User Manual Capex Ps

mySAPERP2004 End user document (PS Module)

V1.0

Sep 2007

English

End User Documentation - PS

mySAPERP2004 (ECC 6.0)

SSTL1,6th Floor, Crown Court#128, Cathedral Road Chennai 600 086

Solution/ Release: ECC 6.0 Page 1 of 183


Content

1 Sequential operation of Project System (PS) module ................................................ 4

2 Create Investment Program ...................................................................................... 21

3 Create Investment Program Top Position ................................................................. 24

4 Change Investment Program Structure .................................................................... 27

5 Edit Original Budget ................................................................................................ 31

6 Create Appropriation Request ................................................................................. 36

7 Change Appropriation Request ................................................................................ 51

8 Activate Project Definition ....................................................................................... 60

9 Budget Distribution .................................................................................................. 66

10 Release Appropriation Request ................................................................................ 73

11 Change Project Definition ........................................................................................ 76

12 Change Cost Planning ............................................................................................. 80

13 Change Original Budget .......................................................................................... 85

14 Create Network ........................................................................................................ 91

15 Change Project Definition ..................................................................................... 105

16 Create Purchase Requisition .................................................................................. 109

17 Create Purchase Order ........................................................................................... 117

18 Create Vendor Advance ......................................................................................... 122

19 Post Vendor down Payment ................................................................................... 125

20 Goods Receipts Purchase Order ............................................................................ 128

21 Logistics Invoice Verification ................................................................................. 133



22 Create Reservation .................................................................................................. 151

23 Goods Issue ............................................................................................................ 154

24 Service Entry ......................................................................................................... 158

25 Create Confirmations ............................................................................................ 162

26 Payment with Printout ........................................................................................... 166

27 Project Settlement .................................................................................................. 171

28 Create Completed Asset ........................................................................................ 174

29 Change Network Status Closed .......................................................................... 180

30 Change Project Status Closed ............................................................................. 182


SAP ECC 6.0 End user document (PS Module) Sequential operation of Project System (PS) module

I Creation of Investment Program

a) Create Investment Program - Transaction Code: IM01As soon as the Financial Year Starts the Investment Program Creation needs to be done by the authorized person.The Following things are mentioned in the Investment Program

1. Investment Program2. Approval Year3. Program Type4. Fiscal Year Variant5. Currency

With this information the Investment Program is saved and the same is informed to Projects Department over phone and SAP Mail. The authorized person in SAP does this step.

b) Create Investment Program Top Position - Transaction Code: IM11

After Creating the Investment Program the Top Company Level position is created for the Investment Program. The Following things are mentioned in the Investment Program Top Position

1. Investment Program2. Position ID3. Approval Year

The authorized person in SAP does this step.

c) Create Investment Program Structure - Transaction Code: IM22

After Creating the Investment Program the Top Company Level position is created for the Investment Program the Investment Program Structure is created.The Following things are mentioned in the Investment Program Top Position

1. Investment Program2. Position ID (Optional)3. Approval Year

Solution/ Release: MySAPERP2004 (ECC6.0) Page 4 of 183

SAP ECC 6.0 End user document (PS Module)

II Maintaining Budget for Investment Program

a) Edit Original Budget - Transaction Code: IM32

After Creating the Investment Program Structure the Budget is maintained for the created Investment Structure. This can be maintained whenever the New appropriation request is assigned to the Position Ids.The Following things are mentioned in the Edit Original Budget


This step is done by the authorized person in SAP.

III. Appropriation Request

a) Create Appropriation Request Transaction Code : IMA11

After getting the Feasibility Study for scaling up the Process in the Production Level. The authorized person in SAP creates the appropriation request.The Following things are mentioned in the Appropriation Request

1. Appropriation Request Type2. Controlling Area after this in General Data 3. Appropriation Request4. Description5. Approval Year6. Planned Approval Date7. Implementation Start8. Person Involved for Approval User ID needs to be selected Level wise.

In Control Data9. Investment Program /Year10. Position ID.


SAP ECC 6.0 End user document (PS Module) In Organizational Units

1. Requesting Company code2. Requesting Business Area3. Requesting Cost Center4. Requesting Profit Center5. Requesting Company6. Object Class7. Plant8. Responsible Cost Center9. Responsible Profit Center10.Currency

In Variants TabGeneral Data

1. Completion Date Approximate date of Project completion date.Select Plan Values Tab

Click on Create Cost Estimate Button below the screen.

