Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN...
Transcript of Utah Education Network Steering CommitteeThe FY 2011 UEN Budget is ready for approval by the UEN...
Utah Education NetworkSteering Committee
June 11, 2010
i
U t a h E d U c a t i o n n E t w o r k
S t E E r i n g c o m m i t t E E
A G E N D AJUnE 11, 2010
9:00 a.m.- 12:00 noon Committee of the Whole / Business Meeting
Welcome and Introductions
Tab 31FY 2011 Budget – Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1AttAchment A – A SummArY oF revenue SourceS And expenditureS BY SpeciFic progrAm AreAS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Tab 1FY 2011 StrAtegic plAn drAFt – diScuSSion . . . . . . . . . . . . . . . . . . 31AttAchment A – 2011 uen StrAtegic plAn – drAFt . . . . . . . . . . . . . 33
Tab 2utAh dAtA AlliAnce – Action . . . . . . . . . . . . . . . . . . . . . . . . . . . 43AttAchment A – project ABStrAct And grAnt AwArd document link . . . . 47
Tab 3ntiA Btop inFrAStructure grAnt round 1 project updAte – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Tab 4uen technicAl Summit updAte – diScuSSion . . . . . . . . . . . . . . . . . . . 53AttAchment A – conFerence AgendA . . . . . . . . . . . . . . . . . . . . . . . 55
Tab 5courSe mAnAgement Service timeline updAte – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59AttAchment A – top ten requirementS . . . . . . . . . . . . . . . . . . . . . 63
Tab 6network perFormAnce And ivc ServiceS metricS – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Tab 7Steering committee meeting minuteS . . . . . . . . . . . . . . . . . . . . . . . 69
Tab 8other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
ii UENSteeringCommittee-June2010
U p c o m i n g m E E t i n g S
SteeringCommitteeMeeting-August20,2010,9:00a.m.
InstructionalServicesSubcommitteeMeeting-August20,2010,11:00a.m.
TechnicalServicesSubcommitteeMeeting-August20,2010,11:00a.m.
Please place these materials in your Steering Committee Binder.
1
c o m m i t t E E o f t h E w h o l E
t a b 31FY 2011 Budget – Action
IssueTheFY2011UENBudgetisreadyforapprovalbytheUENSteeringCommitteeatitsJune11thmeeting.
BackgroundTheUENFY2011budgetreflectsadecreaseinone-timestateappropriationsandanincreaseinfederalE-Ratereimbursements.Duringthecurrentyear,theUENbudgetincludes $1.5million one-time funds.During FY 2011 therewill be a $0.5millionreductioninone-timefunds,sototalone-timefundswillbe$1.0million.Ouron-goingbasebudgetforFY2011willbethesameaslastfiscalyear,$17.4million.
DetailedinformationabouttheFY2011budgetisprovidedinAttachmentAfollowingthismemorandum. The attachment summarizes revenue sources used to fund thebudgetandexpendituresbyspecificprogramareas.
Policy Considerations
MajorFY2011budgetpolicyconsiderationsfocuson(1)revenuesthatareavailableandrestrictionsthatlimittheusesofparticularrevenuesources,(2)majorexpenditurechoices,and(3)overallbudgetreductions.
1. Income
TotalrevenuesonwhichtheFY2011budgetisbasedareprojectedat$37.9million.AdetailedlistingofallrevenuesourcesfortheFY2011budget isprovidedonpage2ofAttachmentA.IncomesourcesandexpensessinceFY2008aresummarizedinTable1,andgrowthtrendsinmajorrevenuesourcesduringthisperiodaregraphicallyillustratedinChart1.
2 UENSteeringCommittee-June2010
Table 1
ThegrowthtrendsinUENduringthisperiodaregraphicallyillustratedinChart1.
Chart 1: Budget Summary Trends
Chart 2 reflects the history of Legislative funding to UEN from FY 2008. StateappropriationsforFY2011totaled$18.5million.ComparedtoFY2010on-goingStatefundsremainedthesameandone-timeappropriationsdecreased$0.5million.
UEN - INCOME FY 2008 FY 2009 FY 2010 FY 2011
State Funding: On-going 19,831,700 19,394,000 17,408,300 17,408,300
State Funding: One-time 3,595,000 1,280,000 1,541,000 1,081,800
Federal E-Rate 8,000,000 8,596,800 9,200,000 10,689,990
Community Service Grant 2,431,287 2,250,000 2,500,000 2,500,000
BTOP Income 0 0 0 5,400,000
Grant Income 507,894 39,412 109,243 152,098
Other Income 1,540,401 4,225,527 2,891,117 683,170
TOTALS $35,906,282 $35,785,739 $33,649,660 $37,915,357
UEN - EXPENSES
Personnel 9,914,000 10,016,775 9,641,089 9,138,453
Circuits 13,010,874 13,383,283 14,864,030 15,900,000
Capital Equip. & Maint. 4,260,800 4,660,300 3,486,174 3,503,174
Other 8,720,608 7,725,381 5,658,367 3,973,730
TOTALS $35,906,282 $35,785,739 $33,649,660 $32,515,357
Millions
$40
$35
$30
$25
$20
$35.9 $35.8 $33.6 $37.9
FY 2008 FY 2009 FY 2010 FY 2011
3
Chart 2: UEN State Funding
2. Major Expenditure Choices
Specific departmental budget recommendations are summarized on Page 1 ofAttachmentA,anddetailedbudgetproposalsareoutlinedonPages3-24.Thefollowingchart illustrates thedistributionof fundsto themajorexpensecategories in theFY2011Budget.
Chart 3: UEN Expenses 2011
Major decisions reflected in departmental budgets are as follows:
1. Nineteen full-time equivalent staff positionswere eliminated during the 2 yearperiod of FY 2009 through FY 2010. This was achieved by eliminating openpositions, not replacing staff that left the organization, reductions in force andearlyretirements.
2. Staffsalarieswillremainthesameaslastyear.Employeesdidnotreceivemeritorcost-of-livingincreasesduringFY2010andthatwillalsobethecaseinFY2011.
Millions
$25
$20
$15
$10
$5
$19.8 $19.4 $17.4 $17.4
$3.6$1.3
$1.6 $1.1
FY 2008 FY 2009 FY 2010 FY 2011
State Funding – On-going State Funding – One-time
CIRCUITS
15,900,00049%
PERSONNEL
9,138,45328%
OTHER
3,973,73012%
CAPITALEQUIPMENT
3,503,17411%
C
15
PER
9
T
4 UENSteeringCommittee-June2010
3. Non- personnel budgets will remain the same as last year. In FY 2010, nearlyall departments reduced their professional development budget by 50% andequipmentreplacementsweredelayed.Thesamefundinglevelsfornon-personnelbudgetswillbekeptinFY2011.
4. UENpassedontheproratedshareofourStateAppropriationreductionof2.4%totheregionalHelpDeskandRegionalTrainingSupport.
5. One-timestatefundingwasreduced$500,000inFY2011.
6. Becausesoftwarelicensechargeswereincreased,andStateAppropriationswerereduced during the last two years, several key databaseswere eliminated fromPioneer Library: Visual Thesaurus, Worldbook Advanced, SIRS GovernmentReporter, and SIRS Renaissance. These actions will negatively impact PublicEducationK-12 students. Inaddition,becausewedoconsortium licensingwithAcademicLibrariesandPublicLibraries,furtherfundingshortageswilladverselyimpactconsortiumpurchaseswith them,suchasEBSCO,SIRSDiscoverer,andeMedia/CollegeMedia.
7. The circuit budget pays for all network contracts with telecommunicationsproviders,andwillbe$15.9millioninFY2011.Thatbudgethasbeenincreasedby$1.0millionfromFY2010toFY2011andnowcomprisesabout49%ofourtotalbudget.(SeeChart4).
Thegrowthofthecircuitbudgetistheresultofthedramaticincreaseinthecapacityofthenetworkbackboneandconnectionstouniversities,colleges,districtoffices,secondary schools, and some elementary and charter schools. During the fouryearperiodsinceFY2008,circuitcostshaveincreased20%.UENhasupgradednetworkbandwidthto100MBPSat105elementaryandcharterschoolsandwillberesponsibleforpayingtwo-thirdsoftheongoingcircuitchargesatthoseschools.
Chart 4: Growth in Circuit Budget
Millions
$20
$16
$12
$8
$4
$0
$13.0 $13.4 $14.9 $15.9
FY 2008 FY 2009 FY 2010 FY 2011
5
8. The CourseManagement System (CMS) budget is $1.26million. This budget’songoingandone-timefundspayforlicensing,staff,andequipmentexpenditurestoprovidehostingsupport forUSU,UVU,DixieState,SnowCollege,CollegeofEasternUtah,SLCC,andUCAT.
9. UENhasdevotedmoreresourcestowardsecuringgrantsandoutsidefunding.InFY2010,UENInstructionalServicesappliedfor,orwasakeypartnerinapplyingfor, grants totaling$16,893,040.Grant incomeof$537,600hasbeenawarded,anNTIAsustainablebroadbandadoptiongrantwasdeclined,andawardstotalingnearly$12.4millionarepending.
3. Budget Reductions
ProgrammaticreductionsinoperatingbudgetsaresummarizedinTable2andreflectlossesofone-timefundsandon-goingStateAppropriationscomparedtoFY2010.
TITLE FUNDER AMOUNT STATUS
Cheese Science Underwriters $10,000 Awarded
Digital Production Grant; Earth Science CPB $125,000 Awarded
Mission U.S.; Civics WNET $6,000 Awarded
Mysource Innovation in Education CPB $3,000 Awarded
PBS Digital Learning Library Integration PBS $58,000 Pending
Public Media Innovation; Financial Literacy CPB $17,600 Awarded
Ready to Teach: Help Math Teachers Dept of Ed $5,501,873 Pending
Sexual Exploitation of Children Prevention: Netsafe CCJJ $373,000 Awarded
Student Reporting Labs PBS Newshour $3,000 Awarded
Sustainable Broadband Adoption Dept of Commerce $2,447,803 Declined
Sustainable Broadband Adoption Dept of Commerce $4,430,117 Pending
Think�nity State Partnership Verizon Foundation $7,000 Pending
Utah Climate Change Education Partners NSF $389,583 Pending
Utah Climate Change Literacy Partnership NASA $2,021,064 Pending
Digital Media and Learning (working title) MacArthur Foundation $1,500,000 In Progress
TOTAL $16,893,040
UEN Instructional Services Grants – FY 2010
6 UENSteeringCommittee-June2010
Thepriorityofparticularprogramsis indicatedbythepercentageofavailablestateappropriationsthateachprogramwillreceiveduringFY2011.Table3ranksprogramareas according to the percentage of total state appropriations they receive. Thereis limited discretion on usage of most other revenue sources, so grants, E-Ratereimbursements,andotherrevenuesourcesarenotreflectedinthetable.
RecommendationItisrecommendedthattheUENSteeringCommitteereviewandapprovetheFY2011UENBudget.
Table 3Percentage of State Appropriations Received by Program Areas – FY 2011
PROGRAMMATIC INCREASE OR AREA DECREASE IN FUNDING
Technical Services $654,106
Instructional Services (71,079)
Administration (75,300)
KUEN (437,086)
O & M, Reserves (693,974)
Pass through to RegionalService Centers (12,734)
Pass through to USOE (5,000)
BTOP Grant 5,400,000
Other Grants (365,719)
Public Information (127,518)
Total Funding ChangeFY 2010 to FY 2011 $4,265,696
Table 2
7
tAB 31 AttAchment AA SummArY oF revenue SourceS And
expenditureS BY SpeciFic progrAm AreAS
Page 1 of 23
DEPARTMENTAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE % INC / DEC
Administration 2,941,843 2,172,569 (769,274) -26.1%
Public Information / Communications 320,832 193,314 (127,518) -39.7%
Technical ServicesOperations 15,156,811 16,186,712 1,029,901 6.8%
Network Operations Center 1,184,064 1,165,071 (18,993) -1.6%
Network Engineer 753,399 649,813 (103,586) -13.7%
Field Operations 1,586,180 1,588,396 2,216 0.1%
Application Engineer 553,007 567,333 14,326 2.6%
FY 10 UEN Special Project Account 305,000 - (305,000) -100.0%
Technical Service Planning 267,299 267,510 211 0.1%
Rapid Development - 149,426 149,426 -----
Security 315,140 324,369 9,229 2.9%
Enterprise Applications Support 839,838 850,142 10,304 1.2%
Course Management Systems 1,243,252 1,257,728 14,476 1.2%
NLR/Internet 2 312,000 312,000 - 0.0%
Software Development 736,912 644,637 (92,275) -12.5%
Video Operations 1,172,781 1,111,016 (61,765) -5.3%
Advocates (Dist. Ed. Serv.) 177,284 177,545 261 0.1%
Scheduling 97,596 96,902 (694) -0.7%
Instructional ServicesKUEN Programming 514,821 514,821 0 0.0%
IS Operations 994,812 925,112 (69,700) -7.0%
IS Web Resources 611,243 611,243 0 0.0%
IS Professional Development 922,181 909,137 (13,044) -1.4%
OtherBTOP STIMULUS GRANT 5,400,000 5,400,000
KUEN Broadcast Engineering 481,043 481,043 - 0.0%
KUEN DTV Conversion 572,086 135,000 (437,086) -76.4%
Operations and Maintenance 1,024,951 1,024,951 - 0.0%
STEM & FMUT & LBBS 144,094 95,000 (49,094) -34.1%
Internet Safety II (8E02) 48,192 - (48,192) -100.0%
Internet Safety II (9E02) 373,000 104,568 (268,433) -72.0%
TOTAL EXPENSES 33,649,661$ 37,915,357$ 4,265,696$ 12.7%
TOTAL INCOME 33,649,661$ 37,915,357$ 4,265,696$ 12.7%
BALANCE (INCOME LESS EXPENSES) -$ -$ -$ -----
Summary
8 UENSteeringCommittee-June2010
Page 2 of 23
SOURCES OF INCOMEAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE % INC / DEC
STATE APPROPRIATIONS
UEN Legislative Funding (On-Going) 17,408,300 17,408,300 - 0.0%UEN Legislative Funding (One-Time) 1,541,000 1,081,800 (459,200) -29.8% INTEREST INCOME KUEN/EDNET/UtahLINK 100,000 14,000 (86,000) -86.0% CARRY FORWARDIS Grant: Intel Grant - Classic 19,168 19,168 -----Carryforward 2,288,418 (2,288,418) -100.0%STEM Grant 70,000 70,000 ----- CORPORATION FOR PUBLIC BROADCASTINGCommunity Service Grant 2,500,000 2,500,000 - 0.0% KUED DIRECT SUPPORT Training & Content 22,530 22,530 - 0.0%10689990 16,500 16,500 - 0.0% GRANT INCOME BTOP STIMULUS GRANT 5,400,000 5,400,000 USOE and UIMC FY 10 22,530 22,530 - 0.0%STEM Grant 25,000 25,000 -----Distance Service Grant FY10 44,000 (44,000) -100.0%Internet Safety Project SECP 8E02 42,713 (42,713) -100.0%Internet Safety Project SECP 9E02 104,568 104,568 ----- OTHER INCOMECMS REIMBURSEMENT (WebCT) 247,670 247,670 - 0.0%Universal Service Fund Discounts 9,200,000 10,689,990 1,489,990 16.2%Dutch John Rental 4,000 4,000 - 0.0%USOE - UTIPS 77,287 77,287 -----ITS Internet Access 120,000 120,000 - 0.0%Library Internet Access 21,000 21,000 - 0.0%Idaho State University Internet 1 10,000 8,800 (1,200) -12.0% COMPUTER OPERATIONS
KUED 30,000 29,492 (508) -1.7%KUER 12,000 14,387 2,387 19.9%Media Solutions 19,000 18,336 (664) -3.5%
TOTAL 33,649,661 37,915,357 4,265,696 12.7%
UTAH EDUCATION NETWORKBUDGET FY 2011
INCOME
9
Pag
e 3
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SGO
ther
Tota
l O
n-G
oing
Pers
onne
l1,
389,
260
1,
313,
960
(7
5,30
0)
404,
934
90
9,02
6
1,31
3,96
0
Aud
itor
32,0
00
32
,000
-
32
,000
32
,000
Supp
lies
25,0
00
25
,000
-
25
,000
25
,000
Phon
es91
,775
91,7
75
-
91,7
75
91,7
75
Prof
essi
onal
Dev
elop
men
t12
,000
12,0
00
-
12,0
00
12,0
00
Equi
pmen
t5,
000
5,
000
-
775
4,
225
5,
000
Empl
oyee
Rec
ruitm
ent
1,00
0
1,00
0
-
1,
000
1,00
0
In-s
tate
Tra
vel
3,00
0
3,00
0
-
3,
000
3,00
0
Lega
l Fee
s/C
onsu
lting
5,00
0
5,00
0
-
-
5,
000
5,
000
Tech
Adm
inis
trat
ion
238,
977
238,
977
-
23
8,97
7
238,
977
Te
ch A
dmin
. Tra
vel &
Pro
f. D
evel
.7,
000
7,
000
-
7,00
0
7,
000
Inst
ruct
iona
l Ser
vice
s A
dmin
istr
atio
n20
6,21
0
20
6,21
0
-
206,
210
20
6,21
0
I.S
. Tra
vel &
Pro
f. D
evel
.6,
000
6,
000
-
6,00
0
6,
000
Inte
l Gra
nt -
CLA
SSIC
19,1
68
19
,168
(0)
19,1
68
19,1
68
Offi
ce o
f Inf
o. T
ech.
