USING TECHNOLOGY TO ENHANCE 4-H RECORD KEEPING Susan Murray SW District 4-H Program Specialist.
Transcript of USING TECHNOLOGY TO ENHANCE 4-H RECORD KEEPING Susan Murray SW District 4-H Program Specialist.
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Susan Murray
SW District 4-H Program Specialist
Forms
Download forms from the State 4-H website at http://4h.okstate.edu/awards
Oklahoma Report Form – Revised in 2011 – no revisions for 2014
Oklahoma 4-H Level III & IV Scholarship Application Revised yearly to reflect current scholarships available Download from website after January 1 each year
The Oklahoma Report FormSections I-A, II and IIIBased on linked text boxesCannot go to second page until first page is full
When the end of the field is reached, no more information will be displayed
The Oklahoma Report FormFormatting SuggestionsUse tables or graphs to illustrate repetitive activities or show time spent on project work
Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate)
Use short paragraphs to show impact of an intensive program, share details of a research project or career exploration activity
Selectively use bold type and/or color for emphasisBe sure to show work toward each of the project’s objectives in some part of the 4-H member’s Record Book
The Oklahoma Report Form
The Oklahoma Report Form
The Oklahoma Report Form
The Oklahoma Report Form
The Oklahoma Report Form
Creating tables in spreadsheet programs• Advantages:• It is not necessary to “build” the table from scratch• The program will perform calculations (total the data)
the information for you in most situations
• Disadvantages:• The default font is Arial 10. If the font is not changed to
Times New Roman, Arial or Courier 12, the font will be too small and the book will be disqualified• The table will not automatically be sized to fit inside the
text box – several adjustments may be necessary
The Oklahoma Report Form
Columns inside the text box
Create a table without lines
The Oklahoma Report Form
The Oklahoma Report Form
The Oklahoma Report Form
The Oklahoma Report Form
ORF/Computer Incompatibility
Solution: Advantages Disadvantages
Regenerate (retype) the whole form
No need to work around limitations of text boxes
Duplicating formatting and margins may be difficult
Create a blank document with margins slightly larger than the text box and put information into new document. Copy and paste the information into the ORF
It is not necessary to recreate the whole formFormatting may be easier in a blank document than it is in the ORF template
It may take several tries to get the margins exactly right
Documenting with PhotosInclude in 4-H Record Book:3 pages of photos3-4 photos per page
High quality photos Show member engaged in
Project Work Project-related Leadership Project-related Community Service
Descriptive Captions Attractive Presentation
Photo Editing ProgramsFor Digital Photos
Adobe Photoshop® Expensive, but produces the best results Difficult for those with little photo editing experience Hard to create pages with photos and text
Microsoft® Digital Image Easy to use Good for fixing contrast/lighting effects
Broderbund® Print Shop Easy to use toolbars and options Facilitate cropping, resizing, adjust lighting, etc. Easy to create photo pages
Photo Editing - Cropping
Photo Editing - Resizing
Photo Editing - Resizing
Photo Editing - Resizing
Creating Photo Pages
Creating Photo Pages
Creating Photo Pages – Resizing/cropping photos
Creating Photo Pages – Resizing/cropping photos
Creating Photo Pages – Arranging photos
Creating Photo Pages – Adding Text
Creating Photo Pages – Writing Captions
Creating Photo Pages – Removing Lines from Text Boxes
Creating Photo PagesFilm Photos
Manually crop photos Use 3-4 per pageLayout photos on paper
Trace around photo Measure from edge of paper Create text boxes on a blank page Print a test copy
Place photos on test copy and adjust alignment as needed
Creating Photo PagesFilm Photos
Use high quality paper 26# or heavier
Attach photos securely with Rubber cement Glue stick Art/scrapbooking corners Double-stick tape