A new screen is opened where you need to click the button Show/Hide Item View. It would show a table where we need to feed in the values. The values to be fed are

Item Categoryo M for Materialo V for other costs like manpower, QC etc. The cost element for V

should be 7100150 Resource is where we select the RM name. The master would be

entered by the Purchase person. This is not required for RM. Enter Quantity & hit enter.

For V change the description to suit us. After completion of the entry, click confirm to record those values by

SAP which would appear on the left hand side of the screen.

Rows can be added, inserted, deleted accordingly. Filled values are shown below.

Go Back or press F3. The total budget for the year 2007 (as the investment planned is for 2007) would appear as shown below. Save the Appropriation request.


SAP ECC 6.0 End user document (PS Module) Note: We would define the cost for 1 year and if the project spills over to the next year the remaining budget would also spill over.

After mentioning all the required entries when the user saves the appropriation request as per the configuration the Appropriation request will go for approval process as SAP Workflow (predefined Process). The documents are uploaded through Document Management system as well as it can be uploaded in Change mode of Appropriation request by selecting the Service for Object Create Attachment.

b) Approve Appropriation Request Transaction Code : IMA12/SBWP

When the approving authority opens their SAP Mail Box through the transaction code SBWP the system will show all the Workflow process to be executed by him. He has to select the required appropriation request and Click on Approve button, if he wants to see the attachment. He can see the same in display mode of Appropriation request by selecting the Service for Object View Attachment or in the Document Tab. The authorized person in SAP does this step.

c) Activate & Release Appropriation Request Transaction Code: IMA12

After approval the Appropriation request needs to be activated and released. This will be done by the authorized person in the Measures/Assets Tab of the Appropriation request in change mode of Appropriation request transaction.


SAP ECC 6.0 End user document (PS Module) IV. Budget Distribution

a) Distribute Budget for Project Definition Transaction Code: IM52After activating the Appropriation Request (Project Definition). The Following things are mentioned in the Distribute Budget


The Overall as well as Yearwise Budget has to be updated. This step is done by the authorized person in SAP.

V. Creation of Project Structure

a) Change Project Transaction Code: CJ02After updating the Budget for the Appropriation Request (Project Definition). The Following things are mentioned in the Change Project transactions. The authorized person in SAP does this step. In the Project Definition Header the Following things are mentioned

1. Person Responsible2. Start Date and End date of Project will be defaulted from the

Appropriation Request. 3. Company code4. Business Area5. Plant6. Profit Center

In the WBS element Overview the Basic Data tab the following things are mentioned. 1. Level Number2. Description3. Upto Level 3 WBS elements are Created with Planning Element (if the

level is below 4).In Responsibilties Tab4. Requesting Cost Center needs to be filled. 5. Which will automatically copy the Controlling Area (CA) and Requesting

Company Code.6. if required Responsible Cost Center field will be filled.


SAP ECC 6.0 End user document (PS Module) V. Cost Planning for Project Definition

a) Manual Cost Planning for Project Transaction Code: CJ40

After updating the budget for the Top-level Project Definition the Lower Level (Level 3) the Overall as well as Year-wise planned cost has to be updated. The authorized person does this step.

VI. Budget Updation for Project Definition (Level 3)

a) Manual Budget Updation for Project Transaction Code: CJ30

After manual Cost Planning for the Lower Level (level 3) WBS Elements the budget for the Lower Level (Level 3) the Overall as well as Year-wise planned cost has to be updated. The authorized person does this step.

V. Creation of Network

a) Create Network for Project Transaction Code: CN21

In the initial Screen the Following things are mentionedNetwork ProfileNetwork TypePlantMRP Controller

In the Network Header the following things are mentioned.Network Description In Assignment Tab Select the Project Definition, which will copy the Start Date and End Date of the Project if its maintained in the Project Definition. These dates are considered for individual activities in the Network. The Network activities are linked with relationship and these network activities will be scheduled. The Milestones or Milestone Groups are also used with the activities. A network can represent the sequence of activities in a project or the sequence of a single activity within a project. You can graphically display various structural elements of a project and their interdependencies in the Project System. During the life of a project, networks are used as a basis for planning, analyzing, controlling and monitoring schedules, dates, and resources.(such as personnel, machines, PRTs, materials, documents, and drawings)


SAP ECC 6.0 End user document (PS Module) These activities are three types 1. Internal Activities, 2. External Activities, 3. Primary Cost Activities.

Internal Activities:Using internally processed activities you determine the amount of Work produced by machines or persons, and use this information in resource planning to plan the capacity requirement.

External Activities:Using external processing you determine which services are required from other companies to carry out the project. The development of external processing occurs through purchasing.

Primary Cost Activities:Using general costs activity you plan primary costs, for example, travel costs.