198,
380
198,
380
-
19
8,38
0
198,
380
Ope
ratin
g Fu
nds
702,
073
8,09
9
(693
,974
)
8,
099
8,09
9
TOTA
L2,
941,
843
2,
172,
569
(7
69,2
74)
1,12
5,54
3
90
9,02
6
138,
000
2,17
2,56
9
ON
-GO
ING
EXP
ENSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GA
DM
INIS
TRAT
ION
10 UENSteeringCommittee-June2010
Pag
e 4
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
% IN
C /
DEC
Stat
e A
ppro
p.C
SGTO
TAL
ON
-GO
ING
Pers
onne
l25
2,83
2
12
5,31
4
(127
,518
)
-50.
4%12
5,31
4
125,
314
Adv
ertis
ing
10,0
00
10
,000
-
0.
0%10
,000
10,0
00
Oth
er P
rint A
dver
tisin
g / M
ater
ials
18,0
00
18
,000
-
0.
0%18
,000
18,0
00
Prof
essi
onal
Dev
elop
men
t 5,
000
5,
000
-
0.0%
5,00
0
5,00
0
In-s
tate
Tra
vel
1,00
0
1,00
0
-
0.
0%1,
000
1,
000
Equi
pmen
t2,
000
2,
000
-
0.0%
2,00
0
2,00
0
Supp
lies
8,00
0
8,00
0
-
0.
0%8,
000
8,
000
Non
- B
road
cast
Pro
mot
ions
16,0
00
16
,000
-
0.
0%16
,000
-
16,0
00
Spec
ial E
vent
s8,
000
8,
000
-
0.0%
8,00
0
-
8,00
0
TOTA
L32
0,83
2
19
3,31
4
(127
,518
)
-39.
7%68
,000
125,
314
19
3,31
4
ON
-GO
ING
EXE
PNSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
G
PUB
LIC
INFO
RM
ATIO
N/C
OM
MU
NIC
ATIO
NS
11
Pag
e 5
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
E-ra
te P
lus
Inte
rnet
R
eim
b.St
ate
App
rop.
Tota
l On-
goin
g
Reg
iona
l Hel
p D
esk
Supp
ort
N
UES
, CU
ES, S
ESC
, SED
C25
0,78
1
244,
712
(6
,069
)
244,
712
244,
712
Supp
lies
5,00
0
5,00
0
-
5,00
0
5,00
0
Inte
rnet
Acc
ess
965,
000
1,
000,
000
35,0
00
709,
800
290,
200
1,00
0,00
0
Circ
uit C
harg
es13
,899
,030
14,9
00,0
00
1,00
0,97
0
10,0
09,9
90
4,
890,
010
14
,900
,000
Stat
ewid
e D
ial-i
n N
etw
ork
Serv
ices
15,0
00
15
,000
-
15
,000
15,0
00
Rem
ote
Acc
ess
(Pag
ers/
Cel
l Pho
nes)
22,0
00
22
,000
-
22
,000
22,0
00
TOTA
L15
,156
,811
16,1
86,7
12
1,02
9,90
1
10,7
19,7
90
5,
466,
922
16
,186
,712
ON
-GO
ING
EXP
ENSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GO
PER
ATIO
NS
- Jim
Ste
war
t
12 UENSteeringCommittee-June2010P
age
6 of
23
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p. Pe
rson
nel
491,
564
472,
571
(18,
993)
472,
571
Staf
f Equ
ipm
ent
6,00
0
6,00
0
-
6,
000
Prof
essi
onal
Dev
elop
men
t & O
ut o
f Sta
te T
rave
l15
,000
15,0
00
-
15,0
00
Equi
pmen
t - H
UB
& E
nd S
ite M
aint
enan
ce21
0,00
0
21
0,00
0
-
210,
000
Mai
nten
ance
& R
enew
als
210,
000
210,
000
-
21
0,00
0
Net
wor
k To
ols
& M
onito
ring
120,
000
120,
000
-
12
0,00
0
Net
wor
k Fi
lterin
g11
0,00
0
11
0,00
0
-
110,
000
Supp
lies
4,00
0
4,00
0
-
4,
000
Trav
el (I
n-St
ate)
2,50
0
2,50
0
-
2,
500
Rem
ote
Acc
ess
/ Cel
l & P
ager
15,0
00
15
,000
-
15
,000
TOTA
L1,
184,
064
1,
165,
071
(1
8,99
3)
1,
165,
071
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.
Pers
onne
l69
4,89
9
59
1,31
3
(1
03,5
86)
59
1,31
3
In-S
tate
Tra
vel
4,00
0
4,00
0
-
4,
000
Equi
pmen
t5,
000
5,
000
-
5,00
0
Supp
lies
(Mis
c. S
taff
Equi
p, L
ab S
uppo
rt)
1,00
0
1,00
0
-
1,
000
Prof
essi
onal
Dev
elop
men
t25
,000
25,0
00
-
25,0
00
Net
wor
k La
b10
,000
10,0
00
-
10,0
00
Rem
ote
Acc
ess
/ Cel
l & P
ager
13,5
00
13
,500
-
13
,500
TOTA
L75
3,39
9
64
9,81
3
(1
03,5
86)
64
9,81
3
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GN
ETW
OR
K E
NG
INEE
RIN
G
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GN
ETW
OR
K O
PER
ATIO
NS
CEN
TER
13
Page 7 of 23
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp.
Personnel 866,338 863,927 (2,411) 863,927
USU/UEN IVC Virtual Budget /USU -Based Field Tech 79,203 82,000 2,797 82,000
USU/UEN IVC Virtual Budget /EBC -Based Field Tech 82,170 84,000 1,830 84,000
Field Staff - San Juan FTE (J.Jones) CEU 55,969 55,969 - 55,969
Equipment--Hub & End Site Development 250,000 250,000 - 250,000
Professional Development 14,000 14,000 - 14,000
In-state Travel (Network Maintenance) 37,500 37,500 - 37,500
Vehicle Maintainance 46,000 46,000 - 46,000
USU/UEN IVC Virtual / Parts and Supplies 15,000 15,000 - 15,000 -
Leased Vehicles 20,000 20,000 - 20,000
Contracted Services 5,000 5,000 - 5,000
Supplies 30,000 30,000 - 30,000
Staff Support Equipment 25,000 25,000 - 25,000
USU/UEN IVC Virtual Budget/End Site Improvments 50,000 50,000 - 50,000
Equipment Room & Shop 10,000 10,000 - 10,000
TOTAL 1,586,180 1,588,396 2,216 1,588,396
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp.
Personnel 531,307 545,633 14,326 545,633
Software & Supplies 1,000 1,000 - 1,000
In-State Travel 1,700 1,700 - 1,700
Equipment 6,000 6,000 - 6,000
Supplies (Misc. Staff Equip, Lab Support) 3,000 3,000 - 3,000
Professional Development 10,000 10,000 - 10,000
TOTAL 553,007 567,333 14,326 567,333
ON-GOING EXPENSES
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
FIELD OPERATIONS - Don Mahaffey
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNINGAPPLICATION ENGINEERING
ON-GOING EXPENSES
14 UENSteeringCommittee-June2010
Pag
e 8
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Elem
enta
ry/C
hart
er O
ne T
ime
305,
000
-
(3
05,0
00)
TOTA
L30
5,00
0
-
(305
,000
)
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GU
EN S
PEC
IAL
PRO
JEC
TS
15
Page 9 of 23
ON-GOING EXPENSES
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp.
Personnel 244,489 244,700 211 244,700
Staff Equipment 2,000 2,000 - 2,000
Software & Supplies 1,000 1,000 - 1,000
In-State Travel 1,000 1,000 - 1,000
Remote Phone/Pager Access 3,810 3,810 - 3,810
Professional Development 5,000 5,000 - 5,000
Consulting Etc. (Real Server Licensing) 10,000 10,000 - 10,000
TOTAL 267,299 267,510 211 267,510
ON-GOING EXPENSES
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp.
Personnel - 149,426 149,426 149,426
TOTAL - 149,426 149,426 149,426
RAPID DEVELOPMENT - Jim Stewart
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
TECHNICAL SERVICES PLANNING - Barry Bryson
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
16 UENSteeringCommittee-June2010
Pag
e 10
of 2
3
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.
Pers
onne
l25
9,84
0
269,
069
9,
229
269,
069
Secu
rity
Proj
ects
& E
mpl
oyee
Equ
ipm
ent &
Sof
twar
e30
,000
30,0
00
-
30
,000
Staf
f Equ
ipm
ent
4,00
0
4,
000
-
4,00
0
Prof
essi
onal
Dev
elop
men
t3,
000
3,00
0
-
3,
000
In S
tate
Tra
vel
1,00
0
1,
000
-
1,00
0
Softw
are
Lice
nsin
g5,
700
5,70
0
-
5,
700
Uta
hSai
nt P
roje
ct7,
500
7,50
0
-
7,
500
Phon
e / P
ager
Acc
ess
3,10
0
3,
100
-
3,10
0
Supp
lies
1,00
0
1,
000
-
1,00
0
TOTA
L31
5,14
0
324,
369
9,
229
324,
369
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GSE
CU
RIT
Y - T
roy
Jess
up
17
Pag
e 11
of 2
3
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.R
eim
burs
emen
ts
Pers
onne
l37
5,64
6
385,
950
10,3
04
32
3,73
5
62
,215
Har
dwar
e an
d H
ardw
are
Mai
nten
ance
222,
157
22
2,15
7
-
22
2,15
7
Softw
are
and
Softw
are
Mai
nten
ance
204,
620
20
4,62
0
-
20
4,62
0
Supp
lies
12,5
00
12
,500
-
12
,500
Prof
essi
onal
Dev
elop
men
t10
,000
10,0
00
-
10,0
00
Tele
com
m C
osts
/ D
ial-i
n Eq
uipm
ent
14,9
15
14
,915
-
14
,915
TOTA
L83
9,83
8
850,
142
10,3
04
78
7,92
7
62
,215
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.O
NE-
TIM
EO
ther
Tota
l Exp
ense
s
Pers
onne
l (N
EW W
EBC
T PE
RSO
NN
EL)
310,
652
31
3,12
8
2,
476
31
3,12
8
31
3,12
8
Har
dwar
e an
d H
ardw
are
Mai
nten
ance
64,9
55
64
,955
-
64
,955
64
,955
Softw
are
and
Softw
are
Mai
nten
ance
850,
320
86
2,32
0
12
,000
614,
650
247,
670
862,
320
Prof
essi
onal
Dev
elop
men
t12
,000
12,0
00
-
12,0
00
12,0
00
Telc
omm
Cos
ts/ E
quip
men
t4,
925
4,92
5
-
4,
925
4,
925
Supp
lies
400
40
0
-
400
400
TOTA
L1,
243,
252
1,25
7,72
8
14
,476
1,01
0,05
8
247,
670
1,25
7,72
8
FY 2
011
BU
DG
ET P
LAN
NIN
GC
OU
RSE
MA
NA
GEM
ENT
SYST
EMS
- Bry
an P
eter
son
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GEN
TER
PRIS
E A
PPLI
CAT
ION
S SU
PPO
RT
- Bry
an P
eter
son
UTA
H E
DU
CAT
ION
NET
WO
RK
18 UENSteeringCommittee-June2010
Pag
e 12
of 2
3
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.
