USER GUIDE MANUALonline2.unikl.edu.my/GHOCS/docs/GHOCS User Manual... · GHOCS User Manual for...

USER MANUAL FOR

GRADUATE HIGH ORDER CRITICAL SKILLS

for Staff Version 2.0

GHOCS User Manual for Staff (Online) v2.0 GHOCS

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Table of Contents 1 Introduction .................................................................................................................... 2

1.1 Purpose(s) ............................................................................................................. 2

1.2 Reference(s) .......................................................................................................... 2

2 Access the system ........................................................................................................ 3

2.1 Online Site ............................................................................................................. 3

3 High Committee & Club Management ......................................................................... 5

3.1 Advisor can approve /reject register club member, update member’s info, Club

Info and Objectives Club ....................................................................................... 5

4 Clubs ............................................................................................................................... 7

4.1 Club Proposal Student can Proposed a New Club, Verify Club Proposals by

(Advisor/SDCL staff), Approve Club Proposals by (Dean/DD/SDCL Chan) ......... 7

4.1.1 Verify Club Proposals by (Advisor/SDCL staff) ....................................... 7

4.1.2 Recommend New Club Proposals (HOS SDCL) ..................................... 9

4.1.3 Approve Club Proposals (Dean/DD/SDCL Chan) ................................. 10

4.2 Club Management Rubric (Advisor) .................................................................... 12

5 Activities ....................................................................................................................... 14

5.1 Club Propose Activities ....................................................................................... 14

5.1.1 Verify Club Activity Proposal (Advisor/SDCL Staff) ............................... 14

5.1.2 Recommend Club Activity Proposal (HOS SDCL/HOS TD) .................. 16

5.1.3 Approval Club Activity Proposal (Dean/DD/Chan SDCL) ...................... 18

5.2 Non Club Propose Activities ................................................................................ 20

5.2.1 Verify Non Club Activity Proposal (Person-in-charge) ........................... 20

5.3 Club Post Activities .............................................................................................. 22

5.3.1 Verify Club Post Activities (Advisor/SDCL Staff) ................................... 22

5.3.2 Approve Club Post Activities (HOS SDCL/TD Coordinator/Chan SDCL)

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6 Excellence Program .................................................................................................... 27

6.1 Verify Excellence Program Entry by (SDCL staff) ............................................... 27

6.2 Approve Excellence Program by (HOS/SDCL Chan) ......................................... 29


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1 Introduction

1.1 Purpose(s) GHOCS user manual describes and guides user the functionalities modules that have

been used in GHOCS system.

1.2 Reference(s) https://portal.unikl.edu.my for online.

https://portal.unikl.edu.my/


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2 Access the system

2.1 Online Site For Online Application go to https://portal.unikl.edu.my, and sign in using your SSO login account.

On Side Menu, click ECITIE Online, click SDCL and click GHOCS submenu.


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The main page GHOCS appear.

Staff View


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3 High Committee & Club Management On this sub module, High Com or Advisor can approve /reject register club member, update member’s info, Club Info and Objectives Club.

3.1 Advisor can approve /reject register club member, update member’s info, Club Info and Objectives Club

Option 1 (Access from Side Menu):

a. On sidebar, click Club Info & Rubric(Advisor)

b. Select club information and click Member button

c. Select student to approve and click Approve button

d. To reject, click Reject button

e. To update member’s information (role, email and phone number), click edit button

and update info and click submit button.

f. To update club info click Details button

update Logo Club

update Location

update Criteria

g. To update/edit objective click Objectives button. Click Edit button, key in objectives

and click Update button

Option 2 (Access from Main Menu):

a. Click Club Information (Advisor) Icon


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b. Follow step b-g from Option 1


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4 Clubs

On this sub module, student can view Club Joined, apply to Join Others Clubs and submit a new Club Proposal.

4.1 Club Proposal Student can Proposed a New Club, Verify Club Proposals by (Advisor/SDCL staff), Approve Club Proposals by (Dean/DD/SDCL Chan)

4.1.1 Verify Club Proposals by (Advisor/SDCL staff)


a. On sidebar, click Club Proposal and click Verify Clubs

b. Click Detail to view detail club proposal

User can view all the information

User can view or download proposal

c. Click Verify button to verify club proposal and key in reason and click Submit button

d. To reject, click Reject button


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Option 2 (Access from Main Page):

a. Click Club Proposal Icon b. Follow step b-d from Option 1


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4.1.2 Recommend New Club Proposals (HOS SDCL) Option 1 (Access from Side Menu): a. On sidebar, click Club Proposal and click Recommend Clubs




c. Click Recommend button to recommend club proposal


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d. Select Club Category to update club category, key in reason and click Submit button

and notification will be email.

