User Manual eDANA System · RMC Your applications is successful submitted and waiting for approval...

USER MANUAL EDANA

(ENTITY)

PREPARED BY:

IT DEPARTMENT (MESTECC)

VERSION 2.0

e D A N A S y s t e m

CONTENT

No. Contents Pages

1.0 Introduction

3

2.0 Objective

3

3.0 System Features

3.1 Platform Browser

3

3.2 List of Icons

4-5

3.3 List of Application Status

6

4.0 User Manual

4.1 Create an Account

10-11

4.2 Log In

12-14

4.3 Apply New Application

15-44

4.4 List of Applications

45

4.5 Print Document

46

4.6 Settings

47-48

4.7 Log Out

49


1.0 INTRODUCTION

eDANA system is a web-based system based to manage the Fund and Commersialize

Research & Development (R & D & C) MOSTI. The system will cover two types of

funding which is Technofund and Inno Fund. There are two types of Inno Fund,

enterprise fund and community fund. The aims of the system are:

a) To manage the funds with the system features are user friendly, transparent,

time-saving, can be accessed all the time and reduce errors.

b) To facilitate the detection status of the application.

2.0 OBJECTIVE

The objective of this manual is to assist and facilitate the users to use the system.

3.0 SYSTEM FEATURES

3.1 PLATFORM BROWSER REQUIRED

(a) Mozilla Firefox;

(b) Google Chrome or

(c) Internet Explorer.


3.2 LIST OF ICONS

The following table shows the button/icon used in the system. The function for each

button/icon as below:

Button/Icon Name of

button/icon Function

More info Display more details of the case.

Browse Choose the file to be included.

Sign up Register to log in the system.

Sign in Log in to the system.

Forgot password If forget the password.

Resend activation Request a new confirmation message

New account Register to log in the system.

Export Export format of the page as HTML, Text,

CSV, Excel, PDF & JSON.

Show all data Displays all the data.

View Display the information.

Update Display and update the information.

Delete Delete the information.

Generate PDF Display the information in the form of PDF.

Chart context

menu Print and download charts.


Next Moving to the next page.

Back Return to the previous page.

Submit Sending information which has been filled.

Reset grid Change the position of the content.

Save Store the information after updated.

Confirm user Verify the user's identity.

Block user Restrict the user's identity.


3.3 LIST OF APPLICATION STATUS

No. Status Description

1. Draft Your applications is pending submission.

2. Waiting for Approval by RMC

Your applications is successful submitted and waiting for approval by RMC (if applicable).

3. Approved by RMC

RMC approved your application.

4. Rejected by RMC

RMC rejected your application.

5. Waiting for Approval by Collaborator RMC

Your applications is successful submitted and waiting for approval by Collaborator RMC. (if applicable)

6. Approved by Collaborator RMC

Collaborator RMC approved your application.

7. Rejected by Collaborator RMC

Collaborator RMC rejected your application.

8. Approved by Collaborator

Collaborator approved your application.

9. Rejected by Collaborator

Collaborator rejected your application.

10. Not Completed Your applications is successful submitted and form application not fully completed.

11. Completed with Documents

Your applications is successful submitted and you already deliver the additional documents to MOSTI.

12. Waiting for validation by Dana

Your applications is successful submitted and waiting for validation by Dana


4.0 USER MANUAL

The steps to access the eDANA system are:

Step 1: Click on the Start button located on the bottom of the left computer as shown

below:

Double-click on the icon of Google Chrome or icon of Mozilla

Firefox or icon Internet Explorer.

Step 2: Type url in your web browser: https:// edana.mestecc.gov.my

Step 3: The main page will display as shown below.


4.1 CREATE AN ACCOUNT

Step 1: Click on SIGN UP menu as shown below.

Step 2: Fill in the account information and click on the SIGN

UP button to complete the registration process.


IMPORTANT

After successful log in, please complete your profile information by click on SETTINGS

MENU -> PROFILE SETTINGS MENU. It is important for verification purpose.

