Using GSFApps Load to Banner...Using GSFAPPS Load to Banner Office of Information Georgia...

Using GSFAPPS Load to Banner

Georgia Enhanced Banner Student and Financial Aid Systems User Documentation

Version 7.8

Office of Information and Instructional Technology

June 2007

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Using GSFAPPS Load to Banner Office of Information Georgia Enhancements 7.8 and Instructional Technology

Table of Contents Introduction to GSFAPPS............................................................................................. 1

Purpose of the GSFAPPS Load to Banner ..................................................................................1 Target Audience .............................................................................................................................1 Purpose and Scope of Document ................................................................................................1 Graphics..........................................................................................................................................1 Support ...........................................................................................................................................2

GSFAPPS Forms and Processes Reference............................................................... 3 Overview .........................................................................................................................................3

GSFAPPS Process Flow ............................................................................................... 4 Description .....................................................................................................................................4 Overview of GSFAPPS Flow .........................................................................................................4

GSFAPPS Process Flow Diagrams.............................................................................. 5 Using GSFAPPS ............................................................................................................ 7

Ia. Request File Procedures via SURFER......................................................... 7 1. Login to SURFER ..............................................................................................................7 2. Request file........................................................................................................................7

Ib. Request File Procedures through Banner ZHRAPPS Process ................. 7 1. Set up to create file ...........................................................................................................7 2. File creation .......................................................................................................................9 3. Loading file to SURFER..................................................................................................11

II. Return File Load Process (ZOPAPPL)....................................................... 11 1. Loading File into Banner................................................................................................11 2. Execute the ZOPAPPL Process.....................................................................................11

III. GSFAPPS Application Information Form (ZHAAPPS).............................. 21 1. Viewing Individual Student Status Data .......................................................................21 2. Viewing Fund Status Information..................................................................................22 3. Viewing HOPE Hours Information.................................................................................23

Georgia Enhancements User Documentation 7.8 Using GSFAPPS Load to Banner

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Implementing the GSFAPPS Load to Banner

Introduction to GSFAPPS

Purpose of the GSFAPPS Load to Banner

The Georgia Student Finance Commission (GSFC) has implemented the GSFAPPS application for all GSFC administered funds beginning with summer 2006. The application will be loaded into Banner in order for campuses to view all pertinent application data for a student.

Target Audience Financial Aid Officers

Purpose and Scope of Document

This document explains how to implement the Georgia Enhanced version of GSFAPPS that accommodates University System of Georgia needs and requirements.

This chapter includes the following topics:

• • • •

Introduction to GSFAPPS GSFAPPS Forms and Processes Reference GSFAPPS Process Flow Using GSFAPPS o Request student application data SURFER requests

File created by ZHRAPPS process

o Load return file through ZOPAPPL process o Verify matching student data in zopappl.lis file o View student data in ZHAAPPS form

Graphics Graphic cues used in this document assist with labeling of steps and items that are particularly important.

Steps for recovery or support.

For additional information, see references.

Exercise caution.

Important information.

On target: steps completed successfully.


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Support For additional OIIT resources and support, contact the OIIT HELPDESK:

Web http://www.usg.edu/customer_services (self-service ticket submission)

E-mail [email protected]

For urgent or production down situations, call the OIIT HELPDESK:

Local 706-583-2001

Toll free within Georgia

1-888-875-3697


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mailto:[email protected]


GSFAPPS Forms and Processes Reference

Overview Use the following form:

Descriptive Title Name

GSFAPPS Application Information Form ZHAAPPS

Use the following processes:

Descriptive Title Name

GSFAPPS Extraction Process ZHRAPPS

GSFAPPS Return File Load Process ZOPAPPL


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GSFAPPS Process Flow

Description The Georgia Student Finance Commission (GSFC) has implemented a new application for scholarships, grants, or service-cancelable loan programs administered by the GSFC. This application, the Georgia Student Financial Aid Application System (GSFAPPS) is a web-based application process that captures and edits all required application data to meet each GSFC program’s unique requirements.

Institutions will request application materials from the GSFC and load the data into Banner for processing, verification, and awarding of student financial aid.

