Using a collaboration platform to manage inspections on an ... Panel 10-Denerolle.pdfCAPTURE AND...

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© LEAN CONSTRUCTION INSTITUTE CAPTURE AND LEVERAGE THE LEAN ADVANTAGE Using a collaboration platform to manage inspections on an IPD project. Thursday, October 19 th 2017 Stéphane Denerolle, Fieldwire James Pease, Sutter Health CAPTURE AND LEVERAGE THE LEAN ADVANTAGE

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Using a collaboration platform to manage inspections on an IPD project.

Thursday, October 19th 2017

Stéphane Denerolle, FieldwireJames Pease, Sutter Health

C A P T U R E A N D L E V E R A G E T H E L E A N A D V A N T A G E

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About us

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James Pease, Sutter Health (Regional Manager)Editor: http://leanipd.comUC San Diego BS

Stéphane Denerolle, Fieldwire (Product Development)Ex-Bouygues Innovation, Ex-DPR PEBerkeley MS CEE, Ecole Polytechnique BS Engineering

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Agenda

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1. Project Details & Problem Statement

2. Roll-out of collaboration platform

3. First Results & Future State

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Project Details & Problem Statement

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Sutter Roseville Medical Center (SRMC) Expansion

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§ Contract value: ~$112M

§ 4 year duration (2016 – 2020)§ 99,000 sq.ft.; 3 levels

§ Triage rooms – 7§ ED Exam rooms – 35§ ICU rooms – 24§ Cath Labs – 3

§ IPD project

§ Co-located construction trailer with all design, construction & owner personnel (approx. 50 people onsite)

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The Permitting Process

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• OSHPD• 6 Increment Permits (New Building)• 5 Separate Remodel Permits

• City of Roseville• 4 Utility Permits• 1 Building Permit

• OSHPD / City of Roseville• Overlapping Inspections of Permits

• PGE • Electrical and Gas Utility Permits

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Multiple Jurisdictions - Negotiations

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Inspections – Developing a process

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• Team collaboratively develops a process• Design Team• Construction Team• Inspector of Record

• Fieldwire Partnership Proposal• Plan Viewer• Tasks Linked to Plans (like RFIs)• Inspections Linked to Plans• Color Ups of Approved Areas

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LCI CONGRESS PRESENTATION STYLE GUIDERoll-out of collaboration platform

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Background on Fieldwire

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§ Started in 201325 employees in San Francisco

§ Core use cases:ØMobile plan viewingØTask managementØ Issue tracking

§ Available on web, iOS and Android

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Current State: using Fieldwire to manage inspections

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Step 1: GC plans the inspection request (IR)

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Step 2: GC prefills the IR

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Step 3: GC notifies the inspector of record (IOR)

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Step 4: IOR inspects work

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Step 5: IOR fills out the form

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Step 6: GC verifies the IR

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LCI CONGRESS PRESENTATION STYLE GUIDEFirst Results & Future State

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First Results

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Total IR Open Approved Approved as noted

Not approved

Passed first time

Average turnaround

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Increment #1 (March - October 2017) 195 0 185 9 1 98% 3.8

Increment #2 (June - October 2017) 45 2 40 2 1 98% 6.5

Increment #6 (April - July 2017) 24 0 24 0 0 96% 10.0

Inspection Requests (IR) data, as of Oct. 5, 2017.

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What’s Working Well

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• Ability to assign inspections to different members of the team (from trade partner to general contractor to IOR) – extremely useful – always know whose court it is in.

• Ability to type notes in the task (inspection) for various reasons. • It is nearly impossible to forget about an

inspection that does not pass, as the status should not go to “complete” or “verified” if not passed.

• Fieldwire team is continuing to work with the team to implement features we see necessary or useful.

• 5AM Monday Reminders of Open Inspections

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Lessons learned

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• Have to import Inspection Request Forms• Have to open in third party PDF viewer to see

markups (on mobile version).• The numbering system is easily messed up – should

not be up to user to create the consecutive number. Does not allow you to delete once created, without messing up numbering. The numbering is actually one of the largest hurdles.

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Future improvements

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• Have the trade partners issue the inspection request to GC through Fieldwire.

• Product improvements for the project:• Custom forms• Improved data analytics & metrics

• The program allows us to pull a lot of data, just not necessarily useful data to create charts. Some useful data stats would be related to: Approved first try, Approved, Approved with comments, Not Approved, sorted by week, month, year, contractor, etc.

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In the spirit of continuous improvement, we would like to remind you to complete this session’s survey in the Congress app! We look forward to receiving your feedback.