U.S.D. 305 BOARD AGENDA District Offices

U.S.D. 305 BOARD AGENDA District Offices 1511 Gypsum

Staff Education Center https://www.usd305.com/about_us/board_of_education/livestream

June 8, 2021 5:30 p.m.

Speaker

I. Call to Order

II. Pledge of Allegiance to the Flag

III. Approval of Agenda

IV. Recognitions/Presentations a. You Make A Difference Jennifer Camien

V. Approval of Consent Agenda Items a. Minutes of May 11, 2021 Regular Meeting b. Minutes of June 1, 2021 Special Meeting c. Personnel Report d. Financial Reports 1. May Bills List e. Treasurer’s Report (April) f. Investment Report (April) g. Journal Entries (April) h. Approve Encumbrance Listings i. Approve Flooring Bid j. Approve Heartland Vehicle Bid k. Approve CKCIE Contract with Presence Learning l. Approve 2021-2022 Food Program Prices m. Approve Heartland Child Care Partnership Contracts n. Approve Mental Health Grant Request

VI. Public Forum

VII. Action Agenda a. 2021-2022 School Site Councils Linn Exline

b. Salina Area Technical College Lease Agreement Eryn Wright VIII. Discussion Agenda

a. 2021-2022 Support Staff Handbook Eryn Wright b. 2021-2022 Virtual School Handbook Shanna Rector

IX. School Board Reports and Upcoming Dates of Importance

X. Superintendent’s Report

XI. Information Agenda a. Heartland Early Education Update

Notice of Nondiscrimination Unified School District #305 does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, or treatment or employment in, its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries concerning Unified School District #305 compliance with the regulations implementing Title VI, ADA, Title IX, or Section 504 is directed to contact the Unified School District #305 Executive Director of Human Resources, P.O. Box 797, Salina, Kansas 67402, 785-309-4726.

Mission Statement

The mission of Salina Public Schools is to be the best place to learn and work by embracing

challenges, creating belonging, fostering pride and inspiring hope.

https://www.usd305.com/about_us/board_of_education/livestream

IV. RECOGNITIONS/PRESENTATIONS

A. You Make A Difference

MINUTES OF THE BOARD OF EDUCATION MEETING UNIFIED SCHOOL DISTRICT NO. 305

SALINA, KANSAS May 11, 2021

Call to Order The Board of Education of Unified School District #305 met in regular

session Tuesday, May 11, 2021 at 5:30 p.m., in the District Office, Staff Education Center with the following members present: Mark Bandré, Emma Doherty, Jim Fletcher, Scott Gardner, Gabe Grant, Dana Kossow and Ann Zimmerman. Others present – see page 9.

President Grant called the meeting to order. Pledge of Allegiance The Pledge of Allegiance was given. Agenda Motion by Emma Doherty, second by Ann Zimmerman to approve the

agenda as presented with the addendum to the personnel report. Motion carried: 7 Yeas, 0 Nays.

Recognitions/Presentations Jennifer Camien announced the following “You Make A Difference”

recipients: Name School Donella Geist Central Marilyn Arnold Oakdale Jessica Owens Coronado Mollie Paredes Heusner Tiffany Cooper Lakewood Jennifer Camien and Linn Exline recognized the following students from

South High School who qualified for state festival in Forensics and presented them with a “Superintendent’s Excellence” award.

Tiana Marion Seth Carter Emma Smith Maya Daily Francisco Guardado Denalyn Vasquez Lillian Ardis Jennifer Nguyen Adele Gerry Ava Williamson Jennifer Camien and Linn Exline recognized the following students who

qualified for state competition in Journalism and presented them with a “Superintendent’s Excellence” award.

Central High South High

Allie Fischer Hannah Kipp Austin Beatty Lizzy Franco Chloe Chesney Autumn Dunshie Chloe Highsmith Nathan McConnell Collister Ryan Lexi Doherty Emily Strommen Evie Barth Emme Turpin

Collin Geihsler Dawson Keller Nathan Farmer Erin Flax Faith Rost Hana North Isabella Rubino Kadin Spencer Arturo Zepeda Carson Toney Josh Warner Karsyn Arnold Madi Suenram Makenzie Maring Rashada Smith Sydney Raman Jennifer Camien and Linn Exline recognized the following students who

were YEC Challenge Winners and presented them with a “Superintendent’s Excellence” award.

Central High South High Adia Peck Mason Bettles Haley Petty Janae Montoya Jennifer Camien and Linn Exline recognized the following students from

South High School who ranked nationally and in the state in French and presented them with a “Superintendent’s Excellence” award.

Diana Geist Alena Tran-Nguyen Lourdes Sanchez Emily Newman Jennifer Camien and Linn Exline recognized the following students who

were Gold Seal Biliteracy winners and presented them with a “Superintendent’s Excellence” award:

Central High South High Jose Calvillo Saul Baquera Minerva Martinez Miriam Benavides Yuliana Munoz Chavez Xitlaly Castro Annette Rodriguez Crystal Franco Ramos Rafael Serrano-Ortega Lizbeth Quiroz Avery Darby Zaida Segura Nelson Gutsch Kaitlyn Bergmann Sophie Lenkiewicz Jennifer Camien and Linn Exline recognized the following recipients of the

Renaissance Teachers of the Month Awards for January through May. Name School Tyler Barnes Central Jesse Yarochowicz South High Barbara Bonhotal Lakewood Jacob Andres South Middle Kim Werth Central

Collin Carlson South High Patty Emme Lakewood Bianca Adams South Middle Melinda Jett Central Charlie Lynn South High Noah Smucker Lakewood Scott VanDeCreek South Middle Sharon Eckstrom Central Megan Hagaman South High Michaela Kroeker Lakewood Curtis Demars South Middle Amanda Tackett Central Seth White South High Nancy E. Williams Lakewood Ben Fetherston South Middle Consent Agenda Motion by Ann Zimmerman, second by Emma Doherty to approve the

following items on the consent agenda: Minutes of the Board of Education Meetings: April 13, 2021 Regular Meeting Personnel Report APPOINTMENT OF CERTIFIED CONTRACT(S) FOR 2021-2022: Anderson, Micala 08/03/21 Art – South Middle Austin, Miranda 08/03/21 Speech Lang Pathologist – CKCIE/Minn Clatterbuck, Kail 08/03/21 High Incidence SpEd – CKCIE/SHS Gates, Melissa 08/03/21 Business – South High Gilbert, Kira 08/03/21 Foreign Language – Central Howard, Jill 08/03/21 Grade 3 – Meadowlark Mahler, Lisa 08/03/21 English – South High Mills, Erica 08/03/21 Grade 1 – Meadowlark Mitchell, Angela D 08/03/21 High Incidence SpEd – CKCIE/Ell-Saline Reid, Kayla 08/03/21 Speech Lang Pathologist – CKCIE Rodriguez Jr., Guillermo 08/03/21 Band – Central Schwan, Matthew 08/03/21 Music – Coronado Taylor, Kathleen 08/03/21 Grade 2 – Schilling Thompson, Dorothea 08/03/21 Speech Lang Path – CKCIE/Abilene Willer, Thaine 08/03/21 Social Studies – South Middle TRANSFER OF CERTIFIED CONTRACT(S) FOR 2021-2022: Arnold, Jocelyn From: High Incid SpEd – CKCIE/LMS To: Math – South High Bowman, Rebecca From: Title I Teacher – Schilling To: Grade 1 – Schilling Bradrick, Danielle From: Grade 4 – Coronado To: Interventionist – Coronado Burlew, Christopher Wade From: Remote Grade 5 – District To: Interventionist – Virtual DeVoe, Krista From: English – South High To: MTSS Specialist – South High Eliason, Alysia From: Grade 1 – Schilling To: Grade 4 – Schilling Guldner, Matthew From: Remote Grade 4 – District To: Grade 3 – Oakdale Harding, Elizabeth From: Kindergarten – Schilling To: Grade 4 – Schilling Johnson, Cheryl From: Grade 3 – Stewart

To: Interventionist – Stewart Kay-Higgins, Jennifer From: Reading – Lakewood To: Library Media Specialist – Oakdale Kelley, Victoria From: High Incid SpEd – CKCIE/SHS To: Virtual Teacher – Virtual School Krahl, Clancy From: Grade 3 – Stewart To: Grade 4 – Stewart Lambert, Stacy From: High Incid SpEd – CKCIE/Stewart To: High Incid SpEd – CKCIE/Abilene Libal, Johanna From: High Incid SpEd – CKCIE/Central To: Math Interventionist – Central Lytton, Jeanine From: Math – South High To: Interventionist – Virtual School Mahoney, Melissa From: Science – Central To: Science – South High Loomis Nachbar, Robin From: Grade 3 – Schilling To: Grade 2- Schilling Olson, Apryl From: Grade 4 – Schilling To: Grade 3 – Schilling Resley, Madison From: Remote Grade 1 – District To: Grade 1 – Oakdale Robinett, Todd From: Physical Ed/Health – Sunset To: Family Cons Sci – LMS .5/SMS .5 Russell, Julie From: Remote HS Math – District To: Interventionist – Virtual School Schell, Stephanie From: High Incidence SpEd –

CKCIE/SE-Saline To: High Incidence SpEd – CKCIE/SHS Shelby, Sarah From: Grade 4- Stewart To: Interventionist – Stewart Skidmore, Nicole From: Remote Kindergarten – District To: Virtual Teacher – Virtual School Taylor, Julie From: Speech Lang Path .8 – CKCIE/

Ell-Saline To: Speech Lang Path 1.0 – CKCIE/ Ell-Saline TRANSFER FROM CLASSIFIED TO CERTIFIED CONTRACT(S) FOR

2021-2022: Shirk, Michael From: Para – CKCIE/Meadowlark To: High Incid SpEd – CKCIE/Mead RETIREMENT OF ADMINISTRATIVE CONTRACT(S) AT THE END OF

2020-2021: Lowers, Michael 06/30/21 Executive Director of SpEd – CKCIE RETIREMENT OF CERTIFIED CONTRACT(S) AT THE END OF 2020-

2021: Clark, Christopher 05/28/21 Science – South Middle RESIGNATION OF CERTIFIED CONTRACT(S) AT THE END OF 2020-

2021: Davis, Jennifer 05/28/21 Art – Stewart .6/Schilling .2/Heusner .2 Gudenkauf, Jessica 05/28/21 Grade 4 – Coronado Hines, Carl 05/28/21 Social Studies – Lakewood Meagher, Angela 05/28/21 Speech Lang Path – CKCIE/Heusner Palmgren, Michele 05/28/21 Science – South High Schneck, Adam 05/28/21 Physical Education – Heusner

Suter, Peyton 05/28/21 Speech Lang Pathologist – Sunset VanMeter, Brigitte 07/31/21 Early Childhood SpEd – CKCIE/Schilling APPOINTMENT OF SUPPLEMENTAL CONTRACT(S) FOR 2021-2022: Anderson, Micala 08/15/21 Asst Volleyball – South High Dykas, Matthew 08/15/21 Fall Concessions – Central Dykas, Matthew 08/15/21 Winter Concessions – Central Eades, Elizabeth 08/15/21 STUCO Sponsor – Central Higley, Jaclyn 08/15/21 Asst Girls Basketball Grade 7 – SMS Lagroon, Rhonda 08/15/21 Head Dance Sponsor – South High Peterson, Travis 08/15/21 Asst Girls Basketball – South High Robinett, Todd 08/06/21 Asst Fooball Grade 7 – South Middle TRANSFER OF SUPPLEMENTAL CONTRACT(S) FOR 2021-2022: Mackinney, John From: Asst Football Grade 7 – LMS To: Head Football Grade 7 – Lakewood Nowak, Brian From: Asst Football Grade 7 – LMS To: Asst Football Grade 8 – Lakewood Stockwell, Cody From: Asst Cross Country – Lakewood To: Head Cross Country – Lakewood Weishaar, McKenzie From: Asst Girls Basketball Grd 7 – SMS To: Asst Girls Basketball Grade 8 – SMS RESIGNATION OF SUPPLEMENTAL CONTRACT(S) AT THE END OF

2020-2021: Armbrust, Andrew 05/28/21 Asst Girls Swim – CHS .5/SHS .5 Brungardt, Ryan 05/28/21 Asst Football Grade 8 – Lakewood Clark, Christopher 05/28/21 Head Boys Tennis – South Middle Clark, Christopher 05/28/21 Head Girls Tennis – South Middle Cullins, Deanna 05/28/21 Dance Team Sponsor – Central Ebert, Justin 05/28/21 Asst Football Coach .9 – South High Mackinney, John 05/28/21 Asst Track – Lakewood Peterson, Travis 05/28/21 Asst Boys Basketball – South High Schneck, Adam 05/28/21 Asst Football – Central Schneck, Adam 05/28/21 Asst Boys Golf – Central CLASSIFIED APPOINTMENT(S) Carson, Tabitha 04/21/21 Paraeducator – CKCIE/White City Cusick, Kirk 04/12/21 GED Instructor – Salina Adult Ed Center Farris, Sadie 04/13/21 Heartland Teacher Asst II – Heartland Halpain, John 04/28/21 Night Custodian – Meadowlark Marsh, Robin 04/26/21 Paraeducator – CKCIE/White City Pedroza, Nancy 04/28/21 Night Custodian – Meadowlark Venters, Kristal 08/15/21 Dance Team Sponsor – Central CLASSIFIED TRANSFER(S) Cumberland, Nancy From: Heartland Teacher Asst II –

Heartland To: Heartland Teacher Asst III –

Heartland Elwood, Kelly From: SpEd PreK Para – CKCIE/Sch To: Title I Instructional Asst II – Schilling Hacker, Emerald From: Para .9175 – CKCIE/Abilene To: Para .8750 – CKCIE/Abilene Hernandez, Robert From: Night Custodian – Meadowlark To: Night Custodian – South Middle Mattek, Marnie From: Instructional Asst II – District To: IPS Support – District

McQuillan, Shiann Head Start Teacher Asst II – Heartland Head Start Teacher Asst III – Heartland Rawls, Karin From: Title I Instruct Asst II – Schilling To: Instructional Asst II – Schilling Stonebraker, Justin From: Asst Boys Basketball Grd 8–SMS To: Asst Boys Basketball – South High CLASSIFIED RETIREMENT(S) Buehre, Lynda 05/31/21 Facilities Access Coord – Op Center Jurgensen, Betty 07/15/21 Paraeducator – CKCIE/Opportunity Now CLASSIFIED RESIGNATION(S) Borges, Laura 04/08/21 Teacher Asst III – Heartland Boyer, Kendall 05/27/21 PreK Teacher – Heartland Bradford, Lauren 04/16/21 Speech Lang Pathologist Intern - CKCIE Carson, Meagan 05/20/21 Paraeducator – CKCIE/White City Claeys, Catilin 05/27/21 Paraeducator – CKCIE/Sunset Haybarker, Sarah 05/25/21 Preschool Para – CKCIE/Abilene Herwig, Lauren 04/15/21 Preschool Para – CKCIE/Heartland Ingham, Amanda 05/27/21 PreK Teacher – Heartland Lilliah, Olivia 05/19/21 Paraeducator – CKCIE/Chapman Newsome, Katelynn 06/11/21 Night Custodian – Heartland Oleson, Brooke 05/07/21 Paraeducator – CKCIE/South Middle Perez, Jessica 05/21/21 Bilingual Education – Cottonwood Rassette, Allison 04/23/21 Speech Lang Path Intern – CKCIE/Stew Reynolds, Alexandrya 05/26/21 Paraeducator – CKCIE/SE-Saline Reynolds, Nadine 04/19/21 Paraeducator – CKCIE/Chapman Riffel, Heather 05/14/21 Paraeducator – CKCIE/Abilene Ruiz, Savannah 05/27/21 Title I Instructional Asst – Cottonwood Schlatter, Karla 05/20/21 Paraeducator – CKCIE/Ell-Saline Smith, Morgan 05/26/21 Paraeducator – CKCIE/SE-Saline White, Betty 04/23/21 Food Service Worker I – South Middle Wymore, Alexandra 05/27/21 Paraeducator – CKCIE/Stewart CORRECTION FROM APRIL 13, 2021 PERSONNEL REPORT

TRANSFER OF CERTIFIED CONTRACT(S) FOR 2021-2022: Robinett, David 08/03/21 From: High Incid/EBD – CKCIE/Mead To: Autism Specialist – CKCIE Financial Reports and Bills List for the month of April. Treasurer’s Report (March) Investment Report (March) Journal Entries (March) Approval of Encumbrance Listings (A copy is attached to the

permanent minutes.) Skyward Annual Renewal $ 61,302.50

Johnson Controls Annual Service Agreement $ 28,045.00 Johnson Controls Projects Installation @ Op Ctr, $199,109.69 Ed Ctr, Heartland, Warehouse Stewart Signs Digital Signs for SHS & CHS $ 70,957.80 ACT Aspire Assessments Renewal $ 36,528.00 Curriculum Associates iReady for Elementary & MS $160,795.00 Learning A-Z Licenses Renewal $ 74,209.50

Approval of Federal Head Start / Early Head Start Supplemental Grant Application for One-Time Activities in Response to COVID-19 (A copy is attached to the permanent minutes.)

Motion carried: 7 Yeas, 0 Nays. Public Forum No one from the public asked to speak. Bond Resolution Greg Vahrenberg, Raymond & James Associates, presented information

on refinancing the district’s outstanding general obligation bonds. Motion by Jim Fletcher, second by Scott Gardner to approve the Resolution for the Series 2021 General Obligation Refunding Bonds as presented. Motion carried: 7 Yeas, 0 Nays.

Board Policy Eryn Wright, executive director of human resources/legal services,

reviewed policy revisions on second reading. Motion by Emma Doherty, second by Jim Fletcher to approve the following board policies on second reading as presented:

1. EBBD – Evacuations and Emergencies 2. GAR – Communicable Diseases 3. JGCA – Wellness Policy (to Local Health and Wellness) 4. JGCC – Communicable Diseases 5. JHCAA – Gang Activity (to Gang Intimidation)

Motion carried: 7 Yeas, 0 Nays.

Resolution of the Board of Education’s Final Action to Non-Renew Contract for Probationary Teacher for 2021-2022

Motion by Ann Zimmerman, second by Emma Doherty to take final action on the non-renewal for Hillary Weller effective the 2021-2022 school year. (A copy is attached to the permanent minutes.) Motion carried: 7 Yeas, 0 Nays.

2021-2022 School Calendar – River Festival

Linn Exline presented a recommendation to adjust the 2021-2022 calendar to make Friday, September 3, 2021 a school holiday (one year only). After discussion, motion by Jim Fletcher, second by Scott Gardner to adjust the 2021-2022 calendar to make Friday, September 3, 2021 as a school holiday as presented. Motion carried: 7 Yeas, 0 Nays.

2021-2022 Middle School Student Handbook

Motion by Jim Fletcher, second by Emma Doherty to approve the 2021-2022 Middle School Student Handbook as presented. Motion carried: 7 Yeas, 0 Nays.

2021-2022 Chromebook Student Handbook

After discussion, motion by Ann Zimmerman, second by Scott Gardner to approve the 2021-2022 Chromebook Student Handbook as presented with no recommended changes. Motion carried: 7 Yeas, 0 Nays.

Virtual School Shanna Rector, executive director of educational programs, and Tracy

Hutton, virtual school principal, provided an update on virtual school decisions and planning for the 2021-2022 school year. Discussion followed.

Transitions Program Mike Lowers, executive director of CKCIE, and Brandi Calahan, CKCIE

coordinator, presented a proposal to move the 18-21 year old program from South High School to the Salina Education Center.

After discussion, motion by Mark Bandré, second by Jim Fletcher that the board of education approve the 18-21 year old program, henceforth to be known as the Transitions Program to move from South High School to the Salina Education Center beginning the 2021-2022 school year; adding further, given Mr. Lowers’ pending retirement, that notes be made that he be kept informed on the transitions in the process. Motion carried: 7 Yeas, 0 Nays.

School Board Committee Reports

a. Sunday, May 23, Graduations, Tony’s Pizza Events Center South High School – 2:00 p.m. Central High School – 5:00 p.m. Mark Bandré reported on the following:

Read to Students at Sunset Central High Art Exhibit You Make A Difference

Ann Zimmerman reported on the following:

Central High Art Exhibit Read to Students at Sunset You Make A Difference Retirement Reception SAEC Advisory Board Negotiations

Dana Kossow reported on the following:

Retirement Reception Read to Students at Sunset Central High Art Exhibit

Jim Fletcher reported on the following:

Parks & Recreation Advisory Board Retirement Reception Negotiations You Make A Difference SAEC Advisory Board

Scott Gardner reported on the following:

Heartland Policy Council Retirement Reception Central High Softball Game

Emma Doherty reported on the following:

Retirement Reception South High Principal Breakfast You Make A Difference

Gabe Grant reported on the following:

CKCIE Board of Control Retirement Reception

Superintendent's Report Linn Exline updated the board on the following items:

Salina Area Technical College Transfer Last Day for Students – May 27 Last Day for Staff – May 28

Legislative Update Executive Session Personnel

Motion by Jim Fletcher, second by Ann Zimmerman that the Board of Education go into executive session at 7:20 p.m. for 15 minutes for the purpose of discussing employer/employee negotiations because if this matter were discussed in open session it might jeopardize resolution of the negotiation issues and that the Board of Education reconvene into open session at 7:35 p.m. in the Board Conference Room. Motion carried: 7 Yeas, 0 Nays. Linn Exline, Eryn Wright, and Lisa Peters, executive director of business, arrived at 7:20 p.m., per request.