NLR
Fee
(FR
GP
Fees
& E
quip
men
t)10
0,00
0
100,
000
-
10
0,00
0
Inte
rnet
2
100,
000
10
0,00
0
-
100,
000
Supp
ort f
or U
IT50
,000
50,0
00
-
50
,000
NLR
Loc
al L
oop
62,0
00
62
,000
-
62,0
00
TOTA
L31
2,00
0
312,
000
-
31
2,00
0
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GR
ESEA
RC
H N
ETW
OR
K -
Jim
Ste
war
t, B
arry
Bry
son
19
Pag
e 13
of 2
3
ON
-GO
ING
EXP
ENSE
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.O
NE-
TIM
EU
SOE
TOTA
L
Pers
onne
l69
6,41
2
604,
137
(92,
275)
526,
850
77
,287
60
4,13
7
Softw
are
and
Softw
are
Mai
nten
ance
8,00
0
8,
000
-
8,00
0
-
8,
000
Equi
pmen
t5,
000
5,00
0
-
5,
000
-
5,00
0
Supp
lies
2,00
0
2,
000
-
2,00
0
-
2,
000
Prof
essi
onal
Dev
elop
men
t22
,000
22
,000
-
22,0
00
-
22,0
00
Rem
ote
Phon
e / P
ager
Acc
ess
3,50
0
3,
500
-
3,50
0
-
3,
500
TOTA
L73
6,91
2
644,
637
(92,
275)
567,
350
77
,287
64
4,63
7
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GSO
FTW
AR
E D
EVEL
OPM
ENT
- Bry
an P
eter
son
20 UENSteeringCommittee-June2010
Pag
e 14
of 2
3
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.
Pers
onne
l SLC
VO
C31
5,68
2
252,
351
(6
3,33
1)
252,
351
Pers
onne
l fro
m IP
Vid
eo U
SU/U
EN47
6,09
9
477,
665
1,
566
477,
665
Part
s &
Sup
plie
s4,
500
4,50
0
-
4,
500
Equi
pmen
t25
,000
25
,000
-
25
,000
Serv
ice
Con
trac
ts C
odec
s/M
CU
295,
000
29
5,00
0
-
295,
000
Tele
phon
e an
d Su
ppor
t VO
C/IP
21,0
00
21,0
00
-
21,0
00
In-s
tate
Tra
vel
2,50
0
2,
500
-
2,50
0
Tele
phon
es8,
000
8,00
0
-
8,
000
Prof
essi
onal
Dev
elop
men
t25
,000
25
,000
-
25
,000
TOTA
L1,
172,
781
1,11
1,01
6
(6
1,76
5)
1,11
1,01
6
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GVI
DEO
OPE
RAT
ION
S C
ENTE
R -
Loui
e Va
lles
21
Page 15 of 23
ON-GOING EXPENSES
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp. Personnel 151,656 151,917 261 151,917
Supplies 1,000 1,000 - 1,000
Equipment 2,600 2,600 - 2,600
Wi-Fi data cards 1,440 1,440 - 1,440
Phones 2,088 2,088 - 2,088
Professional Development 6,000 6,000 - 6,000
In-State Travel 12,500 12,500 - 12,500
TOTAL 177,284 177,545 261 177,545
ON-GOING EXPENSES
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE State Approp. Personnel 92,096 91,402 (694) 91,402
Equipment & Office Supplies 2,000 2,000 - 2,000
Professional Development 3,000 3,000 - 3,000
In-state Travel 500 500 - 500
TOTAL 97,596 96,902 (694) 96,902
LOGISTICS - Louie Valles
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNINGADVOCATES - Barry Bryson
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
22 UENSteeringCommittee-June2010
Pag
e 16
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SGTO
TAL
ON
-GO
ING
EX
PEN
SES
KU
EN P
rogr
am P
urch
ases
287,
921
287,
921
-
28
7,92
1
287,
921
KU
EN O
n A
ir16
,500
16
,500
-
16,5
00
16,5
00
NET
A M
embe
rshi
p11
,600
11
,600
-
11,6
00
11,6
00
Vide
otap
e13
,000
13
,000
-
13,0
00
13,0
00
Due
s/Fe
es, W
iche
, PB
MA
46,0
00
46,0
00
-
46
,000
46
,000
Inte
rcon
nect
Due
s13
4,00
0
13
4,00
0
-
134,
000
13
4,00
0
Sche
d. S
oftw
are
5,80
0
5,80
0
-
5,80
0
5,
800
TOTA
L51
4,82
1
51
4,82
1
-
92,9
00
421,
921
51
4,82
1
ON
-GO
ING
EXP
ENSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
G K
UEN
PR
OG
RA
MM
ING
- La
ura
Hun
ter
23
Pag
e 17
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.K
UED
& U
SOE
TOTA
L O
N-G
OIN
G
EXPE
NSE
S
Pers
onne
l 94
0,54
2
870,
842
(6
9,70
0)
809,
282
61
,560
87
0,84
2
Supp
lies
6,50
0
6,
500
-
6,50
0
6,
500
In-S
tate
Tra
vel
3,00
0
3,
000
-
3,00
0
3,
000
Leas
ed V
ehic
les
1,77
0
1,
770
-
1,77
0
1,
770
Prof
essi
onal
Dev
elop
men
t20
,000
20,0
00
-
20
,000
20
,000
USO
E Sp
ecia
list
5,00
0
-
(5
,000
)
-
-
Equi
pmen
t7,
000
12,0
00
5,
000
12,0
00
12,0
00
Phon
es/P
ager
s9,
000
9,00
0
-
9,
000
9,00
0
Prog
ram
Eva
luat
ions
2,00
0
2,
000
-
2,00
0
2,
000
TOTA
L99
4,81
2
925,
112
(6
9,70
0)
863,
552
61
,560
92
5,11
2
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GI S
- O
PER
ATIO
NS
- Lau
ra H
unte
rO
N-G
OIN
G E
XPEN
SES
24 UENSteeringCommittee-June2010
Pag
e 18
of 2
3
INTE
L G
RA
NT
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SGTo
tal O
N-G
OIN
G
EXPE
NSE
SO
NE-
TIM
EC
arry
forw
ard
Less
on P
lans
7,50
0
7,50
0
-
7,
500
7,50
0
Web
Des
ign
& M
aint
enan
ce40
,000
40,0
00
-
20,8
32
20
,832
19,1
68
WEB
CT
Vist
a Su
ppor
t2,
000
2,
000
-
2,00
0
2,
000
Con
tent
For
um1,
500
1,
500
-
1,50
0
1,
500
Dig
ital M
edia
Ser
vice
s50
,000
50,0
00
-
50,0
00
50
,000
Softw
are
(Pio
neer
Com
mitt
ee)
510,
243
51
0,24
3
-
51
0,24
3
510,
243
TOTA
L61
1,24
3
611,
243
-
81,8
32
51
0,24
3
592,
076
19
,168
ON
-GO
ING
EXP
ENSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GI S
WEB
RES
OU
RC
ES -
Laur
a H
unte
r
25
Pag
e 19
of 2
3
ON
-GO
ING
EXP
ENSE
S
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.
Pers
onne
l58
1,05
8
57
4,67
9
(6
,379
)
57
4,67
9
Prof
essi
onal
Dev
elop
men
t14
,000
14,0
00
-
14,0
00
In-s
tate
Tra
vel
6,00
0
6,00
0
-
6,
000
Leas
ed V
ehic
les
8,00
0
8,00
0
-
8,
000
Phon
es16
,200
16,2
00
-
16,2
00
Reg
iona
l Tra
inin
g Sp
ecia
lists
27
5,42
3
26
8,75
8
(6
,665
)
26
8,75
8
Equi
pmen
t5,
000
5,
000
-
5,00
0
Softw
are
4,50
0
4,50
0
-
4,
500
Wor
ksho
p Su
pplie
s-D
uplic
atio
ns/M
ailin
gs12
,000
12,0
00
-
12,0
00
TOTA
L92
2,18
1
90
9,13
7
(1
3,04
4)
909,
137
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GI S
PR
OFE
SSIO
NA
L D
EVEL
OPM
ENT
- Lau
ra H
unte
r
26 UENSteeringCommittee-June2010
Pag
e 20
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SGTo
tal E
xpen
ses
Pers
onne
l26
8,49
6
268,
496
-
268,
496
268,
496
KU
EN T
rans
mitt
er29
,306
29
,306
-
29,3
06
29,3
06
Serv
ice
Con
trac
ts/M
aint
enan
ce A
gree
men
ts17
,379
17
,379
-
17,3
79
17,3
79
Supp
lies/
Rep
airs
/Mai
nten
ance
15,0
00
15,0
00
-
15
,000
15
,000
Stat
ewid
e D
istr
ibut
ion
(KU
EN P
roje
cts)
30,0
75
30,0
75
-
30
,075
30
,075
Stat
ewid
e D
istr
ib B
ase
Bud
get (
30%
) Per
KU
ED83
,387
83
,387
-
83,3
87
83,3
87
Prof
essi
onal
Dev
elop
men
t10
,000
10
,000
-
10,0
00
10,0
00
Equi
pmen
t27
,400
27
,400
-
27,4
00
27,4
00
TOTA
L48
1,04
3
481,
043
-
212,
547
268,
496
481,
043
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SGTo
tal E
xpen
ses
DTV
Uta
h O
pera
ting
Cos
ts13
5,00
0
135,
000
-
-
13
5,00
0
13
5,00
0
NTI
A 20
07 T
rans
lato
r Mat
ch R
eim
burs
ed to
KU
ED23
,266
(2
3,26
6)
NTI
A 20
08 T
rans
lato
r Mat
ch o
wed
KU
ED w
hen
com
plet
e.86
,000
(8
6,00
0)
NTI
A 20
08 M
asst
ech
Mat
ch o
wed
KU
ED w
hen
com
plet
e.50
,500
(5
0,50
0)
DD
F R
nd 1
1 M
atch
ow
ed K
UED
whe
n co
mpl
ete
149,
535
(1
49,5
35)
DD
F R
nd 1
4 N
ot A
war
ded
(Mat
ch $
28,5
00 N
ot A
war
ded
$113
,130
) 28
,500
(2
8,50
0)
RU
S 20
08 P
iute
Cou
nty
Tran
slat
ors
No
Mat
ch23
,602
(2
3,60
2)
RU
S 20
08 M
illar
d C
ount
y Tr
ansl
ator
s
No
Mat
ch58
,445
(5
8,44
5)
RU
S 20
08 S
an P
ete
Cou
nty
Tran
slat
ors
No
Mat
ch17
,238
(1
7,23
8)
TOTA
L57
2,08
6
135,
000
(4
37,0
86)
-
13
5,00
0
13
5,00
0
KU
EN D
TV C
onve
rsio
n
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GK
UEN
Bro
adca
st E
ngin
eerin
g
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
G
27
Pag
e 21
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Stat
e A
ppro
p.C
SG
Bui
ldin
g M
aint
enan
ce11
0,00
0
110,
000
-
11
0,00
0
EBC
Com
pute
r Sup
port
190,
000
190,
000
-
19
0,00
0
U o
f U B
uild
ing
O &
M E
xpen
se13
0,00
0
13
0,00
0
-
-
13
0,00
0
UEN
Ope
ratin
g Fu
nds
594,
951
594,
951
-
59
4,95
1
TOTA
L1,
024,
951
1,02
4,95
1
-
89
4,95
1
13
0,00
0
ON
-GO
ING
EXP
ENSE
S
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
GO
pera
tions
& M
aint
enan
ce
28 UENSteeringCommittee-June2010
Page 22 of 23
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE
Personnel & Contractors 119,000 89,000 (30,000)
Materials and Supplies 3,000 3,000 -
Outreach & Dissemination 3,000 3,000 -
TOTAL 125,000 95,000 (30,000)
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE
Personnel 4,940 - (4,940)
Subcontractors 800 - (800)
Materials & Supplies 7,660 - (7,660)
Travel 4,200 - (4,200)
TOTAL 17,600 - (17,600)
BUDGET LINE ITEMAPPROVED
BUDGET FY 2010PROJECTED
BUDGET FY 2011 CHANGE
Service and Support Contracts 1,494 - (1,494)
Consulting - - -
TOTAL 1,494 - (1,494)
UTAH EDUCATION NETWORK
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
LITTLE BITES, BIG STEPS
FY 2011 BUDGET PLANNINGSTEM
UTAH EDUCATION NETWORKFY 2011 BUDGET PLANNING
FMUT
29
Pag
e 23
of 2
3
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Car
ryfo
rwar
d
Pers
onne
l42
,713
-
(4
2,71
3)
Trav
el
47
-
(4
7)
Equi
pmen
t / S
uppl
ies
/ Ope
ratin
g58
0
-
(580
)
Con
sulta
nt /
Con
trac
t4,
852
-
(4,8
52)
TOTA
L48
,192
-
(4
8,19
2)
-
BU
DG
ET L
INE
ITEM
APP
RO
VED
B
UD
GET
FY
2010
PRO
JEC
TED
B
UD
GET
FY
2011
CH
AN
GE
Car
ryfo
rwar
d
Pers
onne
l12
7,21
1
42,7
87
(84,
425)
42
,787
Trav
el
20,0
55
7,80
8
(1
2,24
7)
7,80
8
Equi
pmen
t / S
uppl
ies
/ Ope
ratin
g83
,634
53
,973
(2
9,66
1)
53,9
73
Con
sulta
nt /
Con
trac
t14
2,10
0
-
(142
,100
)
-
TOTA
L37
3,00
0
104,
568
(2
68,4
33)
104,
568
Inte
rnet
Saf
ety
Proj
ect S
EPC
#9E
02
Inte
rnet
Saf
ety
Proj
ect S
EPC
#8E
02
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
G
UTA
H E
DU
CAT
ION
NET
WO
RK
FY 2
011
BU
DG
ET P
LAN
NIN
G
30 UENSteeringCommittee-June2010
31
c o m m i t t E E o f t h E w h o l E
t a b 1FY 2011 StrAtegic plAn drAFt – diScuSSion
IssueTheFY2011StrategicPlanDraftincorporatesresultsoftheStrategicPlanningRetreatheldattheSaltLakeCommunityCollegeLarryH.MillerCampusonMay10th.Furtherinput came from UEN staff in project meetings and at the Instructional ServicesPlanningRetreatheldinJune2010.TheFY2010Planhasbeenmodifiedandupdatedtoreflectthegoals,objectives,andtacticsfortheupcomingyear.
