Using gmail Works in any browser User experience better in some browsers than others I use...
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Transcript of Using gmail Works in any browser User experience better in some browsers than others I use...
Using gmail
• Works in any browser• User experience better in some browsers than others• I use Google’s Chrome browser
• FAST!!• Get the most screen real estate for content• REALLY FAST!!!!• Drag tabs in or out of window• REALLY, it’s FAST!!• Duplicate tabs
Google Apps vs GoogleApps
• Google calls an “application” a “product”• gmail is a Google App• Not to be confused with GoogleApps• GoogleApps is a bundling of
• gmail• calendar• sites• docs• AND it uses your DNS Domain (NOT @gmail.com)
More than just mail
• email • contacts • calendar• tasks• chat• video chat• sms• buzz• search engine• quick links• phone calls
Customize
A comparison
PROS• Accessible anywhere• Search capabilities• Excellent SPAM filter• Mobile device integration• LOTS of space• Labels• Filters• Stars• Free
CONS• Privacy• Mail is not under your control• Must be connected • 24 hour lockdowns• Only one gmail acct at a time
(except for GoogleApps)
Philosophy
• No folders• Mailbox is “flat”
• New labs feature allows hierarchical labels• Messages are “tagged”
• System• User
• Messages are threaded
Gmail basics
• Conversation view• Labels instead of folders• Archive instead of delete• Chat & video chat
Conversation View
• Back and forth conversations are kept together• Reply(s) use same subject• To change Subject, you must Forward
Labels
• Labels are used instead of folders• Labels do everything a folder does… and more• Messages can have more than 1 label• You can simply “label” conversations or• “Move” conversations into a label• Labels can be colored so your mail stands out• Labels are ordered alphabetically in inbox
Archive
• Removes from your “inbox”• Keeps your inbox clean
gmail Limitations
• web client does not support• return receipt header• priority mail header
• Will not display web page (HTML) correctly if it uses internal or external style sheets. Must use inline styles.
Priority Inbox
• Think “opposite of spam”
Settings
Filters
• Define actions how gmail handles incoming messages• Star email from important people• Label certain email messages as they come in• Forward email from a specific user to another mailbox• Delete mail based on specified criteria• Think of filters as rules
Chats
• Automatic history• Built into gmail• GoogleTalk is not necessary
Searching
• from:• to:• subject:• OR• -• “ “• ( )
• filename:• in:anywhere• in:inbox• in:trash• in:spam• is:starred• is:unread• is:read
• after:• before:yyyy/mm/dd
• is:chat• deliveredto:• label:• has:attachment• list:• cc:• bcc:
Your gmail address
Mail Clients
• Any POP3 client• Any IMAP client• Outlook
Multiple logins
• Where you’re logged in
Keyboard Shortcuts
• Shift ? – Show all shortcuts• # - Delete• e – Archive• j, k – next, previous message
Vacation
• Nice control of auto replies• Also auto-disables itself on specified end date
References
• http://inboxzero.com/video/• http://www.43folders.com/