Open Session President Grant declared the board to be in open session at 7:35 p.m. Adjournment Motion by Ann Zimmerman, second by Scott Gardner to adjourn the

meeting. Motion carried: 7 Yeas, 0 Nays. President Grant declared the meeting adjourned at 7:36 p.m.

Attest: Clerk, Board of Education Unified School District No. 305 Saline County, State of Kansas Approved Bianca Adams, South Middle School Teacher Brad Anderson, Salina Arts & Humanities Gene Arnold, Patron Karsyn Arnold, Central High School Student Shelly Arnold, CKCIE Austin Beatty, Central High School Student Kaitlyn Bergmann, South High School Student Barbara Bonhotal, Lakewood Middle School Teacher Jennifer Camien, Public Information Director Xitlaly Castro, South High School Student Chloe Chesney, Central High School Student Kevin Chesney, Patron Sherri Chesney, Patron Dwight Christie, Director of MIS Tiffany Cooper, Lakewood Middle School Staff Brad Daily, Patron Christina Daily, South Middle School Staff Maya Daily, South High School Student Avery Darby, Central High School Student Becky Darby, Patron Curtis Demars, South Middle School Teacher Jan Denning, Central High School Teacher Sharon Eckstrom, Central High School Teacher Patty Emme, Lakewood Middle School Teacher

Linn Exline, Superintendent Allie Fischer, Central High School Student Brenda Geist, South High School Teacher Nelson Gutsch, Central High School Student Deborah Howard, Clerk Tracy Hutton, Lakewood Middle School Teacher/Virtual School Principal Michaela Kroeker, Lakewood Middle School Teacher Sophie Lenkiewicz, Central High School Student Mike Lowers, Executive Director of C.K.C.I.E. Janae Montoya, Central High School Student Mike Montoya, Patron Renee Montoya, Patron Adia Peck, Central High School Student Michelle Peck, Patron Lisa Peters, Executive Director of Business Lizbeth Quiroz, South High School Student Shanna Rector, Executive Director of Educational Programs Nyla Romeiser, Patron Jarneé Saiz-Fischer, Cottonwood Elementary School Teacher Lourdes Sanchez, South High School Student Bonnie Schamberger, Patron Zaida Segura, South High School Student Donna Smith, Patron Rashanda Smith, Central High School Student Madi Suenram, Central High School Student Steve Suenram, Patron Amanda Tackett, Central High School Teacher Alena Tran-Nguyen, South High School Student Kris Upson, Executive Director of Operations Eryn Wright, Executive Director of Human Resources/Legal Services

MINUTES OF THE BOARD OF EDUCATION SPECIAL MEETING UNIFIED SCHOOL DISTRICT NO. 305

SALINA, KANSAS June 1, 2021

Call to Order The Board of Education of Unified School District #305 met in special

session Tuesday, June 1, 2021 at 7:00 a.m., in the District Office, Board Conference Room with the following members present: Emma Doherty, Jim Fletcher (via phone), Scott Gardner, Gabe Grant, Dana Kossow, and Ann Zimmerman. Absent was Mark Bandré. Others present – see page 2.

President Grant called the meeting to order. Agenda Motion by Emma Doherty, second by Dana Kossow to approve the agenda

as presented. Motion carried: 6 Yeas, 0 Nays. Executive Session Negotiations

Motion by Ann Zimmerman, second by Emma Doherty that the Board of Education go into executive session at 7:00 a.m. for 30 minutes for the purpose of discussing employer/ employee negotiations because if this matter were discussed in open session it might jeopardize resolution of the negotiation issues and that the Board of Education reconvene into open session at 7:30 a.m. in the Board Conference Room. Motion carried: 6 Yeas, 0 Nays. Linn Exline, superintendent; Eryn Wright, executive director of human resources/legal services; and Lisa Peters, executive director of business; arrived at 7:00 a.m., per request.

Open Session President Grant declared the board to be in open session at 7:30 a.m. Executive Session Negotiations

Motion by Ann Zimmerman, second by Emma Doherty that the Board of Education go into executive session at 7:30 a.m. for 15 minutes for the purpose of discussing employer/ employee negotiations because if this matter were discussed in open session it might jeopardize resolution of the negotiation issues and that the Board of Education reconvene into open session at 7:45 a.m. in the Board Conference Room. Motion carried: 6 Yeas, 0 Nays. Linn Exline, Eryn Wright, and Lisa Peters arrived at 7:30 a.m., per request.

Open Session President Grant declared the board to be in open session at 7:45 a.m. Executive Session Negotiations

Motion by Ann Zimmerman, second by Emma Doherty that the Board of Education go into executive session at 7:45 a.m. for 5 minutes for the purpose of discussing employer/ employee negotiations because if this matter were discussed in open session it might jeopardize resolution of the negotiation issues and that the Board of Education reconvene into open session at 7:50 a.m. in the Board Conference Room. Motion carried: 6 Yeas, 0 Nays. Linn Exline, Eryn Wright, and Lisa Peters arrived at 7:45 a.m., per request.

Open Session President Grant declared the board to be in open session at 7:50 a.m. Adjournment Motion by Emma Doherty, second by Ann Zimmerman to adjourn the meeting.

Motion carried: 6 Yeas, 0 Nays.

President Grant declared the meeting adjourned at 7:51 a.m.

Attest: Clerk, Board of Education Unified School District No. 305 Saline County, State of Kansas Approved Linn Exline, Superintendent Deborah Howard, Clerk Lisa Peters, Executive Director of Business Eryn Wright, Executive Director of Human Resources/Legal Services

June 8, 2021 Personnel Report

RESIGNATION OF ADMINISTRATIVE CONTRACT(s) FOR 2020-2021Clay Mettlen 6/8/2021 Assistant Principal Central High

TRANSFTER OF CERTIFIED CONTRACT TO ADMINISTRATIVE CONTRACT(s) for 2021-2022Steve Rivers 7/13/2021 EBD Teacher/Central High School Assistant Principal/Central High SchoolLori Thornton 7/15/2021 School Psychologist Special Education Coordinator/CKCIE

TRANSFER OF ADMINISTRATIVE CONTRACT(s) FOR 2021-2022Jeffrey Hayes 7/1/2021 Assistant Director of Special Education/CKCIE Executive Director of Special Education/CKCIE

APPOINTMENT OF CERTIFIED CONTRACT(s) FOR 2021-2022Bianca Bulnes 8/3/2021 Grade 1 Teacher Heusner Elementary SchoolMakaylee Bryson 8/3/2021 Grade 3 Teacher Heusner Elementary SchoolJennifer Casey 7/21/2021 School Pyschologist CKCIEJennifer Cross 8/3/2021 Reading Interventionist Schilling Elementary SchoolAlyssa Crowther 8/3/2021 Virtual Teacher Virtual SchoolJaneen Feil 7/27/2021 Counselor Lakewood Middle SchoolKimberly Fulkerson 7/20/2021 Physical Therapist CKCIEHernan Hernandez 8/3/2021 Grade 3 Teacher Schilling Elementary SchoolNicole Kosik 8/3/2021 Mathematics Teacher Central High School Katia Matter 8/3/2021 English Language Arts Teacher South Middle SchoolJennifer Michel 8/6/2021 English Language Arts Teacher South Middle SchoolCameron Munk 8/3/2021 Kindergarten Teacher Schilling Elementary SchoolKevin Patrick 8/3/2021 Science Teacher Central High School Brittanie Patterson 8/3/2021 Grade 2 Teacher Sunset Elementary School Ryan Peterson 8/3/2021 Grade 5 Teacher Cottonwood Elementary School Meagan Phelps 8/3/2021 Grade 3 Teacher Stewart Elementary School Calla Raasch 8/6/2021 Art Teacher Stewart Elementary School Katie VanZant 8/3/2021 Grade 5 Teacher Cottonwood Elementary School

TRANSFER OF CERTIFIED CONTRACT(s) FOR 2021-2022Jessica Billinger 8/6/2021 Grade 4 Teacher/Heusner Elementary School Interventionist/Heusner Elementary School Joy Bircher 8/6/2021 At Risk Teacher/Coronado Elementary School High Incidence SPED teacher/CKCIE/Southeast of Saline Jr/Sr HighDoris Cheney 8/6/2021 High Incidence SPED teacher/Sunset Elementary School High Incidence SPED teacher/CKCIE/Twin ValleyLuke Curry 8/6/2021 7th Grade Social Studies Teacher/South Middle School 8th Grade US History Teacher/South Middle SchoolAmy Frost 8/6/2021 Career Explorations/South Middle School Science Teacher/South Middle SchoolSara Goldsby 8/6/2021 Grade 1 Teacher/Sunset Elementary School High Incidence SPED teacher/Sunset Elementary School Apryl Olson 8/6/2021 Grade 3 Teacher/ Schilling Elementary School Grade 4 Teacher/Schilling Elementary SchoolJose Panuco 8/6/2021 Grade 3 Teacher/Heusner Elementary School Grade 4 Teacher/Sunset Elementary SchoolSara Praytor 8/6/2021 Grade 3 Teacher/Coronado Elementary School Grade 4 Teacher/Coronado Elementary SchoolChristina Shamburg 8/6/2021 Grade 2 Teacher/Coronado Elementary School At Risk Reading Teacher/Coronado Elementary School Cathy Shepherd 8/6/2021 Audiology 1.0 FTE/CKCIE Audiology .8 FTE/CKCIECaleb Stewart 8/6/2021 English Language Arts Teacher/South Middle School English Language Arts Teacher/South High SchoolSaralyn Szyndlar 8/6/2021 EPT Teacher/Schilling Elementary School ECSE Teacher/Schilling Elementary SchoolTimothy Turner 8/6/2021 7th Grade Social Studies/South Middle School Career Explorations/South Middle School

TRANSFER FROM CLASSIFIED TO CERTIFIED CONTRACT(s) for 2021-2022 Angela Botz 8/3/2021 Paraeducator/Central High School High Incidence SPED teacher/Central High School Austin Crawford 8/3/2021 Paraeducator/South Middle School EPT Teacher/Schilling Elementary School Margaret Matteson 8/3/2021 Paraeducator/Stewart Elementary School Grade 4 Teacher/Stewart Elementary School

RETIREMENT OF CERTIFIED CONTRACT(s) AT THE END OF 2020-2021Vickie Marcozzi 5/28/2021 .6 Art/.4 Title Teacher Oakdale Elementary School

RESIGNATION OF CERTIFIED CONTRACT(s) AT THE END OF 2020-2021Christa Bauman 5/28/2021 High Incidence SPED teacher Schilling Elementary School Heather Chamoff 5/28/2021 Grade 4 Teacher Sunset Elementary SchoolShelby Dinkel 5/28/2021 Journalism Teacher Central High School Sabrina Feistner 5/28/2021 Grade 2 Teacher Sunset Elementary SchoolChristopher Field 5/28/2021 Grade 5 Teacher Cottonwood Elementary School Sally Holthus 5/28/2021 High Incidence SPED teacher Central High School Shannon Meis 5/28/2021 Library/Media Specialist Heusner Elementary School Stephanie Nelson 5/28/2021 Grade 4 Teacher Cottonwood Elementary School Tracie Schardein 6/3/2021 Counselor Central High School


RESIGNATION OF CERTIFIED CONTRACT(s) AT THE END OF 2020-2021, cont.Lori Shobe 5/28/2021 English Language Arts Teacher South Middle School Megan Stein 5/28/2021 Speech Language Pathologist CKCIE/St. Mary's Elementary/Sacred Heart Jr/Sr High School Bryan Swanson 5/28/2021 Grade 5 Teacher Cottonwood Elementary School Taylor Urban 5/28/2021 English Language Arts Teacher South Middle School Anna Voth 5/28/2021 Mathematics Teacher Central High School

RESIGNATION OF SUPPLEMENTAL CONTRACT(s) FOR 2020-2021Michael Goll 5/28/2021 Tennis Head Boys Central High SchoolMichael Goll 5/28/2021 Tennis Head Girls Central High SchoolCarl Hines 5/28/2021 Football Head MS Grade 7 Lakewood Middle School Carl Hines 5/28/2021 Basketball Head Boys MS Grade 8 Lakewood Middle School Hannah Rivers 5/28/2021 Cheerleader Sponsor Assistant Middle School South Middle School

APPOINTMENT OF SUPPLEMENTALS CONTRACT(s) FOR 2021-2022Angela Botz 8/6/2021 .5 FTE STUCO Sponsor Central High School Michael Hair 8/6/2021 Swim Assistant Boys and Girls High School Central High School/South High School Nicole Kosik 8/6/2021 Assistant Volleyball Coach Central High School

TRANSFER OF SUPPLEMENTAL CONTRACT(s) FOR 2021-2022Damon Boyer 8/6/2021 Basketball Head Boys MS Grade 7/Lakewood Middle School Basketball Head Boys Grade 8/Lakewood Middle School Elizabeth Eades 8/6/2021 1.0 FTE STUCO Sponsor/Central High School .5 FTE STUCO Sponsor/Central High School John MacKinney 8/6/2021 Basketball Assistant Boys MS Grade 7/Lakewood Middle School Basketball Assistant Boys MS Grade 8/Lakewood Middle School

CLASSIFIED APPOINTMENT(s)Eric Davis 8/6/2021 Assistant Football Coach 8th Grade South Middle School Darren Pittenger 8/6/2021 Tennis Head Boys Middle School South Middle School Darren Pittenger 8/6/2021 Tennis Head Girls Middle School South Middle School

CLASSIFIED TRANSFER(s)Sharon Callaway 5/1/2021 Headstart Teacher Assistant 2/Heartland Programs Headstart Teacher Assistant 3/Heartland ProgramsMichelle Miller 5/1/2021 Family Consultant/Heartland Programs Family Consultant/Para Supervisor/Heartland ProgramsKaySue Nothern 8/6/2021 Paraeducator/Cottonwood Elementary School Instructional Assistant III/Cottonwood Elementary School Heidi Tuttle 5/1/2021 Headstart Teacher Assistant 2/Heartland Programs Headstart Teacher Assistant 3/Heartland Programs

CLASSIFIED RESIGNATION(s)Emily Barkus 5/25/2021 Human Resources Assistant BOE District Office/Human ResourcesTierra Bennet 5/27/2021 Paraeducator Coronado Elementary School Rodrigo Bonilla 5/17/2021 Paraeducator CKCIE/Sacred Heart High School Robert Burcher 8/2/2021 Paraeducator South High School Patricia Carver 5/20/2021 Paraeducator CKCIE/Solomon Pre KKatherine Cooper 8/1/2021 Psychometrician II CKCIEApril Davis 5/27/2021 Paraeducator Heusner Elementary School Cassie Denham 8/1/2021 Paraeducator CKCIE/Wilson Elementary School Rachel Frazier 5/19/2021 Family Consultant Heartland ProgramsCarla Harris 5/21/2021 Paraeducator CKCIE/Minneapolis Elementary School Jennifer Henson 5/20/2021 Paraeducator CKCIE/Herington Pre KHaley Holeman 8/1/2021 Paraeducator South High School Bayleigh Hultgren 5/27/2021 Paraeducator Coronado Elementary School Andrew Johnson 5/20/2021 Paraeducator CKCIE/Solomon High School Rebecca Karber 5/19/2021 Paraeducator CKCIE/Bennington Elementary School Bridget Letourneau 5/31/2021 Paraeducator CKCIEKandi Levasseur 8/1/2021 Paraeducator Coronado Elementary School Perla Martinez 4/2/2021 Paraeducator Lakewood Middle School Rachel McKee 5/25/2021 Paraeducator CKCIE/Abilene Einsenhower School Julie McMullen 7/1/2021 Paraeducator Coronado Elementary School Allie Myers 5/18/2021 Volleyball Head MS Grade 8 Lakewood Middle School Erica Miller 5/28/2021 Paraeducator Meadowlark Elementary School Timothy Musgrove 5/28/2021 Night Custodian South Middle SchoolShelli Panzer 5/25/2021 Speech Language Technician CKCIE/Abilene Kennedy Primary School Jesus Reyna 5/21/2021 Night Custodian South Middle SchoolAshton Richards 4/26/2021 Paraeducator Cottonwood Elementary School Heather Riffel 5/14/2021 Paraeducator CKCIE/Abilene Kennedy Primary School Karla Schlatter 5/20/2021 Paraeducator CKCIE/Ell Saline Elementary School


CLASSIFIED RESIGNATION(s) cont.Nate Thies 5/7/2021 Assistant Girls Basketball High School Central High School Alyssa Waldron 5/21/2021 Basketball Head Girls 7th grade Lakewood Middle School Brianna Walter 5/7/2021 SLP Intern Schilling Elementary School Shelby Warren 5/17/2021 Paraeducator Heusner Elementary School Melissa Watson 8/1/2021 Paraeducator CKCIE

CLASSIFIED RETIREMENT(s)Virginia Reid 5/28/2021 Technician IMC Operations CenterCathy Whitehair 6/30/2021 Paraeducator CKCIE/Abilene High School

CLASSIFIED TERMINATION(s)Sheri Cooley 5/3/2021 Instructor Salina Adult Education CenterShelby Jackson 3/31/2021 Paraeducator Lakewood Middle School Brittani Golden 5/25/2021 Paraeducator CKCIE/Southeast of Saline Elementary School Elizabeth Goodman 5/26/2021 Paraeducator Oakdale Elementary School Michelle Mason 5/26/2021 Paraeducator Heusner Elementary School

V.-h. Consent Agenda Approve Encumbrance Listings

Encumbrance Listings Items over $20,000 Not Requiring Formal Bid Per K.S.A. 72-1151

Vendor Item Description Amount Intrado SchoolMessenger Complete Renewal; 12-month

Unlimited Notification Service $9,990 SchoolMessenger Presence Renewal; Content

Management System (CMS) and Website Hosting; 12-month Package $11,840

SchoolMessenger CustomApp Renewal; Custom Branded iOS and Android Custom Mobile Application; Annual Hosting, License and Support $2,220

Total $24,050

Intrado Interactive Services Corporation is the software company that sells the SchoolMessenger group of applications. SchoolMessenger is our notification and website systems.

This renewal includes general notifications and emergency notifications such as school closures, our district website software, the off-site hosting of our site, upgrades, support and maintenance of the software and our customized mobile app.

The renewal of SchoolMessenger maintenance is a service agreement for an existing software package and does not require a formal bid, per K.S.A. 72-1151; thus, it meets all state bidding requirements.

Vendor Item Description & Quantity Amount Dell Dell Precision 5820 Tower Desktops;

58 @ $1,934.69 $112,212.02

The purchase of desktop computers is to replace failed and obsolete desktops in the AutoCAD labs at each high school. The old desktops will be repurposed where they can still meet needs.

This purchase is being made using the Kansas State Agreement with Midwestern Higher Education Compact. The contract number is MHEC-07012015. The use of this Dell contract meets all requirements of the Kansas State Bid Laws.

Vendor Item Description & Quantity Amount Dell Dell Latitude 3420 Laptops; 95 @ $912.81 $86,716.95

The purchase of laptops is to replace failed and obsolete laptops.

This purchase is being made using the Kansas State agreement with Midwestern Higher Education Compact. The contract number is MHEC-07012015. The use of this Dell contract meets all requirements of the Kansas State Bid Laws.

Vendor Item Description & Quantity Amount CDW-G Microsoft 365 A3 Subscription License - 1 User;

1,500 @ $62.40 $93,600.00

Microsoft Windows Server License & Software Assurance – 1 Device CAL; 463 @ $2.60

$1,203.80

Microsoft Exchange Server License & Software Assurance – 1 CAL; 463 @ $2.60

$1,203.80

Microsoft Windows Server Standard Edition License & Software Assurance; 33 @ $5.99

$197.67

Microsoft SQL Server Standard Core Edition License & Software Assurance; 24 @ $308

$7,392.00

Microsoft SQL Server Enterprise Core Edition License & Software Assurance; 9 @ $1,180

$10,620.00

Microsoft Windows Server Datacenter Edition License & Software Assurance

$292.11

Total $114,509.38

This is the renewal of all Microsoft licensing for 2021-2022. Microsoft has changed their enterprise licensing method. The old method was based on employee FTE. The new method is based on actual instances of the software being used.

There are several types of software we license from Microsoft, including:

The Office suite of software, including Word, Excel, PowerPoint, Outlook, Publisher and OneNote.

Our current phone system licensing is Skype for Business from Microsoft. The file and calendar sharing software is SharePoint. Microsoft Exchange is both our email system and storage for Skype for Business. Many of our servers, including Skyward, use the database Microsoft SQ. This is

included. Most of our servers use Microsoft Windows server standard edition as their

operating system (OS). This is included.

This purchase is being made using the Kansas State Contract Southeast Kansas ESC (018-A). The use of this contract meets all requirements of the Kansas State Bid Laws.

Vendor Item Description & Quantity Amount ConvergeOne Cisco Security EA Bundle; 5 years @

$129,422.64 $647,113.20

Cisco has changed the method of licensing security system software and applications. Under the new method, a license is valid regardless of the version of software or the hardware device in that the software is licensed. A given license can also be transferred from one version of software to another and from one hardware device to another. This change has made it fiscally beneficial to enter into a five-year agreement. The licenses will remain valid regardless of software and/or hardware changes. A five-year agreement will save the district excess of $400,000 over the five years.

This purchase includes all Cisco security software and application licenses now in use; including ISE – network security software, Threat Defense, Malware, URL security software, and Choice AMP wireless security software.