Overview of GSFAPPS Flow

Complete the following steps to request and load GSFAPPS information into Banner.

I. Requesting student application data from the GSFC

Note: Below are two separate options for requesting data from the GSFC

Option 1): Request file (GAUnnn.txt) directly from the GSFC

SURFER

Option 2): Create request file (GAUnnn.txt) in Banner

ZHRAPPS

1. Create GAU file $DATA_HOME/finaid directory

2. Save file to a secure location

3. Upload the file to the GSFC through your institution’s SURFER Inbox

↓ II. GSFC processes request from campus and places

return file (GADnnn.txt) in campuses SURFER Inbox1. Retrieve GAD file from SURFER

Inbox and save to a secure location. SURFER

2. Run Return Load Process ZOPAPPL

↓ III. Loading the return file (GADnnn.txt) into Banner

1. View student application data ZHAAPPS 2. View fund status information ZHAAPPS 3. View HOPE hours Information ZHAAPPS


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GSFAPPS Process Flow Diagrams


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Using GSFAPPS Ia. Request File Procedures via SURFER

1. Login to SURFER

2. Request file Open your institution’s SURFER Inbox and request GADnnn.txt file from the GSFC.

Note: Campuses are advised to use the SURFER Inbox request mechanism for the initial file request. After the initial request, campuses should utilize the ZHRAPPS Process to request subsequent files. This procedure reduces the number of duplicate records that may occur from requesting data solely through SURFER.

Ib. Request File Procedures through Banner ZHRAPPS Process

1. Set up to create file

Create request file (GAUnnn.txt) in Banner using one of the following methods:

• Population selection of students

• By Aid Year and term

• By a single student


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A population selection of students may be created and saved to extract the necessary students. If the process is used without a population selection of students, the ZHRAPPS process will pull students based on the parameters below and based on a ROASTAT record in Banner. The process is designed to provide campuses with the flexibility of capturing a large population selection of students or creating a single student record to the GSFC for processing. Once you have either completed your pop sel or determined which students to extract, go to Job Submission (GJAPCTL) to complete the parameter settings.

Warning

The initial request should be made through the campuses SURFER Inbox. After the initial request is made through SURFER, it is highly recommended that campuses request student data from the GSFC by using the ZHRAPPS process. Once the initial GADnnn.txt file is retrieved from your campuses SURFER Inbox, campuses should use the ‘Date Generated’ date associated with their GAD file from their SURFER Inbox in Parameter 07 of the ZHRAPPS process. This step is necessary to reduce the duplication of applications with no change in data from the GSFC. This keeps the number of sequence numbers in the ZHAAPPS form to a minimum because the GSFC will only return updated files to the campus from this date forward.

Parameters for ZHRAPPS:

No Name Required? Description/Instructions Default Values

01 GSFC Password

Yes Enter the password assigned to the campus by the GSFC

02 Federal School Code

Yes Enter the campus assigned Federal School Code

03 Extraction File Name

Yes Enter the GAU File Name assigned by the GSFC. Ex: GAUnnn.TXT

04 Financial Aid Year Code

Yes Enter the Financial Aid Year(s) for which FA records are created. Ex: 2003-2004 would equal 0304

05 Academic Year for Reporting

Yes Enter the last year in the Academic Year. Ex: 2003-2004 would equal 2004

06 Process Record Type

Yes Enter the Record Type(s) to process. Valid values are: GA = GSFAPP application

GA

07 Date Received Yes Date from ‘Date Generated’ field in SURFER Inbox 08 Term Code No Enter the Regents Term Code for processing 09 Selection

Identifier No Enter the Population Selection Identifier Code

10 Application Code

No Enter the Population Selection Application Code

11 Creator ID No Enter the User ID of the person creating the sub-population 12 User ID No Enter the User ID of the sub-population 13 Student ID No Enter the Student ID Number(s)


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2. File creation Once set up is complete and all necessary parameters have input values, run the GSFAPPS Request File Process (ZHRAPPS) in Job Submission (GJAPCTL). This will produce the zhrapps.log, zhrapps.lis, and GAUnnn.txt files. See below for sample files.