V. Creation of Lower Level (Level 4) WBS & Release of Project

a) Create Lower Level WBS (Level 4) & Release Project Transaction Code: CJ02

In the initial Screen the Following things are mentionedProject Definition In the WBS element Overview

the Basic Data tab the following things are mentioned. 1.Level Number (level 4)2. Description3 Planning Element (Tick)4. Account Assignment Element (Tick).In Responsibilties Tab5. Requesting Cost Center needs to be filled. Which will automatically copy the Controlling Area (CA) and Requesting Company Code.if required Responsible Cost Center field will be filled.

Select EditStatus Release.The authorized person does this step.



V. Creation of Purchase Requisition for Materials

a) Create Purchase Requisition Transaction Code: ME51/ME51N.In the initial Screen the Following things are mentionedAccount Assignment Category QDelivery DatePlantPurchasing GroupReq. Tracking NumberRequisitionerIn the Purchase requisition Item overview screen Material NumberQty. RequiredVal.Type WBS ElementThe Purchase requisition will be saved and will be released by the approving authorities. The authorized person does this step.

VI. Creation of Purchase Order for Materials

a) Create Purchase Order Transaction Code: ME21/ME21N.In the initial Screen the Following things are mentioned - HeaderVendorPurchasing OrganizationPayment TermGR Message (Tick)Net PriceIn Item Tax code wil be selected (if any)Select the PR and Adopt the PR.The Purchase order will be saved and will be released by the approving authorities. The authorized person does this step.


SAP ECC 6.0 End user document (PS Module) VII. Create & Post Vendor Down Payment Request

a) Create Down Payment Request Transaction Code: F-47.After creating the Purchase order the Down Payment (Advance) to the vendor is raised. The authorized person does this step.In the initial Screen the Following things are mentioned - HeaderDocument DateCompany CodeCurrencyReference & Doc. Header TextVendor Account No.Spl.GL indicatorIn Detail Amount, Business Area, Due On, Purchase Order No./ Item.The down payment request will be saved.

b) Post out Going Payment Transaction Code: F-48/F-53.After creating the Down Payment request, the Down Payment request (Advance) will be called and payment will be posted. The authorized person does this step.

VIII. Goods receipts for Purchase Order

a) Create Goods Receipts Transaction Code: MIGO.After the Purchase order is approved the material will be received by stores at Site. The authorized person does this step.In the initial Screen the Following things are mentioned HeaderPurchase Order NumberMovement TypeDelivery Note, Header TextQuantity, Storage Location, No.of Container, etc.,The goods receipts document will be posted.


SAP ECC 6.0 End user document (PS Module) IX. Enter Invoice

a) Enter Invoice Transaction Code: MIRO.After the material will be received by stores at Site. The authorized person does this step.In the initial Screen the Following things are mentioned HeaderInvoice DateReference AmountIf tax is there (tick) on check box (calculate Tax)Purchase Order number. After simulation the invoice Verfication document will be posted.

X. External Processing Activites : for Services

a) Change Network Transaction Code: CN22.In the initial Screen the Following things are mentioned HeaderNetwork NumberIn activities overview In Ext. Processing Tick on ServiceDescription, Purch.Org., Material Group,Vendor,Pur.Grp,Outline Agreement,Line No.Requisitioner, Req.tracking No,WBS element.Service Number, Quantity.Prerequisite : The Project Definition System Status should be in REL Released mode.Select the Activity and Press Edit Status Release. Which will create a Purchase requisition for services with reference to the outline agreement entered.Purchase Order (Service PO ) will be created for the purchase requisition.

When the order released for work, one PR for the services are generated. The PO will be released by the Purchase Department. The PO Copy is given to the Contractor by the Projects department. On completion of the work, contractor brings the Joint Measurement Sheet / Bill along with the PO reference.



b) Create Service Entry Transaction Code: ML81N.In the initial Screen the Following things are mentioned HeaderPurchase Order Number

When the Contractor brings the Joint Measurement Sheet / Bill for the certification, the quantity entered in the JMC/Bill is verified by the Shift Engineer and the same quantity is certified in the Service Entry Sheet. This is subject to Release Procedure (Certification by Higher Official). On Certification the Project gets the Cost of the Services performed.

c) Enter Invoice Transaction Code: MIRO.After the service confirmation is released. The authorized person does this step.In the initial Screen the Following things are mentioned HeaderInvoice DateReference AmountIf tax is there (tick) on check box (calculate Tax)Purchase Order number. After simulation the invoice Verfication document will be posted.

