User Guide for the Excel uploader in the VLOG Client Portal...1.2 Technical requirements Using the...

User Guide for the Excel uploader

in the VLOG Client Portal Version 01 January 2019

Table of Contents 1. General ............................................................................................................................................ 2

1.1 Relevance of the uploader ............................................................................................................ 2

1.2 Technical requirements ................................................................................................................. 2

1.3 Structure of the list ........................................................................................................................ 2

1.3.1 Table sheets ............................................................................................................................ 2

1.3.2 Number lists ........................................................................................................................... 2

2. Working with the Excel uploader .................................................................................................... 3

2.1 Downloading the completed VLOG product list ...................................................................... 3

2.2 Using the uploader for the sector "Food other than eggs" ..................................................... 3

2.2.1 "Betriebe_Sites" sheet ........................................................................................................... 3

2.2.2 "Produkte_Products" sheet .................................................................................................... 4

2.3 Using the uploader for the "Eggs" product group ................................................................... 6

2.3.1 "Betriebe_Sites" sheet ........................................................................................................... 6

2.3.2 "Produkte_Products" sheet .................................................................................................... 8

2.4 Using the uploader for the Feed sector ................................................................................ 10

2.4.1 "Betriebe_Sites" sheet ......................................................................................................... 10

2.4.2 "Produkte_Products" sheet .................................................................................................. 11

2.5 Uploading the edited Excel uploader list .............................................................................. 13

2.6 Error messages ...................................................................................................................... 14

of 16 User Guide for the VLOG Excel Uploader_190101.docx

1. General

1.1 Relevance of the uploader The Excel uploader is relevant for making changes to your "List of products to be labelled" to use the

"Ohne GenTechnik" [Non-GMO] seal or to the "Scope of application of “VLOG geprüft“ licence" to use

the "VLOG geprüft" [VLOG verified] seal and for sending them to VLOG for licencing. The function

allows you to register, deregister or change products.

The VLOG corporate office reviews and grants licences for new and changed products within a few

days after successful upload via the Excel uploader. Supplements to the agreement will not be sent by

mail anymore. You will be notified of the licencing by email. We will also get in touch with you if any

certificates are missing. You can view the current licence status of your products under the "Licence /

Certification data" tab in the VLOG Client Portal and export it as a file.

1.2 Technical requirements Using the Excel uploader requires an Internet connection. You also need Microsoft Excel or a freeware

program such as Open Office Excel. The Excel uploader is compatible with older Excel file formats.

1.3 Structure of the list

1.3.1 Table sheets The Excel uploader list consists of two table sheets. Sheet 1 – "Betriebe_Sites" refers to the producers

involved in the "Ohne Gentechnik" [Non-GMO] production as first marketers, producers, egg-

producing operations or packing stations (called "types"). Sheet 2 "Produkte_Products" refers to the

specific products to be licensed for the use of the "Ohne GenTechnik" [Non-GMO] or "VLOG geprüft"

[VLOG verified] seal. The facilities and products are linked by numbers.

1.3.2 Number lists Technically, the comparison of previously registered producers and products with new data in the

uploaded Excel uploader list relies on numbers to ensure unique allocation. To this end, each column

entry in the Excel uploader list template is translated into numbers. If you need new numbers, please

refer to the existing number lists, which you can find at www.ohnegentechnik.org/anleitungen-ecert.

This concerns the Brand-ID and the product group-ID.

Please note: The number lists are constantly updated. If the corresponding number is not listed,

despite such updates, please contact the VLOG corporate office via the "Feedback" button. We will

then update the corresponding number list.

You can find your own VLOG-ID in the Client Portal under the "Master data" tab at the top left in the

first column. If you do not know the VLOG-ID of a producer, please contact the VLOG corporate office.

Please note that the VLOG-ID is an independent number type. Companies are assigned this ID by

default when they conclude a Standard Usage Agreement. The VLOG-ID does not match the member

number or the OG/VG licence agreement number.

Details on the numbers mentioned above can be found in the sections below on the respective

columns of the Excel uploader.

