Using the TRACK CHANGES Features in MS-Word
-
Upload
vuongduong -
Category
Documents
-
view
220 -
download
3
Transcript of Using the TRACK CHANGES Features in MS-Word
1 Copyright © 2007 M. E. Kabay. All rights reserved.
Using the TRACK CHANGES
Features in MS-Word
M. E. Kabay, PhD, CISSP-ISSMPCTO & Program Director, MSIA
School of Graduate StudiesNorwich University, Northfield, VT
[email protected]://www2.norwich.edu/mkabay/index.htm
2 Copyright © 2007 M. E. Kabay. All rights reserved.
Introduction
One of the most useful features of MS-Word for students and teachers is the TRACK CHANGES function
This tool allows people to collaborate in exchanging suggestions and edits on manuscripts without the tedious process of having to look for changes by comparing the original with the edited version.
It also dispenses with the need to insert changes in the text using conventions such as [INSERT: new text] which require manual removal during the final editing stage
3 Copyright © 2007 M. E. Kabay. All rights reserved.
MS-Word HELP
The MS-Word HELP function provides you with full documentation about the TRACK CHANGES feature.
Just get HELP (function key F1 for most users or menu item Help) and type in TRACK CHANGES to get the topics
Read through the instructions for full details
4 Copyright © 2007 M. E. Kabay. All rights reserved.
FundamentalsTo start editing a paper so that all changes
are distinctly marked, use the menu functionTools | Track Changes | Highlight Changes
You can also make tracking and editing easier using a special toolbar
Use the menu sequence View | Toolbars | Reviewing
to make this toolbar appear.
Reject change
Reject change
Next changePrevious change
Track changes
5 Copyright © 2007 M. E. Kabay. All rights reserved.
Visible Display of Changes
All changes will be highlighted in a different color of text or using strikethroughs for deletions
Placing the cursor over a highlighted area brings up an explanation of the change and who did it:
This was added into existing text
Editor’s name, date & time:Inserted: This was added
Another way changes become visible is in normal mode (i.e., when showing the fully formatted page)
If the TRACK CHANGES options include the options HIGHLIGHT CHANGES ON SCREEN, you will see something like this:
Showing Changes on Formatted Pages
7 Copyright © 2007 M. E. Kabay. All rights reserved.
Comments Anyone can also add comments to a text First, you highlight a word or a block of text Use the menu function Insert | Comment to create a
new comment Or click on the appropriate button on the REVIEWING
toolbar shown below to create (or delete) a comment These comments show up as colored boxes when the
reader places the cursor over the highlighted areas
Delete comment
Next comment
Previous commentEdit comment
Insert new comment
8 Copyright © 2007 M. E. Kabay. All rights reserved.
Visualizing Comments (1)
9 Copyright © 2007 M. E. Kabay. All rights reserved.
Visualizing Comments (2)
10 Copyright © 2007 M. E. Kabay. All rights reserved.
Accepting or Rejecting ChangesYou can accept or reject changes globally or
individually Individual consideration:
Place your cursor over each change (you can use the NEXT CHANGE button)
Using the toolbar, select the Accept Change button
or the Reject Change button
11 Copyright © 2007 M. E. Kabay. All rights reserved.
Accepting or Rejecting ChangesAnother way to go through all the changes to
decide which ones you like and which ones you don’t is to use the menu choice
Tools | Track Changes | Accept or Reject Changes
This sequence brings up a menu box:
12 Copyright © 2007 M. E. Kabay. All rights reserved.
The Accept or Reject Changes Box See all edits
in colorSee all edits integrated into text
See text without any edits visible
For individual choices To process all edits at once
Go to previous or next change
13 Copyright © 2007 M. E. Kabay. All rights reserved.
Merging Edits from Multiple EditorsA useful function for collaborative work is to
combine suggestions / edits from several reviewers
Everyone has to use TRACK CHANGES for this to work properly
Use the menu selection Tools | Merge Documents
This will bring up a file selection menu so you can merge a specific document into your current open document.
All the different changes will be denoted using different colors in the text and will have indicators showing who made which change.
14 Copyright © 2007 M. E. Kabay. All rights reserved.
Happy Editing!