion

RickClinesaidtheK12PioneerLibrarywillbemaintained.EBSCO’scontractexpiresFY2012,sothePioneerLibraryConsortiumwillconductaRequestforProposals(RFP)inJanuary,2011.

LauraHunternotedthatPioneerLibraryisalsolookingtoincreasefederatedsearchcapabilities.

Tab 30 – NetSafe Utah Update – Discussion

Rick Cline presented an extensive list of partnerships and accomplishments of theaward-winningNetSafeUtahprojectthatbeganin2006.

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