Egg-producing operations represent a special case. Egg-producing operations can be newly registered

in the database with their print number. Please read Section 2.3, which is a separate section on the

"Eggs" product group.

http://www.ohnegentechnik.org/anleitungen-ecert


2. Working with the Excel uploader

2.1 Downloading the completed VLOG product list After concluding a (Sub-) Licence Agreement with VLOG, the VLOG corporate office will enter your

products into the VLOG Client Portal. You can see an overview of your products and their licence

status in the “Licence / Certification data" tab. To make changes to the product list, please go to the

"Products" tab and download the Excel uploader list. Please proceed as follows:

To select all products, please click on the checkbox in the upper left under the table heading

"Products" and then on "Products export" above it to the left. This will start the download process.

Once the file has been saved locally on your PC, you can make changes to the list.

Please note: To ensure that the upload is successful, do not delete columns in the Excel uploader list

or insert blank lines.

Please download the Excel uploader list from the VLOG Client Portal the next time you log on or log

off so that your most recent changes are reflected in the template, and don’t continue to use the

locally saved file of your last change.

2.2 Using the uploader for the sector "Food other than eggs" The section below pertains to companies that are neither included in the “Eggs” sector nor in the

“Feed” sector. In these cases, please refer to Sections 2.3 and 2.4. In the following we go through the

individual columns.

2.2.1 "Betriebe_Sites" sheet In the "Betriebe_Sites” sheet, please indicate producers who are involved in the “ohne Gentechnik”

production as first marketers or producers (called "types"). This sheet lists the individual producers

(including their address) and assigns the so-called types to them. You list e.g., licensee "Test person

company" and assign the types "Producer" and "First Marketer" to it. For more information on how to

make assignments, read the sections below.

2.2.1.1 "VLOG-ID licensee" column

The term "VLOG-ID licensee" refers to your own VLOG-ID, which can be found in the first column of

the VLOG Client Portal in the "Master data" tab in the upper left. This number must be indicated in this

column in each subsequent filled row.

2.2.1.2 "VLOG-ID related company" column

The term "VLOG-ID related company" refers to the VLOG-ID of the companies involved in the “Ohne

Gentechnik” production. Such companies are either first marketers or producers.

The licensee itself must also be listed with its VLOG-ID if the company is active as a "Producer" and/or

"First Marketer" and one or both of these types are to be assigned.

If you do not yet know the VLOG-ID of a new related company, please contact the VLOG corporate

office via the "Feedback" button.

2.2.1.3 "Printcode" column

This field is only relevant for the “Eggs” sector. Please refer to Section 2.3 for further information.

2.2.1.4 "Code for type of related company" column

This column is used for the technical assignment of producers to types. This can be either the type of

first marketer and / or producer. The corresponding VLOG-ID of the company was displayed in the

"VLOG-ID related company” column. The codes are as follows:


First Marketer = 1

Producer = 2

If several types apply to a company, please enter several codes separated by commas in this column.

Example: A dairy is both a producer and a first marketer. Specification in the column: 1,2.

2.2.1.5 "Type of related company" column

This column serves as an aid for assigning the respective type. Here you can write the respective type

corresponding to the code. For example, "Producer" for Code 2 and "First Marketer" for Code 1. The

content of the column is not imported into the database but serves only for informational purposes.

2.2.1.6 “Company Name" column

Please enter the official company name of the participating company here.

2.2.1.7 "Street address", "Postal code" and "Town" column

Please enter the full street address, postal code and location of the related company. Please state the

physical address of the production facility, not e.g. the billing address.

If you would like to provide a billing address, please contact the VLOG corporate office.

2.2.1.8 "Country (Abbreviation after ISO country code)" column

Please enter the country of the related company here, using the format of the ISO country code. For

example, the ISO country code for Germany is DE. Further country codes can be found in Appendix 1

– Number lists under the table sheet "ISO country codes".

2.2.1.9 "Cancel registration (0=no; 1=yes)" column

If you want to deregister a related company, please enter “1” here. Simply deleting the company from

the list is not sufficient. If you would like the company to remain registered, please enter “0” here or

simply leave the field blank.

If a related company is deregistered, products that are assigned to this related company can no longer

be uploaded. Therefore, please also mark the assigned products in the table sheet

"Produkte_Products” with “1” in the "Cancel registration (0=no; 1=yes)" column. If the producer or

first marketer of a product changes, the product is registered as a new product in the VLOG database.

The existing product must therefore be deregistered and a new one must be registered, specifying the

updated producer or first marketer.

2.2.2 "Produkte_Products" sheet The Produkte_Products sheet is used to assign different types of producers, product groups, brands

and different product numbers to the individual products to be licensed. You can also use it to

deregister products. These functions are described below.