Otherwise, your account will be blocked.


4.2 LOG IN

Step 1: Click on LOG IN menu as shown below.

Step 2: The sign up screen display as below.

Step 3: Please enter your Username and Password in the space provided and click

on SIGN IN button.


Step 4: After successful log in, the homepage display as shown below.


Step 5: If forgot password, click on the icon as shown below:

Step 6: Fill in your email address and click on CONTINUE button and the information

will be sent via email.


4.3 APPLY NEW APPLICATION

Step 1: Click on NEW APPLICATION button as shown below.

Step 2: The application form will display as shown below.


1. Please fill in the information on each tabs:

1) Fund Application tab

a) Select type of funding such as

Techno fund

Enterprise Fund (Inno fund)

Community Fund (Inno fund)

b) Select entity classification such as

Individual

Single owner

Micro company

Small company

c) Select classification of research.

d) Select division of research.

e) Select category of research.

f) Select group of research.

g) Select area of research.

IMPORTANT

Step 3: Click on NEXT button to save the application form and go to the next page.


Step 4: Fill in the entity information.

2) Entity Information tabs.

a) Select the organization entity. ADDITIONAL INFORMATION

I. The organization’s entity is inherited based on ENTITY

CLASSIFICATION at FUND APPLICATION tab.

II. If organization’s entity does not exist, please click on NEW

ORGANIZATION button to add basic information of organization.

III. After successful add basic information of organization, you are

able to view or edit organization information by click on SETTINGS

menu -> ORGANIZATION SETTINGS menu as shown above:


IV. Click on icon to view and edit your organization information.

Step 5: Click on NEXT button to go to the next page.

Step 6: Fill in the project member’s information.

3) Project Members tab

a) Firstly, find your project member on the form name.

b) Fill in project member information.

c) Click on ADD button to save the information.


d) If does not exist, the applicants are able to add basic information of

your project member by click on NEW PROJECT MEMBER button.

Step 7: Click on NEXT button to go to the next page.

Step 8: Fill in Collaborator Information. (If applicable)


4) Collaborator Information tab

a) Find collaborator information by select collaborator classification:

i. Sole proprietor

ii. Micro company

iii. Small company

iv. Registered NGO

v. Community group

vi. Medium sized company

vii. STI Agency

viii. Institution of higher learning

ix. Research institute

x. Registered cooperative

xi. Village security and development committee

b) Select collaborator’s organization.

c) Select Collaborator name. (Name is refer to person).

d) Fill in collaborator roles.

e) Fill in contact person. (Contact person is refer to hand phone

number of collaborator)

f) Click on ADD button to save the collaborator information.


g) If collaborator information does not exist, the applicants are able to add

basic collaborator information by click on NEW COLLABORATOR

button.

h) Fill in the collaborator information.

i) Click on ADD button to save the record.

j) Then, find back the collaborator information. Follow steps A to F as

above.

Step 9: Click on NEXT button to go to next page.

Step 10: Fill in the Background Information. (If has collaborator)

5) Background Information tab

a) Fill in the information as shown below.


IMPORTANT

Collaborator information are available for TECHNOFUND and ENTERPRISE FUND

only.

Step 11: Fill in the Project Details.

6) Project Details tab

a) Fill in the information in the spaces provided.

b) Click on NEXT button to save the information.


ADDITIONAL INFORMATION

The applicants are able to upload image on the project Details tab. Follow the steps

as below:

a) Click icon in the editor.

b) Click on upload tab as shown below.


c) Choose your image to upload. (IMAGE FORMAT: JPG ONLY)

d) Click on SEND IT TO SERVER button.

e) Click on OK button.


Step 12: Fill in the Milestone and activities.

7) Milestone and Activities tab

a) Fill in the spaces provided.

i) Milestone name

ii) Milestone cost

iii) Milestone activities

- Click on icon to add another activity.