Sample Files Samples of the zhrapps.lis, zhrapps.log, and GUAnnn.txt files follow.

Sample zhrapps.lis

Sample zhrapps.log


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Sample GAUnnn.txt

Request File Layout from the GSFC

A. Basic File Characteristics

1. File Name - GAUnnn.TXT B. Basic Record Layout Descriptions

1. Detail record.

a. Fields should be delimited by | (pipe). b. One or more records per file. c. All alphabetical characters should be in upper case. d. Neither header nor trailer should exist in the file.

C. Detail Record Description. Order Length Data

Type Field Description

1 6 A School Code School Code. 2 2 A Campus Code Campus Code. 3 2 A Record Type Type of record. Valid values are:

GA = GSFAPP application 4 9 N SSN 9-digit numeric social security number. Does not contain any

slashes or dashes. 5 9 N PIDM BANNER assigned id - pidm 6 9 A School Student

ID Student’s system ID generated by the school’s system

7 20 A First Name Student’s first name. 8 1 A Middle Name Student’s middle name. 9 20 A Last name Student’s last name. 10 8 N Date of Birth Student’s date of birth. Format CCYYMMDD. 11 8 N Date Received Last date GSFAPP return file received, if the application has not

been updated since this date GSFC will not return a record for this student.

12 4 N AID YEAR AID YEAR


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3. Loading file to SURFER

After the GAUnnn.txt file has been created, it will be stored in your campuses $DATA_HOME/finaid directory. Save the file to a secure location as GAUnnn.txt. Please note that the ‘nnn’ portion of the GAUnnn.txt file name represents the GSFC assigned number for your campus. After saving the file, open your campuses SURFER Inbox and load the file. The GSFC will process your request and place a GADnnn.txt file back in your Inbox for your campus.

II. Return File Load Process (ZOPAPPL)

1. Loading File into Banner

After the GSFC has placed the GADnnn.txt file in your campuses SURFER Inbox, retrieve the file and save the file to a secure location. Then place the GADnnn.txt file in your campuses $DATA_HOME/finaid directory. Open Job Submission (GJAPCTL) and complete the parameters to load the GAD file into Banner through the ZOPAPPL process.

Parameters for ZOPAPPL

No Name Required? Description/Instructions Default Values

01 Run Mode Yes Enter A for Audit Mode or U for Update Mode A 02 GSFC Data

Load File Name Yes Enter the GAD file name assigned by the GSFC. Ex:

GAD111.txt

2. Execute the ZOPAPPL Process

In order to verify that the return file matches student data in Banner, run the ZOPAPPL process in Audit Mode first. Verify non-matches in your campuses Banner database. When run in Audit Mode, the zopappl.lis file provides a report of all students in the return file. The report lists the following information:

• Banner ID for those students with matching records

• The SSN under the ID if the student does not match the Banner database

• First name

• Last name

• Date of birth

• The status of the application

• Banner match status

• Associated error code for the matching process

Note: When a campus requests a file directly through SURFER, there may be no Banner PIDM or Student ID associated with each student. As a result, the process will match based on the Social Security Number (SSN) in the return file from the GSFC. The process matches based on a


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prioritized list of criteria.

1) SPAPERS SSN 2) SPAIDEN ID 3) Last name and Date of Birth from SPAPERS

Sample Files Samples of the zopappl.lis , zopappl.log, and GADnnn.txt files follow

Sample zopappl.lis (audit mode)

Sample zopappl.log (audit mode)


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NOTE After running the ZOPAPPL process in Audit mode and verifying student matches, run the process in Update mode to store the matches in the Banner table ZORAPPS. The Update mode lists the same values as the Audit mode with one addition, the Complete Funds list. The Complete Funds list provides a list of all the funds that are returned with a status code of ‘C’ in the return file. The Complete Funds list only provides a list of complete funds for those students that match the Banner database. A key is attached at the bottom of the zopappl.lis file to explain the codes for each fund.

After running the ZOPAPPL Process in Update Mode, you can now view individual student records in the GSFAPPS Application Information Form (ZHAAPPS). See Section III below.