XI. Create Reservation

a) Create Reservation Transaction Code: MB21.The stocks are maintained as Special Stocks against the WBS elements. The reservations are created against WBS elements. This reservation can be done in Automatically while running MRP for Projects. In the initial Screen the Following things are mentioned HeaderBase date (When the material is required)Movement typePlantIn Create Reservation ScreenWBS elements, Material Code, Quantity, Batch Number, Goods recipient.The reservation is created.



XI. Goods Issue

a) Create Goods Issue Transaction Code: MIGO/MB1A.When the Stores person saw the reservations pending for issues on that day he has to post the goods issue against the reservations. Creation needs to be done by the authorized person.The Following things are mentioned in the goods issue.Reservation numberQuantityMaterial Slip.Document header text.No.of Container.The Goods Issue document will be posted.

XII. Create Confirmationsa) Create Confirmations Transaction Code: CN25/CN27.When the activities are completed, that needs to be confirmed by the users. The authorized person will do the confirmation. The Following things are mentioned in the goods issue.Network numberActivity number Work Center, Description, Actual finish Date. If the work is fully completed then Final Comp. Otherwise completion indicator (tick).

XIII. Vendor Payment

a) Post Outgoing Payments Transaction Code: F-58.After Invoice is verified the payment to the vendor needs to be posted. The authorized person will do the outgoing payment. The Following things are mentioned in the outgoing payment.



XIV. Project Settlement

a) Actual Settlement Transaction Code: CJ88/CJ8G.This settlement will be run on periodic basis (every end of month). The authorized person will do the actual settlement. The Following things are mentioned in the actual settlement.Project DefinitionWith Hierarchy (tick)With Order (tick)Settlement PeriodFiscal YearTest runDetail ListCheck. Trans.dataThe actual consumption against the Project/ Network will be settled to the WBS elements.(AUC) asset Under Construction.

b) Create Complete Asset Transaction Code: CJ02.After getting the confirmation from the Project Department that the Project is commissioned and handed over to the Production department for use. The authorized person will do the completed Asset creation. The Following things are mentioned in the Create Complete AssetProject DefinitionSelect the WBS elements and Extras Create Completed Asset.In Asset Create Screen Asset Class (sub Asset if required)Description Vendor & Manufacturer Asset Pur. New (tick)Purchase Used (tick)Group Asset / Sub NumberNeg. value Allowed (tick)


SAP ECC 6.0 End user document (PS Module) c) Actual Settlement Transaction Code: CJ88/CJ8G.This settlement will be run after getting the confirmation from the Project Department that the Project is commissioned and handed over to the Production department for use. The authorized person will do the completed Asset creation. The Following things are mentioned in the actual settlement.Project DefinitionWith Hierarchy (tick)With Order (tick)Settlement Period, Posting PeriodFiscal Year, Asset Value dateTest runDetail ListCheck. Trans.data

XIV. Project Closure

a) Change Network Transaction Code: CN22.Select all the Activities in the Network and select Edit Status Close.

b) Change Project Transaction Code: CJ02.Select all the WBS elements in the Project Definition and select Edit Status Close.




Create Investment Program/Position ID(By Finance)

Approve Appropriation Request(By Approving Authorities)

SBWP/ IMA12

Activate Project & Allocate Budget (By Finance)IMA12/IM52

Create WBS up to 3 Level(By Projects)

CJ02

Allocate Budget for Level 3 (By Finance/Projects)

CJ40 / CJ30

Create Lower Level WBS elements (By Projects)

CJ02

Create Appropriation Request(By Projects)



Create PR/Release PR (By Projects/Approving

Authorities)(ME51/ME55)

Goods Receipts (By Stores )MIGO

Create Reservation & Goods Issue

(By Projects / Stores)MB21/MIGO

Create Service PR / Release PR

(By Projects/App.Autho.)

Create Service PO/Release PO (By Purchase/App.Autho.)

ME21N/ME28

Create Service Entry/Approve(By Projects/App.Autho)

ML81N/ML85

Create PO/Release PO (By Purchase/Approving Authorities)ME21N/ME28



Create Confirmation(By Projects)CN25/CN27

Create Completed Asset(By Finance)

CJ02

Network System Status as CLSD(Closed)

(By Projects / Finance)CN22

Actual Settlement (Automatic)(By Finance) CJ88/CJ8G

Projects Definition System Status as CLSD(Closed)

(By Projects / Finance)CJ02


Title: Create Investment Program Transaction CodeIM01Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date

SAP/EUD/PS/01 Finance 001 NIL

Prepared by Reviewed by Approved by

V.Ananthapadmanaban 10.03.2008

2.1 Trigger

Receipt of Intimation from Management or the Financial Year Change.