BackgroundUENhasupdatedtheplanwithstakeholderandstaffinputinlightofthepasttwoyearsofbudgetreductionsandnewsourcesoffunding,includingstimulusandfederalgrantfundingopportunities.Theresultingdocument isadraft for furtherdiscussionandconsideration.Anumberofkeypolicyissuesareunderconsiderationincluding:one-timeandon-goingfundingforUENbroadbandconnectionsfornewpublicschools;preservationofthereliabilityandredundancyofthenetwork;networkleadershipandsupportforstate,county,municipal,andtelehealthpartners;replacementfundingforIVChardwareandequipment,andsupportanddevelopmentofthecoursemanagementsystem(CMS)andenterprisewebresourcesforstudents,parents,andeducators.
RecommendationThis is an information and discussion item. Based on further input from SteeringCommitteemembers, thedocumentwillbepresentedasanaction itemduringourAugust2010meeting.
32 UENSteeringCommittee-June2010
33
tAB 1 AttAchment A2011 uen StrAtegic plAn – drAFt
I. WIDE AREA NETWORK Operate, maintain, and expand a free, reliable and secure high speed network, connecting every public school, college, university and public library in Utah.
To achieve this goal, UEN will pursue the following objectives:
A. Operate and maintain the UEN network based on best practices and standards.
1. Catalogandmaintainacircuitdatabase
2. MaintainanIPmanagementdatabase
3. Evaluatecurrentfilteringsystemandimplementa5-yearplanforCIPA-compliantInternetcontent filteringsystem
4. Maintainstandarizationofnetworkdeploymentprocess
5. Monitorthebackbonetoidentifybandwidth,security,andutilizationissues;andtoincreasecapacity asnecessary
6. Monitorendsitestoidentifybandwidth,securityandreachability
7. Continuetodeveloptoolswhichprovideessentialinformationaboutthenetwork
8. PreserveandprovidefutureincreasedNetworkOperationsandFieldOperationsStaff
9. StrengthenoperationalcoordinationbetweenTechnicalandInstructionalServicesdepartmentsand staffmembers
10. SupportSURINIPV6initiative(implementationonpublicfacingservers,whitepaper,etc.)
B. Increase reliability of the network to 99.999%.
1. Providefull10GBWANredundancyforcoreUENnetworkconnectionsinNorthRingand1GBWAN redudancyinSoutheast(UintahBasin,Price,Blanding,Moab,etc.)
2. Increasenetworkutlizationatlocationswherediversepathsexist,i.e.fastre-route,efficientrouting, consolidationofdatacenters
3. Continuetoexplorediversepathoptionsthroughoutthebackbone
4. WorktosecureresourcestoprovidediversepathsforDistrictoffices
5. Performapplication-levelmonitoringtoensuregoodsystempeformanceanduserexperience
6. Monitorandrespondtonetworkoutages
C. Increase network capacity by upgrading all remaining elementary and charter schools, all public libraries, and all head start centers to high speed broadband connectivity.
1. Successfulprojectmanagementandimplementationofbroadbandservicestoschools,libraries,andhead startsfortheBTOPRound1instrastructuregrant
2. EnsuregoodcommunicationandplanningwithUENstakeholdersintheBTOPimplementation(develop websiteandregularupdates)
3. UnderstandandexpandUEN’sroleasaCommunityAnchornetwork
4. ManagehighbandwidthsitesandprovideadditionalresourcesallowedbyUENpolicy
5. ContinuetouseE-Ratefundstodevelopbroadbandaccessthroughoutthestate
34 UENSteeringCommittee-June2010
6. ExploreadditionalneedsforUENPointsofPresence(PoP)sites
7. Continuetoworkwithcommunitynetworkstoleveragenetworkresources
8. Encouragecooperationandfosterrelationshipsbetweenlocaltelephonecompaniesandcommunity networks
9. ContinuetoworkwithDistrictsthathaveallocatedfundsforbroadbandelementaryconnectivity
10. ContinuetoworkwiththeStateOfficeofEducation,Districtsandcharterschoolstooutlineamulti-phase projectplanforfutureupgradesinbroadbandtoelementaryandcharterschools
D. Provide support to district and higher education technology staff to ensure that the enhanced capacity and reliability of the network is fully utilized.
1. Postandsharecollaborativetools
2. DevelopaplantoprovideservicesforUENtools
E. Expand Internet capacity to meet growth in network traffic.
1. ExploreadditionalalternateInternetPointofPresence(PoP)sites
2. Explore,developandimplementwaystokeeplocalnetworktrafficlocal
3. Worktodeveloplocalandnationalpeeringopportunities
F. Protect the network through improved security and security practices.
1. ContinueUtahSAINTusergroup
a. Keepcurrentandpublishsecuritycontactslist
b. ConductAdHocSecuritycalls
c. Planandconductonesecurityconferenceperyear(UtahSAINT)
d. SupportotherStatesecurityactivities
e. Developsingle-issueforumsforspecificneeds
2. Providealeadershiproleforsecurityexpertiseandassistanceasrequiredbydistrictsandhighereducation institutions
a. WorkwithRegionalServiceCenterstoperformNetworkSecurityAssessmentsonschooldistricts
b. Assistwithsecurityconfigurationanddesign
c. Providesecuritymonitoringandreports
3. WorkwithSteeringCommitteetodevelopsecuritypolicies
4. Continuetodevelopsecuritymonitoringtools G. Support the high capacity/high speed network needs of university researchers.
1. Continueparticipationinnationalandregionalnetworkpartnerships
2. ContinuetoworkwithintheSURINBoardasdirectedbytheUENSteeringCommittee
3. Expandopticalnetworkcapabilitiestosupportemergingresearchrequirementsatthestate’sresearch universities
35
4. WorkwithUDOT,UTA,andcommercialpartnerstoacquirefiberinSaltLakeMetroRing,LoganandProvo Extensions
5. PlaykeynetworkoperationanddevelopmentroleintheNSFEPSCoRprojectforUtah
6. AssisttheUofUasatechnicalresourceintheplanninganddevelopmentofitsnewdatacenter
7. ExploreimplementationofInternet2ION(InteroperableOn-demandNetwork)serviceinUtah
H. Provide network leadership and support to Utah state, county, municipal, and telehealth partners.
1. CollaboratewithUtahTelehealthNetwork(UTN)onUENnetworkaccesswherefeasible
2. CollaboratewithDTSandcountyandmunicipalgovernmentsonUENnetworkaccessandInternet connectivitywherefeasible
I. Provide technical leadership and staff/stakeholder development.
1. Continuetoleverageeconomiesofscaletominimizenetworkoperatingcosts,includingWideArea Networkprojects
2. ContinuesupportoftheRegionalTechnicalForums
3. Continueprovidingleadershipintechnicaltraining:includingregionaltraining,techincalsummits, andUtahSAINTconference
4. ContinuetoprovideLANevaluationandconsultingasrequested
5. Expandadvocateprogramtolibraries,USDB,CharterSchools,andHeadStarts
6. SupportUSHENISST(networkinfrastructureserverstoragetelecommunications)andDisaster RecoveryGroups
II. EDUCATIONAL WEB RESOURCES Aggregate and deliver a suite of high quality Web-based educational resources to support best practices in teaching and learning.
To achieve this goal, UEN will pursue the following objectives:
A. Host, support, and maintain web projects and services.
1. ExpandtheCourseProposalinterfacetoallowinstitutionstoimportdata
2. CoordinatelessonplandevelopmentandpublishingwithUSOE.
3. Expandandmaintainthecorecurriculumresourcedatabase
4. Conductwebsiteandlinkclean-up
5. Continuetoupdatethemy.uensoftwareasnecessary
6. Developnewmy.uenportlets,suchasanimagegallery
7. Movetocentralizedauthenticationservice
8. CompletetheCoreManagementinterfacetoupdatethecoredatabase
9. UpgradeSybasedatabaseandinvestigatemigratingtoMySQL
10. ReviewandeitherupdatecodeonlegacyapplicationsorEndofLife
36 UENSteeringCommittee-June2010
B. Develop and implement new and expanded web resources.
1. ProvideindividualeducatoraccesstoeMedia
2. IntegrateWIMBAVoicewithmy.uenforK12
3. DevelopreportingtoolsfortheProfessionalDevelopmentgroup
4. Developmobile-friendlyversionofUEN.org
5. ReviseProfessionalDevelopment’swebpage
6. CompleteProfessionalDevelopmentManagement“Premium”Registration
7. ExpandCACTUSinterfaceasdefinedbyUSOE
8. DevelopanewUEN-TVonlinebroadcastschedule
9. Investigatethepossibilityofallowingindividualeducatorstoviewtestdatainthestatedatawarehouse
10. ImplementaninterfacethatwillallowUENdepartmentstoeasilyupdatetheirwebpages
11. ImplementaratingsystemforProfessionalDevelopmentcourses
12. DevelopanewinterfaceforUIMCevaluations
13. FulfilltherequirementsoftheMISSIONUSgrant
14. Supportpendinggrants
15. DevelopClimateLiteracywebsiteasdefinedbygrantrequirements
16. Workwithpartnerstointegrateassessmentdata,curriculumandinstructionalbehaviorwherefeasible
C. Promote new and existing UEN Web services through technology, outreach, special events and media relations.
1. Discuss,plan,anddeveloppromotionandcommunicationatthemonthlyInstructionalServices/Public CommunicationCoordinationmeeting
2. ProduceanddistributeNetNewsNewslettersforpubliceducationandhighereducation
3. PromoteUEN’skeyservicesandresourcesinavarietyofways
4. IncreasereadershipandclickthroughratesofUEN-hostedenewslettersandinteractivecontent
D. Support administrative activities for the uen.org site.
1. Gather,review,andpostmonthlywebstatistics
2. Sunsetobsoletewebservicesinaccordancewithestablishedpolicies
III. ENTERPRISE SOLUTIONSLicense, host and maintain statewide enterprise solutions supporting public education, higher education, and libraries.
To achieve this goal, UEN will pursue the following objectives:
A. Host, support and maintain existing enterprise solutions
1. Supportlicense,host,andpromotethePioneerLibrary,PreschoolPioneer,CMS(CourseManagement Service)andassociatedsoftware,eMedia/CollegeMedia,andMoodleforUtahElectronicHighSchool
37
2. Providesupportescalationbetweenvendorsandinstitutionsasneeded
3. ReviewandupdateservicelevelagreementswithCMShostedinstitutions
4. Supportandfacilitateinter-institutioncollaborationwithsharedonlinecontent
5. MaintainUIMC,KUED,andUENmediaassets
B. Expand existing service functionality or implement new enterprise solutions services to meet stakeholder needs
1. FacilitatediscussionofCMSalternativesforhighereducationandK-12communities.DecidewhichCMS tosupportafterBlackboardVistaandcreateamigrationplan.
2. InvolveChiefAcademicOfficersintheevaluationoftheCMS
3. DevelopfederatedsearchingofeMediausingPrimo
4. InstalladditionalhardwareinfrastructuretosupportnewCMS
5. DefineandpublishinstructionalusecasesforvariousdesktopconferencingsoftwaresupportedbyUEN (Movi,ConferenceMe,Wimba)
6. InstallandtrainkeyUENstaffonEquellaOAIharvester,toallowintegrationwiththePBSDigitalLearning Library,inadditiontootheronlinelibraries,suchastheMountainWestDigitalLibrary
7. ExpandtheUtaheMediaassetstoprovideadditionallanguageofferings
8. DefineUEN’sroleandsupportforUtah’sOpenEducationinitiative
9. PlananddesigneMedia/my.uenintegration
10. Addapproximately1,000assetstoeMediafortheClimategrant
11. Pendingfunding,addapproximately18,000math-relatedassetstoeMediafortheReadytoTeachgrant
12. IncorporatethePBSGapAnalysisTooltoanalyzesubjectcontentineMedia
13. FederatetoeMint’sprofessionaldevelopmentcontentineMedia
14. DevelopandintegratethePBSDigitalLearningLibraryandeMedia
15. DevelopanddeploynewenterpriseDNSmanagementtoolsandsystemtoUENstakeholders
16. SupportUSOEintheUtahDataAlliance(UDA)todeveloptheUtahDataAllianceDataShare(UDADS)as perthefederalgrantawardbytheUSDepartmentofEducationforthedevelopmentoftheStatewide LongitudinalDataSystems
17. WorkwithUSOEonredesignanddevelopmentofformativetestingtool
18. ProvidetechnicalsupportandhostingtoUSOEregardingsummativetestingprocesses,delivery, andreports
19. SupportUSOEinitiativesindatacommunityinitiative
C. Increase awareness and use of enterprise services. Provide service reports.
1. SupportthePioneerLibraryadvocates,promotion,andoutreach
2. ContinuedevelopingVistareportgenerationcapabilitiesforhostedinstitutions
3. RedesignandmaintainaneMediaservicebasicinformationwebpage
4. PublishRSSannouncementsoffeaturesandnewcontentavailableviaeMedia
5. ProvideandpublishquarterlyreportsoneMediaaccessandmediadownloadactivity
38 UENSteeringCommittee-June2010
6. DesignandpublishtrainingmaterialsforeMedia,includingvideotutorialstoassistusersintroubleshooting commonproblems
7. SupportWIMBApromotionandoutreach,K-20
D. With USHE CIO’s and the TCC, investigate other services or IT functions that might be centrally hosted by UEN
1. ExplorethefeasabilityofcentrallyhostingaLearningObjectRepository,buildingupontheexisting EquellalicenseforeMediatoallowforcontributionofdigitalmediaassetstothecollection
2. ResearchconsortiumlicensingforTurnitinandothersoftware
3. Fostercollaborationandinformationsharingwithotherstatenetworksaroundthetopicofcentrally hostedenterpriseservices
4. ExploretechnologiesandstandardsandwhatrolesUENcouldserveinfederatedidentitymanagement
5. SupportUSHENISST(networkinfrastructureserverstoragetelecommunications)andDisasterRecovery Groups
6. AssistUSHECIO’sandTCCtoevaluatecentrallymanageddisasterrecoveryservicesandtheroleUEN shouldperforminprovidingthatservice
IV. DISTANCE EDUCATION Deliver Distance Education classes and programs offered by public and higher education that use real time and on demand, reliable, high quality interactive video conferencing technologies.