Sample zopappl.lis (update mode)

Sample zopappl.log (update mode)


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Sample GADnnn.txt

NOTE: The GADnnn.txt file contains multiple student records with 96 fields each. A description of the file layout and fields follows.

Return File Layout from the GSFC

GSFAPP Pipe Delimited Return File Layout From GSFC A. Basic File Characteristics

1. File Name - GADnnn.TXT B. Basic Record Layout Descriptions

1. Detail record.

a. Fields should be delimited by | (pipe). b. One or more records per file. c. All alphabetical characters should be in upper case.

C. Detail Record Description. Order Length Data

Type Field Description

1 A 6 School Code School Code. None

2 A 2 Campus Code Campus Code. None

3 A 2 Record Type Type of record.

GA = GSFAPP app EH = e-HOPE app ET = e-TEG app FA = FAFSA NA = No Application


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Order Length Data Type

Field Description

4 N 9 SSN 9-digit numeric social security number. Does not contain any slashes or dashes.

None

5 A 10 School Student ID

Student’s system ID or pidm generated by the school’s system

None

6 A 10 pidm Student’s pidm generated by the school’s BANNER system

None

7 A 20 First Name Student’s first name. None

8 A 1 Middle Initial Student’s middle initial. None

9 A 20 Last name Student’s last name. This field should not contain any titles such as SR, JR, III, etc.

None

10 A 50 Street Address Student's permanent street address. None

11 N 5 ZIP code Student’s permanent zip code. None

12 N 8 Date of Birth Student’s date of birth. Format CCYYMMDD.

None

13 N 4 Aid Year Four-digit number that represents the last year in the academic year. Ex.: Academic year 05-06 should be entered as 2006.

None

14 A / N 1 Selective Service Status

Student selective service status code. Y (yes) N (no) E:Student currently excluded from check due to their age P:Pending verification X: No Status F: Female

15 A 1 Default/Owe a refund

Student in default or owe refund indicator.

Y (yes) N (no) P:Pending verification

16 A 1 Date of Birth Match

Does the GSFAPP date of birth match the school’s date of birth?

Y (yes) N (no) P:Pending verification

17 N 2 Alien Status Student register alien status code. (W – Warning code is returned when there is possible conflicting data on the student’s app that cannot be verified)

01:Lawful Permanent Resident 04:Cuban/Haitian Entrant 18:Refugee-Employment Authorized 20:Asylee-Employment Authorized 24:United States Citizen 50:Other code besides the above P:Pending verification X: No Status W: Warning

18 A 1 Drug Related Conviction

Student convicted of a drug related offense Y, N or P (pending verification).

Y (yes) N (no) P:Pending verification X: No Status

19 A 2 State of Residence

Student’s legal state of residence (abbreviation)

Please refer the standard state two character abbreviation.


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Field Description

20 A / N 8 Date of Residency

Date student became a legal resident of State listed

P:Pending verification

21 A 1 SSN death match

Student’s SSN listed in master death file.


22 A 1 Dependency Status

Student’s dependency status. I: Independent D: Dependent

23 A 1 Ga. Drivers License

Student has a State of Georgia Drivers License.


24 A 1 Ga. Income Tax

Student paid Georgia Income Tax. Y (yes) N (no) P:Pending verification X: No Status

25 A 1 OFAC check “FUTURE USE” Student’s listed on Homeland security’s suspected terrorist list.


26 A 1 Active Military Student is currently on Active Military duty.


27 A 1 Home of Record

Student Military Home of record is listed as Georgia.


28 A 1 SSN match Correct match of student’s SSN on credit bureau’s list.


29 A 1 HOPE Student application indicates they are applying for the - HOPE Grant / Scholarship Program.

Y (yes) N (no)

30 A 2 HOPE App Status

The completion status of the HOPE Programs portion of the student application.

C = Complete IP = In process NE = Not Eligible

31 A 40 Program App Error code

If applicable returned error code value for App (4 character codes in a string, will be separated by a comma)

Please refer the pchk.xls, cchk.xls and d.chk.xls documents for IP and NE status.