Business Process Procedure Overview Creation of Capital Investment Program

Via Menus Accounting Investment Management Program Master Data Investment Program Definition Create.

Via Transaction Code IM01

Input - Required Fields* Field Value / Comments

Investment Program Type the Description of the Investment Program e.g. Shasun Investment

Approval YearType the financial year e.g. 2007

Program Type Select the option from the list e.g. ZSCD Capital Investment Program

Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.

Output Results CommentsCreation of Investment Program


SAP ECC 6.0 End user document (PS Module) Procedural Steps

Access Create Investment Program transaction by:Via Menus Accounting Investment Management Program Master Data

Investment Program Definition Create.Via Transaction Code IM01

1.2. On screen Create Inv. Program Definition: Header Screen, enter information in the fields in the table below:



Field Name Description R/O/C User Action and Values Comments

Investment Program

Investment Program R Type the Description of the Investment Program e.g. Shasun Investment 07-08

Approval Year Approval Year R Type the financial year e.g. 2007

Program Type Program Type R Select from the list ZSCD or ZSRD.Based on the Project for Capital Expenditure or Research & Development

Program Description

Investment Program Description R Type Investment Program Description

FI Variant Fiscal Year Variant R Select the option from the list e.g. V3 April March.

Currency Currency R Company code Currency INR.

(Note: On above table, in column R/O/C: R = Required, O = Optional, C = Conditional)

Press Ctrl + S or Save Button from the Screen



Title:Create Investment Program Top Position

Transaction CodeIM11

Document No. Responsibility Version Supercedes Issued on

Effective Date

Review Date




2.1 Trigger

After Creating the Capital Investment Program.

Business Process Procedure Overview Creation of Capital Investment Program Top Position.

Via Menus Accounting Investment Management Program Master Data Investment Program Position Create Top Position.



Investment Program Type the Description of the Investment Program e.g. SHA0708

Position ID Type the Top level Position ID. e.g. SHASUN Investment 2007-08

Approval Year Type the financial year e.g. 2007

Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system..

Output Results CommentsCreation of Investment Program Top Position.



Access Create Investment Program transaction by:

Via Menus Accounting Investment Management Program Master Data Investment Program Position Create Top Position.

Via Transaction Code IM111.2. On screen Create Inv. Program Position : Header Screen, enter information in the fields in the table below:




Investment Program

Investment Program R Type the Description of the Investment Program e.g. Shasun Investment 07-08

Position ID Top Position ID R Type the Top level Position ID. e.g. Shasun Investment 07-08


Position ID Description

Top Position ID Description R Type the Description of the Top Position ID.

CO Area Controlling Area R Select the option from the list e.g. 1000

Company Code Company Code O Select the option from the list e.g. 9000





Title:Change Investment Program Structure

Transaction CodeIM22

Document No. Responsibility Version Supercedes Issued on

Effective Date

Review Date




2.1 Trigger

After Creating the Capital Investment Program Top Position.

Business Process Procedure Overview Creation of Capital Investment Program Top Position.

Via Menus Accounting Investment Management Program Master Data Investment Program Structure Change.



Investment Program Type the Description of the Investment Program e.g.SHA0708.

Position ID Type the Top level Position ID. e.g. SHASUN INVESTMENT 2007-08



Output Results CommentsCreation of Investment Program Structure.



Procedural Steps

Access Change Inv. Program Structure transaction by:Via Menus Accounting Investment Management Program Master Data

Investment Program Structure Change.Via Transaction Code IM22

31 3.1. On screen Change Inv. Program Structure: , enter information in the fields as specified in the table below:




Click on Create



Investment Program

Investment Program R Type the Description of the Investment Program e.g. SHA0708

Position ID Top Position ID O Type the Top level Position ID. e.g. Shasun Investment 07-08.






Title: Edit Original Budget Transaction CodeIM32Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




2.1 Trigger

After creating the Investment Program Structure the company Level Budget needs to be updated.

Business Process Procedure Overview Edit Original Budget for the Company.

Via Menus Accounting Investment Management Program Budgeting Edit Original.



Investment Program Type the Description of the Investment Program e.g. Shasun Investment 07-08

Position ID Select the Position ID from the List.



Output Results CommentsCompany level Budget is updated.



Procedural Steps

Access Change Inv. Program Structure transaction by:Via Menus Accounting Investment Management Program Budgeting Edit

Original.Via Transaction Code IM32

31 3.1. On screen Change Inv. Program Structure: , enter information in the fields as specified in the table below:




Investment Program

Investment Program R Type the Description of the Investment Program e.g. SHAN0708.