2.2.2.1 “VLOG-ID licensee" column



column in each subsequent row for each entered product. See Section 2.2.1.1.

2.2.2.2 "Product group-ID" column

The Product group-ID corresponds to the translation of the respective product group of the product

into a number. For example, product group "Dairy products" corresponds to Product group-ID "15".

Further Product group-IDs can be found in Appendix 1 – Number lists under the "Product groups"

table sheet at www.ohnegentechnik.org/anleitungen-ecert.



2.2.2.3 "Product group" column

This column helps you assign the product group to the Product group-ID. Here you can write the

respective product group, such as "Dairy products" for Product group-ID "15". The content of the

column is not imported into the database but serves only for informational purposes.

2.2.2.4 “Product-ID" column

Each product is uniquely identified by a Product-ID. This means that for each import the database

checks the products for changes, using the Product-ID. Thus, each new product requires a new

Product-ID. When creating a new Product-ID for a subsequent product registration, please use the

existing numbers as a guide and continue them sequentially. For instance: If the last product has the

Product-ID 11-00123-15, the new product should have the Product-ID 11-00124-16.

2.2.2.5 "Trade Name” column

Please enter the exact and complete trade name of your product here. Any changes you make to the

trade name of an existing product will trigger a review process at the VLOG corporate office. The

respective product will then be re-released.

2.2.2.6 "Brand-ID" column

The Brand-ID translates the name of the brand of the respective product. Further Brand-IDs can be

found in Appendix 1 – Number lists of the “Brands” table sheet under

www.ohnegentechnik.org/anleitungen-ecert. If your brand is not listed, please contact the VLOG

corporate office via the "Feedback" button.

If you want to change the brand of a product, you have to create a new product. Please deregister the

existing product (with the old brand) and re-register the product with the new brand (and new

Product-ID).

2.2.2.7 "Brand name" column

This column helps you assign the brands to the Brand-ID. Here you can write the respective brand for

the Brand-ID. For example, "REWE Ja!" for Product group-ID "M-460". The content of the column is

not imported into the database but serves only for informational purposes.

2.2.2.8 "EAN" column

Please enter the EAN of your product here. Please note that the EAN can be subsequently changed,

but not deleted.

2.2.2.9 "Item number” column

Please enter the item number of your product here, if available. Please note that the item number can

be subsequently changed, but not deleted.

2.2.2.10 "Other number" column

Please enter any other number of your product here, if available. For example, the batch number of

honeys can be indicated here. Please note that the other number can be subsequently changed, but

not deleted.

2.2.2.11 “VLOG-ID first marketer" column

Please enter the VLOG-ID of the product first marketer here. This number and company must already

be listed in the table sheet Betriebe_Sites – appropriately marked with the type "First marketer" and

the code "1" for the type of related company.



2.2.2.12 “VLOG-ID producer" column

Please enter the VLOG-ID of the product producer here. This number and company must already be

listed in the table sheet Betriebe_Sites – appropriately marked with the type "Producer" and the code

"2" for the type of related company.

2.2.2.13 " Printcode laying hen farm" column


2.2.2.14 “VLOG-ID packing station" column



In this column you can register and deregister products. To deregister a product, insert "1". Deleting

the corresponding line is not sufficient to deregister a product. To leave an existing product registered

or to add a new product, enter "0" or no information.

2.3 Using the uploader for the "Eggs" product group A separate section was created for the "Eggs" product group to take into account the special factors

that apply when uploading this product group. The following section describes how to complete the

Excel uploader for each worksheet and column.

2.3.1 "Betriebe_Sites" sheet In the "Betriebe_Sites" sheet, please indicate producers who are involved in the “Ohne Gentechnik”

production as first marketers, laying hen farms, packing stations, producers or supplier licensees

("types"). This sheet lists the individual producers (including their address) and assigns these so-called

types to them. For example, you list the licensee "Test person company" and assign the types "First

marketer" and "Packing station" to it.

2.3.1.1 “VLOG-ID licensee" column




2.3.1.2 "VLOG-ID related company” column


Gentechnik” production. This means either a first marketer, a laying hen farm, a packing station, a

producer or a supplier licensee.

The licensee itself must also be listed with its VLOG-ID if the company is active as a "Packing station"

and/or "First Marketer" and one or both of these types are to be assigned.