State bid requirements are met by purchase under contract #47258C.

Vendor Item Description Amount ConvergeOne Cisco Firepower 4115 Threat Defense

Chss, Subs HA Bundle $172,509.57

The current firewall is six years old and is no longer supported for updates and upgrades. Recently, the Internet bandwidth was increased from 2 Gbps to 10 Gbps. The old firewall is not adequately keeping up with the new speeds.

This purchase includes two Cisco FirePower appliances and all accessories. The use of two appliances is needed because our Internet connectivity is located at two locations in the district. One appliance is needed for each location. This purchase includes Defense Threat, Malware and URL protection software.

The purchase includes the management software to facilitate managing the FirePower appliances and the coordinating defense threat and malware protection functions of the appliances.

State bid requirements are met by purchase under contract #47258C.

Vendor Item Description Amount Pahls Enterprises Inc, DBA: Walt’s Refg, Htg & AC

Projected Total Expenses for equipment repairs and maintenance for SY 2021-2022

$50,000

Food service equipment requires ongoing service for repairs and maintenance to successfully operate the Child Nutrition Programs, Historically, annual expenditures for repairs and maintenance have not exceeded $50,000.

Vendor Item Description Amount

Sysco Food Services Dairy, Meat, Produce, Canned/Dry Goods, Paper Supplies and Equipment for School Year 2021-2022

$132,000

Hiland Dairy Foods Milk and Dairy Products for School Year 2021-2022

$25,000

In order to comply with purchasing regulations and state CACFP (Child and Adult Care Food Program) purchasing requirements, USD 305 Heartland Early Education utilizes the CACFP Informal Purchase Procedures for Food Purchases less than $150,000 from a single source vendor. Price comparisons have been completed by the Heartland kitchen manager and documented, utilizing a selection of high cost and frequently purchased items.

Vendor Item Description Amount

Great Minds Eureka Math – Workbooks for Kindergarten through Grade 5

$45,214.47

Eureka Math by Great Minds was adopted as our district-wide elementary math resource for the start of the 2018-2019 school year. The Eureka Math program has consumable student workbooks. This quote is to purchase student workbooks for the 2021-2022 school year.

Vendor Quantity & Item Description Amount Edgenuity Virtual Classroom and Web Administrator

Site Licenses for Central High, South High, and Diploma Completion

$51,823

Central High and South High would like to renew the Edgenuity instructional software to provide specialized online instruction. The program is used in the PBD lab, credit recovery courses, extended year programs, diploma completion, and online course credit for homebound students.

Edgenuity is a leading provider of one-to-one online instruction in core and elective courses. The online program provides core and elective instruction. The courseware is aligned to state and national standards and helps students recover and accrue credits for graduation.

Edgenuity combines best-practice pedagogy with technology that enables schools to customize content and settings while providing an opportunity for students to learn at their own pace.

The amount of $155,470.00 is for a three-year quote but is invoiced annually. For the 2021-2022 school year, we will pay year two of the three-year commitment agreement.

Payment Schedule: $51,824 – Year 1 $51,823 – Year 2 $51,823 – Year 3

PREMIUM SUMMARY Line of Business Carrier 7/1/2020-

7/1/2021 7/1/2021-7/1/2022

Commercial Property KERMP $591,324 $682,541

Inland Marine KERMP Included Included

General Liability KERMP Included Included

Commercial Auto KERMP Included Included

Crime KERMP Included Included

School Leaders E&O KERMP Included Included

Cyber Liability KERMP Included Included

Crisis Protection KERMP Included Included

Workers Compensation United Heartland $287,614 $263,191

Package Total $878,938 $945,732

Student Accident - Preschool National Union Fire $2,139 $2,139

Student Accident - Out of State Field Trip

National Union Fire Included in Preschool

Included in Preschool

Student Accident - Catastrophic KASB $8,598 $8,104

Bonds C.N.A./Zurich $671 $671

Lawyers Professional National Union Fire $1,678 $1,708

Fiduciary Travelers $5,749 $5,749

All Other Lines Total $18,835 $18,371

Assurance Partners Fee $19,500 $19,500

Annual Total for All Lines $917,273 $983,603

This is the annual proposal for the total insurance package for USD 305. Assurance Partners provides USD 305 with consultative broker services for all lines. The Kansas Educational Risk Management Pool, LLC (KERMP) is a protected self-insurance risk management program that gives districts long-term stability in premiums, as well as broader coverages. This will be the fifth year of membership in the pool. Premiums are paid to KERMP to purchase insurance for the group as a whole, and part is retained to fund for losses. In the event the loss fund is not fully depleted during the policy year, the district has the opportunity to have these funds returned in the forms of dividends. The amount we contribute to the loss fund is impacted by the district’s loss history.

Due to the market place and a partnership with KASB, membership has increased to approximately 80 members, and is expected to continue to grow in membership. This growth will benefit the pool in securing coverage. Lisa Peters, executive director of business, serves on the KERMP Board of Trustees. This is also the fifth year with United Heartland for workers compensation. When comparing the premium cost for all lines, there is an increase of $66,330. Over the last several years, the commercial insurance marketplace has experienced record-setting losses. The catastrophic weather-related events include hurricanes, tornados, wildfires and flooding. As a result, the entire marketplace for property insurance is tightening. In addition, cyber liability is an area of risk as more online and electronic systems are used. With the expertise of

the KERMP program, multiple insurance carriers were contacted for renewal quotes. Without this expertise, premium increases would have been much larger. The proposal recommendation is listed above for approval. A comparative summary of insurance lines is attached.

By pooling the expertise of district leadership, KERMP and Assurance Partners, USD 305 has implemented an overall risk management program with techniques to measure and monitor the selected products and strategies designed to protect the district, its patrons, students and staff in an efficient and cost effective manner. It is recommended that you approve the Encumbrance Listings as presented.

Summary of Insurance-Policy Term 7/1/2020-7/1/2021 7/1/2021-7/1/2022

Carrier KERMP KERMPBuildings and Business Personal PropertyBuilding Limit - All locations * $345,443,579 $310,191,923Business Personal Property - All locations $29,132,686 $29,132,686Total Limit of Buildings and Business Personal Property $374,576,265 $339,324,609Valuation Replacement Cost Replacement CostDeductible - All Perils $25,000 $25,000Broad Form Flood (Exclusions Apply) Included IncludedDeductible $25,000 $25,000Equipment BreakdownEquipment Breakdown Limit $374,576,265 $339,324,609Valuation Replacement Cost Replacement CostBusiness Income/Extra Expense Included Yes YesSpoilage $1,000,000 $1,000,000Ammonia Contamination/Hazardous Substance $5,000,000 $5,000,000Deductible $5,000 $5,000Electronic Data ProcessingEquipment $9,655,280 $9,655,280Data & Media (Including Separately Stored Duplicates) Included in Blanket Included in BlanketDeductible $25,000 $25,000Business Income & Extra ExpenseBusiness Income & Extra Expense Limit $1,000,000 $1,000,000Blanket Yes YesOrdinary Payroll Included Yes Yes

Carrier KERMP KERMPContractors Equipment Unscheduled Misc. Limit $100,000 $100,000Fine Arts Limit $291,550 $291,550Valuation Actual Cash Value Actual Cash ValueDeductible $25,000 $25,000

Carrier KERMP KERMPEmployee Dishonesty - Per Loss $1,000,000 $1,000,000Deductible $1,000 $1,000Forgery and Alteration $1,000,000 $1,000,000Monies and Securities

Inside the premise $1,000,000 $1,000,000Outside the premise $1,000,000 $1,000,000

Burglary & TheftInside the premise $1,000,000 $1,000,000Outside the premise $1,000,000 $1,000,000

Deductible $1,000 $1,000Computer Fraud $1,000,000 $1,000,000Funds Transfer Fraud $1,000,000 $1,000,000

Commercial Property

Inland Marine

Crime

Carrier KERMP KERMPLimits of LiabilityCoverage Form Occurrence OccurrenceGeneral Aggregate $4,000,000 $4,000,000Products/Completed Operations Aggregate $4,000,000 $4,000,000Bodily Injury, Property Damage Each Occurrence Limit $2,000,000 $2,000,000Personal/Advertising Injury Limit $2,000,000 $2,000,000Fire Legal Liability $1,000,000 $1,000,000Medical Expense per person/accident $5,000 $5,000Deductible Amount $0 $0Sexual Abuse/MolestationCoverage Form Claims Made Claims MadeEach Wrongful Act Limit $2,000,000 $2,000,000Aggregate Limit $4,000,000 $4,000,000Deductible Amount $2,500 $2,500Retro Date 7/1/2015 7/1/2015Employee Benefit LiabilityCoverage Form Claims Made Claims MadeEach Wrongful Act Limit $2,000,000 $2,000,000Aggregate Limit $4,000,000 $4,000,000Deductible Amount $1,000 $1,000Retro Date Full Prior Acts Full Prior Acts

Carrier KERMP KERMPAuto Liability Combined Single Limit (BI&PD) $2,000,000 $2,000,000Uninsured/Underinsured $1,000,000 $1,000,000Personal Injury Protection $4,500 $4,500Medical Payments $5,000 $5,000Hired and Non Owned Auto Liability $2,000,000 $2,000,000Auto Physical DamageComprehensive Deductible - All units $1,000 $1,000Collision Deductible - All units $1,000 $1,000Hired Car Physical Damage Limit $50,000 $50,000Hired Car Physical Damage Deductible $1,000 $1,000Garagekeepers - Legal LiabilityLimit of Insurance Included; Excess Coverage Included; Excess CoverageComprehensive Deductible $1,000 $1,000Collision Deductible $1,000 $1,000

Carrier KERMP KERMPGeneral Aggregate 4,000,000 4,000,000Each Occurrence 2,000,000 2,000,000Deductible 2,500 2,500IEP Hearing Limit Included IncludedDesegration Limit Included IncludedBreach of Contract Limit Included IncludedBreach of Fiduciary Duty Limit Included Included

General Liability

Commercial Auto

School Leaders Errors & Omissions

Carrier KERMP KERMPLimits of LiabilityCoverage Form Claims-Made Claims-MadeAggregate Limit of Liability $2,000,000 $2,000,000Liability CoveragesPrivacy & Security $2,000,000 $2,000,000Payment Card Costs $2,000,000 $2,000,000Media $2,000,000 $2,000,000Regulatory Proceedings $2,000,000 $2,000,000Retention $25,000 $25,000Breach ResponsePrivacy Breach Notification (500 Impacted Party Threshold) $2,000,000 $2,000,000Computer and Legal Experts $2,000,000 $2,000,000Cyber Extortion $2,000,000 $2,000,000Data Restoration $2,000,000 $2,000,000Public Relations $2,000,000 $2,000,000Retention $25,000 $25,000Cyber CrimeComputer Fraud $2,000,000 $2,000,000Funds Transfer Fraud $2,000,000 $2,000,000Retention $25,000 $25,000Social Engineering Fraud $2,000,000 $2,000,000Telecom Fraud $2,000,000 $2,000,000Retention $25,000 $25,000Business LossBusiness Interruption $2,000,000 $2,000,000Dependent Business Interruption $100,000 $100,000Reputation Harm $2,000,000 $2,000,000System Failure $2,000,000 $2,000,000Retention $25,000 $25,000

Carrier KERMP KERMPLimits of LiabilityTower 1 - First Party - Terrorism, Civil Commotion, Sabotage, Vicious Attack

$500,000 $500,000

Tower 2 - Third Party - Judgement, Settlements & Defense Costs

Maximum 15% of Tower 1: Any One Claim

Maximum 15% of Tower 1: Any One Claim

Tower 3 - Consultant Costs $1,000,000 $1,000,000Retention $10,000 $10,000

Carrier C.N.A./Zurich C.N.A./ZurichPosition Bond - Clerk of the Board 100,000 100,000Position Bond - Treasurer 100,000 100,000

Carrier National Union Fire National Union FireGeneral Aggregate $1,000,000 $1,000,000Each Occurrence $1,000,000 $1,000,000Deductible $25,000 $25,000

Bonds

Lawyer's Professional

Crisis Protection

Cyber Liability

Carrier (KASB) National Union Fire National Union FireTotal Medical Expense Limit 5,000,000 5,000,000Accident Death Benefit 10,000 10,000Accident Dismemberment Benefit 20,000 20,000Deductible 25,000 25,000Coverage Form Excess ExcessStudent Accident-PreschoolTotal Medical Expense Limit 250,000 250,000Accident Death Benefit 15,000 15,000Accident Dismemberment 30,000 30,000Dental Expense Limit $250/Tooth/Accident $250/Tooth/AccidentDeductible NONE NONEStudent Accident-Out of State Field TripsTotal Medical Expense Limit 25,000 25,000Accident Death Benefit 15,000 15,000Accident Dismemberment 30,000 30,000Dental Expense Limit $250/Tooth/Accident $250/Tooth/Accident

Carrier Travelers TravelersLimits of LiabilityCoverage Form Claims-Made Claims-MadeDesignated Benefit Plan Fiduciary Liability Limit $1,000,000 $1,000,000Aggregate Limit $1,000,000 $1,000,000Settlement Program Limit of Liability $250,000 $250,000HIPAA Limit of Liability $250,000 $250,000502© Penalties Limit of Liability $250,000 $250,000Retention $10,000 $10,000Claim Defense Duty to Defend Duty to Defend

Carrier United Heartland United HeartlandEmployer Liability LimitsBodily Injury by Accident $500,000 $500,000Bodily Injury by Disease-Each Employee $500,000 $500,000Bodily Injury by Disease-Policy Limit $500,000 $500,000Experience Modification 0.81 0.72Kansas Renewal Payroll Renewal Payroll7380 - Drivers $200,000 $200,0008868 - School Professional $61,600,000 $61,600,0009101 - School all other $4,360,000 $4,360,000TOTAL PAYROLL $66,160,000 $66,160,000Deductible Amount $10,000 $10,000

* Property valuation decreased due to anticipated SATC transfer on 7/1/2021

Workers Compensation

Fiduciary Liability

Student Accident

V.-i. Consent Agenda Approve Flooring Bid

Approved as part of the capital improvement list on April 13, 2021, USD 305 intends to replace selected flooring at Coronado, Cottonwood, Oakdale, Sunset, Lakewood Middle School, South Middle School and South High School.

The bid includes all labor, material, services and equipment for removal of old carpet and VCT tile, preparation of floor surface, and installation of new carpet and LVT tile, transition strip and cove base.

Sealed bids were opened at 2:00 p.m. on May 20, 2021.

Contractor USD 305 Flooring Project Bid Ritter Tile Shop Inc. $221,462

Bids could be obtained from MSquare Architects as well as posting a bid notice in the Salina Journal.

It is recommended that you approve the bid of Ritter Tile Shop Inc. in the amount of $221,462 as presented.

V.-j. Consent Agenda Approve Heartland Vehicle Bid

Bids were requested for one 2020 or newer full size sport utility vehicle for Heartland Education Programs. This vehicle will be with purchased with Heartland Education Program funds. Due to a shortage of vehicle availability we only received one bid submission for the full size sport utility vehicle.

Sealed bids were opened at 11:30 a.m. on June 1, 2021. Long McArthur, Inc. 2021 Ford Expedition Max $53,995

Bids were also sent to Conklin Cars, Davis-Moore Automotive, Don Hattan Chevrolet, Ed Bozarth Chevrolet, Holm Buick GMC, Marshall Motor Company Inc., Sankey Auto Center of Salina, and Shawnee Mission Ford, Inc., as well as posting a bid notice in the Salina Journal.

It is recommended that you approve the bid for one full size sport utility vehicle from Long McArthur, Inc. in the amount of $53,995 as presented.

V.-k. Consent Agenda Approve CKCIE Contract with Presence Learning

Central Kansas Cooperative in Education (CKCIE) continues to have 5.0 FTE openings in the speech language pathology (SLP) department based on the current number of students receiving speech therapy. This spring, CKCIE was able to hire 5.5 FTE for SLPs but had 4.0 FTE in resignations received at the end of the year.

There continues to be a tremendous shortage of certified SLPs in the state. To compound the shortage within the school setting, SLPs have the ability to work in both the educational and medical environments. Many current graduates in this area have chosen to work in the medical environment due to higher salaries paid.

This has forced the administrative team at CKCIE, for a seventh year, to look for other options to serve students, one being tele-therapy. Tele-therapy occurs when a SLP with a Kansas license is located at a remote site and services are delivered by monitor/ webcam. A paraeducator sits with the child during the therapy sessions. During the last several school years, CKCIE utilized this service through the Presence Learning Corporation as a stop-gap measure. The company provided services for 430 students this past school year. CKCIE is pleased with the quality of therapy provided to our students.

For the 2021-2022 school year, it is recommended that CKCIE utilize the Presence Learning Corporation to service a minimum of 350 students.

The estimated cost of contract services is approximately $800,000. Cost per hour is $72. Since CKCIE has been a past customer, the one-time technical set-up fee of $64 per student has been waived. This represents a savings of $16,000. We also would request to purchase access to the Presence Learning software platform for each of our on-site therapists. This software empowers them to work with students in many settings. If a SLP travels a great deal, the therapist can provide services from a remote location to students in rural settings; or, if a child is ill, the therapist can still work with a child without exposure to the illness. A one-time, annual cost for the software is $16,200 for access for all therapists for the year.

The total salary/benefits of the 5.0 FTE of SLPs, who CKCIE was unable to replace, is $324,960. This contract is for one school year and will be revisited in April 2022 to see if the services are needed again for the 2022-2023 school year. The goal will be for this to be utilized for one year and then hire replacement SLPs, if they are available.

It is recommended that you approve the contract with Presence Learning for the 2021- 2022 school year for a minimum of 350 students as presented.

Service OrderCustomer Name and Contact InformationName: Central Kansas Cooperative In Education (CKCIE) - KSAddress: 409 W Cloud St Salina, KS

Customer Primary Point of ContactName: Mike LowersEmail Address: [email protected]

Customer Secondary Point of ContactName: Jeff HayesEmail Address: [email protected]

PresenceLearning Contact InformationName: Sarah FinneyEmail Address: [email protected]

PresenceLearning | 415.512.9000 | presencelearning.com530 Seventh Avenue, Suite M, New York, NY 10018

Service Order

1. Services

Service Student Quantity/Groups Price per Service

Hourly SLP Services 350 $72.00

Hourly OT Services 0 $72.00

Hourly BMH Services 0 $72.00

Annual Student Administrative Fee 350 $0.00

2. SLP Assessments


Screening by SLP 0 $64.00

Bilingual Screening by SLP 0 $115.00

Evaluation Coordination and Reporting by SLP 0 $257.00

Evaluation Coordination and Reporting by Bilingual SLP 0 $257.00

Review of Records by SLP 0 $114.00

Additional Assessment Component by SLP 0 $33.00

Articulation Standard Assessment 0 $69.00

Auditory Processing Select Index 0 $85.00

Classroom Observation by SLP 0 $47.00

Early Childhood Language Assessment 0 $103.00

Fluency Standard Assessment 0 $114.00

Language Select Index 0 $31.00

Language Standard Assessment 0 $149.00

Pragmatic Language Standard Assessment 0 $91.00

Phonological Process Analysis Select Index 0 $26.00

Phonological Processing Assessment 0 $77.00

Supplemental Language Screener 0 $26.00

Spanish Language Standard Assessment 0 $143.00

Spanish Language Select Index 0 $47.00

Spanish Auditory Processing Select Index 0 $85.00

Additional Bilingual Assessment Component 0 $47.00

Spanish Articulation Measures 0 $47.00

Spanish Articulation Standard Assessment 0 $57.00

Augmentative Alternative Communication Assessment 0 $114.00

Additional Language Subtest 0 $33.00



Home Coordination by SLP 0 $114.00

Language Difference vs. Disorder Analysis 0 $86.00

Pre-referral Meeting by SLP 0 $114.00

3. OT Assessments


Screening by OT 0 $64.00

Evaluation Coordination and Reporting by OT 0 $257.00

Review of Records by OT 0 $114.00

Classroom Observation by OT 0 $47.00

Standard School-Related-ADL Assessment 0 $74.00

Standard Sensory Processing Assessment 0 $74.00

Standard Motor Skills Assessment 0 $86.00

Standard Visual Perception Assessment 0 $74.00

Standard Preschool Assessment 0 $114.00

Additional Assessment Component by OT 0 $33.00

Home Coordination by OT 0 $114.00

Informal Fine Motor Assessment 0 $47.00

Pre-referral Meeting by OT 0 $114.00

4. BMH Assessments


Screening by MHP 0 $125.00

Evaluation Coordination and Reporting by MHP 0 $290.00

Review of Records by MHP 0 $225.00

Rating Scale Assessment 0 $130.00

Classroom Observation by MHP 0 $111.00

Additional Assessment by MHP 0 $225.00

Additional Requested Meetings 0 $56.00

Bilingual Services by MHP 0 $111.00

Home Coordination by MHP 0 $111.00

Pre-referral Meeting by MHP 0 $111.00

Additional Requested Paperwork 0 $56.00

Document Camera $85.00 (each)


Service Order

Contracted Students 350

Assessments Commitment 70

Psychoeducational Assessment Commitment $0.00

Monthly Commitment* $34,020.00 473 hours at $72.00

December Commitment* $22,680.00 315 hours at $72.00

*This is the monthly minimum amount you will be invoiced during the contracted period.