32 A 1 TEG Student application indicates they are applying for the – Tuition Equalization Grant Program.

Y (yes) N (no)

33 A 2 TEG App Status

The completion status of the TEG Program portion of the student application.






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Field Description

35 A 1 Governor’s Student application indicates they are applying for the - Governor’s Scholarship.

Y (yes) N (no)

36 A 2 Gov App Status

The completion status of the Governor’s Program portion of the student application.





38 A 1 Byrd Student application indicates they are applying for the – Robert Byrd Scholarship.

Y (yes) N (no)

39 A 2 Byrd App Status

The completion status of the Byrd Program portion of the student application.





41 A 1 Public Safety Student application indicates they are applying for the – Public Safety Memorial Grant.

Y (yes) N (no)

42 A 2 Public Safety App Status

The completion status of the Public Safety Program portion of the student application.





44 A 1 Law Enforcement

Student application indicates they are applying for the – Law Enforcement Dep. Grant.

Y (yes) N (no)

45 A 2 Law Enforcement App Status

The completion status of the Law Enforcement Program portion of the student application.





47 A 1 Ga. Hero Student application indicates they are applying for the – Georgia HERO.

Y (yes) N (no)

48 A 2 Ga. Hero App Status

The completion status of the Ga. Hero Program portion of the student application.





50 A 1 HOPE Teacher Student application indicates they are applying for the – HOPE Teacher Program.

Y (yes) N (no)


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Field Description

51 A 2 HOPE Teacher App Status

The completion status of the HOPE Program portion of the student application.



If applicable returned error code value for App (4 character codes in a string, will be separated by a comma).


53 A 1 Promise Teacher

Student application indicates they are applying for the – Promise Teacher Program.

Y (yes) N (no)

54 A 2 Promise Teacher App Status

The completion status of the Promise Teacher Program portion of the student application.





56 A 1 SEE Student application indicates they are applying for the – Scholarship for Engineering.

Y (yes) N (no)

57 A 2 SEE App Status

The completion status of the SEE Program portion of the student application.





59 A 1 Ga. Military Student application indicates they are applying for the – Georgia Military State Service Loan

Y (yes) N (no)

60 A 2 Ga. Military App Status

The completion status of the Ga. Military Program portion of the student application.





62 A 1 N. Ga. Military Student application indicates they are applying for the – North Georgia College Military Scholarship Loan.

Y (yes) N (no)

63 A 2 N. Ga. Military App Status

The completion status of the N. Ga. Military Program portion of the student application.





65 A 1 N. Ga. ROTC Student application indicates they are applying for the – North Georgia College ROTC.

Y (yes) N (no)

66 A 2 N. Ga. ROTC App Status

The completion status of the N. Ga. ROTC Program portion of the student application.



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Field Description




68 A 1 Ga. Natl. Guard

Student application indicates they are applying for the – Georgia National Guard Service Loan.

Y (yes) N (no)

69 A 2 Ga. Natl. Guard App Status

The completion status of the Ga. Natl. Guard Program portion of the student application.





71 A 1 Reg. Nurse Student application indicates they are applying for the – Registered Nurse Program.

Y (yes) N (no)

72 A 2 Reg. Nurse App Status

The completion status of the Reg. Nurse Program portion of the student application.





74 A 1 Charles McDaniel

Student application indicates they are applying for the – Charles McDaniel Teacher Scholarship.

Y (yes) N (no)

75 A 2 Charles McDaniel App Status

The completion status of the Charles McDaniel Program portion of the student application.





77 A 1 Ga. Teacher Student currently Teaching in Georgia. Y (yes) N (no) P = In process X: No Status

78 A 1 Ga.Teach Status

Student’s current Teaching status. Y (yes) N (no) P = In process X: No Status

79 N 1 Aid required (1)

Indicates term Aid is required – provided by student during app process.

1 = Summer, 2 = Fall, 3 = Winter, 4 = Spring

80 N 1 Aid required (2)

Indicates term Aid is required – provided by student during app process.