New laying hen farms can be created in the database using the Excel uploader. Other types of

companies (e.g. packing stations) must already exist in the database to refer to the VLOG-ID. If you

do not yet know the VLOG-ID of a new related company, please contact the VLOG corporate office via

the "Feedback" button. We will inform you of the corresponding number.

Definition of "supplier licensee": Supplier licensees are defined as companies that are themselves

licensees of the "Ohne GenTechnik" seal and have already registered the respective laying hen farms.

In this case, the laying hen farms of the supplier licensees do not have to be registered with your

company, but reference can be made by listing the supplier licensee in the "Betriebe_Sites" sheet.


Definition of "Producer": In the Excel uploader system, the type "Producer" is only relevant if products

of the product group "Egg products" are to be registered, for example the product "6-pack of dyed

picnic eggs”. These products cannot be identified by a printcode but require an EAN. They cannot be

linked to a laying hen farm and a packing station, but only to a producer. In this case, please perform

the upload according to Section 2.2.


Laying hen farms are uniquely matched in the database via the printcode, not via the VLOG-ID. Please

enter your official printcode here. Please construct the number as follows:

Type of farming (0,1,2,3)-Country code (e.g. DE, NL)-Code.

Example: 1-NL-123456.

Caution: If the laying hen farm is also a packing station, you must also provide the VLOG-ID in the

column "VLOG-ID related company".

2.3.1.4 " Code for type of related company" column

This column is used for the technical assignment of producers to different types. This means either the

type of first marketer, laying hen farm, packing station or supplier licensee. The corresponding VLOG-

ID of the company was displayed in the "VLOG-ID related company" column or in the "Printcode"

column in the case of laying hen farms. The codes are as follows:

First marketer = 1

Producer = 2

Laying hen farm = 3

Packing station = 4

Supplier licensee = 5

If several types apply to a company, several codes separated by commas must be entered in this

column. For example, if a company is both a first marketer and a packing station, the specification in

the column would be: 1,4.



corresponding to the code. For example, "Laying hen farm" for Code 3 and "Packing station" for Code

4. The content of the column is not imported into the database but serves only for informational

purposes.

2.3.1.6 “Company Name" column

Please enter the official company name of the participating company here.

2.3.1.7 "Street address", "Postal code" and "Town” column



If you would like to provide a billing address, please contact the VLOG head office.








the list is not sufficient. If you would like the company to remain registered, please enter “0” here or

simply leave the field blank.



"Produkte_Products" with “1” in the "Cancel registration (0=no; 1=yes)" column. If the producer,

packing station or first marketer of a product changes, it is registered as a new product in the VLOG

database. The existing product must therefore be deregistered and a new one must be registered,

specifying the updated producer, packing station or first marketer.

2.3.2 "Produkte_Products" sheet The Produkte_Products sheet is used to assign different types of producers, product groups, brands

and different product numbers to the individual products to be licensed. You can also use it to

deregister products.

2.3.2.1 "VLOG-ID Licensee" column



column in each subsequent row for each product. See Section 2.3.1.1.



into a number. For example, product group "Eggs" corresponds to Product group-ID "2" and product

group "Egg products" corresponds to Product group-ID "27".

Distinction between product group "Eggs" and "Egg products": If you would like to register a laying

hen farm to label the corresponding eggs with the "Ohne GenTechnik" seal, please enter the printcode

of the laying hen farm here and assign the product group "Eggs".

If you want to register a specific product, such as "6-pack of dyed picnic eggs”, assign the product group

"Egg products" to it. For example, this is necessary for dyed eggs, as these cannot be uniquely assigned

using the printcode, but only using the EAN of the packaging. You can also register specific products in

addition to your printcode so that they can be displayed in the product database on the VLOG

homepage.

The technical difference between the product groups is that the "Egg product" must be assigned a

producer, while the "Egg" must be assigned a laying hen farm and a packing station.

In the case of the product group "Egg products", please perform the upload according to Section 2.2.



respective product group. For example, "Eggs" for Product group-ID "2". The content of the column is

not imported into the database but serves only for informational purposes.

2.3.2.4 “Product-ID" column




existing numbers as a guide and run them sequentially. Example: If the last product has the Product-

ID 11-00123-15, the new product should have the Product-ID 11-00124-16.


2.3.2.5 "Trade Name" column

Please enter your official printcode as the trade name. Changes to the printcode will trigger a review

process at the VLOG corporate office. The respective product will then be re-released.

