User’s Manua l H and Procedures... · judge the proposed order granting the motion to file the...

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User’s Manual for Civil Sealed Documents for Attorneys Getting Started Effective August 1, 2011, attorneys must electronically file civil sealed documents in CM/ECF. The attorney will E-file a motion to file documents under seal, then electronically lodge the proposed sealed documents, and then e-mail to the assigned judge the proposed order granting the motion to file the documents under seal. If the order is granted the Clerk’s Office will file the lodged documents as a sealed document on the case docket. This policy is outlined in the Electronic Case Filing Administrative Policies and Procedures Manual, Section 2.j. Help Desk If you need assistance with this process please contact the Clerk’s Office: Call the CM/ECF Help Desk at (866-233-7983) between the hours of 8:30 A. M.

and 4:30 P. M., Pacific Time, Monday through Friday. Important Notes - Things you need before you begin to file a sealed document in a civil case:

1. The motion to seal must be saved to PDF – The Motion to File Documents Under Seal is a public entry on the docket and the document will be available to the public.

2. The proposed sealed document(s) must be saved to PDF. Only Court Staff will have access to view the proposed sealed documents, however, the docket text will be available for viewing by attorneys and the public. The docket text will not contain specific information identifying the nature of the proposed sealed document.

3. Counsel must serve copies of the sealed lodged proposed documents upon opposing counsel in a conventional manner.

4. Proposed order for the judge – in Word or WordPerfect format must be e-mailed to the assigned judicial officer.

5. The proposed sealed documents will be filed by the Clerk’s Office when ordered by the court.

7/26/11

Important Notes continued: Proposed sealed documents in criminal cases must be submitted in paper

format.

Documents in sealed cases must be submitted in paper format.

Ex Parte Documents for which no notice is to be provided to opposing parties should be filed in paper format under seal.

Pursuant to the court’s Electronic Case Filing Administrative Policies and Procedures, Section 2, f., registered attorneys must electronically sign the motion with an s/attorney name.

Follow the Electronic Case Filing Administrative Policies and Procedures Manual for Courtesy Copies for Judicial Officers, in Section 2, e. for documents exceeding 20 pages.

Individual PDF documents must not exceed ten (10) megabytes (MB). PDF documents larger than ten (10) megabytes must be submitted in multiple segments, not to exceed ten (10) megabytes.

If the Motion to Seal itself should also be filed under seal, counsel must follow the same process to obtain leave to file that motion under seal, i.e., e-file a Motion to File Documents Under Seal and electronically lodge the sealed motion and other sealed documents.

If the Order to Seal is also to be filed under seal, it must so state.

7/26/11

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