User Operational Guide

Clinical Establishment (CE)

Renewal Method

Prepared for the Health & Family Welfare Department, Government of West Bengal

Contents

1 Introduction 3

1.1 Purpose of this manual 3 1.2 Who should use this manual 3 1.3 Prerequisites 3 1.4 Structure of this manual 3

2 About 3

2.1 About this Document 3

2.2 Actors 3

3 Have you got a system generated license? 4

3.1 Step 1: Log In 4

3.2 Step 2: View User Home page 4 3.3 Step 3: Apply for Renewal 5

4 Have you got a license not generated by the system? 10

4.1 Step 1: Sign Up 10

4.2 Step 2: Logging In 11 4.3 Step 3: View User Home page 12

4.4 Step 4: Capture License information into the system 13 4.5 Renewal of Existing Manual license 15

4.6 Logging Out 15

1 Introduction

1.1 Purpose of this manual

This manual is designed to provide you with an understanding of the Clinical Establishment

System Software’s renewal method of licenses. The manual lists the various features and

functions that are available whilst assisting you in carrying out each task with step by step

instructions and guidance. Visual screens are captured to improve clarity and understanding of a

function.

1.2 Who should use this manual

This manual is intended for Users (Applicant).

1.3 Prerequisites

Users should have a basic understanding of using a computer, keyboard and mouse. In addition,

being able to understand basic functions of a web browser will be beneficial as well as elements

such as pop-up windows. In some cases, more than one web page may be open; User should

have knowledge of using and navigating to a different ‘Tab’ when required. Many of the terms

and functions however are common across the Software including buttons such as ‘Submit’,

‘Edit’, ‘Update’ and ‘View’.

1.4 Structure of this manual

This manual will be organized in line with the Software menu screen and in the same

hierarchical structure. Chapters within this manual are sequenced in the same order as the main

menu headings and have the precise title names as the headings.

2 About

2.1 About this Document

This document provides details on the screen specification for the Clinical Establishment Renew methods. Each screenshot represents a screen that can be viewed by the User, which aligns with the functional requirements of this software.

2.2 Actors

User (Applicant)

3 Have you got a system generated license?

If you have a license generated from system and then follow the following steps-

3.1 Step 1: Log In

Log in to the system using Username ID and Password as shown below.

3.2 Step 2: View User Home page

After successful login user will view the home page as shown below.

3.3 Step 3: Apply for Renewal

User will click on Application >> Renew License, one pop up will appear with 2 options “New

License” and “Renew License”. Click on “Renew License” option.

Form No. II appears where user has to insert previous license number and click on Get Details:

Detailed form will appear with its existing data related to the existing License Number. Once

user fills in the required fields click on “Save & Continue”

2nd page of Form appears, user can fill in the required fields and he should accept the

declaration given at the end of the page. After that user will save the form.

Note: It will generate the system generated form number and it will be further processed by the Department.

4 Have you got a license not generated by the system?

4.1 Step 1: Sign Up

After submitting users required details (valid User Applicant Name, Email Id, Mobile No, Landline, Applicant Building No, Applicant Street, P.O, P.S, City/Village, Password, Confirm Password, and Enter Captcha) in the sign up form user will receive email and mobile verification through his registered email id and mobile number. He will get an OTP in his mobile number as a SMS and verification mail in his email id. After providing the same user can login with his username and password.

This is the OTP screen

4.2 Step 2: Logging In

User will log into the application by entering their Username ID and Password.

4.3 Step 3: View User Home page

After successful login user will view the home page as shown below.

4.4 Step 4: Capture License information into the system

User will click on menu “Manual License” for capturing license information to the system

User will enter the required fields as mentioned in the screenshot. After saving the data user will receive a sms that the application is successfully sent to Licensing authority. After his approval Users license will convert to system generated license number.

Once the application is approved user will receive the information on the user dashboard as

mentioned below. Status of this license will be “Converted License” and user can print the

license from Action >> Copy of license as shown below.

Note: CMOH will receive the above application. On approval, user will receive a SMS about his

new auto-generated license #.

4.5 Renewal of Existing Manual license

Same procedure as stated above

4.6 Logging Out

At any time User can log out of the application by clicking the Log out button located at the top on the right hand side of screen. User should log out of the application when they have finished using it.