Service Order Term July 1, 2021 through June 30, 2022


Service Order Form

Except as expressly set forth in this Service Order, the parties agree to be bound by the terms of the Master ServiceAgreement ("Agreement"). To the extent there is any conflict between this Service Order and the Agreement, this ServiceOrder shall govern. The terms of this Service Order are confidential information. The parties have executed this Service Order as of the date of the last signature ("Service Order Effective Date").

PresenceLearning, Inc. Customer

By:

By:

Name:

Name:

Title:

Title:

Date:

Date:


Equipment Schedule

This Equipment Schedule (the “Schedule”) is incorporated and made part of the Master Service Agreement (the “Agreement”) between PresenceLearning, Inc., (“PresenceLearning”) and entity named in the Service Order that is receiving the Services (“Customer”) and lists the terms and conditions of the purchase of hardware, test kits and materials (collectively “Equipment”) from PresenceLearning. Unless otherwise defined herein, capitalized terms shall have the definition set forth in the Agreement.

1. Included Hardware. In connection with the provision of the Services, Customer may, at

Customer’s option, be provided with the following hardware at no additional cost.

Hardware Type Units per Student Webcam 1 for every 40 students Headset 1 for every 10 students

Headset USB 1 for every 10 students Splitter 1 for every 10 students

2. Hardware Available for Purchase. Customer may, at Customer’s option, purchase the

additional hardware set forth below at the purchase prices set forth opposite each hardware type (note that the listed prices do not include any applicable tax or shipping costs):

Equipment Type Price per unit

Standard webcam with tripod $49.00 ANDREA Over Ear USB headset $29.00

ANDREA 455 Stereo headset $25.00 ANDREA Y-100B Splitter $5.00

ANDREA USB Sound Card Adapter $14.00 iPad Splitter $10.00

Document Camera $85.00

Customer is not restricted from purchasing hardware from any other vendor or any third-party. A list of the recommended hardware providers and specifications is provided in Section 10.

3. WISC-V Kits. 3.1 Purchase of WISC-V Kits. If the Agreement provides that the Customer may access WISC-V

assessments, Customer may purchase WISC-V test kits (each, a “Kit”) from PresenceLearning. Kits are not included in the price of the assessments. Each Kit comes with one (1) set of Block Design Blocks and one (1) Block Design Stimulus Book for use in connection with the WISC-V assessments. Prices of the Kits will be reflected in the Service Order entered into at the time the Kits are to be purchased.

WISC-V Price per unit WISC-V Stimulus Book $11.00

WISC-V Blocks $46.00

3.2 Tracking and Return of Kits. Customer understands and acknowledges that the Kits are considered trade secrets by their respective publishers and will make commercially reasonable efforts to retrieve the Kit from each student that received one. After a Kit has been used, Customer must arrange for the return of the Kit directly to Customer. On a quarterly basis, Customer will acknowledge and confirm to PresenceLearning that the Kits are in the Customer’s possession (in a mutually agreed upon manner). At no time will a Kit remain in

the possession of Customer’s student once it has been used.

4. Delivery; Title; Risk of Loss. 4.1 Brick and Mortar Schools. PresenceLearning will ship Equipment directly to Customer at

the address provided in the Agreement. If Customer’s location is temporarily inaccessible due to COVID-related closures, PresenceLearning will temporarily ship Equipment to any other address provided by Customer.

4.2 Virtual School. PresenceLearning will ship the Equipment to the addresses provided by

Customer.

4.3 FOB. PresenceLearning shall ship and deliver the Equipment FOB destination, and the title to and risk of loss of the Equipment will pass to Customer upon delivery.

4.4 Delivery Dates. All delivery dates are approximate. PresenceLearning shall not be liable for any losses, damage, penalties or expenses for failure to meet any expected delivery date.

4.5 Received and Accepted. Equipment is deemed received and accepted upon delivery to the

address provided by Customer.

5. Delivery Addresses. Customer is solely responsible for providing the correct shipping address for each addressee that is to receive the Equipment. If Customer provides an incorrect address, then Customer will purchase replacement Equipment that will be delivered to the correct address. If Equipment is misdelivered due to PresenceLearning’s error, PresenceLearning will promptly ship replacement Equipment to the correct address at no cost to Customer.

6. Inspection of Goods. Customer has the right to examine the Equipment upon receipt and has 3

days in which to notify PresenceLearning of any claim for damages based on the condition of the Equipment. Such notice must specify in detail the particulars of the claim. Failure to provide such notice within the requisite time period constitutes irrevocable acceptance of the equipment. Defective Equipment must be returned to PresenceLearning in accordance with accepted trade practices.

7. Fees; Payment. Customer agrees to pay for the Equipment according to the terms set forth in the

applicable Service Order. Customer is responsible for all taxes and shipping, which fees may vary based on shipment destination.

8. Disclaimer of Warranty. PresenceLearning is not the manufacturer of the Equipment and the

Equipment is being sold “as is,” and the PresenceLearning disclaims all warranties of quality, whether express or implied, including the warranties of merchantability and fitness for particular purpose.

9. Delay or Failure to Perform. PresenceLearning will not be liable to Customer for any delay, non-delivery or default due to labor disputes, transportation shortage, Acts of God, or any other causes outside of PresenceLearning’s control. PresenceLearning shall notify Customer immediately upon realization that it will not be able to deliver the Materials as promised.

10. Suggested Hardware Specification. The following is a list of suggested hardware and specifications for use in clinical services.

Hardware Type Requirements Suggested Brand Suggested Model

Webcam with tripod • Attachable tripod • Video resolution 1920X1080 • Auto focus • Field of View = 65°

N/A N/A

Headset • Noise-canceling microphone • 40mm stereo speakers with

deep bass sound deliver crystal clear audio

ANDREA EDU-455 STEREO

HEADSET

Headset USB • Noise-canceling microphone • 40mm stereo speakers with

deep bass sound deliver crystal clear audio

ANDREA OVER EAR USB NC-455VM

Splitter • Splitter cable allows you to connect 2 headphones simultaneously to your computer so parents and providers can monitor and listen to what the student is hearing

ANDREA Y-100B

Sound card • External USB headset adapter with CD quality digital sample rates

• Bypasses a computer's sound system, creating superior low-noise audio

ANDREA EDU-USB PL-CS-PRESENCE

Document camera • Capture images of A4 and US letter pages

• Built-in LED lights

HUE HD Pro Camera

Addendum to the Master Service Agreement

This Addendum (the “Addendum”) is hereby attached and made part of the existing Master Services Agreement (“Agreement”) between PresenceLearning and Customer. Unless otherwise defined herein, capitalized terms shall have the definition set forth in the Agreement. In the event of any conflicting definitions, terms or conditions between this Addendum and the Agreement, this Addendum shall control. The parties agree to amend the Agreement as follows: 1. Clinical Services. The Clinical Service Order will list the clinical discipline of the services Customer has purchased, referenced by discipline type, which services may be purchased on an hourly or annual basis (other fees may apply), and include direct clinical therapy, indirect clinical therapy, IEP development, attendance to meetings (collectively, “Clinical Services”).

2. Clinician Conversion; Conversion Fee. 2.1. Clinician Conversion. During the Term of the Agreement, Customer may not, directly or indirectly, solicit, induce, hire, or attempt to induce or hire any PresenceLearning clinician except in accordance with the terms set forth in this Section 2. 2.2. Conversion Fee. Customer shall notify PresenceLearning of its intent to offer employment to any clinician not less than ten (10) calendar days prior to offering such employment (any clinician that accepts such offer of employment, a “Converted Clinician”). Upon the date a Converted Clinician commences employment with Customer (the “Conversion Effective Date”): (i) the Converted Clinician shall be allowed to continue to utilize the Platform (in the same manner and with the same functionality as the Converted Clinician utilized the Platform prior to the Conversion Effective Date) through the expiration of the Service Order pursuant to which the Converted Clinician was performing Services hereunder prior to becoming a Converted Clinician and (ii) Customer shall pay PresenceLearning the applicable fee set forth below (such fee, the “Conversion Fee”):

Calculation of Conversion Fee

Conversion Effective Date: Conversion Fee: July 1st – September 30th $20,000.00

October 1st – December 31st $15,000.00 January 1st – March 31st $10,000.00

April 1st – June 30th $5,000.00 3. Additional Fees. 3.1. Short-Term Assignments. If Customer requires PresenceLearning to deliver Clinical Services, excluding any Assessments or Evaluations, for periods that are not expected to exceed eighty-four calendar (84) days (such assignments, “Short-Term Assignments”), the fees for such Short-Term Assignments shall include an additional fee equal to 30% of the hourly service fee set forth in the applicable Service Order (the “Short-Term Premium”). For the avoidance of doubt, the Short-Term Premium shall not be due and payable with respect to any Assessments or Evaluations. 3.2. Bilingual Services Fee. If Customer requires PresenceLearning to deliver any services to students in a language other than English (such services, “Bilingual Services”) the fees for such Bilingual Services

shall include an additional fee equal to 20% of the hourly service fee set forth in the applicable Service Order. 3.3. Service Coordination Fee. If applicable, this Clinical Service Order may specify a Service Coordination Fee which will be billed monthly and will include planning, coordination and administration of services and other services not included in Clinical Services.

4. Platform Licenses Option. Customer is eligible to receive ten (10) Teletherapy Essentials licenses

(collectively, the “Platform Licenses”) for a total cost of $5,000 (the “Platform License Option”). If Customer elects to exercise the Platform License Option, Customer must (i) notify its PresenceLearning Contact within fifteen (15) days of signing this Addendum and (ii) execute and return a Platform License Agreement that shall contain the applicable terms and conditions of the Platform Licenses.

Agreed to: Agreed to: PresenceLearning, Inc. Licensee: [Entity Name] By:________________________________________ Authorized by Signature Date

By:_________________________________________ Authorized by Signature Date

Print Name:_______________________________

Print Name:_________________________________

version FY2020

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TELETHERAPY TRAINING AND PLATFORM LICENSE AGREEMENT This TELETHERAPY TRAINING AND PLATFORM LICENSE AGREEMENT (“Agreement”) is made and entered into as of the last signature date (the “Effective Date”), between PresenceLearning, Inc., a company incorporated in Delaware (the “Licensor”) and _Central Kansas Cooperative in Education_ (the “Licensee”).

The parties agree as follows: 1. DEFINITIONS. The following terms shall have the meaning set forth in this section:

“Authorized Users” or “Authorized User” means Licensee’s teachers and staff who are recruited, managed, and employed or contracted by Licensee, and for whom a license is purchased.

“Clinical Applications Training” means the following training as shall be set forth in the applicable Service Order:

● Therapy Applications for Speech-Language Pathologists;

● Therapy and Assessment Applications for Occupational Therapists;

● Therapy Applications for Behavioral & Mental Health Professionals;

● Platform Applications for Educators and Support Personnel;

● Assessment Applications for Speech-Language Pathologists;

● Assessment Applications for School Psychologists; and

● Informal Assessment Applications for Behavioral & Mental Health Professionals.

“Clinical Workshops” means access to the following workshops as shall be set forth in the applicable Service Order:

● Clinical Workshops for Speech-Language Pathologists;

● Clinical Workshops for Occupational Therapists;

● Clinical Workshops for School Psychologists and Behavioral & Mental Health Professionals; and

● Clinical Workshops for Educators and Support Personnel.

“Components” means all of the existing proprietary components of the Platform, including software or other information and technology that is embodied in the Platform. “Documentation” means any written, printed or otherwise recorded or stored material that relates to the Platform, including technical specifications, source code annotations, training and support materials, descriptions of the principles of operation of source code, other instructions. “Improvement” means any invention, modification, addition, derivative work, enhancement, revision, translation, abridgment or expansion to or arising from a work, or any other form in which a work or any part thereof, may be recast, transformed, or adapted.

“Library” means evidence-based and user-generated content library.

“Licensee Property” means all text, content, images, video, music, drawings, documentation and other materials of any kind posted, submitted, provided or otherwise made available by Licensee or an Authorized Users.

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“Licensor Property” means and includes the Platform and the contents of the Library, Clinical Application Training, Clinical Workshop and the Telehealth Institute.

“Platform” means (a) the Licensor’s software application (in both source code and object code form), (b) the Components, (c) the Documentation, (d) the Library, (e) the Telehealth Institute, and (f) Improvements or updates to the Platform.

“Personal Information” and/or “PI” means information that can identify a specific individual.

“Service Order” means an ordering document, the first of which is included as Exhibit A attached hereto. The terms of this Agreement will be deemed to be incorporated in each applicable Service Order.

“Student Data” means any PI belonging to a Student User.

“Student User” or “Student Users” means the Licensee’s students currently enrolled at Licensee’s organization.

“Telehealth Institute” means and includes the Licensor’s proprietary self-guided training modules, including, but not limited to, Teletherapy Foundations.

● “Teletherapy Foundations” means the web-based training materials, live training and training support resources, including the following trainings: Getting Started with PresenceLearning;

● For all users (collectively, “All User Training”):

o Setting Up Your Telepractice; and

o Therapy Room Foundations;

● In addition to All User Training, qualified clinical professionals shall be eligible to receive therapy room activities training (“Therapy Room Activities Training”) and therapy room assessment training (“Therapy Room Assessments Training”).

“Therapy Room” means a clinician-specific web-based online room on the platform only accessible by specific link controlled by the clinician to whom a virtual therapy room is assigned. “Virtual Waiting Room” means a virtual waiting room of the Therapy Room where a Student User first enters using the Therapy Room link and permitting Authorized User to admit only intended participants.

2. SERVICES AND PLATFORM. Licensor shall provide the Licensee with the applicable services set forth on each Service Order together with technical support as set forth in Section 8 herein.

3. LICENSE.

3.1. License Grant. During the Term, for each service purchased, Licensor grants to Licensee a limited, non-exclusive, revocable, non-sublicensable, non-transferable, royalty-free, license for each Authorized User to use and display the Platform (the “License”). Licensee may not provide access, allow to use, or display the Platform to any third-party, without express written permission from Licensor.

3.2. Safeguarding. Licensee shall establish, maintain, and enforce policies and procedures to safeguard and protect the Licensor Property which are no less rigorous than reasonable standards relating to Licensee’s Confidential Information (as defined in Section 10 hereof) and property. Licensee will be responsible for all acts and omissions of its Representatives (as defined in Section 10 hereof) who have access to the Licensor Property.

3.3. Business Use. Licensee agrees that it will inform and instruct its Authorized Users that the Platform and Licensor Property are solely and exclusively to be used for the benefit of the Licensee and Licensee’s Student Users (“Business Use”). Authorized Users may not use the Licensor Property for personal or independent business purposes. The use of the Platform and the Licensor Property for any purpose other than Business Use will constitute cause for immediate termination of this Agreement.

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3.4. Ownership. Licensor will have and retain sole and exclusive ownership of, and all right, title and interest in, the Licensor Property.

3.5. Disclosure of Improvements and Developments. Unless otherwise provided in this Agreement, Licensor will have no obligation to disclose to Licensee any Platform improvements or modifications.

3.6. Acknowledgements. Licensee acknowledges and agrees the Licensor is in the business of commercially licensing the Platform and providing services relating to the Platform to third parties and that the Platform may contain errors. LICENSOR SHALL NOT HAVE ANY DUTIES OR RESPONSIBILITIES UNDER THIS AGREEMENT OTHER THAN THOSE SPECIFICALLY SET FORTH IN THIS AGREEMENT AND NO IMPLIED OBLIGATIONS SHALL BE READ INTO THIS AGREEMENT. LICENSOR RETAINS ALL RIGHT, TITLE, AND INTEREST IN AND TO THE LICENSOR PROPERTY NOT EXPRESSLY LICENSED UNDER THIS AGREEMENT.

4. RESTRICTIONS.

4.1. No Reverse Engineering. Licensee shall not for itself or through a third party (and shall ensure that Authorized Users and Student Users do not): (i) translate, reverse engineer, decompile, or disassemble the Platform or any Competent, or by any other method attempt to derive source code to the Platform or its Components; (ii) rent, lease, loan, assign, transfer, share, or resell the Platform; (iii) make the Platform available to third parties, without the prior express written consent of Licensor; (iv) create derivative works based on the Platform, or use the Platform for any purpose other than as provided for in this Agreement (including, without limitation, altering any notices of intellectual property or other proprietary rights); or (v) make copies of the Documentation or any pertinent documents, except for tangible copies of online documents made by Licensee for Licensee’s internal use and Licensee agrees to use commercially reasonable efforts to prevent any unauthorized copying of Documentation or other intellectual property.

4.2. Sublicensing and Third Parties. Licensee does not have the right to grant a sublicense to the rights granted in this Agreement.

4.3. Misuse. If Licensee or its Authorized Users misuse the Platform or breach the terms of this Agreement, Licensor may terminate Authorized User’s and/or Licensee’s access. Licensee and its Authorized Users may not:

4.3.1. Enable or allow others to access or use the Platform;

4.3.2. Circumvent any access or use restrictions put into place to prevent certain uses of the Platform or areas of the Platform;

4.3.3. Engage in behavior that violates any copyright, moral rights, trademark, trade dress, patent, trade secret, unfair competition, right of privacy, right of publicity, and any other proprietary rights (collectively, “Intellectual Property”) of any third party;

4.3.4. Upload to the Platform and/or share any material that is unlawful, harmful, threatening, obscene, violent, abusive, tortious, defamatory, libelous, vulgar, lewd, profane, invasive of another’s privacy, hateful, or otherwise objectionable as determined in the sole discretion of Licensor;

4.3.5. Use the Platform and/or share any of materials that sexualizes minors or that is intended to, or could potentially, facilitate inappropriate interactions with minors, or other users;

4.3.6. Impersonate any person or entity, or falsely state or otherwise misrepresent their affiliation with a person or entity;

4.3.7. Attempt to disable, impair, or destroy the Platform;

4.3.8. Upload, transmit, store, or make available any materials that contain any viruses, malicious code, malware, or any components;

4.3.9. Disrupt, interfere with, or inhibit any other user from using the Platform (such as stalking, intimidation, harassment, or incitement or promotion of violence or self-harm);

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4.3.10. Engage in chain letters, junk mails, pyramid schemes, phishing, spamming, fraudulent activities, or other unsolicited messages;

4.3.11. Place an advertisement of any products or services in the Library;

4.3.12. Take photos or screenshots of Platform and/or post on social media or other behavior that violates any copyright, moral rights, trademark, trade dress, patent, trade secret, unfair competition, right of privacy, confidentiality of Platform; or

4.3.13. Violate any laws.

5. TERM AND TERMINATION.

5.1. Term. This Agreement shall commence on the Effective Date and continue until the date upon which this Agreement is terminated in accordance with this Section 5 (the “Term”).

5.2. Service Order Term. The term of a Service Order shall commence on the date set forth in the Service Order and end on the earlier of the date specified on the applicable Service Order or June 30, 2021 (“Service Order Term”).

5.3. Termination by Licensor. Licensor, in its sole discretion, reserves the right to terminate this Agreement or any Service Order immediately upon a breach of this Agreement or any Service Order by Licensee. In such an event, Licensee will still be liable for the fees payable under any outstanding Service Order in accordance with the terms thereof.

5.4. Effects of Termination. Upon the expiration of any Service Order Term or the termination of any Service Order, Licensee shall immediately lose access to the services set forth in the expired or terminated Service Order. Upon the termination of this Agreement, Licensee shall immediately lose access to the Platform.

6. FEE AND PAYMENT TERMS. Licensee shall pay all fees specified in each Service Order (the first of which is attached hereto) plus any applicable taxes in accordance with the terms set forth in the applicable Service Order. Licensor may, upon notice to Licensee, suspend Licensee’s access to the Platform until overdue amounts are paid in full.

7. COMPUTER SPECIFICATIONS AND REQUIREMENTS.

7.1. System Requirements. The Platform is a cloud application. In order to access the Platform Authorized Users and Student Users must meet the following system requirements:

7.1.1. Any computer with Dual core processor and 2 GB RAM;

7.1.2. Ability to support headset and microphone; and

7.1.3. A broadband internet connection with a minimum of 500 kbps (or higher) upload and download speeds of 1mbps (or higher).

7.2. Updates to Specification. For more additional information or update to specifications and requirements Licensee should refer to: https://www.presencelearning.com/tc/eq-spec/.

8. TECHNICAL SUPPORT. Licensor will provide technical support on weekdays between the hours of 6:00 am and 6:00 pm Mountain Standard Time (MST).

9. PROPRIETARY RIGHTS.

9.1. Licensor Property. Licensor owns all right, title and interest in, and retains all right, title, and interest to, the Licensor Property, including, without limitation: (i) all proprietary content in the Platform and Library, including therapy playlists and documents and all Telehealth Institute, training and workshop content and (ii) any work product or other intellectual property developed and/or created by Licensor or on Licensor’s behalf in the Library. Intellectual property that is licensed to Licensor from a third party will be included

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in the Licensor Property only to the extent that Licensor has the right to sublicense such Intellectual Property to Licensee within the scope of the license granted hereunder.

9.2. Licensee Property. Licensee Property is and shall remain the sole and exclusive property of Licensee.

9.3. Licensor Use of Licensee Property. During the Term, Licensee grants to Licensor, solely to perform

Licensor’s obligations of this Agreement, a non-exclusive, royalty-free license to modify, display, combine, copy, store, transmit, and otherwise use the Licensee Property. Further, if an Authorized User uploads material to the Library, then that Authorized User grants to Licensor, by virtue of uploading that material, a perpetual, non-exclusive, royalty-free license to modify, display, combine, copy, store, transmit, and otherwise use the materials.

