Integrating collections data to build sustainable online resources
Using ContentDM To Build Digital Collections Tool Kit
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Transcript of Using ContentDM To Build Digital Collections Tool Kit
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Using CONTENTdm to Build Digital Collections
Adam NorthamDigital Collections Librarian
Texas A&M [email protected]
903.468.8738
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Using CONTENTdm to Build Digital Collections
This training will provide the following:
• An Overview of CONTENTdm• Definitions/discussion of terms and concepts
encountered when using CONTENTdm• Step by step examples of how various tasks
are accomplished in CONTENTdm
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What is CONTENTdm?
• CONTENTdm is a digital collection builder and management system--Files stored on a server--Collections built locally sent to server via Acquisition Station--Collections accessible via the Web
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What is CONTENTdm? (cont.)
CONTENTdm SERVER
(Collections Stored Here & Served out
to Web)
Acquisition Station
Acquisition Station
Acquisition Station
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What is CONTENTdm? (cont.)
• CONTENTdm provides structure that makes digital collections searchable via a Web browser
--Every item in a collection has an item record associated with it--An Item record contains information about a given object; that information is called metadata—Metadata can be indexed (made searchable)--More on metadata later
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What You Need
• CONTENTdm Server (Provided by TAMU-C)
• Acquisition Station Software (Provided by TAMU-C)
• A workstation to run Acquisition Station Software
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System Requirements for Acquisition Station
• Microsoft® Windows 2000 Professional or Windows XP • 32-bit x86 processor (Intel® Pentium® 4 class
compatible processor or higher) • Microsoft® Internet Explorer® 6.0 or later • Minimum 256MB RAM • 100MB of available hard-disk space for installation • Minimum display resolution of 1024 × 768 • 128Kbps or faster connection • Acrobat Reader® 7.0 or later
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Definitions Related to CONTENTdm and Digital Collections
• Collection-A group of objects that share the same metadata scheme, and live on the same server; Many separate collections can existCollections can consist of a variety of file/media types
--Images (JPEG, TIFF, PNG etc.)--Video (MPEG, WMV, AVI etc)--Documents (MS Word, PDF, etc)
--Audio (MP3, WAV, WMA, etc)
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Definitions (Cont.)
• Project-A template, profile or workspace within Acquisition Station
--Items are imported into projects--Live on local machine until uploaded to server--Projects populate collections
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Collections & Projects
Collection Project 2
Project 3
Project 1
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What the Heck is Metadata, Anyway?
• Term literally means data about data
• It is specifically structured information that describes any information object; print or digital
example—the information recorded on a traditional catalog card is metadata
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Metadata (Cont.)
• CONTENTdm supports 2 metadata templates:
– 1. Dublin Core
– 2. Visual Resources Association Core
We use Dublin CoreDublin Core will be discussed here
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Dublin Core
• Dublin Core was designed to be a relatively simple system that can succinctly describe a wide range of objects
• Made up of 15 elements
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Dublin Core Elements
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Dublin Core Elements (Cont.)
• Elements can be qualified to allow for more precise searches:
• In addition to DC.Title you may also havea DC.Title.alternative field
Other fields may be qualified if necessary
DC imposes some consistency within collections
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Dublin Core in CONTENTdm
• DC Simple is default metadata scheme
• Fields can be added, removed, repeated as needed
• Fields can be renamed, reordered, indexed (made searchable), or hidden
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Dublin Core in CONTENTdm (Cont.)
• Dublin Core is an accepted standard among libraries, museums, information institutions
• Different CONTENTdm collections are interoperable
• Also makes it easy to migrate data to other systems if necessary
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Dublin Core in CONTENTdm (Cont.)
More information about Dublin Core can be found here:
http://dublincore.org/
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Download CONTENTdm
• The first step to building a collection is to download and install the CONTENTdm Acquisition Station software
• Partner organizations will be given access to the User Support Center; has downloads, tutorials, help postings etc.
