Using Nokia Lumia WP8 phones with Microsoft SharePoint.pdf
Transcript of Using Nokia Lumia WP8 phones with Microsoft SharePoint.pdf
1 Using Nokia Lumia WP8 phones with Microsoft SharePoint│ v1.0 | © 2013 Nokia
Using Nokia Lumia WP8 phones with Microsoft SharePoint
Nokia Expert Centre Nokia Lumia WP8 training
2 Using Nokia Lumia WP8 phones with Microsoft SharePoint│ v1.0 | © 2013 Nokia
INTRODUCTION TO NOKIA LUMIA WP8 IN THE ENTERPRISE
USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT EXCHANGE
MOBILE DEVICE MANAGEMENT FOR NOKIA LUMIA WP8 PHONES
COMPANY APPS FOR NOKIA LUMIA WP8 PHONES
NOKIA LUMIA WP8 PHONE SECURITY
USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT LYNC
USING NOKIA LUMIA WP8 PHONES WITH MICROSOFT SHAREPOINT
• Overview knowledge of enterprise features on Nokia Lumia WP8 phones
• Overview knowledge of Microsoft SharePoint features
• Admin skills on Microsoft SharePoint 2010 or 2013
Prerequisites
3 Using Nokia Lumia WP8 phones with Microsoft SharePoint│ v1.0 | © 2013 Nokia
Objectives • Identify Microsoft SharePoint support in WP8
• Support setting up and working with Microsoft SharePoint on Nokia Lumia WP8 phones
• Set up Microsoft SharePoint for mobile access
Learning time
minutes
60
Contents
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Setting up SharePoint on Nokia Lumia WP8 phones
SharePoint and SkyDrive Pro on Nokia Lumia WP8 phones
Working with SharePoint on a Nokia Lumia WP8 phone
Working with SkyDrive Pro on a Nokia Lumia WP8 phone
Setting up Microsoft SharePoint Server 2013 for mobile access
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Objectives
• Identify Microsoft SharePoint support in WP8
SharePoint and SkyDrive Pro on Nokia Lumia WP8 phones
Learning time 10 minutes
Desktop browser
SharePoint document collaboration
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SharePoint Server
OFFICE 365 / SHAREPOINT ONLINE
SharePoint Server
ON-PREMISES
3rd party app or web browser access
Built-in SharePoint Workspace Mobile
Mobile views
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Contemporary view
Classic view for browsers without HTML5 support
Full-screen UI SharePoint Workspace Mobile
WEB BROWSER OFFICE HUB WEB BROWSER
SharePoint 2013 site
SkyDrive Pro
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SKYDRIVE PRO
Office 365 / Sharepoint Online
SKYDRIVE PRO
On-premises SharePoint
Microsoft cloud
SKYDRIVE
SKYDRIVE PRO OVERVIEW
Sync work documents to SkyDrive Pro
Sync personal files to SkyDrive
Editing Office documents
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View and edit in Office Mobile
View in Office Web App Mobile
(Beta)
View and edit in Office Web App
SharePoint / SkyDrive Pro
WEB BROWSER
OFFICE HUB
PC Word
Powerpoint
Excel
Onenote
OFFICE WEB APPS
SharePoint apps for WP8
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Example SharePoint app from Microsoft
SharePoint access for WP8 can be expanded with additional apps
SHAREPOINT SDK FOR WP8 FROM MICROSOFT
Provides access to SharePoint Newsfeed features from the phone
SharePoint Newsfeed
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Desktop browser
Newsfeed mobile app
SHAREPOINT NEWSFEED
Follow people, documents, and sites
Add posts
Reply to posts
Like posts
USING THE SHAREPOINT NEWSFEED APP
NEWSFEED FEATURES
Mobile browser
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Objectives
• Support setting up Microsoft SharePoint on Nokia Lumia WP8 phones
Setting up SharePoint on Nokia Lumia WP8 phones
Learning time 5 minutes
SharePoint access setup
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Configure an Outlook account to the phone
OPTION 1 (CLOUD ONLY)
Configure Office 365 account to the phone
OPTION 2 (CLOUD ONLY)
Manually add a SharePoint site
OPTION 3
Connecting to on-premises SharePoint site
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Select ’New’ Enter site address Sign in Site added to ’Places’ list
SkyDrive Pro cannot be removed without resetting the phone
Removing locations
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Location removed
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Objectives
• Support working with SharePoint documents on Nokia Lumia WP8 phones
• Support using SharePoint Newsfeed on Nokia Lumia WP8
Working with SharePoint on a Nokia Lumia WP8 phone
Learning time 10 minutes
SharePoint Workspace Mobile
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Download documents
Edit Office documents in SharePoint with Office Mobile
Add SharePoint folders to Office Hub
UPLOADING DOCUMENTS NOT SUPPORTED
Browse SharePoint libraries
CREATING NEW DOCUMENTS TO SHAREPOINT NOT SUPPORTED
Search
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Type search term
Search results from current folder
Search entire site
Tap search
Website preference
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IE website preference controls what view is opened in browser
Local copy and server copy
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SHAREPOINT SERVER
Document stored on server
Local copy created on the phone
View or download document
Saving a SharePoint document
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SharePoint server
Modified local copy is uploaded to server
SAVE SAVE AS...