If the products are egg products, please indicate the concrete trade name, e.g. "6-pack of picnic eggs”.


The Brand-ID translates the brand name of the respective product into a number. Further Brand-IDs

can be found in Appendix 1 – Number lists of the “Brands” table sheet under

www.ohnegentechnik.org/anleitungen-ecert. If your brand is not listed, please contact the VLOG

corporate office via the "Feedback" button.

If your printcode does not have a specific brand, please indicate the name of your company (licensee)

as the brand.


This column helps you assign the brands to the Brand-ID. Here you can write the respective brand for

the Brand-ID. For example, "REWE Ja!" for Brand-ID "M-460". The content of the column is not

imported into the database but serves only for informational purposes.


Please enter the EAN of your product here, if available. Please note that the EAN can be subsequently

changed, but not deleted.

2.3.2.9 "Item number” column

Please enter the item number of your product here, if available. Please note that the item number can

be subsequently changed, but not deleted.

2.3.2.10 "Other Number” column

Please enter any other number of your product here, if available. Please note that the other number

can be subsequently changed, but not deleted.

2.3.2.11 "VLOG-ID first marketer" column


be listed in the table sheet "Betriebe_Sites" – appropriately marked with the type "First marketer"

and the code "1" for the type of related company.

2.3.2.12 "VLOG-ID Producer" column

This column is only relevant for products of the product group "Egg products", not for products of

the product group "Eggs". Please enter the VLOG-ID of the product producer here. This number and

company must already be listed in the table sheet "Betriebe_Sites" – appropriately marked with the

type "Producer" and the code "2” for the type of related company.

In the case of the product group "Eggs", the column "Printcode laying hen farm" (Section 2.3.13) and

"VLOG-ID packing station" (Section 2.3.2.14) must be completed instead.

2.3.2.13 "Printcode laying hen farm" column

This column concerns only products in the product group "Eggs". Laying hen farms are uniquely

matched in the database via the printcode, not via the VLOG-ID. Please enter your official printcode

here. The column "VLOG-ID Producer" does not have to be filled in.

This number and company must already be listed in the table sheet "Betriebe_Sites" – appropriately

marked with the type "Laying hen farm" and the code "3" for the type of related company.



Caution: If the laying hen farm is also a packing station, the VLOG-ID must also be provided in the

column "VLOG-ID packing station” (Section 2.3.2.14).

2.3.2.14 "VLOG-ID packing station" column

This column concerns only products in the product group "Eggs". Please enter the VLOG-ID of the

packaging station here. This number and company must already be listed in the table sheet

"Betriebe_Sites" – appropriately marked with the type "packaging station" and the code "4" for the

type of related company.


In this column you can register and deregister products. To deregister a product, insert "1" in this

column. Simply deleting it from the list is not sufficient to deregister a product. To leave an existing

product registered or to add a new product, enter "0" or no information.

Please note that for products with the product group "Eggs", the associated company must also be

deregistered from the table sheet "Sites” at the same time.

For uploading the edited Excel uploader list please see Chapter 2.5.

2.4 Using the uploader for the Feed sector A separate chapter has been created for the "Feed" product group to take into account the special

factors that apply when uploading this product group. The following section describes how to fill out

the Excel uploader for each worksheet and column.

2.4.1 "Betriebe_Sites" sheet In the "Betriebe_Sites” sheet, please indicate producers who are involved in the “Ohne Gentechnik”

production as first marketers or as producers (called "types"). This sheet lists the individual producers

(including their address) and assigns the so-called types to them. You list e.g. the licensee "Test person

company" and assign the types "Producer" and "First Marketer" to it.





2.4.1.2 "VLOG-ID related company" column


Gentechnik” production. Such companies are either first marketers or producers.

The licensee itself must also be listed with its VLOG-ID if the company is active as a "Producer" and/or

"First Marketer" and one or both of these types are to be assigned.

If you do not yet know the VLOG-ID of a new related company, please contact the VLOG corporate

office via the "Feedback" button. We will inform you of the corresponding number.



2.4.1.4 "Code for type of related companies" column

This column is used for the technical assignment of producers to different types. This can be either the

type of first marketer or producer. The corresponding VLOG-ID of the company is shown in the “VLOG-

ID related company” column. The codes are as follows:

First Marketer = 1


Producer = 2

If several types apply to a company, please enter several codes separated by commas in this column.