1 = Summer, 2 = Fall, 3 = Winter, 4 = Spring

81 A 1 Preliminary HOPE Scholar

Preliminary HOPE Scholar indicator. Y (yes) N (no)


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Field Description

82 A 1 Final HOPE Scholar

Final HOPE Scholar Indicator. Y (yes) N (no)

83 N 6 Grant Semester Hours.

Total number of HOPE Grant (HD) semester cap hours. This field contains hours or zeros.

NONE

84 N 6 Grant Quarter Hours.

Total number of HOPE Grant (HD) quarter cap hours. This field contains hours or zeros

NONE

85 N 6 Scholarship Semester Hours.

Total number of HOPE Scholarship (H1-H4, S1-S4) semester cap hours. This field contains hours or zeros

NONE

86 N 6 Scholarship Quarter Hours.

Total number of HOPE Scholarship (H1-H4, S1-S4) quarter cap hours. This field contains hours or zeros

NONE

87 N 6 Accel Semester Hours.

Total number of HOPE Accel (AC) semester cap hours. This field contains hours or zeros

NONE

88 N 6 Accel Quarter Hours.

Total number of HOPE Accel (AC) quarter cap hours. This field contains hours or zeros

NONE

89 N 6 Total Semester Cap Hours

Total number of semester cap hours. This field contains hours or zeros

NONE

90 N 6 Total Quarter Hours CAP

Total number of quarter cap hours. This field contains hours or zeros

NONE

91 A 1 Eligible for Grant Overflow Hours

Student eligible for grant overflow hours indicator.

Y (yes) N (no)

92 A 1 Eligible for Scholarship Overflow Hours

Student eligible for scholarship overflow hours indicator.

Y (yes) N (no)

93 N 8 Date Received Date GSFAPP was completed by student.

NONE

94 N 8 Last Update Date GSFAPP was last updated NONE

95 N 8 Approval Date Date GSFAPP eligibility checks were completed successfully

NONE

96 A 2 Status Code Current Status of GSFAPP I: Incomplete IP: In process C: Complete


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III. GSFAPPS Application Information Form (ZHAAPPS)

1. Viewing Individual Student Status Data

Once you have loaded the GADnnn.txt file into Banner, you can view individual student application data in the ZHAAPPS Form. The data that exists on the form is the same data based on the record returned from the GSFC. The matching process is the only check performed on the record data. Therefore, data such as date of birth (DOB), state of residence, date of residency, etc. may differ from other Banner data. The intent of the process and form is to provide campuses with the same information returned by the GSFC. You should use the return file layout above to reference the fields on the form. The SEQ NO. and CURRENT REC. fields are the only fields not associated directly with the return file layout. The fields are used to track history in Banner.

To query a record in ZHAAPPS, fill in the ID and SEQ NO. fields. You can query for the SEQ NO. field or input a single digit value to retrieve the record. The sequence number value is linked to the reported aid year value on the return file. This field allows the user to query history for a record. The Current Rec. Indicator Field displays a ‘Y’ when the most current record is displayed. The field remains blank if the record is not the most current record in Banner.

Note: Each time the ZOPAPPL process is executed for a given GAD file, any student record that already exists on the ZHAAPPS form will be assigned an additional sequence number if the student’s data is included in the GAD file.

If updates have been made regarding biographical information or HOPE Hours to a student record from the GSFC, the updated fields will be highlighted. This allows the user to quickly recognize any changes made from record to record. For example, the fields highlighted in blue below have been updated from the Banner sequence number 2 to record number 3.

When applicable, the fields contain a ‘hint text’ at the bottom left corner of the screen which explains the codes used for any given field. Again, the hint text information is pulled directly from the return file layout provided by the GSFC.


