USING THE TOOLS OF EVALUATION USING THE TOOLS OF EVALUATION AND SUPERVISION TO EFFECTIVELY AND SUPERVISION TO EFFECTIVELY TRANSFORM YOUR SCHOOL……..TRANSFORM YOUR SCHOOL……..

Dr. Peter L. McFarlane, PrincipalDr. Peter L. McFarlane, PrincipalHugo Newman College Preparatory School-P.S./I.S. 180MHugo Newman College Preparatory School-P.S./I.S. 180MHarlem, New YorkHarlem, New YorkAugust 14, 2008August 14, 2008

Hugo Newman’s DemographicsHugo Newman’s Demographics

School Configuration –PreK – 8School Configuration –PreK – 8 Student Enrollment 700Student Enrollment 700

EthnicityEthnicity

Black 75%Black 75%

Hispanic 24%Hispanic 24%

Other 1%Other 1%

English Language Learners (ELL) 10%English Language Learners (ELL) 10%

Special Education Students 10%Special Education Students 10%

92.1 % Free and Reduced Lunch92.1 % Free and Reduced Lunch

Demographics Continue…..Demographics Continue…..

65 Teachers65 Teachers 100% of Teachers Fully Licensed100% of Teachers Fully Licensed 10 Clinicians and Other Related Health 10 Clinicians and Other Related Health

Service Support StaffService Support Staff Custodial and Facilities StaffCustodial and Facilities Staff

Organizational DevelopmentOrganizational DevelopmentCultured DefinedCultured Defined

“ “A pattern of shared basic assumptions that A pattern of shared basic assumptions that the group learned as it solved its problems of the group learned as it solved its problems of external adaptation and internal integration external adaptation and internal integration that has worked well enough to be that has worked well enough to be considered valid and therefore, to be taught considered valid and therefore, to be taught to new members as the correct way to to new members as the correct way to perceive, think, and feel in relation to those perceive, think, and feel in relation to those problems.”problems.”

(Schein 373-374)(Schein 373-374)

But what if your basic organizational But what if your basic organizational assumptions are not aligned to the external assumptions are not aligned to the external landscape?landscape?

Organizational Systems Organizational Systems Defined….Defined….

A A SystemSystem is an institutionalize mechanism that all is an institutionalize mechanism that all organizational members are aware of as daily organizational members are aware of as daily

common practicecommon practice

Example: Common Planning Periods, Procedure Example: Common Planning Periods, Procedure For Entering The School BuildingFor Entering The School Building

Components of a Comprehensive Components of a Comprehensive Evaluation & Supervision ProcessEvaluation & Supervision Process

Visibility and AccessibilityVisibility and Accessibility Differentiated Professional Development That Differentiated Professional Development That

Focuses on Teacher SupportFocuses on Teacher Support Creating Grade Level Teams With Common Creating Grade Level Teams With Common

Grade Level GoalsGrade Level Goals Setting Individual Teacher Goals & Setting Individual Teacher Goals &

Following-Up On Mutually Established GoalsFollowing-Up On Mutually Established Goals Teaching Your Assistant Principal’s To Teaching Your Assistant Principal’s To

Effectively SuperviseEffectively Supervise

Visibility and AccessibilityVisibility and Accessibility

Edgar Schein…. The Overt And Convert Edgar Schein…. The Overt And Convert Actions Of The Principal Establishes School Actions Of The Principal Establishes School CultureCulture

Walking the Building Consistently!Walking the Building Consistently! Logging Your Interactions As You Walk The Logging Your Interactions As You Walk The

BuildingBuilding Strategically Positioning Yourself To Be Strategically Positioning Yourself To Be

Visible (Morning….Lunch….Dismissal)Visible (Morning….Lunch….Dismissal)

Differentiated Professional Differentiated Professional DevelopmentDevelopment

Establish A Professional Development Team Establish A Professional Development Team (Literacy Coach, Math Coach…….)(Literacy Coach, Math Coach…….)