To achieve this goal, UEN will pursue the following objectives:
A. Support and maintain IVC core systems
1. ContinuetoimprovetechnicalsupportandefficiencyintheTechnicalServicesSupportCenter(TSSC)
2. MaintainstafftrainingandcertificationbyTSSC
3. Maintaininventoryandequipmentdocumentationbyapplicationandfieldengineers
4. Providetrainingandapplicationsfordeliveryservicesandcontentservices
5. UpdateandmaintainwebpagesforIVC(InteractiveVideoConferencing)
6. Upgradesiteequipmentwhenapplicabletocomplywithcurrentstandards
7. Continuesupportofcourseschedulingprocess.Decentralizedscheduling
8. Continuetoidentifynewfundingsourcesandsolutions(e.g.,grants,stakeholders,others)
9. ContinuetosupportUENDistanceEducationCatalog
B. Research, design, and implement new Distance Education integrated resources
1. Continuetoevaluatenewandemergingvideotechnologies
2. ContinueeffortstoextendIVCanddesktopconferencingsolutions
3. ContinueeffortstointegrateIVCandWIMBAresources
4. IntegrateIVCandCourseManagementSystem,eMedia,eCollegeMedia,andotherapplication technologies
39
5. Provideengineeringresourcesandlabfortestingnewtechnologies
6. EvaluateinteractivemediaforintegrationintoDistanceEducation
C. Revise IVC policies, develop operational practices and procedures to reflect new technical systems
1. Developmulti-yearplanforreplacementandupgradetoHDIVChardware
2. SupportSteeringCommitteeindevelopingpoliciesforUENandInstitutionstodevelopandcarryout multi-yearplanstoreplace$9.6millionininvestedIVChardware
3. Investigateinternalcommunicationsolutionsforprojectmanagementandcoordination
4. Continuetosupportstakeholderprojectdesign,procurement,andimplementation
5. Continueassignmentofbillingandfacilitationresponsibilitiestoreadyindividualinstitutions
6. CreateUENsiteselectioncommittee
D. Promote new and existing UEN IVC services through outreach, special events, media, and technology
1. IncreaseschooldistrictTechnicalCoordinators’andeducators’understandingofInteractiveVideo ConferencingServicestoimprovesatisfactionwithuseofsystem
2. InvestigateanddeterminenewapplicationsforHDTV
3. ContinuetoevaluateUEN’sroleorresponsibilityasitpertainstoIVCrefreshandupgrades
4. ParticipateinfacultysupportopenhouseshighlightingIVCservicesandtoolsoncampuses
V. BROADCAST SERVICES Educate, engage, and enrich the lives of Utah citizens through broadcast programs and services with UEN-TV.
To achieve this goal, UEN will pursue the following objectives:
A. Continue programming and outreach for education stakeholder groups
1. Programblocksandinterstitialsfortargetedareas
2. Conductresearchintotheuseofthechannelbyteachers,studentsandgeneralviewers
3. Supporthighneedacademicprogrammingandoutreach(adultbasiced.,jobtraining,childcare, educationaltechnology,teacherlicensing,STEM)
4. Enableandencouragelocallyproducedprograms,particularlystudentsandteachers
5. Developandsupportmorestatewidepartnership-specificprograms
B. Implement new projects to support educational programming and outreach
1. UtilizebroadcastairwavestopromoteUENservicesandincreasechannelpromotion
2. Coordinatescreeningeventswithinstitutions,departments,andcommunitypartners;reportonthe resultsoftheseevents
3. Researchnewdevelopmentofbroadcasttechnology(i.e.,mobileTV,3dTV)anddeterminehowitcan beusedtoserveourmission.
40 UENSteeringCommittee-June2010
C. Support broadcast engineering infrastructure.
1. Expanddigitaltranslatorsystem
2. MovetowardtapelessMassTechsystem
3. ImplementNextGenerationInterconnectionSystem(NGIS)
D. Manage station administrative projects; document and report on results.
1. Coordinatewithnationalprogrammingconsortiaandaffinitygroups
2. ContinuecablerelationsforcarriageofUEN-TVdigitalchannels
3. Managegrantprojects(InternetSafety,STEM,FinancialLiteracy,etc.)
4. Developlong-termgoalsandplanforstationprogramming/contentandnewbroadcastmediums (includingmobileTV,IPTV,etc.)
VI. PROFESSIONAL DEVELOPMENT Provide cost effective development opportunities to improve the quality of K-20.
To achieve this goal, UEN will pursue the following objectives:
A. Assess and respond to changing technology professional development needs
1. Teachclassesandreportparticipationstatistics
2. Developnewcourses,bothonlineandinperson
3. Continuetoprovide“justintime”trainingopportunitiesandevaluatetoolsandresourcestodiversify theseactivities
4. Continuetoproducemorevideotutorialsandpublishontheweb
5. Conductassessmentofteachers’/districts’technologyprofessionaldevelopmentneeds
6. AnalyzeNationalEducationTechnologyPlanandcurrentandnewcourses’alignmentwithnationalgoals
B. Implement non-traditional methods for providing technology integration professional development
1. Incorporate“officehours”usingWIMBA
2. IncreaseinteractivityinonlinecourseswithoutincreasingfacilitatortimecommitmentusingSoftChalk
3. Implementongoing,subject-specificwebinarorpodcastcooperatingwithstatecurriculumspecialists
4. Developlearningopportunityformobilecomputing“powerusers”
C. Maximize use of current communication channels and develop additional audiences
1. Exploreandimplementnewwebtoolsandsocialnetworkingasavailableandpractical
2. Developtechminutevideosandothercontentforbroadcastandwebsharing
3. ExplorecourseratingandrecommendationsystemforincorporationinPDMS
41
VII. GOVERNANCE AND ACCOUNTABILITY Coordinate educational technology governance across the state, and be accountable to our stakeholders.
To achieve this goal, UEN will pursue the following objectives:
A. Coordinate the UEN Steering Committee, subcommittee, advisory committee and constituent meetings
1. Involvebroadrepresentationwhenmakingnetwork/systemdecisions
2. RegularlyupdatetheUENpolicymanual
B. Request new funding for UEN priorities and maximize state funds through external grants, E-Rate, and federal stimulus monies.
1. EducateLegislatureandGovernor’sOfficeonimportanceofmeetingfuturebroadbandneedsfornew schools;developfundingmodeltoaddressone-timeandon-goingcosts
2. AdvocateforUENTechnicalServicesoperationalneedstomaintainthenetworktoensurenetwork reliablityanduptime
3. AchieveequityinUENfundingforelementaryschoolhigh-speedconnectionsforschooldistricts
4. CoordinateE-RateprocesswithSLD,K-12Districts,Libraries,HeadStart,andtelecomproviders
5. FacilitatecreationofHigherEducationpurchasinggroup-libraries,IT,education,E-Media
6. Seekgrantandfoundationfunds;coordinatetheseprojectswithstakeholdersasappropriate
7. DeveloppoliciestoensurecoordinationwiththeFCCBroadbandPlan;worktosecurepotential sourcesofnewfunding(E-rate,ConnectAmericaFund,etc.)
8. MonitorthenationalUnifiedCommuintyAnchorNetwork(UCAN)programandcoordinatewithUEN’s strategicplanwhereappropriate
C. Track UEN’s performance, projects, and services and communicate with stakeholders concerning our progress
1. ProvidemonthlyandquarterlyperformancedashboardstoSteeringCommitteeandtopublicandhigher educationregional,district,andcampuslevelentities
2. ReportmonthlystatisticsonuseofUENWAN,WebServices,IVC,EnterpriseApplications,Professional Development
3. AssuretheUENServiceLevelandConnectionAgreementswithstakeholdergroupsareinplaceandcurrent
4. HighlightUENservicesandtoolsatfacultyopenhousesoncampuses
5. FocusonpromotingUENsuccesseswithSteeringCommitteeandwitheducationandcommunitypartners
D. Increase internal communication, project management and coordination of services.
1. Holdbi-monthlymanagersmeetings,weeklyexecutivemeetings,andprojectteammeetingstoimprove
cross-departmentcommunication
2. BuildskillsandknowledgeofUENstaffthroughprofessionaldevelopment,industrypublications,
conferences,workshopsandmembershipinprofessionalorganizations
42 UENSteeringCommittee-June2010
43
c o m m i t t E E o f t h E w h o l E
t a b 2utAh dAtA AlliAnce – Action
IssueInthefallof2009USOEformedanallianceofagenciestocollectivelyapplyforagranttoestablishaStatewideLongitudinalDataSystem,withfundingprovidedthroughtheAmericanRecoveryandReinvestmentActGrant.TheUSDepartmentofEducationawardedUSOEanARRAGrantwithfundingof$9.6Millionforathree-yearperiodtobeginonJuly1,2010toendonJune30,2013.(SeeGrantAwardDocumentCFDA#84.384APR/Award#R384A1000562012inAttachmentA).
BackgroundUtah Data Alliance
In August 2009 a working group was formed by USOE to apply for the grant. Itconsistedofrepresentativesfromthefollowingentities:
• UtahStateOfficeofEducation(USOE)
• UtahSystemofHigherEducation(USHE)
• UtahCollegeofAppliedTechnology(UCAT)
• UtahDepartmentofWorkforceServices(DWS)
• UtahEducationNetwork(UEN)
• UtahEducationPolicyCenter(UEPC)–(TheUniversityofUtahCollegeofEducation)
TheaboveagenciesformedtheUtahDataAlliance(UDA).Thealliancewillbetaskedwithachievingtherequiredoutcomesofthegrant.
Utah Data Alliance Data Share
UtahDataAllianceDataShare(UDADS)willbetheformalnamefortheservicetobecreated. Itwillbeconstructedandupdated throughscheduled importofdata frompartneragencies.UDADSwilltransform,cleanandloadthedataandintegrateitintoanaccessibleandtimelydatastoreforanalysts,statisticiansandresearchers.Forthefirsttimeever,UDADSwilllinkdatafromeachoftheparticipatingallianceagenciesinto one data store, to be used for educational research. This new and continuallygrowingdatasharewillenablemanynewandnever-before-possibleresearchstudiestobeundertaken.(SeeAttachmentAforprojectabstractandalinktothefullapplicationforadditionalprojectdetails).
44 UENSteeringCommittee-June2010
UEN’s UDA Role
EachUDAmember organizationwill have representation on a steering committeeprovidingtotalprojectoversight,andontheprojectmanagementteamtaskedwiththetacticalplanningandoperationofUDADS.UENwillhaveonerepresentativeontheUDA steering committee. AdditionallyUENwill fill two positions on theUDAmanagementteam,aprojectmanagerandanorganizationmanagementrepresentative(seeFigure1).
Figure 1 – UDA Organizational and Governance Structure
45
UENwillbetheprimarylocationandcustodianofUDADSandserveastheprojectcoordinatorfortherequirements,design,andimplementationofthedatawarehouse,which will be the center of UDADS. UEN’s technical role, project outcomes, andpreliminary budget are described in greater detail in the DOE Grant Award andNarrative(alinktothefulldocumentisprovidedinAttachmentA).
Summary
UENhas a proven track recordworking in collaborative projectswith educationalagencies toprovide enterprise level services.UDA is a collaborative effort betweenmultipleeducationalagenciesandiscommissionedtodevelopUDADSasanenterpriselevelresearchdatawarehouseservice.UEN’sroleinUDAistodevelopUDADStomeetrequirementsofthegrant.UENwillworkcollaborativelywithotherUDAagenciestoimplementUDADS.
RecommendationBecause thiswill be a new enterprise service, it is recommended that the SteeringCommitteeapproveUEN’sroleandinvolvementintheUtahDataAlliance,andtheprimaryresponsibilityUENwillhavetofacilitatethedevelopmentandimplementationofUDADS.ThisactivitywillbethemajoroutcomeoftheUSDepartmentofEducationStatewideLongitudinalDataSystemGrantasdescribedintheGrantAwardDocument,whichmaybereviewedfromthelinkprovidedinAttachmentA.
46 UENSteeringCommittee-June2010
47
tAB 2 AttAchment Aproject ABStrAct And grAnt AwArd document link
Utah Application for 2009 USED-IES-NCES-SLDS Grant Program
Utah Data Alliance (UDA)
Utah has a well-established history of strong student longitudinal data systems intheK-12rangeofpubliceducation.Ofthesevencapabilitiesandtwelveelementsthestatewide longitudinal data system (SLDS) request for application prescribes andlisted below,Utahpublic education systems fulfillmost either in part or inwhole.ThisUtahDataAllianceproject’sobjectivesandoutcomescanbesummarizedasthefulfillmentoftheentiresetofSLDSrequirements.Someoftheserequirementsmustbecompletedinpartorinwhole,whileothersneedsomeimprovements,mostnotablyintheavailabilityofdatafordecision-making.
The fulfillmentof these requirements requires that several agencieswork together,firsttopooltheirdata,andthentocoordinatetheanalysesofthosedata.Thisworkwillallowthepartneragenciestoanswerquestionsabouttheirpolicies,programsandpractice.Onecanvisualizetheresultingsystemasahub-and-spokeconfigurationwiththepartneragenciesontheendsofthespokesandthedatawarehouseinthehub.TheUENassumestheroleofcustodianofthedatawarehousethatmaintainsthosedata,whiletheotheragenciesontheendsofthespokesprovideand/orconsumedatafromthewarehouse.Thefollowingtableliststheparticipatingagenciesandtheirrolesasproviderand/orconsumers.
All of the outcomes proposed by this application help fulfill the capabilities andelements of a complete longitudinal data system. Those required capabilities andelementsarelistedbelow.Theboldedtextindicatesthoseportionsofthecapabilitiesandelementsthataretheoutcomesofthisgrant.Manyofthoseoutcomescanonlybeachievedthroughthedevelopmentofotherenablingoutcomessuchasthebuildingofaconsolidatedatawarehouse.
AGENCY PROVIDER CONSUMER
Utah State Office of Education (USOE) X X
Utah System of Higher Education (USHE) X X
Utah College of Applied Technology (UCAT) X X
Utah Department of Workforce Services (DWS) X X
Utah Education Network (UEN)
Utah Education Policy Center (UEPC) The University of Utah College of Education X
Utah Department of Human Services (UDHS) Plays a part in youth corrections data X Utah Department of Health (UDH) Plays a part in Title I, Part C only X
48 UENSteeringCommittee-June2010
Capabilities:
1. Examine student progress and outcomes over time, from preschool throughpostsecondaryeducationandintotheworkforceincluding;
a. students’ preparation to meet the demands of postsecondary education, the 21st century workforce, and the Armed Forces
b. dataattheindividualstudentlevelfrompreschoolthroughpostsecondary education and into the workforce
2. Facilitate andenable the exchangeofdataamong agencies, usingstandard data structures, data formats, and data definitions to ensure linkage and connectivity among the various levels and types of data.