Position ID Top Position ID O Type the Top level Position ID. e.g. Shasun Investment 07-08


Enter the Amount to be Invested for each Position ID Overall and Yearwise Values. And Click on Edit Select Select All.

Click on Edit Total up.Select Annual Values & Total Value.

Click on Continue or Enter. (Note: On above table, in column R/O/C: R = Required, O = Optional, C = Conditional)

Overall and the year wise budget needs to be updated, system will generate a Budget update document.




Title: Create Appropriation Request Transaction CodeIMA11Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date

SAP/EUD/PS/01 Projects 001 NIL



Trigger:

Receipt of Intimation from Management or the Basic User Specifications from User Department and QA Specifications from QA Department.

Business Process Description Overview Creation of Project Appropriation Requests.

The Proposed Project Appropriation Request Numbering system is same as Project Numbering, will be based on External Alphanumeric numbering and as follows :

First Character will represent CAP to represent the categories of Projects, and remaining 4 characters are numerals.

e.g. CAP-07-P02-EXPANS represents Capital Expenditure related Project with Code No. EXPANS.

Via Menus Accounting Investment Management Appropriation Requests Edit Appropriation Requests Individual Processing.

Via Transaction Code IMA11


Press Create button from the Screen

Appropriation Request Type Select S1 from the given list by drill down search method.

Controlling Area Type 1000 and then Press Create button from the Screen or Select Create from the Menu.Appropriation Request Select from the Open Number. Find the next Open Number by giving the

Starting Number. If the Project is related to Capex then you have to give the Project Coding Logic As defined CAP-00-XXX-XXXXXX-00-000.

Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.

Output Results CommentsCreation of Appropriation Request for the requested Project.



Access Create Appropriation Request transaction by:Via Menus Accounting Investment Management Appropriation Requests

Edit Appropriation Requests Individual Processing.Via Transaction Code IMA11

31 3.1. On screen Create Appropriation Request: , enter information in the fields as specified in the table below:



Field Name Description R/O/C User Action and Values CommentsControlling Area Controlling Area R Type 1000 and then Press Create button

from the Screen or Select Create from the Menu.

Appropriation Request Type

R Select S1

Project Profile Project Profile R Select ZP00001 for Capital Investment Projects.

Appropriation Request Enter the Appropriation Request Number as per the Project Coding Logic CAP-00-XXX-XXXXXX-00-000.Then type the Description of Project.``

General DataReason for Investment

Environment Investment

Scale

R

C

O

Select the reason for investment from the given list. If the selected reason is for Environmental Protection thenSelect the Environment Investment from the given list.Select the Scale from the given list


SAP ECC 6.0 End user document (PS Module) Priority Approval YearPlanned Approval Date

Person InvolvedIM : Proposed By : (Partner field)IM : Supported By : (Partner field)IM : Supported By :IM : Approved Unit Head :IM : Approved Finance

RO

O

R

R

Select the Priority from the given list.Type the Approval year of the Project.

Select the date of approval.

Select the Name of the Applicant (Project Manager) from the Given List.Select the Name of the Authorization Level (Finance ) from the given List.PRESS ENTER.

As per the Approving Authorities. We have to select the approving Authorities.



Field Name Description R/O/C User Action and Values CommentsControl Data :Investment Program

Position ID

R

R

Select SHA0708 from the given List. Year defaulted from the Program.

Select the required Structure where the Project is going to Come.

e.g. Shasun Investment R&D



Field Name Description R/O/C User Action and Values CommentsOrg. Units :Req. Cost Center

Plant

Location

Resp.Company

R

RO

O

Select the Requesting Costs center from the Existing Cost centers if the cost centers are available in that particular plant. If the cost centers are not there then It has to be created for that particular plant.

Press ENTERAll other fields are automatically copied from the standard profile Setting.Select the required plant from the Given List.Select the required Location from the Given List.Select 1000 From the given List

User Defined Fields

Nature of Exp Nature of Expenditure

R Select the required entry from the given list. DISPOSAL-,DisposalLEASE , -LeasePURCHASE - PurchaseTRANSFER - Transfer




Field Name Description R/O/C User Action and Values CommentsVariants

General Data:Completion Date Project Completion Date.

REnter Approximate Date of Project Completion




Click on Create Cost Estimate

Click on Show/Hide Item View


Field Name Description R/O/C User Action and Values CommentsVariants Plan Values:

Item Cat M Material RSelect the Item Category from the List M or N or V as per the Requirement.

Only M, N or V should be used.

