USING TECHNOLOGY TO BUILD CAMPUS PARTNERSHIPSErin Polnaszek Boyd, Kate Hamoonga, Heidi Johnson, Carolina Robinson

+Introductions

Heidi JohnsonSenior Advisor – OFSA

University of Wisconsin- Madison

Carolina RobinsonDirector – Education AbroadThe University of Alabama

Kate HamoongaSenior Study Abroad Advisor

University of Wisconsin- Madison

Erin Polnaszek BoydSenior Study Abroad Advisor

University of Wisconsin- Madison

Heidi JohnsonSenior Advisor – OFSAUniversity of Wisconsin–Madison

+Overview

Why focus on campus partners?

What partners on campus should we consider?

Streamlining Processes Utilizing technology

Examples from UW and UA

Next steps in developing campus partnerships

Group Activity

+Why Focus on Campus Partnerships?

Accuracy of Information Timeliness

Data Collection and Feedback

Proactive vs. Reactive

Problem-Solving

Effective and Efficient

Communication

Identify Bottlenecks

+Campus Partners

Financial Aid

Bursar

Registrar

Admissions and Recruitment

Academic Advisors

Multicultural office

Athletics

Others?

Dean of Students/Student Life

First Year Experience Program

Veterans Affairs

International Student Services

Disability Resource Center

LGBT Campus Center

+Challenges

Competition

Lack of Interest

Resources

+University of Wisconsin : Example in Action

Challenges

Delays in information sharing

Lack of consistency in whom to contact in each office

Reactive versus proactive

Increased number of students studying abroad

International Academic Programs

(IAP)

Office of Student

Financial Aid(OFSA)

Successes

Identified liaisons for IAP and OSFA offices

OFSA staff liaison given access to participant information in IAP database

Satellite office hours at IAP location for financial aid drop-in advising

IAP and OFSA developed funding information sestudents

OFSA implemented auto-building of semester budgets in student database

Upcoming site visit by OFSA staff with IAP staff

Scholarship supported by OFSA

New Challenges

Continuing to create and foster study abroad opportunities for underrepresented students

Implementing auto-build for summer study abroad budgets

Building partnerships with additional campus partners

+University of Alabama Example in ActionInternational Credit Approval for Study Abroad

Challenges

Old system paper based; 4-6 weeks;

Some offices notorious for not completing

Advisor time wasted on correcting forms

No way to track

All colleges were frustrated by the process

Growing number of study abroad students (2,000 courses annually)

Education Abroad

Office of Information Technology

Office of University Registrar

Success

Home grown solution built by OIT (onBase) with Registrar, EA, and A&S college input

Electronic process, workflow initiated, tracking, consistency between equivalencies

Faster equivalencies (new 100-200 level within 24 hours, existing equivalency automatically accepted)

New Challenges

Training students

Training faculty and staff

Processing time is still a constraint

Accommodating wants/needs

+

1. Information Gathering

2. Assign Liaison

3. Identify Ways to Grow Partnership

4. Be Patient

Steps in developing campus partnerships

+Other Technology Options

Slack

Poll anywhere

SARS

Newsletters (Parent FYE)

Funding requests (Ad in Student Journalism travel magazine)

EA Swag (Donating study abroad stuff for other offices’ promotional events)

Free Technology Low/No Technology

+Group Activity

Think about a campus partnership you have started to develop, developed fully, or one that you think would be beneficial for your office or campus.

Share with your table and as a group identify one partner that you wish to discuss today, and share with the group.

Prepare to share your discussion on the following with the group: Why would this partnership be beneficial?

What barriers could you face in building this partnership?

What would be some next steps you could focus on?

Are there ways you could integrate technology into your action plan?

+Questions?

Thank you!!

THANK YOU