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2. Viewing Fund Status Information

The Fund Type Status Block is used to query funds that are Complete (C), In Process (IP), Not Eligible (NE), and contain No Value (NV). The first three codes in this set are taken directly from the file layout provided by the GSFC. The status codes are linked to a list of error codes, provided below, for a given fund. The error code list is provided by the GSFC to determine the student’s eligibility status. You should use the dropdown box to choose a status code. A list of funds will appear for their associated status codes. To view a list of error codes for a fund, perform a next block function to the error code fields. To view a description of the error codes, click in the description field beside each error code. Due to the list of status codes related to each fund code, the highlight mechanism is not available for the Fund Type Status Block. Note: When a GAD file is returned to the campus, if no funds contain information the fund will appear under the NV status code. This code is not used by the GSFC. The purpose of this code is to list all funds that contain no data in the record and those funds that contain no status code value, but have an error code value in the record. There are four funds that may have error codes without status codes attached in the return record. These funds are HOPE Teacher, HOPE Promise, GA Military, and North GA Military. These funds may also contain status codes attached to error codes from the GSFC.


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The Status Codes in the top block list the funds associated with the code in the return GADnnn.txt file.

Click in the error code description field to display the full error code description.

3. Viewing HOPE Hours Information

The HOPE Hours Block lists all HOPE Hours information returned in the GAD file. Again, the highlighted information under Scholar Qtr Hours and Total Sem Hours represents an update from one record to another.


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Warning

The HOPE Hours Block of ZHAAPPS lists the HOPE Paid Hours as of the time of the application. The GSFC will not update a student’s record based on hours alone. While this block reports hours as of the application completion date, it does not replace the HOPE Paid Hours Load Process (ZHRPDHR).

Error Code Table from the GSFC

HOPE Teacher, HOPE Promise, GA Military, North GA Military

LRSL WAITING ON STUDENT TO SEND LETTER OF RECOMMENDATION ON SCHOOL LETTERHEAD

GPTC WAITING ON STUDENT TO SEND A COPY OF GEORGIA PROFESSIONAL TEACHING CERTIFICATE

WRTG WAITING ON STUDENT TO SEND A ONE PAGE TYPE WRITTEN LETTER STATING WHY YOU WISH TO BECOME A TEACHER IN GEORGIA

CCST WAITING ON STUDENTS OFFICIAL TRANSCRIPTS FROM ALL SCHOOLS

FLP WAITING ON STUDENTS FULL LENGTH PHOTOGRAPH


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LNSR WAITING ON A LETTER OF NOMINATION ON OFFICAL LETTERHEAD FROM STATE REPRESENTATIVE OR SENATOR

LRAO WAITING ON STUDENT TO SEND A LETTER OF RECOMMENDATION ON OFFICAL LETTERHEAD FROM ADMINISTRATIVE OFFICIAL OF HIGH SCHOOL

OTSC WAITING ON STUDENT TO CONTACT HIGH SCHOOL AND HAVE THEM FORWARD OFFICIAL TRANSCRIPT WITH SAT SCORE AND SENIOR COURSE SCHEDULE

PDF WAITING ON STUDENT TO SEND PRELIMINARY DOCUMENTATION FORM

RIAF WAITING ON STUDENT TO SEND RELEASE OF INFORMATION AUTHORIZATION FORM

LDPE WAITING ON STUDENT TO SEND LETTER FROM THE DECEASED PARENT'S FORMER EMPLOYER ON OFFICIAL LETTERHEAD STATING THAT PARENT WAS KILLED OR PERMANENTLY DISABLED IN THE LINE OF DUTY

MVA WAITING ON STUDENT TO SEND MILEAGE VERIFICATION AFFIDAVIT

DPGR WAITING ON STUDENT TO SEND A ONE-PAGE ESSAY DISCUSSING PROFESSIONAL GOALS AND REASONS FOR PURSUING A TEACHING CAREER AT THE ELEMENTARY OR SECONDARY LEVEL

CSBC WAITING ON STUDENT TO SEND COPY OF THE STUDENT'S BIRTH CERTIFICATE OR ADOPTION PAPERS

All programs

CHECK CODE IP

---- ----------------------------------------------------------------------------------------------------

