Using Your CEPI DataSaving You Time & Money

Michigan Association of School Business OfficialsTom Howell (howellt@michigan.gov)

January 20, 2014

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION 2

It’s Your Data• Longitudinal (school to school, level to level,

system to system)• Value for all - counselors, leaders,

administrators, curriculum and school improvement, business office, boards, families

• Easy to access• Saves time, saves money• Tell us what you need

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MI School Data

DYNAMIC INQUIRIES

ISD- DISTRICT- SCHOOL-

LEVEL INFO

80 + REPORTS

BOTH PUBLIC &

SECURE ACCESS

COMPARE TO STATE OR

PEER

CHOOSE YOUR

SETTINGS

MULTIPLE DASHBOARDS AND REPORT

CATEGORIES

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MI School Data

DATA TABLES

TREND VIEWS

BOTH POINT-IN-TIME AND TREND VIEWS

GRAPHS

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Superintendents & Principals• Are our graduates college and career ready?

COLLEGE ENROLLMENT BY H.S.24 COLLEGE CREDITS

COLLEGE REMEDIAL COURSEWORKMME & ACT COLLEGE READINESS

STUDENT PATHWAYS

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Superintendents & Principals• Student Pathways

o Secure data fileo Student level data for each school, each sessiono Courseworko Cumulative credit, GPAo Credentials earned

• No longer need to request performance data from higher ed• Reports similar to NSC coming soon• In response to requests from K-12 stakeholders

MENU: OTHER/DATA FILES/STUDENT PATHWAYS(requires secure login)

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New Pathways-Based Reports

PRELIMINARY MOCKUPS

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Superintendents & Principals• How do our [scores/finances/rates etc.]

compare to our peers? to ISD or statewide numbers?

• What schools are our resident students attending? How many nonresident students are choosing to attend our school?

NONRESIDENT STATUS REPORT

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Curriculum/SI Teams• What subject areas do we need to strengthen?• Any student subgroups should we focus on?

TOP 30/BOTTOM 30 ANALYSIS

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Curriculum/SI Teams• Are we closing the achievement gap?

K12/STUDENT TESTING/ACHIEVEMENT GAP(report appears in menu after logging in)

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Curriculum/SI Teams• Should we be concerned about attendance? Are certain

subgroups more chronically absent than others?STUDENT COUNTS/ATTENDANCE

• Are we meeting Special Education targets?SPECIAL EDUCATION INDICATOR REPORT SUMMARY

• How do students progress through our system?

RETAINED IN GRADE

RETAINED IN GRADE / BY GRADE LEVEL

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Curriculum/SI Teams• Tools for focus and priority schools.

DATA TOOLS FOR SCHOOL IMPROVEMENT

SECURE LOGIN REQUIRED

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Curriculum/SI Teams• How do our graduates fare in college? Are they taking

remedial courses? What subjects?• Do we need to work with certain community colleges or

universities to increase the likelihood of success for our graduates?

• Do our performance metrics (GPAs, assessments, honors and awards) seem to be solid indicators and line up with college performance metrics?

COLLEGE ENROLLMENT BY H.S.24 COLLEGE CREDITS

COLLEGE REMEDIAL COURSEWORKMME & ACT COLLEGE READINESS

STUDENT PATHWAYS

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Administration• How can we showcase our strengths?

o Point to your Annual Education ReportAccountability Scorecard/Points of PrideOur Schools – At A Glance

o Link to YOUR school’s datao Download color .pdf to print, copy, share o Show how you’re trending o Show comparisons to state averages

Our School All Schools

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eTranscript Service• State pays the cost. • Save staff time & effort.• Fast, simple process for districts, students, higher ed.• Transcripts can be sent electronically or by mail to any

destination worldwide.• Students/alumni and schools can track status online.• Save money on paper, ink, and postage.• Stop worrying about collecting payments.• Students expect transcripts to be online.

CEPI E-TRANSCRIPT PAGEPARCHMENT EXCHANGE - TOOLKIT

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eTranscript Service“I would strongly encourage others to get started. They will

wonder why they waited so long when they actually experience the ease and reliability of the product.” - - Grandville HS Registrar

“I love that I can look up a student and tell them the status of their request” - - Romeo High School

“It has streamlined so much of my work.” - - Williamston HS

“The service is fast and very user friendly.” - - Stevenson HS

“It saves a great deal of time, materials and postage.” - - Utica HSCEPI E-TRANSCRIPT PAGE

PARCHMENT EXCHANGE - TOOLKIT

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Counselors• This student just transferred from another district, but I

don’t have the file and know nothing about what he/she needs. o Get enrollment history, demographics

• www.michigan.gov/cepi• Michigan Student Data System (MSDS) • MSDS Collection Component Matrix• How to Use MSDS Reports

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Counselors• Some kids who entered 9th grade 4 or more years ago

didn’t graduate. Are they off-track but continuing? Did they drop out? Can we help them toward graduating?

GRAD DROPOUT RATE

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Counselors• What kind of college degrees are our graduates pursuing?

Credit: Mitch Fowler, Calhoun ISD; www.wordle.net

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Counselors• Did our graduates go to college as planned? How are

they doing? Persisting? Earning the grades we predicted? Earning a credential? Can we help prepare them better?

POSTSECONDARY OUTCOMES REPORTSSTUDENT PATHWAYS

COMING SOON

SAMPLE

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School Boards• How are we trending on [enrollment/ test scores /

attendance rates /graduation-dropout rates, etc.]?• What is the [racial makeup/ poverty level /

percent with IEP, etc.] of our student population?• What do our teacher demographics and education levels

look like?

FROM: OUR SCHOOLS – AT A GLANCE REPORT

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School Boards• What are our per-pupil [transportation/instructional/

operational] expenditures?

MULTIPLE VIEWS

SEVERAL FINANCE MENUS & SUBMENUS

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School Boards• How do we compare with our peers? With the ISD? With

statewide averages?

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Future Plans• Staffing reports• Enhanced peer comparisons • Early education connections• College success measures/progress by cohort• Student information secure delivery tunnel

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“Information Tunnel”• Locally authenticated teacher & parent

connections to student data and trends• Help identify high risk for dropping out• No need for SLDS extract• No need for local storage

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Future Plans• What do YOU want or need??• Send suggestions to:

o CEPI Customer Support cepi@michigan.gov

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Resources• How-Tos & News. MI School Data's companion website with tools,

tips, and news; handouts and tutorials; and calendar of recent and upcoming data loads.

• How to Navigate MI School Data. The fundamentals in 4 easy steps. • Email Help Desk. Macomb Intermediate School District (MISD)

hosts a Help Desk to report an issue or ask for MI School Data assistance.

• Authorized Presenters/Trainers. A list of our train-the-trainer participants who can provide MI School Data training to a variety of audiences in your region.

• Email CEPI Customer Support. Reporting help; tell us what you need in MI School Data.

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION 28CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

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