9.4. Content Restrictions. Licensee agrees not to use the Platform to store, display, or transmit content that is

deceptive, libelous, defamatory, obscene, racist, hateful, infringing, or illegal, and to the extent Authorized Users exercise the rights granted to Licensee under this Agreement, Licensee represents and agrees that Licensee will ensure that such Authorized Users will also comply with the obligations set forth in this Agreement. Licensor takes no responsibility and assumes no liability for any Licensee Property that an Authorized Users submits, displays, or otherwise makes available via the Platform.

9.5. Removal of Content. If Licensor determine in good faith, in its sole discretion, that any Licensee Property

could (i) pose a material security risk, (ii) be deceptive or perceived as libelous, defamatory, obscene, racist, hateful, or otherwise objectionable, or (iii) give rise to (a) a liability, or (b) a violation of law or the terms of the Agreement, then Licensor may remove the offending Licensee Property, suspend an Authorized Users’ or Licensee’s use of the Platform, and/or pursue other remedies and corrective actions.

9.6. Other Rights. Licensee grants to Licensor the limited right to use Licensee’s name, logo and/or other

marks for the sole purpose of listing Licensee as a user of the Platform in promotional materials. Licensee can revoke this grant at any time with fifteen (15) days written request.

10. CONFIDENTIALITY. 10.1. Confidential Information. All information disclosed by one party to the other party during the Term that is

either identified in writing at the time of disclosure as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of the disclosure, whether in oral, written, graphic, or electronic form, shall be deemed to be “Confidential Information.”

10.2. Exceptions. Information will not be considered Confidential Information if the information is or was: (i) publicly available through no act or omission of the receiving party; (ii) in the receiving party’s lawful possession prior to disclosure by the disclosing party and not obtained either directly or indirectly from the disclosing party; (iii) lawfully disclosed to the receiving party by a third party that is not restricted from disclosing such information; or (iv) independently developed by the receiving party without use of or access to the disclosing party’s Confidential Information.

10.3. Nondisclosure. The parties agree that during the Term and for a period of one year (or, as applicable, with

respect to Confidential Information that is a trade secret, indefinitely) thereafter, each party receiving Confidential Information (in such capacity, the “Receiving Party”) of the other party (in such capacity, the “Disclosing Party”) shall hold the Confidential Information in confidence and not disclose such information in any form to any third party without the express written consent of the Disclosing Party, except to the employees, subcontractors, or agents (collectively, “Representatives”) of the Receiving Party who are under a written non-disclosure agreement protecting the applicable Confidential Information in a manner no less restrictive than this Agreement. The Receiving Party shall remain liable for any breach of this Section 10 by any of its Representatives.

11. STUDENT DATA AND PRIVACY.

11.1. Student Data. Licensor provides a video communication platform to Licensee for the use of Licensee’s Authorized Users and Student Users. Licensor will not receive, collect, or store any Student Data. Licensee will be solely responsible for the transmission and protection of their Student Data.

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11.2. Platform Student Safety. Licensor institute technical and organizational measures to protect PI from

unauthorized access, use or disclosure The Platform follows all FERPA and HIPAA guidelines for information security and data privacy.

11.3. Therapy Room Access. A Student User may only access an Authorized User’s Therapy Room through a

specific link granted to Student User by Authorized User. Upon entering, Student User will wait in the Virtual Waiting Room until Authorized User admits Student User into the Therapy Room.

11.4. Video and Voice Transmission. Licensor does not record any video or voice, nor does the Platform have

any functionality that allows Licensee or its Authorized Users to record video transmissions or voice.

11.5. Authorized Users Conduct. The Licensee acknowledges that it is solely responsible for the actions and

behaviors of its Authorized Users and Student Users.

12. REPRESENTATIONS AND WARRANTIES.

12.1. Power and Authority. Licensor represents to Licensee that Licensor has the full right, power, and authority, including the necessary intellectual property rights, to enter into this Agreement.

12.2. Platform performance. Licensee agrees and acknowledges Licensee has assessed the Platform’s necessary specifications, performance, functionality, access to, and availability, and found it suitable for License’s needs and requirements.

12.3. Uploaded Materials. Licensee, for itself and on behalf of its Authorize Users, asserts that the party uploading materials to the Library has all rights necessary to upload, share, and grant the rights for all the materials.

12.4. Safety of Platform. Licensor warrants to Licensee that Licensor has used commercially reasonable efforts to prevent the introduction of, and to the knowledge of Licensor, the Platform does not contain any, software viruses, time or logic bombs, trojan horses, worms, timers or clocks, trap doors or other malicious computer instructions, devices, or techniques.

13. DISCLAIMERS OF WARRANTIES. The Platform is provided “AS-IS” and to the maximum extent permitted by law, Licensor disclaims all warranties, express or implied, including the implied warranties of non-infringement, merchantability, and fitness for a particular purpose. Further, Licensor disclaims any warranty that the Platform will meet Licensee’s requirements or will be constantly available, uninterrupted, timely, secure, or error-free. In addition, Licensor disclaims all liability for any actions resulting from Licensee’s use of the Platform. Licensee understands that Licensee’s use and access to the Platform is at Licensee’s own discretion and risk, and Licensee is solely responsible for any damage to computer systems or loss of data that results from such use. If Authorized Users post or upload materials to the Library, Licensor is not responsible for any loss, corruption, damage, or deletion of the materials.

14. INDEMNIFICATION.

14.1. By Licensor. Licensor shall defend, indemnify and hold harmless the Licensee from and against any and all losses asserted against, incurred, sustained or suffered by Licensee and/or its Representatives as a result of, arising out of, or relating to a claim that the Platform or any Licensor’s intellectual property as delivered to Licensee infringes or misappropriates the intellectual property of any third party (collectively, “Licensee Indemnifiable Claims”), including any costs incurred in connection with preparing to defend against any Licensee Indemnifiable Claims.

14.2. By Licensee. Unless prohibited by state law or regulations, Licensee will defend, indemnify and hold harmless the Licensor and its Representatives from and against any and all losses incurred, sustained or suffered by Licensor as a result of, or arising out of, or relating to any third party lawsuit or proceeding brought against Licensor due to: (i) Authorized Users’ posted and uploaded content, (ii) Licensee or Authorized Users’ illegal behavior or conduct; (iii) Licensee’s, Authorized Users, and/or Student Users’

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use of the Platform or Licensor Property in any manner inconsistent with or in breach of the Agreement; and/or (iv) any claim alleging facts that would constitute a breach of Licensee’s representations and warranties made in this Agreement (collectively, “Licensor Indemnifiable Claims”), including any costs incurred in connection with preparing to defend against any Licensor Indemnifiable Claims.

15. LIMITATION ON LIABILITY.

15.1. DAMAGE DISCLAIMER. EXCEPT AS PROVIDED BELOW IN THIS SECTION 15, IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, PUNITIVE, OR SPECIAL DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE, ARISING OUT OF THIS AGREEMENT, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

15.2. GENERAL DAMAGE CAP. EXCEPT AS PROVIDED ELSEWHERE IN THIS AGREEMENT, IN NO EVENT SHALL LICENSOR BE LIABLE IN THE AGGREGATE FOR ANY DAMAGES OR LOSSES IN EXCESS OF THE AMOUNT LICENSEE PAID FOR THE PLATFORM/SERVICES DURING A THREE-MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE LIABILITY. THESE LIMITATIONS APPLY TO THE MAXIMUM EXTENT PERMITTED BY LAW EVEN IF (A) A REMEDY DOES NOT FULLY COMPENSATE LICENSEE FOR ANY LOSSES OR (B) LICENSOR KNEW OR SHOULD HAVE KNOWN ABOUT THE POSSIBILITY OF DAMAGES.

16. MISCELLANEOUS.

16.1. Compliance with Laws. Each party shall comply with all laws, rules and regulations, if any, applicable to it in connection with the performance of its obligations under the Agreement.

16.2. Competitors. Licensee agrees, and will ensure Authorized Users’ compliance, to not share or make available the Platform or Licensor Property to a competitor of Licensor.

16.3. Survival. Upon the expiration or termination of this Agreement, all access to the Platform may cease without prior notice. Sections 4.1, 9.1, 10, and 13-16 will survive expiration or termination of this Agreement.

16.4. Amendment and Modification. Any amendment and modifications to this Agreement must be in writing, reference the Agreement, and be executed by both parties.

16.5. No Third-Party Beneficiaries. The Agreement is not intended to benefit, nor shall it be deemed to give rise to, any rights to any third party.

16.6. Assignment. Licensee shall not assign or otherwise transfer its rights or delegate its obligations under the Agreement, in whole or in part, without the prior written consent of Licensor and any attempt to do so will be null and void. Licensor may assign or transfer its rights to an affiliate or to a third party due to a merger, consolidation, change of control, sale of all or substantially all of its securities or assets, contract, management agreement, or otherwise.

16.7. Force Majeure; Transmissions. Neither party shall be liable for failing or delaying performance of its obligations (except for the payment owed for services rendered) resulting from any condition beyond its reasonable control, including but not limited to, governmental action, acts of terrorism, earthquake, fire, flood, epidemics, pandemics or other acts of God, labor conditions, power failure, and Internet disturbances. Licensor will not be responsible for receiving data, queries, or requests directly from Authorized Users, Student Users, or any other third party, or for the transmission of data between Authorized Users or Student Users and the Platform.

16.8. No Waiver. The failure to require performance of any provision of this Agreement shall not affect a party’s right to require performance at any time thereafter; nor shall any waiver of a breach of any provision constitute a waiver of the provision itself.

16.9. Notices. All notices relating to this Agreement must be in writing, sent by postage prepaid first-class mail, courier service, or via email: To PresenceLearning, Inc., 530 Seventh Ave, Suite M1, New York,

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NY 10018, Attn: Legal Department or via email at [email protected]. To Licensee: Notices will be sent to the address provided to Licensor, or by other legally acceptable means.

16.10. Independent Contractors. The parties are and shall remain independent contractors and nothing in this Agreement shall be deemed to create any agency, partnership, or joint venture relationship between the parties. Neither party shall be deemed to be an employee or legal representative of the other nor shall either party have any right or authority to create any obligation on behalf of the other party.

16.11. Arbitration. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association (“AAA”) in accordance with its Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The arbitration proceedings shall be confidential and conducted in the English language before a single neutral arbitrator to be selected by AAA. The place of arbitration shall be mutually agreed upon.

16.12. Entire Agreement. This Agreement, any Exhibits, and applicable Service Orders constitutes the entire agreement between the parties with respect to the subject matter and supersedes all other prior agreements and understandings, both written and oral, between the parties.

16.13. Governing Law. This Agreement and all disputes or controversies arising out of or relating to this Agreement are governed by the law of the state the Licensee is located.

16.14. Counterparts; Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. A facsimile, PDF, or other electronic signature of this Agreement shall be valid and have the same force and effect as a manually signed original.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.

LICENSOR: LICENSEE:

PresenceLearning, Inc.

Central Kansas Cooperative in Education

By: __________________________________

Name: ________________________________

Title: _________________________________

Date: _________________________________

By: __________________________________

Name: ________________________________

Title: _________________________________

Date: _________________________________

mailto:[email protected]

version FY2020

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EXHIBIT A

FORM OF SERVICE ORDER

This Service Order is incorporated and made part of the Teletherapy Professional Development and Platform License Agreement (“Agreement”) between PresenceLearning, Inc., (“Licensor”) and _Central Kansas Cooperative in

Education__ (“Licensee”). Capitalized terms used herein and not defined shall have the meanings given to such terms in the Agreement. In the event of a conflict between this Service Order and the Agreement, the terms and conditions of the Agreement will prevail.

Service Order Term: July 1, 2021 - _June 30, 2022

Licensee Primary Contact Information: Licensor Contact Information:

Name: Mike Lowers & Jeff Hayes Name: Sarah Finney Address: 409 W. Cloud Street Address: 530 Seventh Ave., Suite M1

City, State, Zip: Salina, KS 67401 City, State, Zip: New York, NY 10018

Email: [email protected], [email protected]

Email: [email protected]

SERVICE OPTIONS:

Teletherapy Administrator Access: Each Licensee will receive one Administrator license to the Platform, which includes the following:

Customer-specific administration page; Access to a Therapy Room (for demonstration purposes); Access to Telehealth Institute; and Access to the web-based training materials, live training and support resources of Teletherapy Essentials

Part A.

Service Option 1: Teletherapy Essentials

Part A. All Authorized Users will receive access to the Platform, including the following:

Web-based training materials (collectively, “All User Training Content”): o Getting Started with PresenceLearning (self-directed and untimed training); o Setting Up Your Telepractice (estimated completion time 40 minutes); o Therapy Foundations (estimated completion time 40 minutes); o Therapy Room Activities Training (estimated completion time 45 minutes); and o Therapy Room Assessments Training (estimated completion time minutes).

Live training and support resources:

o Training for Platform Applications for Educators and Support Personnel (up to 45 minutes) o Clinical Workshops for Educators and Support Personnel; and o Live technical support available via telephone, email and live chat 8am-8pm EST on business

days. Part B. In addition to Part A, discipline-specific access services will be provided in accordance to the Service Order:

Speech Language Pathologists: o Speech Language therapy assessments (refer to Schedule I, hereto attached); o Training for Therapy Applications for Speech-Language Pathologists (estimated completion time

45 minutes); o Training for Assessment Applications for Speech-Language Pathologists (estimated completion

time 45 minutes); and o Clinical Workshops for Speech-Language Pathologists;

mailto:[email protected]

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Occupational Therapist: o Occupational therapy assessments (refer to Schedule I, hereto attached); o Training for Therapy and Assessment Applications for Occupational Therapists (estimated

completion time 60 minutes); and o Clinical Workshops for Occupational Therapists.

Behavior and Mental Health Specialists:

o Training for Therapy Applications for Behavior Mental Health Professionals (estimated completion time 45 minutes);

o Training for Informal Assessment Applications for Behavior & Mental Health Professionals (estimated completion time 45 minutes); and

o Clinical Workshops for Behavior Mental Health Specialists. Service Option 2: Teletherapy Essentials Plus Psychoeducational Assessments (AVAILABLE ONLY FOR

QUALIFIED ADMINISTRATORS OF PSYCHOEDUCATIONAL ASSESSMENTS)

Includes Teletherapy Essentials, inclusive of all training provided to Behavior and Mental Health Specialist, plus access to:

Psychoeducational Assessments (refer to Schedule I, hereto attached); and Live Training for Assessment Applications for School Psychologists.

Service Option 3: Teletherapy Essentials Plus Achievement Assessments (AVAILABLE ONLY FOR

QUALIFIED ADMINISTRATORS OF ACHIEVEMENT SECTION OF PSYCHOEDUCATIONAL

ASSESSMENTS) Includes Teletherapy Essentials, plus access to:

Achievement subtests of Psychoeducational Assessments (refer to Schedule I, hereto attached); and Training for Achievement Sections of Assessment Applications for School Psychologists (up to 90

minutes).

Annual Fee PLUS Monthly Usage Fee*

Prepaid**

PRODUCT

NUMBER OF

AUTHORIZED USERS

PER AUTHORIZED USER FEE

SUBTOTAL

Teletherapy Administrator 1 Included Included Teletherapy Essentials: SLP 27 $600.00 $16,200.00 OT $ $

BMH $ $

OTHER $ $

Monthly Usage Fee*** $100.00

Teletherapy Essentials Plus

Psychoeducational Assessments

Monthly Usage Fee*** $

Teletherapy Essentials Plus

Achievement Assessments (Annual Fee) $ $

TOTAL $16,200.00

* Annual Fee is nonrefundable and payable within thirty (30) days of signing of Service Order ** Payment is nonrefundable and payable within thirty (30) days of signing of Service Order *** Monthly Usage Fee will be charged in arrears for any month Licensee or Authorized Users access and/or use the Platform beginning the first day of the first calendar month of the Service Order Term. All monthly usage fee invoices will be due and payable thirty (30) days from date of invoice.

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ALL ABOVE FEES EXCLUDE APPLICABLE TAXES

SCHEDULE I

Available Assessments Speech-Language Assessments

Clinical Evaluation of Language Fundamentals-5 Screener Clinical Evaluation of Language Fundamentals-5

Clinical Evaluation of Language Fundamentals-5 Metalinguistics CELF Preschool-2

Comprehensive Assessment of Spoken Language, 2nd Ed. Goldman-Fristoe Test of Articulation-3• Arizona Articulation Phonology Scale, 4th Ed.

Peabody Picture Vocabulary Test, 5th Ed. Expressive Vocabulary Test, 3rd Ed.

Comprehensive Test of Phonological Processing, 2nd Ed. Gray Oral Reading Test-5

Test of Auditory Processing-4 Oral and Written Language Scales-2

Clinical Evaluation of Language Fundamentals, 4th Ed., Spanish Expressive One-Word Picture Vocabulary Test-4: Spanish-Bilingual Edition Receptive One-Word Picture Vocabulary Test-4: Spanish-Bilingual Edition

Goldman-Fristoe Test of Articulation, 3rd Ed., Spanish

Psychoeducational Assessments

Wechsler Intelligence Scale for Children-Fifth Edition (WISC-V) Woodcock-Johnson IV Test of Cognitive Abilities (WJ IV COG)

Test of Auditory Processing Skills – Third Edition (TAPS-3) Comprehensive Test of Nonverbal Intelligence – Second Edition (CTONI-2)

Test of Nonverbal Intelligence – Fourth Edition (TONI-4) Comprehensive Test of Phonological Processing – Second Edition (CTOPP-2)

Academic/Achievement Assessments

Woodcock-Johnson IV Tests of Achievement (WJ IV ACH) KeyMath (TM) – 3 Diagnostic Assessment

Gray Oral Reading Tests – Fifth Edition (GORT-5)

Occupational Therapy Assessments

Motor-Free Visual Perception Test – Fourth Edition (MVPT-4) Please note the following:

● The listed assessment will only be made available to Authorized Users with the verified clinical credentials necessary to administer the assessment and Psychoeducational Assessments will only be accessible to Authorized Users who purchase the Teletherapy Essentials Plus Psychoeducational Assessments offering;

● The Platform includes electronic versions of the applicable test stimuli and test manuals for each assessment listed below. Licensee is responsible for obtaining test protocols, response booklets, equipment, or any test manipulatives that may be required to administer the assessment; and

● Licensor is continuously updating its assessment offerings; therefore, the above list is subject to change.

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SCHEDULE II - EQUIPMENT

This Equipment Schedule (the “Schedule”) is incorporated and made part of the Teletherapy Training and Platform License Agreement (the “Agreement”) between PresenceLearning, Inc. (the “Licensor”) and the entity named in the Service Order (the “Licensee”) that is purchasing the License (as such defined in the Agreement) and lists the terms and conditions of the purchase of hardware, test kits and materials (collectively “Equipment”) from Licensor. Unless otherwise defined herein, capitalized terms shall have the definition set forth in the Agreement.

1. Hardware Available for Purchase. Licensee may, at Licensee’s option, purchase the hardware set forth below at the purchase prices set forth opposite each hardware type (note that the listed prices do not include any applicable tax or shipping costs):

Equipment Type Price per unit

Standard webcam with tripod $49.00 ANDREA Over Ear USB headset $29.00

ANDREA 455 Stereo headset $25.00 ANDREA Y-100B Splitter $5.00

ANDREA USB Sound Card Adapter $14.00 iPad Splitter $10.00

Document Camera $85.00

Licensee is not restricted from purchasing hardware from any other vendor or any third-party. A list of the recommended hardware providers and specifications is provided in Section 9.

2. WISC-V Kits. 2.1 Purchase of WISC-V Kits. If the Agreement provides that the Licensee may access WISC-V

assessments, Licensee may purchase for Authorized Users and Student Users the WISC-V test kits (each, a “Kit”) from Licensor. Kits are not included in the price of the assessments. Each Kit comes with one (1) set of Block Design Blocks and one (1) Block Design Stimulus Book for use in connection with the WISC-V assessments. Prices of the Kits will be reflected in the Service Order entered into at the time the Kits are to be purchased.

WISC-V Price per unit

WISC-V Stimulus Book $11.00 WISC-V Blocks $46.00

2.2 Tracking and Return of Kits. Licensee understands and acknowledges that the Kits are considered

trade secrets by their respective publishers and will make commercially reasonable efforts to retrieve the Kit from each student that received one. After a Kit has been used by a Student User, Licensee must arrange for the return of the Kit directly to Licensee. On a quarterly basis, Licensee will acknowledge and confirm to Licensor that the Kits are in Licensee’s possession (in a mutually agreed upon manner). At no time will a Kit remain in the possession of Licensee’s student once it has been used.

3. Delivery; Title; Risk of Loss. 3.1 Brick and Mortar Schools. Licensor will ship Equipment directly to Licensee at the address provided in

the Agreement. If Licensee’s location is temporarily inaccessible due to COVID-related closures, Licensor will temporarily ship Equipment to any other address provided by Licensee.

3.2 Virtual School. Licensor will ship the Equipment to the addresses provided by Licensee. 3.3 FOB. Licensor shall ship and deliver the Equipment FOB destination, and the title to and risk of loss of

the Equipment will pass to Licensee upon delivery. 3.4 Delivery Dates. All delivery dates are approximate. Licensor shall not be liable for any losses, damage,

penalties or expenses for failure to meet any expected delivery date.

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3.5 Received and Accepted. Equipment is deemed received and accepted upon delivery to the address provided by Licensee.