Establish New Teacher SupportsEstablish New Teacher Supports Establish Experienced Teacher SupportsEstablish Experienced Teacher Supports Curriculum Development Becomes Everyone's Curriculum Development Becomes Everyone's

Instructional Objective (Getting Teachers Instructional Objective (Getting Teachers Smarter About How They Teach)Smarter About How They Teach)

Establish Grade Level Teams Establish Grade Level Teams With Common Grade Level GoalsWith Common Grade Level Goals

Establish Common Planning Teams Establish Common Planning Teams To Support School Wide Academic To Support School Wide Academic Goals By (Creating Common Planning Goals By (Creating Common Planning Periods For Teachers To Plan and Periods For Teachers To Plan and Develop)Develop)

Establish Achievable Baseline Goals Establish Achievable Baseline Goals Utilizing Data On Periodic Utilizing Data On Periodic Assessments (Adjust Goals As Assessments (Adjust Goals As Appropriate Every Six - Eight Weeks)Appropriate Every Six - Eight Weeks)

Setting Goals & Following UpSetting Goals & Following Up

Observations (Formal and Informal)Observations (Formal and Informal) Document Observations To Support Document Observations To Support

Pedagogical Instructional ImprovementPedagogical Instructional Improvement Principal One-on-One (What Does This Principal One-on-One (What Does This

Look Like)Look Like)

WHY ONE-ON-ONE CONFERENCES?

To Foster Meaningful Relationships To Foster Meaningful Relationships With StaffWith Staff

To Initiate And Drive Conversations To Initiate And Drive Conversations Around Academic Achievement Around Academic Achievement (Teacher Goal Setting)(Teacher Goal Setting)

To Share Information About The To Share Information About The OrganizationOrganization

To Provide On-going Support Of To Provide On-going Support Of StaffStaff

MOCK ONE-ON-ONEMOCK ONE-ON-ONEFISHBOWL EXERCISEFISHBOWL EXERCISEFOCUS QUESTIONSFOCUS QUESTIONS

Why are you doing this?Why are you doing this?

What are you trying to accomplish by What are you trying to accomplish by going through this process?going through this process?

ArtifactsArtifactsTeachers______________________ Conference date________________________ Please take some time to reflect on the following areas and jot down your thoughts. Please bring this completed form to your goal setting conference. I look forward to our discussion

1. In looking at our school targets for your grade and taking into account the data so far on your students, what are the specific goals you have for your students in order for them to have success this year?

2. What strategies, practices, and methods will you need to use to accomplish these goals?

3. What kinds of changes and modifications will you have to make in your teaching in order to achieve

these goals?

4. What kind of support, resources, or guidance will you need to make these changes or modifications?

5. Are there any obstacles or blockers preventing your student’s success?

ArtifactsArtifacts

BLAP: BUILDING LEVEL ACTION PLAN GOAL SETTING WORKSHEET

Name: School: Date: GOAL STRATEGIES RESOURCES

NEEDED DATES EVIDENCE

WHAT DO I WANT TO ACHIEVE PERSONALLY?

WHAT ACTIONS WILL I TAKE TO MAKE MY GOAL HAPPEN?

WHO OR WHAT WILL HELP ME ACHIEVE EACH ACTION/STRATEGY

WHEN WILL EACH ACTION/STRATEGY BE COMPLETED?

WHAT WILL I SEE OR HAVE THAT SHOWS I COMPLETED EACH ACTION/STRATEGY?

Rationale: Reason(s) for choosing the goal.

What existing conditions or statistics made me choose the above goals .

ArtifactsArtifacts

BLAP: BUILDING LEVEL ACTION PLAN GOAL SETTING WORKSHEET

Name: School: Date: GOAL STRATEGIES RESOURCES

NEEDED DATES EVIDENCE

WHAT DO I WANT TO ACHIEVE PROFESSIONALLY?

WHAT ACTIONS WILL I TAKE TO MAKE MY GOAL HAPPEN?

WHO OR WHAT WILL HELP ME ACHIEVE EACH ACTION/STRATEGY

WHEN WILL EACH ACTION/STRATEGY BE COMPLETED?

WHAT WILL I SEE OR HAVE THAT SHOWS I COMPLETED EACH ACTION/STRATEGY?

Rationale: Reason(s) for choosing the goal.

What existing conditions or statistics made me choose the above goals .

ArtifactsArtifacts

BLAP: BUILDING LEVEL ACTION PLAN GOAL SETTING WORKSHEET

Name: School: Date: GOAL STRATEGIES RESOURCES

NEEDED DATES EVIDENCE

WHAT DO I WANT TO ACHIEVE ACADEMICALLY FOR MY STUDENTS?

WHAT ACTIONS WILL I TAKE TO MAKE MY GOAL HAPPEN?

WHO OR WHAT WILL HELP ME ACHIEVE EACH ACTION/STRATEGY

WHEN WILL EACH ACTION/STRATEGY BE COMPLETED?