New file can be stored locally or uploaded to SkyDrive
Upload failure
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NO NETWORK CONNECTIVITY NETWORK CONNECTIVITY RESUMED
Document versions
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STEP 1 STEP 2 STEP 3
A
B A
User A downloads a document
Later user B modifies the document on server
Next time user A accesses the document they are notified about the updated version
Local copy #1
Server version #1
Local copy #1
Server version #2
Server version #2
Document editing conflicts
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SYNC CONFLICT
SharePoint /SkyDrive Pro
Multiple users editing the same document simultaneously
Conflict notification shown to user
Tracking changes to shared documents
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Get modification updates to Newsfeed
Get modification updates as SMS or email
FOLLOW
ALERT
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Objectives
• Support using SkyDrive Pro to manage and share documents
Working with SkyDrive Pro on a Nokia Lumia WP8 phone
Learning time 10 minutes
Save a local copy
SkyDrive Pro functionality
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WEB BROWSER UI
Create and delete files
Enable following and alerts
View and edit
Manage sharing
Create new folders
Save a local copy
View and edit
Upload files
Upload files
OFFICE HUB UI
Uploading files to SkyDrive Pro
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Work documents can be saved to SkyDrive Pro
Media files cannot be saved to SkyDrive Pro
Share a document with email invitation
Sharing documents with SkyDrive Pro
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Open shared document
Follow and open document location
Document location Tom’s inbox
Sharing visibility Tom can see only the shared documents
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Document shared with Tom
Document not shared with anyone
SkyDrive Pro folder can contain both shared and private documents
Editing restrictions
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Other users cannot save checked out documents
Other users cannot save shared read-only documents
CHECK OUT
VIEW ONLY
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Objectives
• Set up Microsoft SharePoint server for mobile access
Setting up Microsoft SharePoint Server 2013 for mobile access
Learning time 20 minutes
SharePoint in DMZ
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Internet
DMZ Corporate network
SHAREPOINT SERVER
Internal users
Direct access to the SharePoint server
SharePoint in corporate network
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Internet
DMZ Corporate network
REVERSE PROXY
SHAREPOINT SERVER
Internal users
Access through a Reverse Proxy server
Configuring mobile access to SharePoint
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REVERSE PROXY
SHAREPOINT SERVER
Create DNS records for external access
DNS
Create web publishing rules for SharePoint
Configure cross-firewall access for mobile alerts
Configure an Alternate Access Mapping for the SharePoint site
Configure a mobile account for SMS alerts
Alternate Access Mapping
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http:// sp.com
MANY ADDRESSES CAN MAP TO THE SAME SHAREPOINT SITE
Internet zone
Intranet zone
Default zone
Custom zone
Extranet zone
http://mysite.com
http://www.secureaccess.com
http:// www.externalusers.com
http://www.mypublicsite.com
SharePoint server
Use case for zones
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Access SharePoint with www.mysite.com
Access SharePoint with www.mypublicsite.com
REVERSE PROXY SHAREPOINT
SERVER
Internet zone
Intranet zone
External access through an internet URL
Internal access through an intranet URL
Different authentication for different zones
Simple authentication for mobiles
Kerberos authentication for PCs
Alias addresses (internal URLs)
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A SINGLE SITE ADDRESS CAN HAVE MULTIPLE ALIAS ADDRESSES
SharePoint server
Internet zone http://www.myinternalsite.com
http://www.mypublicsite.com
http://www. company.com
http://www.enterprise.com
Alias URLs: Zone URL:
Requested URL Returned URL
Reverse Proxy URL translation
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REVERSE PROXY
SHAREPOINT SERVER
Phone can contact SharePoint server through the public URL
Reverse Proxy forwards requests from public URL to private URL
Public URL points to Reverse Proxy
Internal URL points to SharePoint server
Reverse Proxy URL translation issue
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REVERSE PROXY
SHAREPOINT SERVER
Send request to the public URL Forwards request
to private URL
Return web page with links to private URL 1
2
3
4
Request Request
Response Response
Phone cannot access links because they contain the wrong URL
Fail
Reverse Proxy URL translation solution
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Request to myinternalsite.com Translate ‘myinternalsite.com’ to ‘mypublicsite.com’ Send web page with links
to mypublicsite.com
Configure Alternate Access Mappings to the SharePoint Server
Configuring cross-firewall access
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CONFIGURING A CROSS-FIREWALL ACCESS ZONE
Internet zone
Intranet zone
Default zone
Custom zone
Extranet zone
URL #1
URL #2
URL #3
URL #4
URL #5
What URL should be added to alert link?
SHAREPOINT SERVER
The SharePoint Server can be reachable with many URLs
REVERSE PROXY
Firewall / Reverse Proxy only allows access through specific URLs
SMS alert delivery mechanism
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SMS alerts enabled
Document is modified
SHAREPOINT SERVER
SMS SERVICE PROVIDER
MOBILE OPERATOR
SMS alert SMS alert
SMS alert
SMS
”Training summary.xls has been changed”
Alert trigger conditions:
Configuring SMS alert delivery
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SharePoint server
Import the service providers root certificate
Configure a mobile account for SharePoint
SMS service provider
SMS PROVIDER CERTIFICATE
CONFIGURING A MOBILE ACCOUNT
Security considerations
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POSSIBLE SECURITY RISK
SharePoint sign in is only required when adding a site
Enable device encryption
Remotely wipe a device if needed
Enable IRM protection for emails
Enforce a password policy
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Summary
Summary of Microsoft Sharepoint
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• Windows Phone has a built-in SharePoint Workspace Mobile
• After setting up SharePoint the user can browse and modify documents stored to SharePoint sites and to SkyDrive Pro
• Office documents can be modified using the built-in Office Mobile apps in WP8
• The built-in SharePoint support in WP8 does not support all SharePoint functionality, however the user can download additional SharePoint apps, such as the SharePoint Newsfeed from the Store
• Mobile access to SharePoint can be provided directly or through a Reverse Proxy server
Let’s continue the discussion online
56 Company Apps for Nokia Lumia WP8 phones│ v2.0 | © 2013 Nokia
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