4. Delivery Addresses. Licensee is solely responsible for providing the correct shipping address for each addressee that is to receive the Equipment. If Licensee provides an incorrect address, then Licensee will purchase replacement Equipment that will be delivered to the correct address. If Equipment is misdelivered due to Licensor’s error, Licensor will promptly ship replacement Equipment to the correct address at no cost to Licensee.

5. Inspection of Goods. Licensee has the right to examine the Equipment upon receipt and has 3 days in which to notify Licensor of any claim for damages based on the condition of the Equipment. Such notice must specify in detail the particulars of the claim. Failure to provide such notice within the requisite time period constitutes irrevocable acceptance of the equipment. Defective Equipment must be returned to Licensor in accordance with accepted trade practices.

6. Fees; Payment. Licensee agrees to pay for the Equipment according to the terms set forth in the applicable Service Order. Licensee is responsible for all taxes and shipping, which fees may vary based on shipment destination.

7. Disclaimer of Warranty. Licensor is not the manufacturer of the Equipment and the Equipment is being sold “as is,” and Licensor disclaims all warranties of quality, whether express or implied, including the warranties of merchantability and fitness for particular purpose.

8. Delay or Failure to Perform. Licensor will not be liable to Licensee for any delay, non-delivery or default due to labor disputes, transportation shortage, Acts of God, or any other causes outside of Licensor’s control. Licensor shall notify Licensee immediately upon realization that it will not be able to deliver the Equipment as promised.

9. Suggested Hardware Specification. The following is a list of suggested hardware and specifications for use in clinical services.

Hardware Type Requirements Suggested Brand Suggested Model

Webcam with tripod Attachable tripod Video resolution 1920X1080 Auto focus Field of View = 65°

N/A N/A

Headset Noise-canceling microphone 40mm stereo speakers with deep bass

sound deliver crystal clear audio

ANDREA EDU-455 STEREO HEADSET

Headset USB Noise-canceling microphone 40mm stereo speakers with deep bass

sound deliver crystal clear audio

ANDREA OVER EAR USB NC-455VM

Splitter Splitter cable allows you to connect 2 headphones simultaneously to your computer so parents and providers can monitor and listen to what the student is hearing

ANDREA Y-100B

Sound card External USB headset adapter with CD quality digital sample rates

Bypasses a computer's sound system, creating superior low-noise audio

ANDREA EDU-USB PL-CS-PRESENCE

Document camera Capture images of A4 and US letter pages Built-in LED lights

HUE HD Pro Camera

V.-l. Consent Agenda Approve 2021-2022 Food Program Prices

Food and Nutrition Services will administer the Seamless Summer Option during the 2021-2022 school year, which is an extension of the National School Lunch Program. This election is tied to the USDA COVID-19 Child Nutrition Response #85. Under this program, meals will be offered free of charge to all USD 305 students.

Regulations still require that there be a charge for adult meals and that adult meals be priced to cover the overall cost of the meal. Cost data was used to calculate the cost per meal type. Based on the cost data calculation, Food and Nutrition Services is proposing the adult breakfast price be $2.50 (last year $2.30) and the adult lunch price be $4.25 (last year $3.80). These prices pertain to guests of all ages.

It is recommended that you approve the 2021-2022 Food Program Prices as presented.

V.-m. Consent Agenda Approve Heartland Child Care Partnership Contracts

Heartland Child Care Partnership (HCCP) is a full-day/full-year early education program provided through partnering with four child care centers in Abilene and Salina. HCCP helps income eligible families reduce the cost of child care while parents are working or attending school at least 30 hours per week. Families receive regularly scheduled home visits.

Partnering child care centers include:

Abilene Child Care Learning Center Martin Luther King Child Development Center Sharing and Caring YMCA Early Education

It is recommended that you approve the 2021-2022 Heartland Child Care Partnership Contracts as presented.

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HEARTLAND EARLY EDUCATION CHILD CARE CENTER/HEARTLAND CHILD CARE PARTNERSHIP

PURCHASE OF SERVICES AGREEMENT

This agreement is made this day of , 20 between USD #305 Heartland Early Education (hereafter referred to as “Purchaser”) and (hereafter referred to as “Provider”). This agreement shall be in effect through June 30, 20 . Pursuant to K.S.A. 72-1148, the provisions found in Contractual Provisions Attachment DA-146a which is attached hereto, are hereby incorporated in this contract and made a part thereof.

Whereas, the Provider agrees it can provide services sought by the Purchaser in agreement of all the terms and conditions of the grant award and other regulatory requirements, including audits, imposed by the State of Kansas and other government agencies and equal employment opportunities as well as other regulations pertaining to agencies receiving funds through federal and state grants.

Purchaser and Provider hereby agree as follows:

I. Provider shall be responsible for the following: 1. Meet all Head Start Performance Standards. 2. Ensure all policies are followed and documentation completed. 3. Ensure compliance with all applicable regulations, including state child care licensing. 4. Provide full day, full year comprehensive, quality early care and education to eligible Kansas Early Head

Start and Head Start enrolled children. 5. Maintain enrollment with DCF as an approved child care subsidy provider. 6. Ensure the following qualifications are met:

a. Lead preschool teachers have at least an AA degree in early childhood education or a related field with preschool teaching experience. If unsuccessful in hiring a degreed teacher, a teacher with a current preschool CDA who is enrolled in ECE college classes may be hired. If the center loses its qualified teacher, Heartland will stop placing new Head Start children in that classroom until a qualified teacher is hired. If a qualified teacher is not hired after 90 days, currently enrolled children will be transitioned to a qualifying classroom.

b. Assistant preschool teachers complete the Child Development Associate (CDA) credential within two years of hire and continue to renew the CDA before the expiration date (assistant teachers who are enrolled in college courses and working towards a degree in early childhood will not be required to get a CDA).

c. Infant/toddler teachers and assistant teachers have the Infant/Toddler CDA credential. 7. Ensure that every classroom meets the Head Start Performance Standards for lead qualified teachers

during school hours (8:00am – 3:00pm). 8. Ensure all employees hired to work in a Head Start/Early Head Start facility, along with regular

volunteers receive a satisfactory criminal background check to be completed by Heartland HR before beginning employment with the program.

9. To be eligible for the Director Incentive infant/toddler classrooms must maintain an enrollment of at least two children and preschool classrooms must maintain at least three children a majority of the year. Majority is defined as four months out of each six-month period; November – April and May – October.

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10. By the 10th of each calendar month, submit a statement from the month before, along with attendance and required reports to Purchaser on forms provided by Purchaser. Provider shall receive payment for only services and clients authorized in writing by Purchaser.

11. Provide Purchaser with documentation of the agenda and sign-in sheets when the provider closes for professional development.

12. Notify purchaser of changes to a family’s DCF eligibility or payments within two working days of the change.

13. Provide Purchaser with a valid certificate of liability insurance for coverage extending the duration of the contract period. Provider will maintain limits as required for KDHE licensure and will obtain a rider for sexual molestation. Provider will add Purchaser as an additional insured with respect to the general liability and sexual molestation policies.

II. Purchaser shall be responsible for the following: 1. Purchaser shall, within forty-five (45) days of Heartland’s approval of the invoice and reports issue a

check to Provider for services rendered. 2. Pay the provider $15.00 per hour for staff when they attend Heartland mandatory trainings. 3. Pay the Provider a yearly fee (payable in January) of $25.00 per slot currently enrolled. This fee is for

art fees, field trip fees or membership fees. This fee will be paid once a year. Partners will not charge additional fees to families.

4. Pay the provider the daily rate for each enrolled child for the following holidays: a. Labor Day b. Thanksgiving Day and the Friday after c. Christmas Day d. New Year’s Day e. Memorial Day f. Fourth of July

If one of these holidays falls on a weekend, the provider will be paid for the day that USD 305 designates as the holiday. No payment will be made when the center closes for inclement weather

5. Pay the provider the daily rate for each enrolled child one day a year when the provider closes for professional development.

6. Purchaser shall consider additional expenses relating to health and safety concerns or emergency issues as they arise on a case by case basis.

7. Engage parents in program decision making through involvement in the Policy Council. 8. Monitor and assist provider in complying with all applicable regulations, including state child care

licensing.

III. Other Conditions 1. This Purchase of Services Agreement is subject to the following:

o The terms and conditions of the Head Start grant award received by Purchaser and made available to Provider for inspection and reviews.

o The assurances required by the Department of Health & Human Services for Purchaser. o Licensing and regulatory requirements imposed upon Provider by the State of Kansas.

2. Title to all property provided by Purchaser shall remain with Purchaser until Provider has completed 5 years of continuous contract with Purchaser. After five years, ownership of all property automatically transfers to the Provider.

3. Provider shall notify Purchaser in writing at least thirty (30) days in advance of any changes in the program that will affect the quality, scope, timelines, or frequency of the service delivery under the

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terms and conditions of this Purchase of Services Agreement and further agree that no such changes shall be implemented without the prior written consent of Purchaser. Purchaser is not required to make payment for services rendered, according to such changes, unless the changes are subject to such prior written consent.

4. Provider hereby agrees at all times hereafter to indemnify, defend, and hold harmless Purchaser against any liability, loss, damages, or expenses that Provider may hereinafter sustain, incur, or be required to pay by reason of any person’s personal injury, death, or property loss or damage sustained and suffered because of negligence and/or carelessness of Provider, under the terms of this Purchase of Services Agreement. However, the provisions of this paragraph shall not apply to liabilities, losses, charges, costs, or expenses caused by or resulting from the negligent acts or omissions of Purchaser or any of the employees or representatives thereof.

5. Provider understands that Purchaser has made, and is making, no commitment to renew this Purchase of Services Agreement after the end of the term of this Purchase of Services Agreement.

6. This Purchase of Services Agreement may be terminated without notice by the Purchaser in the event that Provider fails to provide services in full and complete compliance with the terms and conditions of the grant award, Department of Health & Human Services, Head Start Program Performance Standards and licensing and regulatory requirements of the State of Kansas. Purchaser shall be entitled to terminate this Purchase of Services Agreement ten (10) days prior with written notice in the event that its grant award is suspended or terminated or in the event that Provider’s source of funds for the services set out above shall be interrupted. Both Purchaser and Provider shall be entitled to terminate this Agreement for any reason upon thirty (30) days prior written notice to the other.

7. Purchaser and Provider agree that at the conclusion of the term of this Purchase of Services Agreement that Purchaser shall issue final payment to the provider; that Provider shall, upon receipt of final payment, confirm that no further amounts are due and owing, and that Purchaser is discharged from any further obligation to Provider under this Purchase of Services Agreement. Provider further agrees that Provider will assist Purchaser in confirming to funding sources including, but not limited to, the Department of Health & Human Services that full payment has been received and that Purchaser has been discharged from any and all further requirements pursuant to this Purchase of Services Agreement.

IV. Kansas Early Head Start

1. Provider shall meet the ratio of 1:4 when infants and/or toddlers are enrolled as outlined in Performance Standards.

2. Purchaser shall pay Provider a quality enhancement fee for DCF eligible families 3. Purchaser shall ensure the enrollment of a Kansas Early Head Start child within two weeks of the

opening. The Purchaser shall reimburse the Heartland rate for every day the Head Start opening exists for a maximum of two weeks. At that time, a decision will be made if the Purchaser will forfeit that slot.

V. Federal Head Start with Child Care 1. Provider shall meet classroom capacities that do not exceed 17 enrolled children in classrooms

primarily (more than 50%) serving three year olds or, 18 enrolled children in classrooms primarily (more than 50%) serving four - five year olds. (Age is determined by how old the child was on September 1st)

2. Provider shall meet staff to child ratio that does not exceed 1:9. An optimal quality ratio of 1:8 is recommended.

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3. Purchaser shall pay the sum of $120.00 per month, per child enrolled in the Heartland Child Care Partnership up to and including the 10th day of the month. For children enrolled after the 10th day of any month, the Purchaser shall pay the Provider a daily rate of $5.00 per day the child is enrolled and in the Provider’s program. This fee covers the center’s costs for providing teacher home visits including mileage, parent/teacher conferences, added paperwork, and supplies.

4. Purchaser shall pay a quality enhancement fee for DCF eligible families. 5. Purchaser shall pay a portion of the child care fee according to Heartland’s sliding fee scale as

calculated on the Payment Review Form for families not eligible for DCF. 6. Purchaser shall ensure the enrollment of a Head Start child within two weeks of the opening. The

Purchaser shall reimburse the Provider’s rate for every day the Head Start opening exists for a maximum of two weeks. At that time a decision will be made if the Purchaser will forfeit that slot.

IN WITNESS WHEREOF, the Purchaser and the Provider have executed this Purchase of Services Agreement as

of the date first above written.

PURCHASER OF SERVICES Heartland Early Education USD #305

By:_______________________________Date:________ NOTARY SEAL Lesa Larson, Program Director __________________

Notary Signature

__________________ Date

PROVIDER OF SERVICES Child Care Center Name (print or type)

________________________________________________ Name of Director (print or type) NOTARY SEAL By:_______________________________Date:________ __________________ Signature of Child Care Center Director Notary Signature

__________________ Date

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CONTRACTUAL PROVISIONS ATTACHMENT DA-146a The parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being the _____ day of ____________________, 20_____. 1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are nullified. 2. Kansas Law and Venue: This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of Kansas. 3. Termination Due To Lack Of Funding Appropriation: If sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, Unified School District No. 305, Saline County , Kansas may terminate this agreement at the end of its current fiscal year. USD 305 agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year, and shall give such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice shall not be required prior to 90 days before the end of such fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided USD 305 under the contract. USD 305 will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by USD 305, title to any such equipment shall revert to contractor at the end of USD 305’s current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to USD 305 or the contractor. 4. Disclaimer Of Liability: No provision of this contract will be given effect that attempts to require USD 305 or any agency thereof to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of USD 305 is defined under the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.). 5. Anti-Discrimination Clause: The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) (ADA) and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by USD 305; (f) if it is determined that the contractor has violated applicable provisions of ADA, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by USD 305.

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Parties to this contract understand that the provisions of this paragraph number 5 (with the exception of those provisions relating to the ADA) are not applicable to a contractor who employs fewer than four employees during the term of such contract or whose contracts with the contracting State agency cumulatively total $5,000 or less during the fiscal year of such agency. 6. Acceptance Of Contract: This contract shall not be considered accepted, approved or otherwise effective until the statutorily required approvals and certifications have been given. 7. Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no interpretation of this contract shall find that USD 305 has agreed to binding arbitration, or the payment of damages or penalties. Further, USD 305 shall not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts to exclude, modify, disclaim or otherwise attempt to limit any damages available to USD 305 or its agencies at law, including but not limited to the implied warranties of merchantability and fitness for a particular purpose. 8. Representative's Authority To Contract: By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof. 9. Responsibility For Taxes: USD 305 is exempt from all federal, state and local taxes unless otherwise imposed by a governing body and applicable to the items on the proposal. USD 305 and its agencies shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract. 10. Insurance: USD 305 shall not be required to purchase any insurance against loss or damage to property or any other subject matter relating to this contract, nor shall this contract require USD 305 to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds title. 11. Information: No provision of this contract shall be construed as limiting the Legislative Division of Post Audit from having access to information pursuant to K.S.A. 46-1101 et seq. 12. The Eleventh Amendment: "The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of the Eleventh Amendment." 13. Campaign Contributions / Lobbying: Funds provided through a grant award or contract shall not be given or received in exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contract, grant, loan, or cooperative agreement.

Head Start Early Head Start

Parents As Teachers

USD 305 State PreK

700 Jupiter Avenue Salina, KS 67401 Phone: 785-309-5000 Fax: 785-309-5001 www.usd305.com/headstart Heartland Early Education is an equal employment/education opportunity agency.

Director/Partner Commitments 1. Ensure ongoing and timely communication and follow up with Heartland. 2. Ensure all staff is informed of Heartland training and that all classroom staff attends training that is

required by Heartland. Directors are encouraged to attend Heartland training when possible. 3. Monitor and ensure staff progress on CDA. 4. Ensure Heartland children are only transported in Heartland school buses. 5. Ensure daily health and safety inspections in classrooms and on playgrounds. 6. Participate in regular staffings with EES and FC. 7. Participate in the Additional Collaboration Team (ACT) process, when applicable. 8. Follow the Heartland suspension and expulsion policy ER009. 9. Follow the Heartland attendance procedure when a child is unexpectedly absent. 10. Ensure implementation of curriculum with fidelity. 11. Ensure the attendance of the director at the Director’s Advisory Council (Quarterly Luncheon) 12. Welcome the participation of FCs in classroom activities. 13. Provide appropriate space and opportunities for child health screenings to be completed. 14. Ensure school readiness plans for each classroom are turned in to the Early Education Specialist (EES)

every week. 15. Ensure all staff receive 15 clock hours of training each year. 16. Ensure EES is informed within 24 hours of the center making a DCF report on a Heartland family. 17. Ensure individual assessment data is entered into Galileo by each of the quarterly deadlines. 18. Engage parents in the full range of child development and family support services by completing two

home visits and two parent/teacher conferences each year. 19. Keep and make available the following records on site at the partnering center for the duration of

enrollment/employment or for a longer length of time at the discretion of the partnering director: a. Child files b. IFSP/IEP c. Staff files to include; date of hire, job title, transcripts and/or other training documentation for

staff qualifications, physical, TB screen, criminal record check, performance appraisal, and a professional development plan.

20. Submit the following records to Heartland: a. Attendance records showing the date(s) each child was in attendance (monthly) b. Lesson plans (weekly) c. Menu plans (bi-annually) d. Copies of reports made to the Department of Children and Families (DCF) or Law Enforcement

concerning Child Abuse and Neglect when Heartland families are involved. (Within 24 hours of reporting)

e. Copies of child incident reports when the incident requires staff to involve the director.

Child Care Partner Director Signature Date Heartland Early Education Director Signature Date

http://www.usd305.com/headstart

Head Start Early Head Start

Parents As Teachers

USD 305 State PreK

700 Jupiter Avenue Salina, KS 67401 Phone: 785-309-5000 Fax: 785-309-5001 www.usd305.com/headstart Heartland Early Education is an equal employment/education opportunity agency.

Heartland Commitments 1. Ensure ongoing and timely communication and follow up with the childcare partner director. 2. Provide training for providers at no cost to the partner, including the cost for CDA assessment. 3. Provide CDA advising as requested by center staff. 4. Provide a Heartland bus two times per school year for local field trips. 5. Ensure health and safety inspections are completed in the classrooms and on playgrounds annually. 6. Participate in regular staffings with classroom teachers. 7. Participate in the Additional Collaboration Team (ACT) process, when applicable. 8. Provide curriculum training to ensure curriculum is implemented with fidelity. 9. Provide opportunities for information sharing with directors at the Director’s Advisory Council (quarterly

luncheon). 10. Ensure Family Consultants participate in classroom activities twice a month in order to strengthen the

school to home connection. 11. Provide health and nutrition services, including all developmental, sensory, and behavioral screening and

assistance with provisions of follow-up services. 12. Ensure the provision of all comprehensive services, including health, mental health, oral health, nutrition,

education, and parent engagement services for all Heartland enrolled children. 13. Ensure children retain services regardless of subsidy status. 14. Conduct assessment of the learning environment using the Thelma Harms Rating Scale (ITERS) in 0-3

classrooms and the CLASS observation tool in all classrooms at least annually. 15. Provide mentor/coaching at least two times per month for staff in each classroom. 16. Provide Educational incentives for teachers and directors as approved annually by Heartland. 17. Provide interpretation of Performance Standards and any and all help needed to providers to meet these

standards.

Child Care Partner Director Signature Date Heartland Early Education Director Signature Date

http://www.usd305.com/headstart

V.-n. Consent Agenda Approve Mental Health Grant Request

The Kansas State Department of Education has invited districts to submit grant proposals for projects that coordinate school-based services with a community mental health center. The grants will be for the 2021-2022 school year. The Mental Health Intervention Team (MHIT) Program provides school districts grants to hire school liaisons to assist and provide mental health services to students and grants for community mental health centers. The grant will provide funds to pay for 75% of the school liaison’s salary and fringe benefits. Based on the grant amount awarded to the district, the contracting community mental health center will receive a separate payment, which will flow through the school district.

Salina Public Schools and Central Kansas Mental Health Center have been partnering for many years to meet the needs of students. The opportunity of the grant allows for these efforts to be continued and strengthened. The district will put forward an application requesting funding for six school liaison positions. The application amount is for $279,000 with a district match of $93,000. This is the same grant that was submitted and awarded by KSDE in 2019-2020 and 2020-2021.

It is recommended that you approve the Mental Health Intervention Team Program Grant request as presented.

VI. PUBLIC FORUM

VII. ACTION AGENDA A. 2021-2022 School Site Councils Board Policy IB requires that the board appoint school site council membership

and approve the councils’ meeting schedules for the year. The recommended membership and meeting dates were submitted by school principals.

It is recommended that you approve the 2021-2022 school site councils’

membership and meeting dates as presented.