Item Cat N Service R

Item Categoryo M for Materialo V for other costs like manpower, QC etc. The cost element for V

should be 7100150 Resource is where we select the RM name. The master would be

entered by the Purchase person. This is not required for RM. Enter Quantity & hit enter.

For V change the description to suit us.

Go Back or press F3. The total budget for the year 2007 (as the investment planned is for 2007) would appear as shown below. Save the Appropriation request.

Note: We would define the cost for 1 year and if the project spills over to the next year the remaining budget would also spill over.



Select the project in the left side of the screen and go to Approp. Request Menu and select the change option.

Go to Control data Tab and click Form approval. The Appropriation Request needs to be sent for approval.

Save the Appropriation Request.




Title: Change Appropriation Request Transaction CodeIMA12/SBWPDocument No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




Trigger:

After Creating of Project Appropriation Request and its sent for Approval.

Business Process Description Overview Releasing the of Project Appropriation Requests. The Authorized person whose name is mentioned in the Appropriation Request (IM : Authorization Partner field) will

have the authorization to Release the Appropriation Request.


Via Transaction Code IMA11/ IMA12 / SBWP


Appropriation req. No. Select the Appropriation Request Number to be Released from the list.


Output Results CommentsRelease Appropriation Request of the requested Project.



Access Appropriation Request Individual Processing transaction by:


Via Transaction Code IMA11/ IMA12

1.0 On screen Change Appropriation Requests : Header Screen, enter information in the fields in the table below:



System Will show the Display Mode of the Appropriation Request sent for Approval.In case of any further requirement on the same Appropriation Request press BACK.



Click on Create Attachment.



Click on SAVE and BACK Button.



Click on APPROVE.



Now Inbox Workflow will be blank.

There will be a mail which goes to the Person Who has created the Appropriation Request. Which he can check in his login through the Transaction code SBWP INBOX Documents.

Transaction Code : SBWP

Field Name Description R/O/C User Action and Values CommentsSelect In Box SAP Business

Work BenchR Select the Inbox Workflow

Press Execute Button.

Transaction Code : IMA11

Field Name Description R/O/C User Action and Values CommentsWorklist Off / On

R Toggle the Work list Button ON if it is OFF.Select the Project Name from the Work-list which was created by you.e.g. P-0001. Select the Change Button which is appearing like Pencil in the screen.Or select the Appropriation Request from the Menu and select Change Option.

AssignmentProject R Select the Project Field.

General Data Status R Select Approve.

System gives message that the



Appropriation Request is approved.

AssignmentWBS Element R Select the WBS Element Field.

System automatically copies the Project Code. e.g. : M-0011




Title: Activate Project Definition Transaction CodeIMA11Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




Trigger:

After Approval of Project Appropriation Request & Activation of Project Definition.

Business Process Description Overview Activating the Project Definition. The Authorised Person who is responsible for Activating the Project Definition will do this Transaction.


Appropriation Request Select the Appropriation Request for which Project Definition needs to be activated..


Output Results CommentsThe Budget is Distributed for the Appropriation Request of the requested Project.







Field Name Description R/O/C User Action and Values CommentsMeasure / Assets

Project Activate project R Click on Project .WBS Element Work Break Down Structure

ElementR Click on WBS Element



Click on Continue or Tick Mark.System will propose that Copy the Planned Values

Click on Tick or Press Enter.



Title: Budget Distribution Transaction CodeIM52Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




Trigger:

After Approval of Project Appropriation Request & Activation of Project Definition.

Business Process Description Overview Budget Distribution for the Project. The Person who is responsible for Budget Distribution will have the authorization to Distribute the Budget.


Investment Program Select the Investment Program from the List.


Output Results CommentsThe Budget is Distributed for the Appropriation Request of the requested Project.



Access Budget Distribution transaction by:

Via Menus Accounting Investment Management Programs Budgeting Budget Distribution Edit


1.1 On screen Budget Distribution : Header Screen, enter information in the fields in the table below:

Field Name Description R/O/C User Action and Values CommentsInvestment Program The Investment Program R Select the Investment Program

SHA0708 from the Given List.

Press Enter.Select Execute option from the Menu or Select the Clock Button in the Screen.

Original Budget Original Budget to be distributed For the Project.

R Enter the amount to be distributed for the Project as Budget. e.g. CAP-2007-P02-EXPAN.

Annual Overview R Select Annual Overview from the Screen and Enter the Original Budget distributed for that Project.Select Save Button from the Screen or Save from the Menu.

System will display the message that



Document xxxxxxxxxx posted.

Press Green Colour with Arrow Button / Back and come out of the Screen.