SSVC WAITING ON PEARSONS RESPONSE TO SEECTIVE SERVICE CHECK

DRC WAITING ON PEARSONS RESPONSE TO DRUG RELATED CONVICTION CHECK

DL WAITING ON PEARSONS RESPONSE TO DEFAULTED LOANS CHECK

RA WAITING ON PEARSONS RESPONSE TO REGISTERED ALIEN CHECK

SSND WAITING ON PEARSONS RESPONSE TO SSN IN DEATH MASTER FILE CHECK

SAT WAITING ON PEARSONS RESPONSE TO SAT VERBAL AND MATH HIGHEST SCORE CHECK

SSN WAITING ON PEARSONS RESPONSE TO SSN MATCH CHECK

GDES WAITING ON PEARSONS RESPONSE TO GEORGIA DEFAULT SOURCE CHECK

ACT WAITING ON PEARSONS RESPONSE TO ACT COMPOSITE SCORE CHECK


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All programs

CHECK CODE NE

---- ----------------------------------------------------------------------------------------------------

SSVC THE STUDENT FAILED SELECTIVE SERVICE CHECK BY PEARSON

DRC THE STUDENT FAILED DRUG RELATED CONVICTION CHECK BY PEARSON

DL THE STUDENT FAILED DEFAULTED LOANS CHECK BY PEARSON

RA THE STUDENT FAILED REGISTERED ALIEN CHECK BY PEARSON

SSND THE STUDENT FAILED SSN IN DEATH MASTER FILE CHECK BY PEARSON

SAT THE STUDENT FAILED SAT VERBAL PLUS MATH SCORE CHECK PERFORMED BY PEARSON

SSN THE STUDENT FAILED SSN MATCH CHECK BY PEARSON

GDES THE STUDENT FAILED GEORGIA DEFAULT SOURCE CHECK BY PEARSON

ACT THE STUDENT FAILED ACT COMPOSITE CHECK PERFORMED BY PEARSON

HOPE Teacher, HOPE Promise, Ga Military, North GA Military

CERT IP

---- ----------------------------------------------------------------------------------------------------

GLVL WAITING ON SCHOOL TO CERTIFY GRADE LEVEL

HENR WAITING ON SCHOOL TO CERTIFY HOURS ENROLLED

CGPA WAITING ON SCHOOL TO CERTIFY CURRENT COLLEGE GPA

HGPA WAITING ON SCHOOL TO CERTIFY HIGH SCHOOL GPA

HSGY WAITING ON SCHOOL TO CERTIFY YEAR OF HIGH SCHOOL GRADUATION

FSTY WAITING ON SCHOOL TO CERTIFY FIELD OF STUDY

CERT NE

---- ----------------------------------------------------------------------------------------------------

GLVL STUDENTS GRADE LEVEL IS NOT IN RANGE FOR THE PROGRAM

HENR STUDENTS HOURS ENROLLED IS NOT IN RANGE FOR THE PROGRAM


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CGPA STUDENTS CURRENT COLLEGE GPA NOT SUFFICIENT FOR THE PROGRAM

HGPA STUDENTS CURRENT HIGH SCHOOL GPA NOT SUFFICIENT FOR THE PROGRAM

HSGY STUDENTS CURRENT YEAR OF HIGH SCHOOL GRADUATION IS NOT SENIOR

FSTY STUDENTS CURRENT FIELD OF STUDY IS NOT VALID FOR THE PROGRAM

All programs

CHECK CODE IP

NE

----------------------------------------------------------------------------------------------------

GRES THE STUDENT REPORTED IS NOT GEROGIA RESIDENT FOR ONE YEAR

SDRC THE STUDENT REPORTED WAS CONVICTED IN LAST SIX MONTHS

SDL THE STUDENT REPORTED HAS DEFAULTED LOANS

SRA THE STUDENT REPORTED IS NOT A REGISTERED ALIEN

Table of ContentsIntroduction to GSFAPPSGSFAPPS Forms and Processes ReferenceGSFAPPS Process FlowGSFAPPS Process Flow DiagramsUsing GSFAPPSIa.Request File Procedures via SURFERIb.Request File Procedures through Banner ZHRAPPS ProcessII.Return File Load Process (ZOPAPPL)III.GSFAPPS Application Information Form (ZHAAPPS)

Using GSFApps Load to Banner...Using GSFAPPS Load to Banner Office of Information Georgia...

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