Coronado Site Council Meeting Dates: 8/26, 9/30, 10/28, 11/18, 1/27, 2/24, 3/31, 4/28

Name Group Bradrick, Dani Easterday, Laura Fischer, Natalie Freeman, Amanda Lagroon, Rhonda Linenberger, Krista Ochs, Emma Pahls, Nick Weber, Jill

Teacher Community Community Parent/Teacher Social Worker Principal Community Teacher Community

Cottonwood Site Council Meeting Dates: 9/3, 10/1, 11/5, 12/3, 2/4, 4/1, 5/6

Name Group Baird, Megan Brown, Michelle Burnett, Tyler Cochran, Jacqueline Crosson, Kirsten Frazier, Bryan Griffitts, Kyle Hastings, Jennifer Rose, Jennifer Saiz-Fischer, Jarneé Soto, Brittney Turner, Shelly

Teacher Teacher Lead Teacher Parent Social Worker Parent Principal Teacher Parent Teacher Counselor Teacher

Heusner Site Council Meeting Dates: 9/14, 10/12, 11/2, 2/1, 3/1, 4/5

Name Group Basinger, JaNae Jacobs, Pat Krien, Melissa Marshall, Jennifer Munsell, Lori Nelson, Evelyn Renz, Sandi Sanneman, Kamber Showman, Ryan Viar, Carol Wallace, Jerrica Woody, Michelle

Teacher Community Parent Teacher Principal Community Lead Teacher Parent Community Community Parent Parent

Meadowlark Site Council Meeting Dates: 9/2, 10/7, 11/4, 1/6, 2/3, 4/7

Name Group Battin, Saleena Blake, Shelly Comeau, Kylee Courbot, Kristina Dill, Kristen Gayley, Rachel Hilbig, Deena Humiston, Ashley Leonard, Nicole Millard, Talicia Tilton, Cassie Upson, Kris Van Court, Kristen Vanderbilt, Tara

Parent Parent Teacher Teacher Parent Parent Principal Lead Teacher Parent Parent Parent Parent Parent Teacher

Oakdale Site Council Meeting Dates: 9/24, 10/22, 11/19, 1/21, 2/25, 4/15

Name Group Alarcon, Angela Dorzweiler, Angela Ebel, Jennifer Hoover, Emily

Parent Principal Lead Teacher Teacher

Schilling Site Council Meeting Dates: 9/13, 10/11, 11/8, 1/10, 2/7, 4/4

Name Group Adamson, Becky Aranda, Adriana Burgoon, Darrell Graves, Jason Manley, Andrew Schmidt, Ben Todd, Amanda Tucker, Sue

Parent Parent/Staff Principal Parent Community Lead Teacher Parent/Staff Community

Stewart Site Council Meeting Dates: 9/14, 10/12, 11/9, 1/11, 2/8, 4/12

Name Group Augustine, April Borem, Sarah Carpenter, DeAnna Girard, Karmen Hoppock, Polly McCorkle, Erin Painter, Jessica Stuart, Crystal Tucker, Ray

Parent Teacher Principal Parent Community Lead Teacher Teacher Parent Community

Sunset Site Council Meeting Dates: 9/13, 10/11, 11/1, 2/7, 3/7, 4/4

Name Group Adam, Marsha Babcock, Shelby Budreau, Tami Calhoun, Amy Cheeks, Brandon Lantz, Christal McBride, Lacey Sohn, Henrik

Parent Teacher Community Teacher Principal Lead Teacher Parent Community

South Middle Site Council Meeting Dates: 9/3, 10/1, 11/5, 1/7, 2/4, 3/4, 4/1

Name Group Cheeks, Brandon Copeland, Chelsey Crawford, Melissa Davidson, Mindi Dooley, Dustin Girard, Karmen Harris, Jennifer LeMaster, Gena Stewart, Caleb Stevens, Theresa Stuart, Crystal Underwood, Karyn Yost, Tami

Parent Parent Parent Parent Principal Parent Parent Parent Teacher Parent Parent Parent Parent

Lakewood Site Council Meeting Dates: 8/23, 9/22, 11/15, 1/19, 2/14, 4/19

Name Group Bolen, Tresa Boyer, Gail Brungardt, DeCelia Buchwald, Brent Chambers, Cory Chelvan, Brenda Chrisman, Scott Cooper, Tiffany De La Cruz, Rosa Dechant, Anna Ebel, Jennifer Enloe, Linda Faebar, Greg Foutch, Dena Frazier, Bryan Green, Chris Griffitts, Michele Hall, Lisa Jones, Katie Koons, Eryn Lyon, Jade Mammen, Adrienne Martin, Denise Peckham, Jennifer Reynolds, Stormie Valles, Autumn Vernon, Ashlee Woody, Michelle

Parent Community Teacher Community SRO Community Principal Staff Parent Psychologist Parent Parent Community Teacher Parent Asst Principal Teacher Parent Parent Teacher Parent Teacher Parent Parent Parent Parent Parent Parent

South High Site Council Meeting Dates: 9/13, 10/11, 11/8, 1/10, 2/7, 3/7

Name Group Cassel, Jackie Davidson, Mindi Davison, Melinda Davison, Taylor Diaz, Irma Doherty, Patrick & Melissa Dunshie, Mindy Harris, Jennifer Johnson, Amy Kerr, Maurice Kipp, Charles Kraus, Pam Purcell, Mollie Radar, Priscilla Raubenstine, Jim & Renae Renz, Charles Troutfetter, George Vignery, Christina Wagner, Amy Warren, Dee Werth, Diane Zajac, Richard & Angela

Parent Parent Parent Community Parent Parents Parent Parent Parent Community Principal Community Parent Teacher Parents Parent Community Parent Counselor Community Parent Community

*Students will be selected in August 2021.

Central Site Council Meeting Dates: 8/30, 9/27, 10/25, 11/29, 1/31, 2/28, 4/25 Name Group Brungardt, Matt Chelvan, Brenda Conant, Katrina Cunningham, Vesa Denning, Heather Fuller, Heather Oxandale, Kim Peckham, Jennifer Shea, Christa Vanderbilt, Tara Vidricksen, Deby

Principal Parent Parent Parent Parent Parent Parent Parent Parent Parent Parent

*Students will be selected in August 2021.

VII. ACTION AGENDA B. Salina Area Technical College Lease Agreement On July 1, 2021, the transition of ownership of the Salina Area Technical School

property will be complete. As part of that transfer, a lease and security agreement was developed for the facility housing the Salina Adult Education Center, 2620 Centennial Rd.

It is recommended that you approve the Lease Agreement with the Salina Area

Technical College as presented.

LEASE AND SECURITY AGREEMENT

This Lease Agreement (the "Lease") is made and entered into this _____day of July 2021, by and between

UNIFIED SCHOOL DISTRICT NO. 305 of Salina, Saline County, Kansas, ("District") and SALINA AREA

TECHNICAL COLLEGE ("SATC") of Salina, Saline County, Kansas.

Recitals

SATC, in consideration of the rents, covenants, agreements, and conditions hereinafter stipulated to be

paid and performed by the District does hereby let and lease unto the District the following described

premises: The building housing the Salina Adult Education Center located at 2620 Centennial Road, Salina,

Kansas, 67401 (the “Premises”). See Appendix A.

The parties agree and covenant:

1. Term of Lease: This Lease shall commence effective July 1, 2021 and expire on June 30, 2031. Upon

expiration of this Lease, the District shall have the right to renew the Lease for an additional ten (10) year

term.

2. Rentals.

2.1 . Basic Rental. The District agrees to pay SATC annual rental for the leasing of the Premises the sum

of One Thousand Five Hundred Dollars and no/100 ($1500) per year, the first of which shall be due on or

before July 1, 2021. The rental shall be payable yearly in advance as may lawfully be made from (a) funds

budgeted and appropriated for that purpose during the District’s current budget year or (b) funds made

available from any lawfully operated revenue producing source.

2.2 Additional Rental. The District covenants and agrees that it will be responsible for additional rental as

may be specified in this Lease.

2.3 Taxes. SATC acknowledges that the District is exempt from property taxes. If, for any reason, part or

all of the Premises becomes subject to tax obligations, SATC shall be responsible for payment of those

obligations unless and to the extent otherwise agreed by the District in writing.

3. Use of Premises. SATC understands that the Internal Revenue Code of 1986, as amended, and the

applicable regulations and rulings issued by the U.S. Treasury Department (collectively, the "Code")

impose certain limitations on the use of the Premises and set forth the conditions under which the interest

received on the District's outstanding general obligation bonds, which were approved at an election held

April of 2014 (the "Bonds"), is excluded from gross income for federal income tax purposes. SATC further

understands that the District is hereby reasonably relying on the covenants and representations made by

SATC in this Lease relating to the use of the Premises so that the interest on the Bonds will continue to be

excluded from gross income for federal income tax purposes. In order to maintain the tax-exempt status

of the Bonds, SATC hereby agrees that it will take whatever action, and refrain from whatever action,

necessary to comply with the applicable requirements of the Code and will not allow use of the Premises

in a manner that would violate applicable provisions of the Code.

3.1 In General. The District is a public educational institution duly created, organized and existing under

the laws of the State of Kansas. SATC agrees that the District under the terms of this Lease has the right

to use the Premises for the sole purpose of operating a public educational program and the activities

normally associated therewith.

3.2. No Private Business Use. Throughout the term of the Lease, SATC will not use, or permit-the use of,

the Premises in any manner that could jeopardize the exclusion of the interest on the Bonds from gross

income for federal income tax purposes. SATC will not sell or otherwise transfer to a Non-Qualified User

any special legal rights to use the Premises during the term of the Lease or any Lease extension without

first obtaining the prior written consent of the District. For this purpose, Non-Qualified User means any

person or entity other than a State, territory, possession of the United States, the District of Columbia, or

any political subdivision thereof, or any instrumentality of such entity, but the term Non-Qualified User

includes the United States or any agency or instrumentality of the United States.

3.3. Reasonable Use. Both parties agree that the Premises shall not be used or occupied for any purpose

that constitutes a nuisance or may be objectionable to adjacent property; that it will not allow the escape

from the Premises of any fumes, odors, smoke, obnoxious gas, gases or other substances which are

offensive, or which constitute a nuisance or interfere with the conduct of other business in the area.

3.4 Signage. During the Term of this Agreement, SATC hereby grants to the District the ability to use the

sign at the entrance to campus located at the intersection of Centennial Rd. and Derussy Rd. The

appearance, location, and payment for costs of any additional signage will be mutually agreed upon by

the District and SATC. Any additional signage for use by the District but requiring permanent installation

on the SATC campus property will be installed and paid for by SATC. Any such costs apportioned to the

District by mutual agreement of the parties will be reimbursed as additional rental subject to paragraph

2.2 above.

4. Environmental Concerns.

4.1. Acknowledgements. The District and SATC acknowledge that:

The Premises are located on property upon which the former Schilling Air Force Base ("SAFB") was

located. The former SAFB is known to contain areas of soil and groundwater contamination,

primarily from the use and disposal of chlorinated solvents and petroleum products caused by

activities at the former SAFB during its operation as an active duty military base from 1942 to 1965.

The public entities directly involved with environmental matters at the former SAFB (including the

District; the City of Salina, the Salina Airport Authority, and Kansas State University, collectively the

"Public Entities") are currently involved in remediation of the soil and groundwater contamination

resulting from operation of the former SAFB.

4.2 District's Responsibility Regarding Former SAFB.

While the District is not responsible for the former SAFB soil and groundwater contamination, the District,

will continue its involvement with the remedy of the soil and groundwater contamination as a member of

the Public Entities.

Irrespective of any other provision of this Lease to the contrary, SATC agrees that the District shall have

unlimited access to the Premises for the purpose of installing, maintaining, and monitoring all existing and

future equipment, installations, or processes determined by the Public Entities to be necessary for the

purpose of analysis or remediation of any environmental contamination. The District shall be responsible

for the costs and expenses of such activities and the operation of such equipment subject to SATC's

obligations for costs and expenses under §5 below.

5. Improvements to or Destruction of Premises. SATC shall retain ultimate authority under this Lease for

all decisions regarding the improvement, other than normal day-to-day maintenance and repairs, of the

premises and destruction ("razing") of buildings.

5.1 District Improvements. Should the District’s use of the Premises require the need to build or construct

improvements on the Premises, the District shall submit, at its own expense, construction and site plans

thereof to SATC for its approval and secure the necessary building permits from the City of Salina and all

other applicable regulatory agencies. The responsibilities and obligations for payment of the costs

associated with any approved repairs, improvements, or construction approved by SATC shall be paid for

by SATC and the reimbursement for such payments shall be negotiated between the parties as an

additional rental subject to paragraph 2.2 above. Approval of the improvements, costs, and rental rate

for reimbursement shall be made in writing by the parties before any such work is started. Any repairs,

improvements, or new construction shall conform to the following:

5.1.1 Any improvements to the Premises shall be restricted to those designed to assist the function and

purpose of a public educational institution.

5.1.2 All construction shall conform to applicable Building Codes, including but not limited to asbestos

removal and/ or containment requirements. Asbestos containing material exists at the Premises and the

District shall make all required abatements prior to any construction.

5.2 Repairs to Improvements on Premises.

5.2.1. Buildings: SATC will keep the Building located on the Premises in a good state of repair.

5.2.2 Paved Surfaces: SATC shall maintain, repair, or resurface as necessary all paved surfaces on the

premises.

6. Ownership of Fixtures. It is understood and agreed by and between the parties hereto that any fixtures

attached to the Premises or placed on or about the Premises by the District shall be considered personal

property and shall remain the property of the District, which, in the absence of any other contrary

provision of the Lease or written agreement of the parties, shall have the right to remove the same from

the Premises upon the expiration of this Lease so long as such removal does not impair the structural

features or integrity of the improvements presently on the Premises. The District grants to SATC an

enforceable security interest in the fixtures and equipment to secure the District’s obligations under this

Lease to the extent any ascertainable damages resulting from the District’s default under this Lease.

7. Removal of Fixtures. Except as otherwise provided in this Lease or as otherwise agreed in writing by the

parties, on or before the date of expiration of this Lease or any extension thereof or upon termination of

this Lease for any reason, the District shall vacate the Premises, remove its property there from and

restore the Premises to as good an order and condition as that existing upon the commencement of the

term of this Lease, damages beyond the control of the District and due to normal wear and tear excepted.

If, however, the District fails to remove the fixtures and/or to restore the Premises to substantially the

same condition as existed at commencement of the Lease, then SATC may remove the fixtures and restore

the Premises and, at its discretion, (a) may retain the fixtures and property until such time as the District

reimburses SATC for all its expenses connected therewith or (2) execute on its security interest in fixtures

and equipment to the extent of its expenses connected with the removal of the fixtures and restoration

of the Premises.

8. Waiver. Waiver by SATC of any breach of this Lease shall not be construed as a continuing waiver of a

subsequent breach nor imply further indulgence.

9. Default. Upon the District’s failure to perform any of the terms and conditions of this Lease, SATC shall

be entitled to give a notice of default. If the District cures the default described in the notice within thirty

(30) days (or within such other period as may be agreed upon by the parties if it is not feasible for the

default to be cured within thirty (30) days of its receipt), the default shall be deemed cured. If the District

fails to cure the default, the following shall apply:

9.1 Breach of Substantial Obligation. If during the term of this Lease the District materially breaches any

substantial obligation under the Lease and fails to cure the breach after notice as described above, SATC

may re-enter, take possession of the Premises, and execute on its security interest in the fixtures and

equipment for satisfaction of any loss or damages resulting from the default.

9.2 Substantial Obligation. For purposes of 9.1, the following shall be considered breaches of substantial

obligations of the District under this Lease:

i. failure to comply with §3 of the Lease (use of premises)

ii. failure to comply with §4 of Lease (environmental/hazardous substances)

iii. failure to comply with §5 of the Lease (improvements)

iv. failure to comply with §6 of the Lease (repairs)

v. failure to comply with § 12 of the Lease for a period in excess of two (2) months (utilities) .

vi. failure to comply with § 13 of the Lease (liens &assignment).

vii. failure to comply with § 17 of the Lease (general terms), causing loss or damage to SATC.

9.3 Resolution of Other Defaults. In the event the District fails to cure a default for which a remedy is not

otherwise provided in this Lease, or in the event there is any dispute arising out of or relating to this Lease

or the interpretation or meaning thereof, the parties agree they will resolve the matter utilizing the

following procedure:

SATC and the District agree they will attempt in good faith to resolve such dispute promptly by

negotiation or through mediation before seeking assistance through the courts. Nothing in the

foregoing shall be construed to prevent any party from seeking from the District Court of Saline

County, Kansas, a temporary restraining order, or other temporary or preliminary injunctive

relief pending final resolution of any dispute pursuant to this paragraph or from exercising any

other right or remedy available at law or in equity for any unwarranted or attempted

termination or cancellation of this Lease.

10. Exigent Circumstances. Notwithstanding any other provision of the Lease to the contrary, upon notice

of an exigency, SATC may re-enter and take possession of the Premises without serving notice of any kind.

11. Surrender of Possession. Except as otherwise provided in this Lease, the District covenants and agrees

that upon the termination of this Lease, whether because of cancellation, forfeiture or agreement of the

parties, it will surrender immediate possession of the Premises and all parts thereof to SATC in good

condition and repair, ordinary wear and tear and damage by the elements, fire or other casualty excepted.

In the event possession be not immediately surrendered, SATC, with or without process of law, may

forthwith re-enter the Premises and repossess the same or any part thereof in the name of the whole and

expel there from using such force as may be necessary, all persons and property without being deemed

guilty of any unlawful act and without prejudice to any other legal remedy available to SATC.

12. Utilities. The District, at its own expense, shall obtain and pay for all electricity, water, gas, sewer use

fees, or other utilities used by it during the term of this Lease or any extensions thereof.

13. Assignment of Lease. The parties acknowledge that their circumstances and capabilities are sufficiently

unique that this Lease and the benefits and duties thereunder are not subject to assignment by either

party whether in whole or in part, without the prior written consent of the other party, which will not be-

unreasonably withheld or delayed.

14. Inspection of Premises. The District agrees that SATC and its employees and agents shall have free

access to the grounds and exterior portions of the Premises and buildings thereon for the purpose of

examining or inspecting the condition of the same or exercising any right or power reserved SATC under

the terms and provisions of this Lease. With the exception of examination and inspection by SATC’s

Director of Operations, which may occur at any time of day or night, access by other SATC personnel to

interior portions of the buildings located on the Premises shall, except in emergency or unusual situations,

be during normal administrative operating hours and shall not unreasonably or unnecessarily interfere

with scheduled classroom and educational activities occurring on the Premises. To the extent possible,

but not as a limitation on SATC’s right, SATC shall attempt to provide the District with advance notice of

its intended inspections and examinations of the interior portions of the buildings located on the

premises.

15. Notices. All notices and demands related to a default shall be given in writing either by personal service

or by registered or certified mail, postage prepaid, and return receipt requested. All other notices may be

given via E-mail or facsimile. Notice of default shall be considered given when received on date appearing

on the return receipt, but if the receipt is not returned within five (5) days, then forty-eight (48) hours

after deposit in the mail. Notice of default shall be addressed as appears below for each party, provided

that if any party gives notice of a change of name or address, notices to the giver of that notice shall

thereafter be given as demanded in that notice.

District

Superintendent

Salina Public Schools

1511 Gypsum- P.O. Box 797

Salina, Kansas 67402-0797

SATC

President

Salina Area Technical College

2562-A Centennial Road

Salina, Kansas 67401

16. District's Outstanding Tax-Exempt General Obligations Bonds. Nothing in this Lease shall be construed

as terminating the District's rights, or discharging its responsibilities, with respect to the Bonds. The

District retains all duties imposed by the Bond documents executed in connection with the issuance of

the Bonds, including without limitation repayment of the Bonds and nothing in this Lease shall be

interpreted to mean that the District assigns any rights or delegates any responsibilities to SATC with

respect to repayment of the Bonds. Notwithstanding the District’s retention of the responsibility to repay

the Bonds, SATC hereby acknowledges its obligations under the terms of this Lease in §3 of the (use of

premises) to prohibit any use of the Premises that would constitute a private business use under the Code

during the duration of the Lease and any subsequent extension/renewal of the Lease.

17. General Clauses.

17.1 Any damage or destruction of SATC’s real or personal property arising from the District’s use and

occupation of the Premises shall be promptly repaired or replaced by the District to the satisfaction of

SATC or in lieu of repair or replacement, the District shall, if so required by SATC, pay to SATC money in

the amount sufficient to compensate for the loss sustained by SATC by reason of damage or destruction

of the property after the application of any loss payments received.

17.2 The District acknowledges that it has inspected and knows the condition of the Premises and it is

understood that the same is hereby leased without any representation or warranty by SATC whatsoever

and without obligation on the part of SATC to make any alterations, repairs, or additions thereto, except

as described in this Lease.

17.3 The District shall not be the agent of SATC in making repairs or other improvements to the Premises

and no mechanics liens or claims there under shall be valid against SATC or against the interest SATC in

the Premises.

17.4 Storage of all materials, supplies or equipment outside of the buildings shall be done in an orderly

manner so as not to create a nuisance or fire hazard and shall comply with all applicable governmental

regulations.

17.5 The District must at all times keep the Premises in a safe, clean, wholesome condition and comply in

all respects to all government, health, and police requirements, and the District will remove at its own

expense any rubbish which may accumulate on the property.

17.6 The District shall be responsible for snow removal from sidewalks on the north and east side of

Premises and will keep said walkways free of ice and obstructions.

17.7 The District agrees to comply with all applicable laws, ordinances, rules and regulations of the United

States, Kansas, Saline County, and the City of Salina, including compliance with future laws and regulations

that relate to its occupation, use, construction, and operations on the Premises.

17.8 The District shall notify SATC, upon discovery, of any needed repairs for which SATC may be

responsible under the terms of this Lease.