3. Linkstudentdatawithteachers,i.e.,itmustenablethematchingofteachersandstudents
4. Enable thematching of teacherswith information about their certification andteacherpreparation
5. Thesystemmustenabledatatobeeasilygeneratedforcontinuousimprovementanddecision-making
6. Must ensure the quality and integrity of data contained in the system
7. ReportingprogressonthemetricsestablishedfortheState Fiscal Stabilization Fund
Data System Elements:
1. Unique statewide student identifier (follows students from P-12 through post-secondary)
2. Student-levelenrollment,demographic,andprogramparticipationinformation
3. Points at which students exit, transfer in, transfer out, drop out, or complete P-16 education programs
4. The capacity to communicate with higher education data systems
5. Data audit system assessing data quality, validity, and reliability
6. Recordsofindividualstudentswithrespecttoassessmentsundersection1111(b)ofESEA
7. Informationonstudentsnottested,bygradeandsubject
8. Teacheridentifiersystemwiththeabilitytomatchteacherstostudents
9. Student-leveltranscriptinformation,includinginformationoncoursescompletedandgradesearned
10. Student-level college readiness test scores
11. The extent to which students transition successfully from secondary school to postsecondary education, including whether students enroll in remedial coursework
49
12. Data that provide other information determined necessary to address alignment and adequate preparation for success in postsecondary education
Thegrantapplicationwilldescribethedevelopmentanddeliveryofnumeroustangibleoutcomes (human resources, tools, databases, organizational and managementstructures,andprocesses)thatwillhelpcompletethefulfillmentofallsevencapabilitiesandtwelveelementsprescribedbythegrant.Thesemoretangible,enablingoutcomesprovide the capacity to achieve the less tangible, but more important, outcomes.These outcomes are the components of the seven capabilities and twelve elements that call for answering multiple categories of education and workforce policy, practice and program questions; and require the analysis of individual level data across multiple levels of education and employment.
There are four basic categories of enabling outcomes:
1. Humanresourcesare themajor componentof theproject.Numerouspositionsand roles are needed. Business and systems analysts will define the neededsystems,processesandprocedures.ITspecialists,workingwiththeanalystswillbuildthedatawarehouse.Trainerswillreadythedataanalystsandresearcherssotheycaneffectivelyusethedata.Moreover,thosedataanalysts,statisticiansandresearcherswillanswerthepolicy,practiceandprogramquestions.
2. Theintegrateddatawarehouseisthemosttangibleenablingoutcome.Itwillbeconstructedandupdatedthroughscheduledimportofdatafrompartneragencies.It will transform, clean and load the data so that it can be integrated into anaccessibleandtimelydatastoreforthedataanalysts,statisticiansandresearchers.
3. Managementoftheproject,processesandproceduresisvitalnotonlyintheinitialdevelopmentphasesoftheproject,butinthefollowingyearsastheteamsinthepartneragenciesworkonindividualprojects/questionsandcollaborateonsharedoutcomes.Duringtheinitialperiod,thisworkwillmoreoftenthannottaketheformofprojectmanagement.Datamanagementandgovernancewillbeemphasized.
4. Trainingandstaffdevelopmentmustbeongoing throughout theproject.Thoseusingthedataneedtounderstandthesemanticsandthestructureofthedataaswellasthebusinessintelligencetoolsusedtoworkwiththosedata.
The US Department of Education Statewide Longitudinal Data System Grant as described in the Grant Award Document,maybefoundonlineat:
uen.org/steering/materials/
50 UENSteeringCommittee-June2010
51
c o m m i t t E E o f t h E w h o l E
t a b 3ntiA Btop inFrAStructure grAnt
round 1 project updAte – diScuSSion
IssueThisreportsummarizesprogressUENhasmadewiththeNationalTelecommunicationsInformation Administration (NTIA) Broadband Technology Opportunity Program(BTOP)infrastructureawardmadetoUENinFebruary.Thisawardinvolvesextendingbroadbandservicesto130communityanchorlocations(elementaryschools,charterschools,libraries,andheadstartlocations).DuetoaSpecialAwardCondition(SAC)placedontheUENBTOPgrantbyNTIA,allgrantfundingisonholduntilNTIAissuesafindingofnosignificantimpact(FONSI)onthecompleteenvironmentalassessmentreportsubmittedbyUEN.Withinsixmonthsof theSAC,UENmustestablishwithNTIAthattheBTOPprojectiscompliantwiththeNationalEnvironmentalPolicyAct(NEPA)andNationalHistoricPreservationAct(NHPA).UENhasuntiltheendofJulyto submitourfinalenvironmentalassessmentwithaconclusionof theengineeringanalysis.
BackgroundOnApril 1st,UENwas required to submit a report toNTIA on the Special AwardConditions(SAC)placedontheBTOPgrantbyNTIA.Workingwith theUniversityOffice of Sponsored projects, UEN submitted our SAC report before the deadline.Information contained in the report addressed such items as accounting systemverification, construction-related requirements, land easements and right-of-waycertifications,etc.UENwasalsorequiredtosubmitprojectBaselineand1stQuarterPerformanceReportsbyApril30thtobecompliantwithARRAandBTOPreportingrequirements.LisaKuhnandJamesBrownwerethekeystaffdevelopingandsubmittingthereportsforUEN.Aftertheinitialreportsubmission,UENreceivedsomefeedbackfromourNTIAProgramOfficerandfollowedupontherequestedchanges. UEN’s1stQuarterlyprogress,financialandARRAreportsweresubmittedandapprovedbyNTIA.UEN’sbaselinereportfortheprojectwasapprovedbyourcomplianceofficer.
TheNEPAEnvironmentalAssessmentisrequiredforanyfederallyfundedprojectthathasthepotentialofenvironmentalimpactincludinggrounddisturbance,airandnoisepollution,criticalhabitat,historicsitesorstructures,wetlandsandwaterways.
DuringtheduediligenceprocessfortheBTOPgrant,UENwasrequiredtocompleteadetailedenvironmentalquestionnaire.UENretainedLudlowEngineering, a localengineeringfirmspecializingincivilengineeringfortelecomprojects,tocompletethequestionnaire.NTIAdeterminedafterreviewingthequestionnairethatapost-award
52 UENSteeringCommittee-June2010
environmental assessment was necessary for UEN’s project. UEN must completetheenvironmentalassessmentwithinasixmonthperiod.NTIAhasalso“startedtheclock”onUEN’sprojectplanandimplementationschedule.ThechallengeforUENistheEnvironmentalAssessmentmustbecompletedbeforeprojectfundsarereleased,howeverUENmuststayontrackwiththeprojecttimelineregardlessoftheimpactoftheenvironmentalassessmenttocomplywithBTOPrequirements.
UENhas retained the services of an engineeringfirmand archeological consultingfirmtoassistwiththeassessmentandisworkingdiligentlytocompletetheassessmentfor review.NTIAallows for theuseofgrant funds towards the costofprofessionalservicesand theassessment;but thesecostswerenot identified in theUofU/UENgrantrequestandmostlikelywerenotincludedinotherapplicantrequests.
Asofthedateofthisreport,theengineeringportionoftheEnvironmentalAssessmentistwo-thirdscomplete,theCulturalResourcesurveyportionofthehistoricsurveyisfinishedand thearcheologistsare completing their reportonproject locations thatrequireanon-site survey.UENwillbegin reviewingportionsof theEnvironmentalAssessmentwithintheweekandhavethecompleteassessmentreadyforNTIAreviewbeforetheendofJune.
RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.
53
c o m m i t t E E o f t h E w h o l E
t a b 4uen technicAl Summit updAte – diScuSSion
IssueUENTechnicalServiceswillbeholding itsannualTechnicalSummit thismonthatWeberStateUniversity.TheagendaisprovidedasAttachmentA.
BackgroundOneof thestatedgoalsofUENis toprovidetechnical trainingfor itsstakeholders.UENTechnical serviceshas beenperforming aTechnical Summit conference for anumberofyears.Thisconferencefocusesontechnicaltrainingandupdateswefeelareessentialformaintaininggoodnetworks.
TheupcomingUENTechnicalSummitwillbeheldJune15-17th,2010atWeberStateUniversity.
This summitprovides low-cost trainingandwill coveravarietyof technical topics.WeencourageUENStakeholderstoparticipateintheconferencewherepossible.Thelatestinformationregardingthisconferenceanditsschedulecanbefoundonlineatsummit.uen.org.
WeexpressourappreciationtoWSUfortheirwillingnesstodonatetheuseoftheirfacilitiesforthisconference.
RecommendationThisisaninformationalitemrequiringnofurtheraction.However,UENrespectfullyrequeststhatcommitteemembersencourageparticipationwhenappropriate.
54 UENSteeringCommittee-June2010
55
tAB 4 AttAchment AconFerence AgendA
Tuesday June 15th – Elizabeth Hall Building, Room 229
Welcome and Opening Remarks
StateofUENMike Petersen, Executive Director, UEN and Barry Bryson, Associate Director, UEN
KeynoteAddressJen Leasure, The Quilt
UnifiedCommunicationsDave Packham, University of Utah
SURINJim Stewart, Director of Technical Services, UEN
UTIPSNate Ober, Educational Software Specialist, Utah State Office of Education
ManagingNewConstructionwiththeStateDFCMLoren Casterline, Utah Division of Facilities Construction and Management
Wednesday June 16th – Elizabeth Hall Building, Room 229
Breakout Sessions
FiberFundamentals–Part1Jack Shosted, UEN
WhatCanDNSDoForYou?–Part1Bryan Peterson and Kelly Gennessy, UEN
iPadSushi,Part1Barry Bryson, Associate Director, UEN
Breakout Sessions
FiberFundamentals–Part2Jack Shosted, UEN
WhatCanDNSDoForYou?–Part2Bryan Peterson and Kelly Gennessy, UEN
iPadSushi–Part2Barry Bryson, Associate Director, UEN
56 UENSteeringCommittee-June2010
Breakout Sessions
NetworkDesign&Troubleshooting–Part1Joe Clyde, Scott Richardson and Dan Mills, UEN
VMWareTipsandTricks–Part1Kevin Parker
DiagnosingNetworkIssuesTroy Jessup and Kelly Gennessy, UEN
Breakout Sessions
NetworkDesign&Troubleshooting–Part2Joe Clyde, Scott Richardson and Dan Mills, UEN
VMWareInsandOuts–Part2Chad Lake
EMediaChangesTBA
Breakout Sessions
ContentFilteringStrategiesTroy Jessup and Wes Ferguson, UEN
UPS-“PowerOn!”–Part1Ray Ward, Tech Connect
Breakout Sessions
IPv6CaseStudiesandTraining–Part1Kevin Quire and Kelly Gennessy, UEN
UPS-“PowerOn!”,Part2Ray Ward, Tech Connect
Breakout Sessions
IPv6CaseStudiesandTraining–Part2Kevin Quire and Kelly Gennessy, UEN
Solar@Home–GoingGreenJohn Desha, UEN
57
Thursday June 17th – Elizabeth Hall Building, Room 229
HostedPBX/VOIPJeff Egly, UEN
ProperHandlingofRIAAandMPAAIncidentsPatrick Bergen, UEN
What’sUndertheHoodatUEN.NET<http://UEN.NET>Troy Jessup, UEN
SecurityConsiderationswithCollaborativeTechnologiesTroy Jessup, UEN
FriscoPeakObservatoryWayne Springer
WhatisMOVIandDesktopVideo?Louie Valles, Manager, UEN
WirelessKevin Grover, USU and Don Remy, NUES
UpcomingUtahSAINTAnnouncementTroy Jessup, UEN
58 UENSteeringCommittee-June2010
59
c o m m i t t E E o f t h E w h o l E
t a b 5courSe mAnAgement Service timeline
updAte – diScuSSion
IssueAt the April 2010UEN Steering Committeemeeting,UEN proposed a process forshiftingitsCourseManagementServiceplatform.AdditionalinputhasbeenprovidedthroughtheUENSteeringCommitteeplanningretreat.
BackgroundUENholdsandhasnegotiatedthesoftwaresubscriptioncontractfortheBlackboardVista(formerlyWebCTVista)onlinecoursemanagementsuiteforthelastsixyears.ThecurrentcontractwithBlackboardexpiresonJune30,2012.AsBlackboardwillbe ending support for theVistaproduct as ofDecember2012,UENandallUSHEinstitutionsrelyingonthisproductmustshifttoanotherCMS/LMSplatformbeforeJune30,2012.
CMS/LMS Options
UEN, in coordinationwitheach institution,hasbeenactivelypursuingalternativestothecurrentBlackboardVistaproduct.SeveralpilotprojectsarenowinplacewithalternativeCMSsystems.
Update on CMS Evaluation Process
Spring Semester 2010
• CollaboratewithallinstitutionsonLMSrequirements,eachinstitutiondecideandsubmittheir10mostimportantrequirements.
• UENwillcompiletheresultsandpublishasummaryofthemostimportantrequirements.ThesewillbecomethebasisforRFPrequirements.
• FinalizethetimelineandmilestonesfortheevaluationprocessforSummerSemester2010.
Progress since April
RepresentativesfromeachUSHEinstitutionwereidentifiedandsubmittedtheirtop10requirements.Thesummaryofthetop10requirementsisincludedunderthisitemasAttachmentA.
60 UENSteeringCommittee-June2010
ThetimelineandmilestonesforSummerSemester2010arepresentedbelow:
Summer Semester 2010
• ResearchandEvaluatecommercialLMSvendorsandopensourcesolutionstodeterminehowcloselythesemeetestablishedrequirements.
◊ ArrangefordemosandQ&Asessionswithcommercialvendors.
◊ Arrangeand/orprovidedemosforOpenSourcesolutionsandQ&AwithpossiblecommercialentitiesthatprovideprofessionalsupportforOpenSourcesolutions.
• Interviewrepresentativesofotherhighereducationinstitutionsthathaveadoptedanyofthealternateplatformsweendupconsideringasreplacementcandidates.
• Experimentwithsystemsinasandbox,includingcontentmigrationfromVistacourses.
• DevelopRFPandEvaluationcriteriathroughouttheSummerSemestertobereadybytheendofAugust2010.
