USER Manual ENTRY to EXIT - North Central Railway zone

USER MANUAL

ENTRY TO EXIT Version 1.1 Release Date: July 27, 2020

EXECUTIVE RECORD SHEET Executive Record sheet is initiative to capture and

display data related to service history of officers of

Indian Railways. It has information about Basic details

of Officers along with their educational qualification,

experience, trainings, awards and publication.

Centre for Railway Information System HRMS Group

CENTRE FOR RAILWAY INFORMATION SYSTEM 1

USER MANUAL ENTRY TO EXIT

Document Revision History

Release Date Revision No Prepared By Verified by Approved by

22-Sept-2020 1.0 Pradeep Rawal Amit Mehra Manoj Kumar



Table of Contents

1.0 Introduction ..................................................................................................................................... 3

1.1. How does this module work ........................................................................................................ 3

1.2. Know you login credentials: ........................................................................................................ 4

1.3. How to Log into the System ........................................................................................................ 4

1.4. Forgot User Name or Password to Login .................................................................................... 5

2.0 Update Executive SR ........................................................................................................................ 6

2.1. Basic Details ................................................................................................................................. 7

2.2. Qualification details ..................................................................................................................... 8

2.3. Posting Details ............................................................................................................................. 8

2.4. Training Details ............................................................................................................................ 8

2.5. Awards Details ............................................................................................................................. 9

2.6. Publication Details ....................................................................................................................... 9

3.0 View & Download Executive SR .................................................................................................... 10



1.0 Introduction Executive Record sheet is initiative to capture and display data related to service history of officers of

Indian Railways. It has information about Basic details of Officers along with their educational

qualification, experience, trainings, awards and publication.

1.1. How does this module work To use this module officers need to login to HRMS application. Furnish information for all

the section and generate pdf document.



1.2. Know you login credentials: a) Login credentials are sent to mobile no. of all the officers of Indian Railways.

b) Alternatively, Officer can use Need Help for Login? Option displayed on login page

c) Officer need to enter their IPAS NO / Employee No and their HRMS Id/ Login Id will

be displayed along with their mobile no available in system.

1.3. How to Log into the System

a) Open your browser and type URL https://hrms.indianrail.gov.in/HRMS to go

to the official website of HRMS.

b) Enter the Username and Password and click on Login.

c) After that, 5 digit OTP is generated which will be sent to your registered mobile

number. Enter the OTP and click on verify OTP.

https://hrms.indianrail.gov.in/HRMS



1.4. Forgot User Name or Password to Login

a) HRMS-Id (e.g. OOLUZR) is used as User Name to login to HRMS. In case, the user forgets

own User Name or HRMS-Id then he cannot login. Then the user needs to click on ‘Help

for Login’ link. On clicking the ‘Help for Login’ link a Help Box appears on the screen. The

user needs to fill in own IPAS-Id (or Employee Id) there. HRMS then retrieves the HRMS-

ID and registered Mobile Phone number of the user and display it on the screen. However,

mobile phone number is masked for security reasons.

b) In case the user forgets the Password for HRMS then he can click on the Forgot Password

link available below Login-Box. The system will send the Password through an SMS to the

user’s registered mobile number.

c) In case, the registered mobile number of the user is not correct then the user need to visit

the office of the service record dealing clerk to register correct mobile number in HRMS.



2.0 Update Executive SR

This module enables the Officers to complete information in their Executive SR.

Information is needed to be entered includes (a) Basic Details, (b) Qualification details, (c) Posting

Details, (d) Training Details, (e) Awards Details, (f) Publication Details.

To enter the information in Executive Record Sheet officer need to go to Section:

Executive SR and click on menu Update Exe. Record Sheet.

This will open entry form for officers as screenshot given below in Pt No 2.1 to 2.6.

Officer need to furnish their information and submit. Once this information in capture in the

system then output report can be view with menu My Exe. Record Sheet



2.1. Basic Details This section enables officer to furnish their basic details of officers. Some details are not editable

like Name, Date of birth, gender, Rest details can be modified / added by officers.



2.2. Qualification details This section enables officer to furnish their educational qualification details. All qualification

details entered by concerned DC will be display here for reference, will officers can edit / add /

remove information.

2.3. Posting Details This section enables officer to furnish their Posting details. All detail entered by DC in transferred

tab of e SR will be displayed here initially, Officer can add/edit/ remove them. For each posting

officers need to provide experience for that posting.

2.4. Training Details This section enables officer to furnish their Training details. Officer can enter both Domestic and

foreign training in this section, while generating Exe. Record Sheet, both type of training will be

classified separately according to Training country column.



2.5. Awards Details This section enables officer to furnish their Award details. Officer need to select Award name

from the list, if desired name is not present, MISCELLANEOUS can be selected from the list, then

officer can enter any name of their choice.

2.6. Publication Details This section enables officer to furnish their Publication details, if any.



3.0 View & Download Executive SR

To view output report of data entered in Executive SR officer need to go to Section:

Executive SR and click on menu My Exe. Record Sheet. It will open new page that will show

complete data entered in previous stage. There an option to download in right top corner of this

report, Download option can be used to generate / download this report in PDF format.

Downloaded PDF have a declaration that is needed to be signed by officer and Scanned Copy of

signed Exe. Record Sheet is required to be sent at email ID of US(C) in Railway Board.



Sample Executive Record Sheet.

- End of Document -

USER Manual ENTRY to EXIT - North Central Railway zone

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