Example: A feed producer is both a producer and a first marketer. Specification in the column: 1,2.



corresponding to the code. For example, "Producer" for Code 2 and "First Marketer" for Code 1. The


2.4.1.6 "Company Name" column

Please enter the official company name of the related company here.

2.4.1.7 "Street address", "Postal code" and "Town" column



If you would like to provide a billing address, please contact the VLOG corporate office.







the list is not sufficient. If you would like for the company to remain registered, please enter “0” here

or simply leave the field empty.



"Produkte_Products" with “1” in the "Cancel registration (0=no; 1=yes)" column. If the producer or

first marketer of a product changes, it is registered as a new product in the VLOG database. Thus, the

existing product must be deregistered and a new one must be registered, specifying the updated

producer or first marketer.

2.4.2 "Produkte_Products" sheet The Produkte_Products sheet is used to assign different types of producers to the individual products

to be licensed. You can also use it to deregister products.

Product definition: In the case of feed which is to bear the "VLOG geprüft" [VLOG verified] seal,

products are defined as the product groups. This means that you only have to register the product

group, for example Compound Feed, pelleted, but not the specific feed product. The product groups of

the “Feed” sector are based on the definitions in the VLOG "Ohne GenTechnik" Standard.




column in each subsequent row for each product. See Section 2.4.1.1.



into a number. For example, product group "Compound feed, pelleted" corresponds to Product group-


ID "2820". Further Product group-IDs can be found in Appendix 1 – Number lists under the "Product

groups" table sheet under www.ohnegentechnik.org/anleitungen-ecert.



respective product group. For example, "Compound feed, pelleted" for Product group-ID "2820". The


2.4.2.4 "Product-ID" column




existing numbers as a guide and run them sequentially. Example: If the last product has the Product-

ID 11-00123-15, the new product should have the Product-ID 11-00124-16.

2.4.2.5 "Trade name" column

The field "Trade name" is not relevant for the upload of feed because the product is only specified at

the product group level. The field is automatically populated with the specification "Product group"

during upload, e.g. "Compound feed, pelleted".


The field "Brand-ID" is not relevant for the upload of feed because the product is only specified at the

product group level.


The field "Brand name" is not relevant for the upload of feed because the product is only specified at

the product group level.


The field "EAN" is not relevant for the upload of feed because the product is only specified at the

product group level.

2.4.2.9 "Item Number" column

The field "Item number" is not relevant for the upload of feed because the product is only specified at

the product group level.

2.4.2.10 "Other Number" column

The field "Other number" is not relevant for the upload of feed because the product is only specified

at the product group level.

2.4.2.11 "VLOG-ID First marketer" column


be listed in the table sheet "Betriebe_Sites" – appropriately marked with the type "First marketer"

and the code "1" for the type of related company.

2.4.2.12 "VLOG-ID Producer" column

Please enter the VLOG-ID of the product producer here. This number and company must already be

listed in the table sheet "Betriebe_Sites" – appropriately marked with the type "Producer" and the

code "2" for the type of related company.

2.4.2.13 "Printcode Laying hen farm" column




2.4.2.14 “VLOG-ID packing station" column



In this column you can register and deregister products. To deregister a product, insert "1" in this

column. Deleting the corresponding product from the list is not sufficient. To leave an existing product

registered or to add a new product, enter "0" or no information.

2.5 Uploading the edited Excel uploader list Once you have finished editing the Excel uploader list, it can be uploaded to the VLOG Client Portal

under the "Excel Upload" tab.

Please note: To ensure that the upload is successful, do not delete columns or insert blank lines in the

Excel uploader list.

Please perform the following steps:

1. Click on the "New" button in the "Excel Upload" tab in the upper left

2. A new window opens. Click on "Choose a file" in the "File upload" area by selecting the file

and clicking “Open”.

3. You can now select and upload the Excel uploader list from your local PC. An hourglass will

indicate that the file is being uploaded.

4. Once the file has been uploaded and the hourglass has disappeared, the first review step has

been completed. It involves, e.g. a format check of the lines. The lower part of the tab displays

the table sheets "Betriebe_Sites" and "Produkte_Products" according to the Excel uploader

list.

5. If you see a red traffic light next to a product or company, an error has occurred. The type of

error or the error description is displayed in the status message. The error messages are

always indicated at the top of the list, so that not all sheets have to be searched. Please correct

the error indicated in the respective error message in the Excel uploader list saved on your PC.