• Determinewhetheranyevaluatedsolutionsmeetourestablishedrequirements.Ifnecessary,finalizetheRFPforreplacementCMS/LMSproduct.IfeitherOpenSourcesolutionorBlackboardLearnarethepreferredsolution,beginrenewalprocessforBlackboard,orestablishOpenSourcesupportplan.
Progress made since April
The group that collaborated on CMS Requirements identified six CMS systems toevaluate,basedupontherequirements.Thesesystemsinclude:
• BlackboardLearn9
• Desire2Learn
• Sakai
• Moodle
• Canvas(Instructure)
• BrainHoney(Agilix)
WiththerecentacquisitionofTheLearningEdge(Equella)byPearson,we’vedecidedtoalsoevaluateeCollegebecauseofpossibleintegrationadvantageswithEquella.
UENhasarrangedforweb-baseddemonstrationsandtestaccounts/coursesforthefollowing:
Blackboard9.1–LivePresentation5/19/2010 10:00 am MDT
SandboxCourseEnvironmentHosted by UEN at bb-lab.uen.org
61
Desire2Learn–LivePresentations5/26/2010 10:00 am MDT
“DeepDive”Presentation6/9/2010 9:00 am MDT
SandboxCourseEnvironmentTBA
Sakai/rSmart–LivePresentation6/2/2010 10:00 am MDT
SandboxCourseEnvironmenthttps://mysakai.rsmart.com/
Moodle/Moodlerooms-LivePresentation6/15/2010 1:30 pm MDT
SandboxCourseEnvironmentCreate an account at http://moodle.dev.uen.org and send email to [email protected] to create a sandbox course. UEN also hosts a pilot environment for Weber State University.
BrainHoney(Agilix)–LivePresentationTBA - Tentatively June 24th
SandboxCourseEnvironmenthttp://blog.brainhoney.com/
Demosandsandboxenvironments for InstructureandeCollegewillbearranged inJuly.AttheVistaAdministratorsmeetinginJuly,weplantoexperimentwithbuildingaportionofacourseineachsystemandcompareandcontrastwhatwelikeanddon’tlikeaboutthevarioussystems.
Pilot Courses
The University of Utah and Utah State University are each teaching one class inBlackboard Learn 9.1 during the summer semester.Weber StateUniversity is alsoteachingabout20courseswith400totalstudentsinMoodlethissummer.
Involvement of Chief Academic Officers
FromfeedbackintheAprilUENsteeringcommitteemeetingandattheretreat,we’veincorporatedtheinvolvementofChiefAcademicOfficersintotheevaluationplan.TheCAOshavenotmetsincetheApril2010steeringcommitteemeeting,buttheCMSEvaluationProcesswillbediscussedat theirnextmeeting.CAOswillbe invited toparticipateintheVistaAdministratorsmeetinginJulyandfutureCMSdemos.GaryWixomwillassistUENwithcommunicationtotheCAOsaboutdevelopmentsintheevaluationprocessanditsprogression.
62 UENSteeringCommittee-June2010
Plan for Fall 2010 and Beyond
Fall Semester 2010
• MostlikelyoutcomewillbeissuinganRFPfortheBlackboardVistareplacement.RFPwouldbeissuedatthebeginningofFallSemester2010.
• RFPdecisionwouldbeconcludedbyendofDecember2010.
• Planforimplementation/migrationprocessandsetprojectsinmotionforeachinstitution.
Spring Semester 2011
• PreparenewLMSplatformandbegincoursemigrationandfacultytrainings.
Summer Semester 2011
• Firstcoursesofferedinthenewsystem.Continuecoursemigrationandfacultytraining.
Fall Semester 2011
• Continuecoursemigrationandfacultytraining.
Spring Semester 2012
• Continuecoursemigrationandfacultytraining.
Summer Semester 2012
• Allcoursesinnewsystem.RetireBlackboard(WebCT)VistaonJuly1,2012.
Blackboard Vista Administrators Group
TheBlackboardVistaAdministratorsgroupwillmeettogetherattheEcclesBroadcastCenteronJuly1,2010.TheCMSevaluationandprocesswillbeamajorfocusofthatmeeting.ChiefAcademicOfficersandotherstakeholderswillbeinvitedtoparticipateinthatmeetingaswell.
Summary
UEN is actively collaborating with institutions and vendors to evaluate alternateCMS/LMSplatformstoreplaceBlackboardVistawithinthenexttwoyears.WearecontinuingtofollowthetimelineoutlinedintheApril2010UENSteeringCommitteemeeting.
RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.
63
tAB 5 AttAchment Atop ten requirementS
Robust administrative capabilities to include (but not limited to): faculty and student
tracking and reporting, user impersonation, flexible learning context hierarchy, ability
to customize at the institution level and course level. Administrative granular control
of what tools are released for use by instructors and students at both the all-
institution and class-by-class level. Administrative UI with granular permissioning
and roles. Course archiving abilities. WSU UofU SLCC
A reasonable migration path. The ability transfer and recreate current Blackboard
Vista courses and there content to the new LMS in an easy and painless way with
minimal support and changes. (A Vista course migration solution) WSU DSC SUU
LDAP authentication and an authentication API USU SLCC SUU
Mobile SMS ( voice also preferred) support for course communications and
notifications. Extra credit for compatibility with smart phones and emerging mobile
devices such as iPad. Working toward adapting for the future with mobile browsers.
Mobility: works out of the box on mobile web browsers (i.e. uses open web
standards); may or may not have its own "apps" for handheld support UofU DSC UVU
File manager (FTP/WebDAV access). Must have file up/download functionality. USU SLCC
Customizability : at a minimum we can easily write and build our own "plug-ins",
better to customize look and functionality UVU
Extensibility: use outside content systems or get content out of in usable, standards-
compliant format (as opposed to proprietary .bak files, for instance) UVU
Robust/flexible assessment tool with all aspects listed in the current Must-Have
category SLCC
Ease of organizing and grading assignments. SLCC
Threaded discussion/chat and close integration ability with third party options SLCC
Fully enabled HTML editing within the LMS framework WSU
Web 2.0 Toolset to include (but not limited to): wikis, blogs, journals, podcasting
functionality, ability to connect to and easily incorporate other tools as developed WSU
Drag and Drop capabilities CEU
Selective release capability based upon date, individual, and grade criteria WSU
Ability to copy content from semester to semester CEU
Student View CEU
User activity tracking at all levels & reporting tools SLCC
Adequate support from vendor to include (but not limited to): clear upgrade path,
active user community and responsiveness to community WSU
Self-contained - no additional programming is required UCAT
System wide administration/support UCAT
Templates - change content once, all child sections receive changes UCAT
Ability for students to self-organize learning groups with access to group
collaboration tools such as calendar, messaging, wiki and external cloud websites
(ie. Google docs, YouTube, etc.) UofU
Requirement
A robust, fully-functional gradebook (includes grading options such as rubrics,
graded discussions, integration with 3rd party applications, etc.). Gradebook that
supports multiple views (ex. student progress dashboard), complex grading
calculations and web services grade exchange with PeopelSoft and Banner. Ability
to write to the gradebook from something other than an LMS tool. robust, flexible,
strong UI. Better gradebook than Bb WSU UCAT UofU DSC USU UVU CEU SLCC SUU
Open enough API to integrate with third party tools like Wimba, Equella, Respondus,
Turnitin, SoftChalk, etc. Preferably an open API platform. APIs should be well-
documented and an open database allowing us to access all major functionality of
the product for custom integrations. The State-wide 3rd party products (i.e..
Respondus, Respondus Lockdown Browser, Wimba, Softchalk, and current Power
Links) must be able to be used and integrate with the new LMS. External vender
integration (Turnitin, Wimba). Open API to integrate with third parties, with close
integration with common vendors USU WSU UCAT UofU DSC CEU SLCC SUU
Enterprise system - ability for multiple campuses to work on a single course.
Scalable enterprise architecture (load balancing, managed nodes and support for
business class databases). Load performance and stability. Overall stability and
security. Levels of security. Scalability UCAT UofU USU DSC UCAT UVU SLCC SUU
Two-way integration with Peoplesoft & Banner. Support for easy course enrollment
management including course activation, instructor and student enrollments, guest
access, cross-listing through standards-based scripted or live integration with
PeopleSoft and Banner. Proven examples of Higher education institutions
integrated. (Not just in concept) USU WSU UofU DSC UVU CEU SUU
Standard tool set to include (but not limited to): Email, discussions, chat, group
functions, assessment tool, assignment, document submission, gradebook,
calendar USU WSU UCAT UofU UVU SUU
IMS-QTI assessment question import. Import and display full-featured SCORM,
Common Cartridge and IMS content packages. Publisher support - e-packs and
exam questions. Quiz bank and text book importing (IMS QTI). Quiz import tool or
compatible with Respondus. SCORM support USU UofU UCAT DSC CEU SLCC
Ease of use for faculty. Modern interface with minimal screen refreshing. User
interface is clean, fast, lightweight, accessible, customizeable. Intuitive, clean,
customizable UI that is also accessible.
UCAT UofU UVU SLCC SUU
Broad support for common browsers and operating systems MAC, PC. Minimal
reliance on 3rd party plug-ins like Java or Flash (if any). NO JAVA, the less software
a user has to install and update the better DSC UVU CEU SLCC SUU
Crosslisting (sharing multiple sections with students, gradebook, and content) USU UofU DSC CEU
Adheres to Web Accessible Standards (accommodation for blind, deaf and dexterity
impaired users) USU UofU SLCC SUU
Institutions with Requirement in top 10
Different methods of contacting users outside of the LMS, i.e. txt, email, twitter
updates CEU
Rubrics: present in most if not all assessment tools, allow criteria to be shared from
assess to assess, if not course to course too, granular control of criteria, etc UVU
A centrally hosted environment of our choosing off-site (not to be hosted by the
company), where severs and major support issues are handle by UEN. (We want to
keep and continue the consortium going) DSC
Need the capability of sharing content and courses “easily” with our fellow brother
institutions. DSC
Syndication and aggregation: not only does it put out a feed, it takes feeds in, too UVU
Student identity management: student user accounts are customizeable,
personalizeable, link to other web presences, students carry their work beyond
semester, maybe can publish UVU
Not listed in the top 10, but other important considerations
Long-term sustainability. For the next 10 years WSU UofU
Supports a community of higher education collaboration WSU
Transparent in the product roadmap WSU
Built from the core to support learning communities (both instructor and student-
created) and promote a culture of participation UofU
64 UENSteeringCommittee-June2010
Robust administrative capabilities to include (but not limited to): faculty and student
tracking and reporting, user impersonation, flexible learning context hierarchy, ability
to customize at the institution level and course level. Administrative granular control
of what tools are released for use by instructors and students at both the all-
institution and class-by-class level. Administrative UI with granular permissioning
and roles. Course archiving abilities. WSU UofU SLCC
A reasonable migration path. The ability transfer and recreate current Blackboard
Vista courses and there content to the new LMS in an easy and painless way with
minimal support and changes. (A Vista course migration solution) WSU DSC SUU
LDAP authentication and an authentication API USU SLCC SUU
Mobile SMS ( voice also preferred) support for course communications and
notifications. Extra credit for compatibility with smart phones and emerging mobile
devices such as iPad. Working toward adapting for the future with mobile browsers.
Mobility: works out of the box on mobile web browsers (i.e. uses open web
standards); may or may not have its own "apps" for handheld support UofU DSC UVU
File manager (FTP/WebDAV access). Must have file up/download functionality. USU SLCC
Customizability : at a minimum we can easily write and build our own "plug-ins",
better to customize look and functionality UVU
Extensibility: use outside content systems or get content out of in usable, standards-
compliant format (as opposed to proprietary .bak files, for instance) UVU
Robust/flexible assessment tool with all aspects listed in the current Must-Have
category SLCC
Ease of organizing and grading assignments. SLCC
Threaded discussion/chat and close integration ability with third party options SLCC
Fully enabled HTML editing within the LMS framework WSU
Web 2.0 Toolset to include (but not limited to): wikis, blogs, journals, podcasting
functionality, ability to connect to and easily incorporate other tools as developed WSU
Drag and Drop capabilities CEU
Selective release capability based upon date, individual, and grade criteria WSU
Ability to copy content from semester to semester CEU
Student View CEU
User activity tracking at all levels & reporting tools SLCC
Adequate support from vendor to include (but not limited to): clear upgrade path,
active user community and responsiveness to community WSU
Self-contained - no additional programming is required UCAT
System wide administration/support UCAT
Templates - change content once, all child sections receive changes UCAT
Ability for students to self-organize learning groups with access to group
collaboration tools such as calendar, messaging, wiki and external cloud websites
(ie. Google docs, YouTube, etc.) UofU
Requirement
A robust, fully-functional gradebook (includes grading options such as rubrics,
graded discussions, integration with 3rd party applications, etc.). Gradebook that
supports multiple views (ex. student progress dashboard), complex grading
calculations and web services grade exchange with PeopelSoft and Banner. Ability
to write to the gradebook from something other than an LMS tool. robust, flexible,
strong UI. Better gradebook than Bb WSU UCAT UofU DSC USU UVU CEU SLCC SUU
Open enough API to integrate with third party tools like Wimba, Equella, Respondus,
Turnitin, SoftChalk, etc. Preferably an open API platform. APIs should be well-
documented and an open database allowing us to access all major functionality of
the product for custom integrations. The State-wide 3rd party products (i.e..
Respondus, Respondus Lockdown Browser, Wimba, Softchalk, and current Power
Links) must be able to be used and integrate with the new LMS. External vender
integration (Turnitin, Wimba). Open API to integrate with third parties, with close
integration with common vendors USU WSU UCAT UofU DSC CEU SLCC SUU
Enterprise system - ability for multiple campuses to work on a single course.
Scalable enterprise architecture (load balancing, managed nodes and support for
business class databases). Load performance and stability. Overall stability and
security. Levels of security. Scalability UCAT UofU USU DSC UCAT UVU SLCC SUU
Two-way integration with Peoplesoft & Banner. Support for easy course enrollment
management including course activation, instructor and student enrollments, guest
access, cross-listing through standards-based scripted or live integration with
PeopleSoft and Banner. Proven examples of Higher education institutions
integrated. (Not just in concept) USU WSU UofU DSC UVU CEU SUU
Standard tool set to include (but not limited to): Email, discussions, chat, group
functions, assessment tool, assignment, document submission, gradebook,
calendar USU WSU UCAT UofU UVU SUU
IMS-QTI assessment question import. Import and display full-featured SCORM,
Common Cartridge and IMS content packages. Publisher support - e-packs and
exam questions. Quiz bank and text book importing (IMS QTI). Quiz import tool or
compatible with Respondus. SCORM support USU UofU UCAT DSC CEU SLCC
Ease of use for faculty. Modern interface with minimal screen refreshing. User
interface is clean, fast, lightweight, accessible, customizeable. Intuitive, clean,
customizable UI that is also accessible.