WHAT WILL I SEE OR HAVE THAT SHOWS I COMPLETED EACH ACTION/STRATEGY?

Rationale: Reason(s) for choosing the goal.

What existing conditions or statistics made me choose the above goals .

77THTH Grade – Class 701 Grade – Class 701Reading DataReading Data

Student Name Student Name Grade Level Grade Level Scale Score Scale Score Performance Level Performance Level Fabain Fabain 7th 7th 666 666 3 3 Robin Robin 7th 7th 682 682 3 3 Ferris Ferris 7th 7th 652 652 3 3 Ejaaz Ejaaz 7th 7th 676 676 3 3 Christopher Christopher 7th 7th 649 649 2 2 Christian Christian 7th 7th 676 676 3 3 Ashley Ashley 7th 7th 689 689 3 3 Karen Karen 7th 7th 670 670 3 3 Luis Luis 7th 7th 662 662 3 3 Lucero Lucero 7th 7th 649 649 2 2 Lilibeth Lilibeth 7th 7th 644 644 2 2 Steafon Steafon 7th 7th 662 662 3 3 Abi Abi 7th 7th 631 631 2 2 Hassan Hassan 7th 7th 676 676 3 3 Steven Steven 7th 7th 652 652 3 3 Alexander Alexander 7th 7th 652 652 3 3 Cannedy Cannedy 7th 7th 666 666 3 3 Henry Henry 7th 7th 655 655 3 3 Malik Malik 7th 7th 666 666 3 3 Jasmin Jasmin 7th 7th 662662 3 3

Number of Students Tested in Class:Number of Students Tested in Class: 2020 Number of Students at/or above Level 3Number of Students at/or above Level 3 17/20=85%17/20=85% Schoolwide Goal:Schoolwide Goal: 85%85% Your Class Goal:Your Class Goal: 100%100%

77thth Grade Class - 701 Grade Class - 701 Mathematics Data Mathematics Data

Student Name Student Name Grade Level Grade Level Scale Score Scale Score Performance Level Performance Level 1. Fabain 1. Fabain 7th 7th 780 780 4 4 2. Robin 2. Robin 7th 7th 665 665 3 3 3. Ferris 3. Ferris 7th 7th 690 690 4 4 4. Ejaaz 4. Ejaaz 7th 7th 698 698 4 4 5. Christopher 5. Christopher 7th 7th 690 690 3 3 6. Christian 6. Christian 7th 7th 672 672 3 3 7. Ashley 7. Ashley 7th 7th 694 694 3 3 8. Karen 8. Karen 7th 7th 641 641 2 2 9. Luis 9. Luis 7th 7th 661 661 3 3 10.Lucero 10.Lucero 7th 7th 665 665 3 3 11. Lilibeth 11. Lilibeth 7th 7th 668 668 3 3 12.Steafon 12.Steafon 7th 7th 662 662 3 3 13. Abi 13. Abi 7th 7th 668 668 3 3 14.Hassan 14.Hassan 7th 7th 709 709 4 4 15. Steven 15. Steven 7th 7th 652 652 3 3 16. Alexander 16. Alexander 7th 7th 675 675 3 3 17. Cannedy 17. Cannedy 7th 7th 678 678 3 3 18. Henry 18. Henry 7th 7th 698 698 4 4 19. Malik 19. Malik 7th 7th 665 665 3 3 20. Jasmin 20. Jasmin 7th 7th 717 717 4 4 21. Eddie 21. Eddie 7th 7th 690690 3 3

Number of Students Tested in Class:Number of Students Tested in Class: 2121 Number of Students at/or above Level 3Number of Students at/or above Level 3 20/21=95%20/21=95% Schoolwide Goal:Schoolwide Goal: 90%90% Your Class Goal:Your Class Goal: 100%100%