- Click on icon to remove activity.

iv) Milestone deliverable / output

v) Date completion


b) Click on ADD button to save the information.

c) Then, click on NEXT button to go to the next page.

Step 13: Fill in the Project Costing.

8) Project Costing tab

a) Select type of costing.

b) Fill in the information in the space provided.

i. Component

- Click on icon to add another component.

- Click on icon to remove component.

ii. Estimated cost

iii. Amount applied. (Amount from MOSTI)



IMPORTANT

Total cost milestone must equal to total cost project costing. Please refer guideline to

see maximum amount for each funds. http://edana.mosti.gov.my/edana/site/info

http://edana.mosti.gov.my/edana/site/info


Step 14: Fill in the equipment. (If applicable)

9) Equipment tab

a) Fill in the information in the space provided.


c) Click on NEXT to go to the next page.


Step 15: Fill in the Source Funding.

10) Source Funding tab

a) Select type of source.

b) Fill in the information in the space provided.

i. RM

ii. Description


d) Then, click on NEXT button to go to next page.


IMPORTANT

The estimated amount from MOSTI automatically added.

Step 16: Fill in IP / Technology Acquisition. (If applicable)

11) IP / Technology Acquisition tab

a) Fill in the information as shown below.


c) Then, click on NEXT button to go to the next page.


Step 17: Fill in the Market Demand.

12) Market Demand tab


i. Market Need

ii. Market Size

iii. Market Growth

iv. Target Market

v. Price Competitiveness

vi. Industry Competitiveness

vii. Niche Market

b) Click on NEXT button to save the information and go to the next

page.


Step 18: Fill in the Market Capability / Capacity.

13) Market Capability / Capacity.

a) Fill in the space provided.

i. Financial Projection.

ii. Market Strategy.

iii. Distribution Network.

iv. Strategic Alliance.


Step 19: Fill in the Financial Projection.

14) Financial Projection tab


i. Return of investment

ii. Commercialisation risk

b) Click on NEXT button to save the information and go to the next page.


Step 20: Fill in the Potential Contribution.

15) Potential Contribution tab


i. Employment

ii. Economic Contribution/Trade

iii. Creation of new business

iv. Create Of New Business

v. Others

b) Click on NEXT button to save the information and go to the next page.


Step 21: Upload the Document.

16) Document Uploads tab

a) Select title of document upload.

b) Fill in the document name.

c) Browse your file to upload.

d) Click on ADD button to save the information.

IMPORTANT

File format:

a) PDF

b) Docx

c) Doc

d) Xls

For more details, please refer to the guideline on




Step 22: Declaration

17) Declaration tab

a) Select the aggrement.

b) Click on SUBMIT button to submit the application form.

IMPORTANT

If the application form not completed, the errors message will display as shown below.


4.4 LIST OF APPLICATIONS

Step 1: Click on LIST OF COLLABORATION menu to view collaboration application.

Step 2: Click on FUND APPLICATION menu and click the menu LIST OF FUND

APPLICATION to view all the applications.

Step 3: Click on icon to view the application form.

Step 4: Click on icon to edit the application form.

IMPORTANT

The applicants are able to view the comments by click on icon.


4.5 PRINTING DOCUMENTS REQUIRED

Step 1: Click on GENERATE PDF BUTTON as shown below.

Step 2: Click on icon to print the document.


4.6 SYSTEM SETTINGS

A. Profile Settings

Step 1: Click on SETTINGS menu -> PROFILE SETTINGS menu.


Step 2: Fill in the information in the space provided and click on SAVE button to

save the information.

B. Organization Settings

Step 1: Click on SETTINGS menu -> ORGANIZATION SETTINGS menu.

Step 2: Click icon to view or edit organization information.

Step 3: Fill in the information in the space provided and click on SAVE button to

save the information.


4.7 LOGOUT

Step 1: Click on LOG OUT menu to return the home page as shown below.

User Manual eDANA System · RMC Your applications is successful submitted and waiting for approval...

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