Using Serials Solutions Overlap Analysis to Identify Print Redundancies

Using Serials Solutions Overlap Analysis to Identify Print RedundanciesLACUNY Serials Roundtable

Prof. Monica BergerNew York City College of TechnologyOct. 26, 2012How to StartRequest your renewal from Ebsco as a spreadsheetDoes not require renewing as spreadsheet: No issue with using Ebsconet for renewals Do not try to get data from Ebsconet via my orders: confusing and time-consumingProbably fine to use My Renewals in Ebsconet to export to Excel

Heres what it looks like2

Prepare Data for UploadingCopy the file (good to save original)Filter the spreadsheet to remove the online titlesCleanup membership titles (swap in title and ISSN as needed)Leave only the TITLE and ISSN fieldsChange the headers to TITLE and ISSN respectivelySave the file as .txt (required for uploading into Serials Soln)

5Getting the data into Serials SolutionsAfter logging in

DATA MANAGEMENTCREATE NEW DATABASEName your database, e.g. Print periodicals renewal 2012Save your database

Getting the data into Serials SolutionsDownload template for local holdingsTemplate is in .txt file, so save to your computer and open up in ExcelDrop in your title & issn dataSave file to your computer as tab delimited .txt fileClose the fileUpload file (UPLOAD TITLES)Wait for overnight load for titles to index

Running the Overlap AnalysisOn start page, go to Business Intelligence Tools Select OVERLAP ANALYSISRemove any print holdings if you have already loaded these Run analysisGo to your renewals data and click on number in column Title OverlapReport is generated of what is available in databases and ejournal packages incl. OAExport summary; file is .txt; open in Excel

Adding print holdings to Serials SolnFor documentation, see in the Support Center, Library-Specific (Library-Managed)HoldingsDatabase Overview (Answer ID 1000)If you want your print holdings to link to the CUNY Catalog, follow instructions for library-specific holdings but use permalinks in the catalog for your URLs, e.g. http://apps.appl.cuny.edu:83/F/?func=item-global&doc_library=CUN01&doc_number=000608435&year=&volume=&sub_library=GC001 Dont forget to add ISSN!