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Administrative Functions of CONTENTdm
• Parameters of collections can be set before built
• Done by CONTENTdm Administrator
Administrative module accessed via Acquisition Station
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Administrative Functions of CONTENTdm
Click Administration at the top of the screen to access the administrative functions of CONTENTdm
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Administrative Functions of CONTENTdm
• Users can choose administrative options for:
• Servers
• Collections
• Items
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Administrative Functions of CONTENTdm
This is a view of the collections administration page
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Administrative Functions of CONTENTdm
Field properties allows customization of metadata fields, names, display order, etc.
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Administrative Functions of CONTENTdm
Change display order of fields on this screen using drop down menus
Clicking edit allows individual field properties to be changed
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Administrative Functions of CONTENTdm
This is a screen that allows an administrator to edit attributes of individual fields
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Item Administration
• From the Item Admin Page:• CDM administrator gives final approval for
objects to go into collections• Collection can be indexed to make changes
take effect• Items can be added to a collection• Item metadata can be edited
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Administrative Functions of CONTENTdm
This is the Item Administration page
Item administration is very important once items have been prepared to go into a collection
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Building a Collection
• To start a new collection or project you first need:
1.URL of server where the collection will be stored
2.Username3.Password
*All provided for partners by TAMU-C
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Building a Collection (cont.)
Click on Start menu—All Programs—Acquisition Station
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Building a Collection (cont.)
Click New
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Building a Collection (cont.)
•The New Project window opens•Click Next to continue
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Building a Collection (cont.)
Enter a name for your project—Click next
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Building a Collection (cont.)
Enter the URL of the server where the collection is/will be stored
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Building a Collection (cont.)
Enter your user name and passwordServer location, user name, & password assigned by TAMU-Commerce Technology Services Department
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Building a Collection (cont.)
Choose which collection you would like the project to be associated with**The collection space will have been set up by TAMU-Commerce Technology Services Department
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Building a Collection (cont.)
Choose how objects will be uploaded to server—Choose FTP to server
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Building a Collection (cont.)
• Your project space is now configured
• You can now import items to prepare them to go into a collection
• The items should be stored on a drive that is accessible to your computer
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Building a Collection (cont.)
Click Import
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Building a Collection (cont.)
File Imports 1 item at a time
Compound object refers to several items that are associated by sequential file names and displayed together within a collection as 1 object; example-pages of a book
Multiple files allows you to import several individual objects at once
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Building a Collection (cont.)
Now browse to where your items are stored on your computer/drive and click open
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Building a Collection (cont.)
This brings up the picture along with the Media Editor
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Building a Collection (cont.)
The media editor allows metadata for each object to be created
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Building a Collection (cont.)
• The fields listed in the Media Editor by default are Simple Dublin Core, but can be deleted, added to, renamed, as needed, depending on the nature of the collection
• Title is the only field REQUIRED on each record
• Other fields may be ignored on records if desired
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Building a Collection (cont.)
•The item is now ready to be sent to the server
•If Metadata needs to be edited, click on the thumbnail to open the Media Editor
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Building a Collection (cont.)
Click UploadThe Item is sent to the server, and goes to the queue to await final approval
The Item is no longer accessible via the Acquisition Station
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Building a Collection (cont.)
• If you are not administrator for a collection that was the final step
• The item is now in the pending queue
• Accessed via CONTENTdm Administration
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Approve Items(Administrators Only)
2 items are waiting for approval; metadata can be edited as needed at this point
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Approve Items
• Administrators have the option of approving all items together or individually
• 1 more step after approving items
• Collection must be indexed so that newly approved items are included
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Index Collection
Click Start Index—Items are now viewable via the Web
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More Help
• More Help and step-by-step tutorials can be found in the CONTENTdm User Support Center
• www.contentdm.com/usc
• Registration is required—if you don’t have it, get institution ID from CONTENTdm Administrator
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