ArtifactsArtifactsDear Ms. Pagan, It was a pleasure meeting with you on Friday, September 30, 2005, to go over your goals and objectives for the 2005-2006 school year. We began the meeting reconciling your class list and going over the data for your class. Currently, 62.5% of your class is at or above Level 3 in mathematics which translates into 10 out of 16 students. In reading, 50% of you class is at or above Level 3. This is 8 out of 16 students in your class. As we went through the list I indicated to you that the school-wide goal for reading is 60%, which translates to 9 students. Yet, we adjusted this goal so that 11 out of your 16 students in your class should meet the Statewide standard of Level 3. Conversely the school-wide goal in mathematics is 65%, which translates to 10 students in your class meeting that target in your class. We also adjusted this goal so that 14 out of 16 student in your class should meet the Statewide standard of Level 3. I know that you can meet these goals because they are attainable and you have the ability to do wonders with your children. When talking about your professional goals, I suggested that you should go on some intervisitations as well as being a leader on some of our school visits as a Collaborative Community of Practice. I really think that at this point in your career you should get out and see what other schools and teachers are doing. This will help you not only grow as a teacher but as a person. When talking about your personal goals I again stressed to you that you must do things for yourself. We talked about what was going on in your life right now and I shared with you that you can’t worry about the things in your life that you can not control. Sometimes you just have to let things go and focus on yourself. However, this is the internal struggle that “you” must deal with right now. Ms. Pagan, I think your team is working well and thank you of your support of Ms. Mc Lean. Your support is going to be invaluable as she grows and develops as a teacher, so thank you Finally, submit to me a copy of your BLAP by Friday, October 7, 2005. Again, it was nice meeting with you and I look forward to another conversation in January. I am glad that you are part of our Jaguar family and remember we are here to support you. Sincerely, Dr. Mac

ArtifactsArtifacts BLAP GUIDING QUESTIONS ONE-ON-ONES

Students

Identify for me the students in your class that will meet the school-wide benchmark in reading and mathematics. How will you continue to support these students so they will continue to meet the standard? (October & January)

Identify for me the students in your class who are “at risk”. What supports will you provide for each of these students so

they will improve? How can I support you in your efforts? (October & January)

Share with me your six-week data on each student in your class and tell me what other support we need to put in place to ensure that each student is successful? (January)

Professionally

What do you want to achieve professionally and how can I support you in this area? (October) What are you struggling with? (October & January) What support do you need in these areas? (October & January) Where are you with your professional goals and how can I continue to support you? (January)

Personally

How is everything going? (October & January) What do you want to accomplish personally this school year? (October) How can I support you in this area? (October) Where are you in meeting your personal goals? (January) What can I do to support you? (January)

ONE-ON-ONES

GUIDING SCENARIO

Tell me about a difficult situation that you experienced this school year. I would like to know how you dealt with it and what you learned from this situation.

How did this situation inform your instruction?

Note: Integrate the questions that you used in October and January to inform your conversation in April as you make decisions about staff as you organize for the next school year.

Teach AP’s How To Teach AP’s How To Effectively SuperviseEffectively Supervise

Model What You Want Them To Model What You Want Them To Do And KnowDo And Know

Communicate and Be ConsistentCommunicate and Be Consistent Support Them As They Lead So Support Them As They Lead So

They Develop And Grow As They Develop And Grow As LeadersLeaders

Student Achievement in ReadingStudent Achievement in ReadingStudents at or above Grade LevelStudents at or above Grade Level

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40

50

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70

Percentage

1998

1999

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2001

2002

2003

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2008

Student Achievement in MathStudent Achievement in MathStudents at or above grade levelStudents at or above grade level

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10

20

30

40

50

60

70

80

90

Percentage

1998

1999

2000

2001

2002

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2007

2008

Hugo Newman Today!Hugo Newman Today!What We Have AccomplishedWhat We Have Accomplished…..….. Successfully phased-in of a Successfully phased-in of a

PreK - 8 PreK - 8 Collaborative Community of Collaborative Community of

PracticePractice Teachers College Writing Teachers College Writing

Project Mentor SchoolProject Mentor School Say Yes to Education SiteSay Yes to Education Site Successfully raised over 5 Successfully raised over 5

million dollars to support million dollars to support extended day and other extended day and other academic programsacademic programs

Successfully created multiple Successfully created multiple community partnerships that community partnerships that support students services support students services (ex. Dental Clinic, Optometric (ex. Dental Clinic, Optometric Center, Farmers Market)Center, Farmers Market)

2008 Panasonic National 2008 Panasonic National School Change Award School Change Award Winner!Winner!

2007 Panasonic National 2007 Panasonic National School Change Award School Change Award Finalist Finalist

2006 Panasonic National 2006 Panasonic National School Change Award School Change Award Finalist Finalist

2003-2006 High Performing, 2003-2006 High Performing, Gap Closing School Gap Closing School

2006-2007 Rapidly 2006-2007 Rapidly Improving Gap Closing Improving Gap Closing School 2006-2007School 2006-2007

Questions and Questions and AnswersAnswers