UCAT UofU UVU SLCC SUU
Broad support for common browsers and operating systems MAC, PC. Minimal
reliance on 3rd party plug-ins like Java or Flash (if any). NO JAVA, the less software
a user has to install and update the better DSC UVU CEU SLCC SUU
Crosslisting (sharing multiple sections with students, gradebook, and content) USU UofU DSC CEU
Adheres to Web Accessible Standards (accommodation for blind, deaf and dexterity
impaired users) USU UofU SLCC SUU
Institutions with Requirement in top 10
Different methods of contacting users outside of the LMS, i.e. txt, email, twitter
updates CEU
Rubrics: present in most if not all assessment tools, allow criteria to be shared from
assess to assess, if not course to course too, granular control of criteria, etc UVU
A centrally hosted environment of our choosing off-site (not to be hosted by the
company), where severs and major support issues are handle by UEN. (We want to
keep and continue the consortium going) DSC
Need the capability of sharing content and courses “easily” with our fellow brother
institutions. DSC
Syndication and aggregation: not only does it put out a feed, it takes feeds in, too UVU
Student identity management: student user accounts are customizeable,
personalizeable, link to other web presences, students carry their work beyond
semester, maybe can publish UVU
Not listed in the top 10, but other important considerations
Long-term sustainability. For the next 10 years WSU UofU
Supports a community of higher education collaboration WSU
Transparent in the product roadmap WSU
Built from the core to support learning communities (both instructor and student-
created) and promote a culture of participation UofU
65
c o m m i t t E E o f t h E w h o l E
t a b 6network perFormAnce And ivc ServiceS
metricS – diScuSSion
IssueTheUENNetworkOperationsCentercontinuestomonitorthehealthandutilizationof the network. This report provides the latest statistics regarding overall networkperformance. IVC Services Metrics were collected from our UEN InteractiveVideo Conferencing application, Tandberg Management System (TMS). Networkperformance and IVCmetrics cover the period of spring semester from January 1throughMay31st.
BackgroundNetwork Performance Metrics for April 1 through June 1, 2010
Network Backbone Availability
Monthtodate.....................................100%
Quartertodate...................................99.992%
Yeartodate.........................................99.989%
Network Backbone Utilization
NorthRing..........................................58%(+5%sincelastreport)
CentralRing.......................................18%
SouthRing..........................................34%
Network Latency
NorthRingLatency............................4.3ms
CentralRingLatency..........................3.3ms
SouthRingLatency............................5.4ms
Internet Utilization Statistics
AvailableBandwidth..........................12Gbps
PeakUtilization..................................5.43Gbps
66 UENSteeringCommittee-June2010
IVC Metrics Summary
ThefollowingmetricsareprovidedbytheTandbergManagementSuite(TMS)fortheUENIVCsystemfromJanuary1throughMay31.
Source: Utah Education Network, June 2010
Total Unique Classes
Total Unique Classes for: January February March April May
0
100
200
300
400
500
600
Concurrent Enrollment Higher Education Public Education Meetings Total
104 116 103 119 43 491 591 468 481 317 69 98 79 95 81 34 72 38 34 35 284 305 248 233 158
0
500
1000
1500
2000
2500
3000
January February March April May
1353 1670 2295 2776 1810 2278 1491 2082 2181 2672
Total Unique Classes for: Self-Initiated Total
67
RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.
Total Event Reoccurrences
Source: Utah Education Network, June 2010
Total Unique Classes for: January February March April May
0
500
1000
1500
2000
2500
3000
Concurrent Enrollment Higher Education Public Education Meetings Total
783 838 920 812 398 2155 2476 2593 2441 1361 108 135 102 118 172 322 314 375 332 335 942 1189 1196 1179 456
1000
2000
3000
4000
5000
0
January February March April May
1353 2714 2295 4736 1810 4403 1491 3967 2181 4336
Total Unique Classes for: Self-Initiated Total
68 UENSteeringCommittee-June2010
69
S t E E r i n g c o m m i t t E E b U S i n E S S m E E t i n g
t a b 7Steering committee meeting minuteS
UTAH EDUCATION NETWORK STEERING COMMITTEE
April 23, 2010 – 9:00 a.m.
Members Present:KenningArlitsch,ClarkBaron,SteveCorbató,JonCrawford,SteveFletcher,RickGaisford,EricHawley,StephenHess,M.K.Jeppesen,GaryKoeven,EricMantz,DonnaJonesMorris,GailNiklason,MikePetersen,KirkSitterud,GlenTaylor,RobertWagnerforRondaMenlove,BarryWalker,RayWalker,GaryWixom.
Others Present:ScottAllen,BarryBryson,RickCline,LisaCohne,MichaelDunn,JeffEgly,RichFinlinson,BoydGarriott,LauraHunter,TroyJessup,LisaKuhn,PatrickLee,DonMahaffey,BradMartin,SteveMecham,BryanPeterson,VictoriaRasmussen,JoniRobertson,DennisSampson,SabrinaScott,JimStewart,LouieValles,KathyWebb.
Welcome and Introductions
GaryWixomwelcomedeveryonetotheAprilSteeringCommitteemeeting.GlenTaylorjoinedremotelyviaIVC.
Committee of the Whole
Tab 14 – New KUED Representation at Steering Committee Meetings
MikePetersenreportedthatLarrySmithisretiringfromKUEDafter12yearsasGeneralManager.MichaelDunnreplacesLarryeffectiveMay10,2010.PleasefeelfreetoreadallaboutMikeandhisbackgroundinTab14.MikePetersenwelcomedMikeDunntobethenewestmemberoftheSteeringCommittee.A motion was made and seconded for a resolution of appreciation for Larry Smith. The motion carried.
Whereas, Larry S. Smith is retiring as General Manager of KUED-7 after an accomplished 32-year career with the station and The University of Utah; and whereas, Smith also served diligently as Chief Financial Officer of the Utah Education Network and as an Associate Director of the Network; and whereas, throughout Smith’s career he championed high quality content, staff excellence, professionalism, collaboration and myriad educational services for Utah teachers, students and citizens throughout the state of Utah; Now, therefore the Utah Education Network hereby honors Larry S. Smith with this Certificate of Appreciation, April 30, 2010.
Steve Hess, Michael Petersen, Gary Wixom, Brenda Hales.
70 UENSteeringCommittee-June2010
Tab 15–Summary of Legislative Results FY 2010
MikePetersen said this summarizes the budget decisions for FY 2010 andFY 2011madeduringthe2010LegislativeGeneralSession.UENstaffworkedcloselywiththeLegislativeleadershipandHigherEducationAppropriationSubcommitteememberstosoftentheimpactofbudgetreductionsproposedforUEN.OurbudgetsituationforFY2011willbequitemanageable.ToseethedetailedbreakoutpleaserefertoTab15.
Tab 16 – FY 2011 Budget and Planning
MikePetersenexplainedthatitistimeonceagaintoplantheannualStrategicPlanningRetreat inconnectionwiththeFY2011Budgetfornextyear.SeeTab16fora listofproposed topics the retreat. Several dates were discussed and it was decided thatMondayMay10,2010,attheSaltLakeCommunityCollege,LarryH.MillerCampuswould be the site for this year’s retreat. An invitation andmore informationwouldfollowinaseparateemail.
Tab 17 – Status Report on Federal Grant Proposals
MikePetersenreported that inFebruary2010,UENreceiveda$13.5millionawardfrom NITA for our Round 1 BTOP infrastructure application. Building on thatsuccessfulapplication,wehavealsoappliedfortwoadditionalBTOPawardsinRound2InfrastructureandRound2SustainableBroadbandAdoption.UENisinvolvedwithnumerousentitiesincluding,UtahStateUniversity,TheUniversityofUtah,SaltLakeCity Library,Qwest Communications, American Fiber Systems, just to name a few,whichincludesseveralmajorprojectsalloverthestate.ToseealloftheopportunitiesthatUENisinvolvedwith,pleaserefertoTab17.UENwillcontinuetokeepCommitteemembersawareof theseopportunitiesas fundingdecisionsaremadeat theFederallevel.
Tab 18 – FCC National Broadband Plan
SabrinaScottreportedtotheCommitteethatonMarch16,2010theNationalBroadbandPlanning Task Force presented the National Broadband Plan to Congress and thepublic.Toseethecompleteplanpleasevisitthewebsitewww.broadband.gov.AgoodoverviewoftheNationalBroadbandPlanmaybeobtainedbyreadingtheplan’sfivepageExecutiveSummary.Foramoredetailedoutlineregardingtheplan,pleaserefertoTab18andTab18AttachmentA.
Tab 19 – National Education Technology Plan
Laura Hunter told the Committee that a draft version of the National EducationalTechnologyPlan(NETP)isavailableandupuntilMay5,2010,inputmaystillbegiven.Userscancommentoneachindividualpageandtheymaydownloadthefullplaninmyriadformatsatthefollowingwebsite:www.ed.gov/technology/netp-2010.AbriefsummaryoftheNETPrecommendationscanbefoundinTab19,AttachmentA.
71
Tab 20 – Course Management Service Timeline
Bryan Petersen and Scott Allen reported on the CourseManagement Service. UENtodayholdsandhasnegotiatedthesoftwaresubscriptioncontractfortheBlackboardVistaonlinecoursemanagementsuiteforthelastsixyearsandcurrentlyhostsalloftheHighereducationInstitutionsexceptforWeberStateUniversityandSouthernUtahUniversity.ThecurrentcontractwithBlackboardexpiresonJune30,2012.UENandallUSHEinstitutionsrelyingonthisproductmustmakeaCMS/LMSplatformdecisionbeforeJune30,2012.
Bryansharedthatthereisanextensive“ProductDecisionPlan,”whichcanbefoundinTab20.Bryanencouragedeveryonetoreadthisandiftheyhadanyquestions,topleasecontacthimorScottAllen.TherewillbemorediscussionregardingthistopicattheJunemeeting.
Tab 21 – National Award and Publicity for UEN
RichFinlinsonreportedtotheCommitteethatUENreceiveda“MySourceCommunityImpactAwardforEducation”foritsmy.sourcecampaignpromotingNetSafeUtah.InadditionUENhasbeenfeaturedinnewsreportsbyKSL-TV,TheSaltLakeTribuneandthenationallydistributedpublicbroadcastingtradepublication.SupportingdocumentsandlinkscanbefoundinTab21AttachmentA.
Tab 22 – Snapshot 2010 Report
Donna JonesMorris sharedwith theCommittee the success of the “Snapshot 2010OneDaytheLifeofUtahLibraries”.Thisprojectwasinnovative inthatparticipantscontributed using Web 2.0 tools, PBWorks, Flickr and online templates. This wasdesigned toprovidea simple, effectivemethod to captureall theways that librariesoffervitalserviceseverysingleday.ForallofthewebsitestocapturethisdatapleaserefertoTab22.
Tab 23 – Other
TroyJessupprovidedthemonthlymetricsreport.TheNetworkcontinuestorunalmostflawlesslywithayear-to-datenetworkbackboneavailabilityof99.986%.LouieVallespresented the IVCmetrics report of 1011 public education events, 2526 concurrentenrollment events, 3327 higher education events and 345 administrative meetingssupportingvariousacademicandgovernmentprograms.AdditionaldetailsareavailableunderTab23.
Tab 24 – Steering Committee Meeting Minutes
A motion was made and seconded to approve the minutes as written. THE MOTION CARRIED.
Tab 25 – Other
ThenextSteeringCommitteemeetingwillbeheldonJune11,2010at9:00a.m.attheDoloresDoréEcclesBroadcastCenter.
72 UENSteeringCommittee-June2010
Utah Education Network Instructional Services Subcommittee Meeting Minutes
In attendance:ScottAllen,RickCline,LisaCohne,RichFinlinson,RickGaisford,KarenKrier,LauraHunter,DonnaJonesMorris,GailNiklason,MikePetersen,JasonSorge,RobertWagnerforRondaMenlove,VictoriaRasmussen,KathleenWebbandJo-AnnWong.
Tab 26 – New UEN Course Management Interface – Discussion
KarenKriergaveahistoryandprocedureofhoweducatorsusedtoregisterforUENProfessionalDevelopmentcourses.Anewinterface launchesApril25,2010andwillbeusedfortheSummer,2010schedule.Thenewinterfaceallowseducatorstomanagepersonalaccounts,searchandregisterforcoursesandletsUENinstructorsviewclassrosters,takeattendanceandrecordcreditinformation.
RickGaisfordsaidtheUtahStateOfficeofEducation(USOE)“OnTrack”consortiumwould like UEN to feed credit information to its Comprehensive Administration ofCredentials for Teachers in Utah Schools (CACTUS) database. Victoria RasmussenassuredhimUENisworkingonthatinterface.
Tab 27 – UEN Community Outreach and Partnerships – Discussion
LisaCohnedescribedupcomingUENcommunityoutreachevents.Sheaskedcommitteememberstosharetheeventswiththeirconstituents.
Tab 28 – Wimba Upgrades – Discussion
ScottAllendescribedWimbaupgradesthatwillberolledouttoUENWimbaClassroomservers May through June, 2010. Robert Wager, Utah State University (USU)representativereportshighafternoonandnight timeWimbauseand that there isalongwait timeforWimbasupport. Heisalso interested infuturediscussionaboutBlackboard/Wimba/LMS.
Tab 29 – Pioneer Library Budget and Plans – Discussion
RickClinesaidtheK12PioneerLibrarywillbemaintained.EBSCO’scontractexpiresFY2012,sothePioneerLibraryConsortiumwillconductaRequestforProposals(RFP)inJanuary,2011.
LauraHunternotedthatPioneerLibraryisalsolookingtoincreasefederatedsearchcapabilities.
Tab 30 – NetSafe Utah Update – Discussion
Rick Cline presented an extensive list of partnerships and accomplishments of theaward-winningNetSafeUtahprojectthatbeganin2006.
73
c o m m i t t E E o f t h E w h o l E
t a b 8other
74 UENSteeringCommittee-June2010