e. To reject, click Reject button


a. Click Club Proposal Icon b. Follow step b-e from Option 1

4.1.3 Approve Club Proposals (Dean/DD/SDCL Chan)

Option 1 (Access from Side Menu): a. On sidebar, click Club Proposal and click Approve Clubs




c. Click Approve button to Approve club proposal


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d. Key in reason and click Submit button



a. Click Club Proposal Icon b. Follow step b-e from Option 1


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4.2 Club Management Rubric (Advisor)

a. On sidebar, click Club Info & Rubric(Advisor) Click Club Management Rubric

b. Select Club and click Evaluate button

c. Click Evaluate button to evaluate the student.

d. User can evaluate :

Contributions

Leadership

Problem Solving

Attitude

Focus on task

Working with others


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e. Click Close

f. Click Save button for draft

g. Click Submit button to submit the report


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5 Activities

5.1 Club Propose Activities

5.1.1 Verify Club Activity Proposal (Advisor/SDCL Staff)


a. On sidebar, click Activity Proposal

b. Click View All to view list activity proposal.

c. Click Detail to view detail proposal



d. Click Verify Activities to verify activity proposal and click Details button




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e. Click Verify button to verify proposal and key in the reason and click Submit button.

f. To reject, click Reject button

g. To cancel, click Cancel button

Option 2 (Access from Main Page): a. Click Activity Proposal Icon



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5.1.2 Recommend Club Activity Proposal (HOS SDCL/HOS TD) Activities for clubs under all categories EXCEPT EP (Entrepreneurship Program) will be recommended by HOS SDCL, while activities under EP club eg. ENACTUS, will be recommended by HOS TD.

Option 1 (Access from Side Menu): a. On sidebar, click Activity Proposal

b. Click Recommend Activities

c. Select activity proposal and click Details button.

d. To recommend, click button Recommend


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e. Key in reason and click Submit button

f. To reject, click Reject button

g. To cancel, click Cancel button


a. Click Activity Proposal Icon



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5.1.3 Approval Club Activity Proposal (Dean/DD/Chan SDCL)

Option 1 (Access from Side Menu): a. On sidebar, click Activity Proposal

b. Click Approve Activity

c. Select activity proposal and click Details button.

d. To Approve, click button Approve, key in the reason and click Submit button


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f. To cancel, click Cancel button


a. Click Activity Proposal Icon

b. Follow step b-f from Option 1


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5.2 Non Club Propose Activities

5.2.1 Verify Non Club Activity Proposal (Person-in-charge)


h. On sidebar, click Activity Proposal

i. Click View All to view list activity proposal.

j. Click Detail to view detail proposal



k. Click Verify Activities to verify activity proposal and click Details button




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l. Click Verify button to verify proposal and key in the reason and click Submit button.

m. To reject, click Reject button

n. To cancel, click Cancel button

Option 2 (Access from Main Page): c. Click Activity Proposal Icon

d. Follow step b-g from Option 1


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5.3 Club Post Activities

5.3.1 Verify Club Post Activities (Advisor/SDCL Staff)


a. On sidebar, click Activity Report

b. Click Verify

c. Click Detail to Verify

d. Select Level if you want to update Level


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e. Click Participants to update participants list

f. Click Person In Charge to update person in charge list

g. Click Merit Element to update Merit Element

h. To Verify click Verify button and key in reason and click Submit button

i. To reject, click Reject button


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j. Email will be sent to the applicant for notification


a. Click Activity Report Icon

b. Follow step b-j from Option 1


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5.3.2 Approve Club Post Activities (HOS SDCL/TD Coordinator/Chan SDCL)

Club Post Activities for activities under all categories EXCEPT EP (Entrepreneurship Program) will be approved by HOS SDCL or Chan SDCL, while activities under EP will be approved by TD Coordinator.


a. On sidebar, click Activity Report

b. Click Approve to view list activity report.

c. Click Detail to update detail activity report

d. Click popout icon next to Participants to update Participant.


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e. Click popup icon next to Person-In-Charge to update person in charge

f. To approve click Approve button

g. User can update rating marks

h. User can update approval reason

i. To reject, click Reject button

j. User can update reject reason

k. To cancel, click Cancel button

l. Email will be sent to the applicant for notification

Option 2 (Access from Main Page): a. Click Activity Report Icon

b. Follow step b-n from Option 1


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6 Excellence Program

6.1 Verify Excellence Program Entry by (SDCL staff)


a. Click Excellence ProgramClick Pending Verification

b. Click View

c. Click Verify button to verify and click Ok

d. Click Reject to reject


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a. Click Excellence Program Icon

b. Follow step b-d from Option 1


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6.2 Approve Excellence Program by (HOS/SDCL Chan)

Option 1 (Access from Side Menu): a. Click Excellence ProgramClick Pending Approval

b. Click View

c. Click Approve button to approve and click Ok

d. Click Reject to reject


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a. Click Excellence Program Icon

b. Follow step b-d from Option 1

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