Enter the Overall / year Wise Budget for the Appropriation Request / Project Definition

Click on EDIT COPY VIEW Select the Planned total


SAP ECC 6.0 End user document (PS Module) Select the Annual Year : 2007

Click on EDIT COPY VIEW Select the Planned total




Check on CHECK


Click on check button and Save the system will generate the Budget document.



Title: Release Appropriation Request Transaction CodeIMA11Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




Trigger:

After Activation of Project Definition and Budget Updating for the Appropriation Request.

Business Process Description Overview Release Appropriation Request. The Person who is responsible for Release Appropriation Request will have the authorization to Release the

Appropriation Request.


Appropriation Request Select The Appropriation Request to be released.


Output Results CommentsThe Appropriation Request should be released..



Click on RELEASE. And click on SAVE.



Title: Change Project Definition Transaction CodeCJ02/CJ20NDocument No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




Trigger:

After the Approved Budget Appropriation Request form.

Business Process Description OverviewThe project Lower Level WBS Elements has to be created. (Up to Level 3)

Via Menus Logistics Project System Project Spl. Maintenance Function Work Break Down Structure (WBS) ChangeLogistics Project System Project Project Builder

Via Transaction Code CJ02 /CJ20 N


Project Definition. Find the next Project number by pressing F4 button in this field and then Type the Project Definition Number.


Output - Results Comments

Upto Level 3 WBS elements will be created.



Procedural Steps

1.0 On screen Change Project Definition : Header Screen, enter information in the fields in the table below:

Field Name Description R/O/C User Action and Values CommentsProject Definition Select Project Definition from the

ScreenResponsible Person The person (Project

Manager ) who is Responsible for that Project.

R Select the Name of the Project Manager who is responsible for that Project from the given list.

Applicant No. The User Department who requested to do the Project.

O Select the Name of the Requested User Department from the given list.

Start Date Start date of the Project R Type the start date or Select the Start date of Project from the Calender.

This dates will be defaulted from Appropriation Request

End Date End Date of the Project R Type the End date or Select the End date of Project from the Calender.

This dates will be defaulted from Appropriation Request

Company Code Company Code R Select the company code from the list

Business Area Business Area R Select the Business Area from the List

Plant Name of the Plant where the Project is going to take place

R Select the Name of the Plant where the Project is going to take place.


SAP ECC 6.0 End user document (PS Module) Profit Center Profit Center R Select the Name of the Profit Center where

Project is going to take place.Location Name of the Location where

the Project is going to takeplace

O Select the Name of the Locationwhere the Project is going to take place.

Mask ID O Type ++++++ after two spaces from the Beginning of the Field.




Field Name Description R/O/C User Action and Values CommentsLevel WBS Level Number R Enter 2WBS Element WBS Element R Enter @-01 Description WBS Description R Enter the WBS Description CIVIL As required

by the Project Engineers. The Project Structuring needs to be created.



Title: Change Cost Planning Transaction CodeCJ40Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




2.1 Trigger

After creating the Lower Level (3) WBS elements under the Project Definition.

Business Process Procedure Overview Manual Cost Planning for the Lower Level WBS elements

Via Menus Logistics Project System Financials Planning Cost in WBS Overall Values Change.

Via Transaction Code CJ40


Project Definition Select the project definition from the list.


Output Results CommentsManual Cost Planning for the Project Definition will be done.



Procedural Steps

Access Change Cost Planning transaction by:

Via Menus Logistics Project System Financials Planning Cost in WBS Overall Values Change.


1.2 On screen Change Cost Planning : Initial Screen, enter information in the fields in the table below:

Give the Project Definition and Click on Cost PlanningEnter the Manual Cost planning for Overall and Annual.



Click on Edit Total Up.



Tick on Annual and Total Value.

Field Name Description R/O/C User Action and Values CommentsProject Definition Select Project Definition from the

ScreenOverall & Year wise budget needs to be updated.


Click on Save. After saving this the User needs to send an SAP Mail to Budgeting Department to Update the Cost Planned to Budget.



Title: Change Original Budget Transaction CodeCJ30Document No. Responsibility Version Supercedes Issue

d onEffective Date

Review Date




2.1 Trigger

After creating the Manual Cost planning for the Lower Level (3) WBS elements under the Project Definition.

Business Process Procedure Overview Manual Cost Planning for the Lower Level WBS elements

Via Menus Logistics Project System Financials Budgeting Original Budget Change.



Project Definition Select the project definition from the list.


Output Results CommentsBudget for the Lower Level WBS elements (level 3 ) for the Project Definition will be done.



Procedural St

User Manual Capex Ps

Documents

Transcript of User Manual Capex Ps