Using ExcelUsing ExcelSession 1Session 1

Dr. Gary BriersDr. Gary Briers

Texas A&M UniversityTexas A&M University

GoalsGoalsReview Microsoft Office suiteReview Microsoft Office suite

Create and edit spreadsheetsCreate and edit spreadsheets Starting the Excel programStarting the Excel program Saving and naming filesSaving and naming files Locating and opening filesLocating and opening files Entering and formatting text Entering and formatting text Entering and formatting numeric valuesEntering and formatting numeric values Entering formulas/variablesEntering formulas/variables Printing documentsPrinting documents

VocabularyVocabulary

OfficeOffice

ApplicationApplication

FileFile

IconIcon

MouseMouse

KeyboardKeyboard – – hot keyhot key ((CTRL-S, ALT-Shift…)CTRL-S, ALT-Shift…)

ClickClick – – left, right, double, left, right, double, tripletriple

ToolbarsToolbars

CursorCursor

WorkbookWorkbook

Rows, Columns, Cells Rows, Columns, Cells and Sheetsand Sheets

Cell ReferencesCell References

Formulas Using Formulas Using Operators and Operators and FunctionsFunctions

Function WizardFunction Wizard

Copying CellsCopying Cells

SuitesSuites

Corporate softwareCorporate software

Online softwareOnline software

Open softwareOpen software

Operating systemsOperating systems

Microsoft Windows -Microsoft Windows -DOS, 95, 98, 2000, XP, 2003, DOS, 95, 98, 2000, XP, 2003, VistaVista

Apple MacOS – Apple MacOS – 6, 7, 8, 9, 10.0, 10.1, 10.46, 7, 8, 9, 10.0, 10.1, 10.4

UnixUnix

Corporate Office SuitesCorporate Office Suites

Microsoft Offices Microsoft Offices 97, 2000, XP, 2003, 200797, 2000, XP, 2003, 2007

Microsoft WorksMicrosoft Works

IBM Lotus SmartSuiteIBM Lotus SmartSuite

Corel WordPerfect OfficeCorel WordPerfect Office

Easy Office Easy Office и много других....и много других....

Office ApplicationsOffice Applications

Word DocumentWord Document

Excel SpreadsheetExcel Spreadsheet

PowerPoint PresentationPowerPoint Presentation

Access DatabaseAccess Database

Outlook FolderOutlook Folder

FrontPage WebsiteFrontPage Website

Excel TutorialsExcel Tutorials

Excel SpreadsheetExcel Spreadsheet

http://einstein.cs.uri.edu/tutorials/csc101/http://einstein.cs.uri.edu/tutorials/csc101/pc/excel97/excel.html#excelpc/excel97/excel.html#excel

Launch of applicationsLaunch of applications

Office consists of modules (applications)Office consists of modules (applications)

Office applications run under WindowsOffice applications run under Windows

LaunchLaunch Office Office DesktopDesktop Main toolbarMain toolbar

Using ExcelUsing Excel

OpeningOpening ExcelExcel

Window shape max min optWindow shape max min opt. .

How to use this program more efficientlyHow to use this program more efficiently Create uniform grade bookCreate uniform grade book Organize your research data (electronic)Organize your research data (electronic) Prepare different templates for “What if?” Prepare different templates for “What if?”

analysesanalyses Maintain records and accountsMaintain records and accounts

1 – 1 – OpenOpen Office Program FileOffice Program File

File extensions (where are they?)File extensions (where are they?) Word - .docWord - .doc Excel - .xlsExcel - .xls PowerPoint - .pptPowerPoint - .ppt

Direct launch of document (and program)Direct launch of document (and program)

From Documents folderFrom Documents folder

From Folder “filed” per YOUR conventionFrom Folder “filed” per YOUR convention

2 – 2 – Opening File demoOpening File demo

To open documentTo open document

Find document’s locationFind document’s location

OpenOpen Excel, Excel, File – Open – File type – Microsoft Excel File – Open – File type – Microsoft Excel

documentsdocuments Folder - diskFolder - disk Level upLevel up

3 – 3 – Entering DataEntering Data

Basis of majority of spreadsheets Basis of majority of spreadsheets

EnterEnter,, edit edit, , formatformat

Double click on wordDouble click on word – – replace with newreplace with new

Backspace to DeleteBackspace to Delete

Select or blockSelect or block

Shift Shift →→

Format -> Change CaseFormat -> Change Case

Office InteractionOffice Interaction

Insert objects from other applicationsInsert objects from other applications TablesTables , , worksheetsworksheets , , graphsgraphs; ; picturespictures; ;

diagramdiagram, , videovideo, , soundsound..

Insert tableInsert table

Insert graphic fileInsert graphic file

Saving DocumentSaving Document

Save and close documentSave and close document File - SaveFile - Save Select folderSelect folder Enter the name of the fileEnter the name of the file If necessaryIf necessary – – type of filetype of file Save asSave as

File type: .xlsFile type: .xls Microsoft Excel WorksheetMicrosoft Excel Worksheet

PrintPrint

Need of a hard copyNeed of a hard copyPrinting to a standard printerPrinting to a standard printerPrinting via File - PrintPrinting via File - PrintPreview of printed materialPreview of printed material FileFile – – Print preview or button on toolbarPrint preview or button on toolbar ZoomZoom See other pagesSee other pages ( (Page DownPage Down)) Close previewClose preview PrintPrint

exerciseexercise – – printer propertiesprinter properties

Different printersDifferent printers ( (draftdraft – – finalfinal))

FileFile → → printprint

Print toPrint to PDFPDF

Universal format (almost)Universal format (almost)AdvantagesAdvantages permanentpermanent Free viewersFree viewers ( (Adobe Reader)Adobe Reader) Preserve formatting and stylesPreserve formatting and styles Universal for many platformsUniversal for many platforms

DisadvantagesDisadvantages Need of another application -Need of another application - Adobe AcrobatAdobe Acrobat

OpenOfficeOpenOffice has its own pdf modulehas its own pdf module

Printing toPrinting to PDFPDF

CreateCreate PDFPDF

Print toPrint to PDFPDF printerprinter ((create new filecreate new file))

Select PDF printer from the listSelect PDF printer from the list

Enter the location of the final fileEnter the location of the final file

Application Application ((last exerciselast exercise))

Open and move application windowOpen and move application windowMaximizeMaximizeRestoreRestoreMinimizeMinimizeZoomZoomExcel selectionExcel selectionSave and Close FileSave and Close FileClose ExcelClose Excel

QuestionsQuestions