Please delete the existing data record from the Client Portal using the "Remove data" button

and confirm the deletion again in the newly opened window. You can then upload your

corrected list again, as described above by clicking on “Choose a file”. You will find help on

possible errors in Section 2.6.

6. If you only see green traffic lights in both table sheets after the first review step, the upload

was successful. You can now click on the "Import data" button in the upper left. A new window

opens. Please confirm again that you want to import the file. During this import, the Excel

uploader list is now checked for content errors. For example, this involves a comparison of

VLOG-IDs with the VLOG database.

7. A new window opens. The top shows the " Uploads currently in progress" area, including the

current status. If there is an entry here, the upload is still being reviewed. In the "Progress"

column you can see the increasing percentage of data verification. Once the review has been

completed, this entry will disappear.

8. Once the data verification is complete, you will find an entry under "Finished uploads". If there

is a red traffic light here, an error has occurred with regard to the content. Click on the red

traffic light to open the two table sheets "Betriebe_Sites" and "Produkte_Products" again.

Again, the type of error or the error description is displayed in the status message. Please

correct the error indicated in the respective error message in the Excel uploader list saved on

your PC. Please delete the existing data record from the Client Portal using the "Remove data"


button and confirm the deletion again in the newly opened window. You can then upload your

corrected list again as described above, by clicking on “Choose a file”. You will find help on

possible errors in Section 2.6.

9. If the traffic light is green after the upload and data import, the second step of the upload was

also successful and the upload is complete.

The "Licence / Certification data" tab now displays the products you just uploaded with their respective

status. The product status provides an overview of products that have already been licensed by the

VLOG corporate office (“Licence granted” status) and are under review (“Licence pending” status for

new products and “Review licence” status for changes to an existing product). You can search for

different terminology in the “Name” column.

The VLOG corporate office will examine your new product application or supplementary product

application within a few days. There is no need to supplement the agreement by mail. You will be

notified about the licencing by email. We will also get in touch with you if any certificates are missing.

You can download your current product list, including licencing status, in the “Certification” field by

clicking on the XLS sheet icon “Excel Export”.

2.6 Error messages The following overview can help you solve possible error messages you may encounter when using the

Excel uploader. The overview is updated regularly. If an error message is not listed in this overview or

if you have any questions, please contact the VLOG corporate office.

Error message Cause Solution

The field "VLOG-ID Producer" is a mandatory field. Please enter the data.

No entry in the sheet "Produkte_Products" in column "VLOG-ID Producer"

Enter the "VLOG-ID Producer". See Section 2.2.2.12

The "First Marketer" field is a mandatory field. Please enter the data.

No entry in the sheet "Produkte_Products" in column "VLOG-ID First marketer"

Enter the "VLOG-ID First marketer". See Section 2.2.2.11

The "Trade name" field is a mandatory field. Please enter the data.

No entry in the sheet "Produkte_Products" in column "Product Name”

Enter the "Product Name". See Section 2.2.2.5

The specified facility is not available in the Operations worksheet.

A product has been assigned a producer who is not listed in the Betriebe_Sites table sheet or who does not have the corresponding type.

In the table sheet "Betriebe_Sites", add the company or assign the appropriate type to the company. See Section 2.2.1 or 2.2.1.4

Import not possible because of change of brand: Please deregister the product and create a new one.

The brand name of an existing product has been changed.

If the brand name of an existing product changes, it becomes a new product according to our system. Please deregister the existing product (see Section 2.2.2.15) and register a new one.

The fields "Printcode laying hen farm" and "VLOG-ID packing station" must be empty as the products are not eggs.

There are entries in the columns "Printcode laying hen farm" and "VLOG-ID packing station", although the Product

Please remove these entries if the products are not eggs. If the products are eggs, please correct the Product group-ID.


group-ID of the product is not "2" (=eggs).

The correct Product group-ID for eggs is "2".

“Printcode laying hen farm” and “VLOG-ID packing station“ are mandatory fields. Please enter the data.

No entry in the columns "Printcode laying hen farm” and "Packing station", although the Product group-ID of the product is "2" (=eggs).

Please make these entries if the products are eggs. If the products are not eggs, please correct the Product group-ID. The Product group-ID for eggs is "2".

User Guide for the Excel uploader in the VLOG Client Portal...1.2 Technical requirements Using the...

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