18. Miscellaneous.

18.1 Feminine-Masculine, Singular-Plural. Wherever used, singular shall include the plural, plural the

singular, and use of any gender shall include all genders.

18.2 Kansas Law Applies. The laws of Kansas shall govern this Agreement and its validity, construction,

and performance. This Agreement shall be interpreted according to its fair meaning, and not in favor of

or against any party.

18.3 Severability. The unenforceability, invalidity, or illegality of any provision of this Lease shall not render

the other provisions unenforceable, invalid, or illegal.

18.4 Time. Time is of the essence of this Lease. No extension will be granted unless in writing and signed

by the parties. Should the end of a time period fall on a legal holiday, the termination time shall extend

to 5:00 p.m. of the next full business day.

18.5 Persons Bound-Copies. This Agreement shall extend to and bind the agents, representatives,

employees, officers, successors and assigns of the parties hereto, and may be executed in any number of

counterparts, each of which shall be deemed an original, or in multiple originals, and all such counterparts

or originals shall for all purposes constitute one agreement.

18.6 Modification. Any amendment to this Lease, including an oral modification supported by new

consideration, must be reduced to writing and signed by both parties before it will be effective.

18.7 Mandatory Terms and Conditions. The Provisions found in Contractual Provisions Attachment (Form

DA-146a, Rev. 07-19), which is attached hereto, are hereby incorporated in this contract and made a part

thereof.

IN WITNESS WHEREOF, the respective parties have hereunto caused this instrument to be executed on

its behalf by its duly authorized officers effective as of the date and year first stated above.

__________________________________________

Gabe Grant, USD 305 Board of Education President Date: ________________

_______________________________________

Jeffrey Shamburg, SATC Board of Trustees Chair Date: ________________

Attest:

_______________________________________

Deborah S. Howard, USD 305 Board Clerk Date________________

VIII. DISCUSSION AGENDA A. 2021-2022 Support Staff Handbook

The following changes are being recommended for the 2021-2022 school year: Add inclement weather staffing expectations to the handbook.

4.5. Inclement Weather School Closing: When the Superintendent calls for school closure due to inclement weather, the following employee work schedules and leave procedures shall be followed:

Employee Group Work Schedule Leave Protocols

260 Day Employees Report at the regularly scheduled time. Vacation or discretionary leave may be used if hazardous conditions prevent travel.

Secretaries or Building Assistants (working less than 260 days per year)2

Report to work if requested by the building principal/director.

Vacation or discretionary leave may be used if hazardous conditions prevent travel.

Paraprofessionals and Instructional Assistants1, 2

Do not report to work.

May use available discretionary leave or remain unpaid.

Food & Nutrition Services1, 2

Staff do not report. Kitchen managers and supervisors should report to their kitchens to receive food deliveries.

May use available discretionary leave or remain unpaid. Kitchen managers/ supervisors who report for deliveries will be paid for time worked.

Custodial/Maintenance Staff Report to work as directed by the Executive Director of Operations.


District Office and CKCIE Office Employees

Report to work at the regularly scheduled time.


1 In the event that a makeup day is necessary, these employees are expected to be on duty and will be paid for time worked. 2 Classified staff who work will be compensated for their time. Classified staff may use vacation or discretionary leave. Late Start: When the Superintendent calls for a late start due to inclement weather, the following employee work schedules and leave procedures shall be followed:

Employee Group Expectation

Secretaries or Building Assistants1

Report to work 2 hours later than the regularly scheduled time UNLESS directed by the building principal to report at the regular time.

Certified Staff Report to work 25 minutes prior to student arrival. Paraprofessionals and Instructional Assistants1

Report to work 15 minutes prior to student arrival.

Food & Nutrition Services1

All FNS employees who work at a production kitchen will report to work at their regularly scheduled times. Employees who work breakfast at an elementary school will not report to work until their regularly scheduled time prior to lunch. Employees who only work lunch at an elementary school will report to work at their regular scheduled times. Bookkeepers who work at an elementary school will report to work at 9:30 a.m.

Custodial/Maintenance Staff

Report to work as directed by the Executive Director of Operations.

District Office and CKCIE Office Employees

Report to work at the regularly scheduled time.

1Classified staff who work will be compensated for their time. Classified staff may use vacation or discretionary leave to cover time not worked due to the late start.

VIII. DISCUSSION AGENDA B. 2021-2022 Virtual School Handbook

Virtual school specific handbook wording will be presented. The virtual school handbook will be a K-12 handbook and will include information unique to the virtual environment as well as applicable sections from the approved handbooks at the elementary and secondary levels.

The information presented will represent new wording that will be included in the Virtual School Handbook, it does not represent the order it will be found in the final handbook or include any previously approved handbook language.

Mission Statement The mission of Salina Virtual is to impact the world through the innovation of our students. Motto “The world is our classroom.” Pillars of Innovation

● Play ● Passion ● Purpose

Core Values

● Virtual learning should not be isolated but dynamic, personal, and flexible. ● Students, parents, community members, and schools share responsibility for learning. ● Students should have some choices in how, when, and what they learn.

Core Competencies

● Communication ● Collaboration ● Critical thinking ● Creative problem-solving

Roles and Responsibilities Student

● Stay curious. ● Show integrity in all work. ● Communicate struggles early with teacher. ● Keep to your established school schedule. ● Complete the Virtual Learning Onboarding Course the first week of virtual learning. ● Attend all live virtual sessions, when possible. ● Get involved with in-person opportunities, when provided.

Learning Coach: Parent or other non-school adult directly responsible for supervision of at-home learning.

● Provide reliable, high-speed Internet access for student use. ● Complete the Learning Coach Training Course online prior to your student’s first day of class. ● Establish a daily virtual school routine and monitor for success. ● Ensure student participation in state testing and arrange transportation. ● Alert school of student absences. ● Maintain contact with teachers and school support staff to ensure student success.

○ Keep contact information current in Skyward. ○ Check email daily. ○ Respond to school staff correspondence in a timely manner.

● Establish a ‘work zone’ in a communal area of the home for students to work. ○ Consisting of a work table or desk and chair. ○ Visible to learning coach at all times (K-5).

● Actively participate in student’s learning to assist school with ensuring student participation and completion of courses.

○ K-5 ■ Hands-on work with student while learning. ■ Assist with instruction to ensure student comprehension. ■ Partner with teacher to provide opportunities for exploratory play.

○ 6-8 ■ Closely monitor student work. ■ Assist with instruction to ensure student comprehension. ■ Partner with the student and teacher to promote exploration of student passions.

○ 9-12 ■ Monitor grades and progress using the parent portal. ■ Discuss learning with students. ■ Communicate regularly with the student's teacher to receive other progress and

performance updates. ■ Provide support for student-driven purpose projects.

Teacher:

● Communicate with learning coach regularly (email, phone, and/or text). ● Respond to email and phone messages as soon as possible. ● Help students and families find solutions to problems that interfere with student learning. ● Provide quality instruction and resources to enhance student learning. ● Provide support to learning coaches.

Principal:

● Communicate with families about school news and activities. ● Help students and families find solutions to problems that interfere with student learning. ● Solicit community resources for student learning experiences. ● Implement processes to meet district and state regulations. ● Provide oversight to ensure all stakeholders are meeting responsibilities.

Enrollment After the Start of the School Year or Semester Enrollment in Salina Virtual is possible at the end of each semester. Students enrolling at semester are subject to all the same enrollment and course completion requirements as students who enroll prior to the start of the school year. Full-Time Students All students are required to be enrolled full-time with Salina Virtual. Attendance and Truancy Virtual students under the age of 18 are subject to the requirements of compulsory attendance (K.S.A. 72-1111) and truancy (K.S.A. 72-1113).

Attendance will be documented through a combination of measures: ● online time monitored through log-in and program progress; ● offline time using academic activity log; and ● on-site activities.

Making sure your student engages in school every day is one of the most important things you can do to help your student succeed in Salina Virtual. Parents/guardians are responsible for ensuring their student is fully participating in school while at home. Absence Reporting Procedure The parent, guardian, or learning coach will contact the homeroom teacher by email before 10:00 a.m. to report a student absence from a required synchronous activity. Students will also be considered absent if there is no evidence of student engagement in assigned academic work and/or there is no evidence of participation in required school events. The school principal will communicate with parent/guardian about attendance concerns to develop a plan prior to recording unexcused absences or proceeding with any truancy filings. Virtual schooling has flexibility in determining when school work can be completed, but the expectation is students will be fully engaged in the learning process. Truancy Reports According to Kansas Compulsory Attendance Law, when a student has unexcused absences on three consecutive school days, five school days in a semester, or seven school days in a school year, whichever occurs first, a report of truancy will be made to the county attorney for legal action. Required Instructional Hours Attendance is based on students logging in to our student information systems and our learning management system, as well as the regular submission of coursework. Regardless of the amount of time a student misses due to absences, the student is required to complete all coursework included in the course gradebook and assessment list. Excessive absences may lead to a student being considered truant. Health related absences of three or more consecutive school days may also require a doctor’s note. Regardless of the amount of time a student misses due to excused absences, the student is required to complete all coursework included in the course gradebook and assessment list. All other absences will be considered unexcused. Students in Good Standing Students are considered ‘in good standing’ if all of the following expectations are met:

● complete the minimum amount of progress per week in courses (including lessons, projects, quizzes and tests);

● attend the required virtual meetings each week; and ● actively communicates with teaching advisor.

On Academic Notice A student is placed on academic notice if they do not meet the requirements of a student in good standing for one week. The teacher is then required to collaborate with the student to outline a plan by which the student can return to good standing. Failing that, the student is placed on academic warning and a stricter intervention plan is outlined by the teacher, the student, parent, and principal. If the plan is unsuccessful still, the student is placed on academic probation and a meeting is called with parent, student, principal, and teacher to outline lengthier terms to remain enrolled in the school. If the student remains uncommitted to the work and unable to achieve success in the virtual environment, then truancy measures will be taken. Processes and procedures are established for virtual students for provision of special education, English for Speakers of Other Languages (ESOL), migrant, and homeless services. Field Trips and On-Site Events Salina Virtual students will have the opportunity to participate in pre-arranged field trips and on-site events. Most of these trips and events will require the student to be accompanied by his/her learning coach (K-6). Families are responsible for transportation and any costs that may be required for the field trip. These activities are optional but highly encouraged as they provide for student interaction, collaboration, and connecting virtual learning to real-life applications. Student behavior expectations for events follow the USD 305 behavior guidelines. Eligibility In order to be eligible to participate in any Salina Virtual activity, students need to be considered in good standing as defined. (See ‘Students in Good Standing’) Students attending Salina Virtual are not eligible to participate in athletic and non-athletic activities regulated by the Kansas State High School Activities Association (KSHSAA). Salina Virtual students are encouraged to take advantage of the community opportunities available (e.g. community theater, recreation leagues, etc.) as an alternative. Student Code of Conduct (Online and In-Person) Salina Virtual follows all USD 305 policies in regards to student code of conduct. Inappropriate behavior includes but is not limited to:

● insults or attacks of any kind against another person; ● disobedience, non-compliance, and/or inappropriate behavior; ● use of obscene, degrading, or profane language; ● harassment (continually posting unwelcome messages to another person) or use of threats; ● posting material that is obscene or defamatory or which is intended to annoy, harass or

intimidate another person, this includes distributing “spam” mail, chain email, viruses, or other intentionally destructive content; and

● verbal, emotional, cyber or physical bullying. If a student displays inappropriate behavior, there will be consequences. Consequences will depend on type and severity of behavior.

Dress Code For students, personal grooming and dress is an individual responsibility and subject to the restrictions and limitations imposed by parents/guardians. The district’s dress and appearance rules will serve as guidelines for students and parents/guardians in interpretation of what is appropriate school dress and appearance. The following rules are intended to reflect the district’s desire that clothing be appropriate for school wear:

● some type of footwear shall be required (in-person events); ● a student’s dress or appearance shall not present a danger to his/her physical health or safety

or the physical health and safety of others; and ● a student’s dress or appearance shall not present a distraction to the educational process.

The administrator will have the final determination in whether student dress is inappropriate. Students wearing inappropriate school clothing will be required to change clothes or remove accessories. Academic Dishonesty Salina Public Schools has established a high expectation for academic integrity. Academic dishonesty in any form will not be tolerated. Students who violate this standard will be subject to disciplinary procedures. Communication of this policy through this handbook is considered a warning. Students found to have participated in academic dishonesty will receive disciplinary consequences as listed on the discipline chart. Examples of academic dishonesty include but are not limited to the following:

● verbally or in writing giving another student answers on assignments, papers, quizzes, tests, or other academic activities;

● using the Internet, books, other student’s notes, or other sources to obtain information and answers while taking a quiz, test, or exam;

● logging into someone else’s Edgenuity, Google, or other accounts; ● copying, paraphrasing or summarizing another person’s work without citing that source; ● copying and pasting items from anywhere and using it as your answer; and ● using material, including photographs, from the internet or any other source and representing

them as your own, even if you have changed some of the words. Inclement Weather / School Closings Salina Virtual will follow the same closures for inclement weather as the rest of USD 305. Courses, Credits, and Assessments Goals and objectives of course content correlates to USD 305 and Kansas state standards to ensure quality in content. Students and parents will be provided with the correlating standards upon request. A syllabus containing important information (outlines, expectations, grading policies, and completion timelines) will be provided for each course. Credit is awarded when students have met all goals and objectives, demonstrating competence in course content.

Mandatory Participation in State Testing Salina Virtual students are required to participate in state testing as required by USD 305. This testing will take place on-site and be proctored by Salina Virtual staff. Special needs support will be provided as it is for brick-and-mortar students.

IX. SCHOOL BOARD REPORTS AND UPCOMING DATES OF IMPORTANCE

X. SUPERINTENDENT’S REPORT

XI. INFORMATION AGENDA

A. Heartland Early Education Update

Director’s Report Lesa Larson May and June 2021 1) *Enrollment ending 3.31.2021

Early Head Start: 157/176 Head Start: 230/301 *Enrollment ending 4.30.2021 Early Head Start: 156/176 Head Start: 232/301

2) Attendance Rates ending 3.31.2021 EHS Center-Based: 83% EHS Home-Based: 100% Head Start: 88% Attendance Rates ending 4.30.2021 EHS Center-Based: 82% EHS Home-Based: 95% Head Start: 89%

3) Snacks and meals served (for March)

School Breakfast AM snack Lunch PM Snack Total Abilene (claimed by Abilene under SFSP waiver)* 149 149 Enterprise (claimed by Enterprise under SFSP waiver)* 113 113 Ellsworth 172 NA 172 172 516 Hageman 66 NA 56 NA 122 Salina Heartland (HS/EHS) 1643 889 1415 1275 5222

Total CACFP Meals 1881 889 1643 1709 6122

4) Snacks and meals served (for April)

School Breakfast AM snack Lunch PM Snack Total Abilene (claimed by Abilene under SFSP waiver)* 179 179 Enterprise (claimed by Enterprise under SFSP waiver)* 126 126 Ellsworth 200 NA 199 198 597 Hageman 76 NA 64 NA 140 Salina Heartland (HS/EHS) 1932 1065 1660 1450 6107

Total CACFP Meals 2208 1065 1923 1953 7149

*Abilene & Enterprise school districts applied and received a waiver for breakfast and lunch for 20-21.

5) New Hires Name Position Effective

Sadie Farris Teacher Assistant II 4.13.2021 Wendy Surrite Substitute 5.17.2021 Betty Unselt Night Custodian 6.7.2021

*Guidance from the Office of Head Start (OHS) as it relates to current circumstances: “Programs’ current funding levels will not be reduced if they are unable to meet full enrollment during the 2020-2021 program year. As many programs may not be able to serve their funded enrollment while responding to the COVID pandemic, programs’ current funding levels will not be reduced. Actual enrollment figures will not be considered in determining a grantee’s enrollment status at this time. OHS will continue to monitor program’s monthly enrollment, but evaluation of under or fully enrolled grantees has been paused.”

Transfers Name Old Position New Position Effective

Shiann McQuillan Teacher Assistant II Teacher Assistant III 4.1.2021 Nancy Cumberland Teacher Assistant II Teacher Assistant III 5.1.2021 Sharon Callaway Teacher Assistant II Teacher Assistant III 5.1.2021 Heidi Tuttle Teacher Assistant II Teacher Assistant III 5.1.2021 Michelle Miller Family Consultant FC/Para Supervisor 5.1.2021

Resignations Name Position Effective

Laura Borges Teacher Assistant II 4.8.2021 Lauren Herwig Para 4.15.2021 Kendall Boyer Preschool Teacher 5.27.2021 Amanda Ingham Preschool Teacher 5.27.2021 Rachel Frazier Family Consultant 5.19.2021

6) Family Engagement Activity. On April 22, 2021 we were excited to hold a parent-child engagement drive through

opportunity for Head Start families. Family Consultants created a pizza activity the children could color and cut out and a nutritional handout on how to incorporate healthy foods on a pizza. As families drove through they were given pizza(s) for dinner and an activity bag for each enrolled child that included the pizza activity, crayons, nutritional handout, and a book “Pizza Pig”. We had 23 families participate and handed out 53 pizzas.

7) Since the pandemic, Head Start programs have received three rounds of one-time additional funding. Round one was used for 2020 summer school, additional teacher assistants, salaries and COVID supplies. Round two and Round three funds have a two-year timeline. We engaged the PC reps during our May meeting regarding the following categories for how funds can be used: strategies for reaching more families, preparing facilities for in-person services and supporting Head Start employees. Our reps for their thoughts offered the following suggestions: improving playgrounds, more professional development opportunities, paying for college coursework, purchasing more hotspots to be used on home visits, staff wellness and team-building activities. See below for the Program Instruction outlining more expectations.

8) ACF-PI-HS-21-03 FY 2021 American Rescue Plan Funding Increase for Head Start Programs (included). The expectation

for Head Start/EHS programming has always been to provide safe and high-quality early childhood learning opportunities for children and families. The funding as explained in #7 above gives programs a chance to reach out and serve because across the board Head Start programs served 1/3 fewer children than before the pandemic began. Programs are encouraged to invest in activities that are one-time or temporary but have a long-term impact.

9) ACF-PI-HS-21-04 Office of Head Start (OHS) Expectations for Head Start Programs in Program Year (PY) 2021-2022

(included). OHS is providing guidance via this Program Instruction as programs begin to prepare for 2021-22. • Operating Status and Enrollment – programs are expected to work toward full enrollment and full comprehensive

services. In September ’21, OHS will begin reviewing monthly enrollment (this was paused last program year). Programs must communicate with their regional program specialist in unable to be fully enrolled. Beginning January ’22, regular tracking and monitoring will be reinstated and if under-enrolled, an action plan will be initiated.

• Virtual and Remote Services – OHS recognizes that virtual and remote services are not an acceptable replacement for in-person comprehensive services which is the expectation.

• Recruitment and Selection – OHS expects programs to prioritize recruitment. Community Assessments should be updated to guide recruitment efforts and review their established selection criteria.

10) Self-Assessment Update In light of COVID-19, Heartland came up with creative solutions for recruitment by re-defining our committee and creating recruitment videos for all program options that have been effective for use on social media, etc. To increase community connections, we have designated a staff member to look for opportunities in our community to partner and exchange referrals. The group delivered baskets to the medical community to thank them for their support of our program. Each basket contained brochures, applications, etc. to hand out as needed. In December, Heartland began a quarantine support project for families and staff providing assistance with non-perishable food and household items (laundry detergent, etc.) during quarantine. Heartland staff demonstrated overwhelming support for the project and provided enough items and funding to last through April.

11) John Lobato completed his five-year term as a Head Start Community Representative on Policy Council. He was presented with a framed piece of art from a Heartland preschool student. We are grateful for John’s interest in and service to Heartland Early Education.

12) Summer School begins June 1 – July 1 for Salina, Dickinson and Ellsworth counties. K-Prep begins summer school June 7.

Included in this report: • ACF-PI-HS-21-03 FY 2021 American Rescue Plan Funding Increase for Head Start Programs • ACF-PI-HS-21-04 Office of Head Start (OHS) Expectations for Head Start Programs in Program Year (PY) 21-22 • USD 305 Preschool Report • Parents as Teachers Report • April Policy Council minutes and financials • May Policy Council minutes and financials

ACFAdministration for Children

and Families

U.S. DEPARTMENT OF HEALTHAND HUMAN SERVICES

1. Log No. ACF-PI-HS-21-03 2. Issuance Date: 05/04/2021

3. Originating Office: Office of Head Start

4. Key Words: American Rescue Plan (ARP); Appropriations; Fiscal Year (FY) 2021; COVID-19

PROGRAM INSTRUCTION

TO: Head Start and Early Head Start Grantees and Delegate Agencies

SUBJECT: FY 2021 American Rescue Plan Funding Increase for Head Start Programs

INSTRUCTION:

President Biden signed Public Law 117-2, the American Rescue Plan Act, 2021 (ARP), into law on March 11, 2021. The $1.9 trillion American Rescue Plan includes $1 billion for Head Start programs. All Head Start, Early Head Start, and Early Head Start-Child Care (EHS-CC) Partnership grantees are eligible to receive additional funds proportionally based on funded enrollment levels.

When combined with the $750 million in the Coronavirus Aid, Relief, and Economic Security (CARES) Act and the $250 million in supplemental funds in the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, the Head Start program has received a total of $2 billion in additional funding to support staff, children, and families during this unprecedented time.

This Program Instruction (PI) provides examples of activities grantees can consider as they continue supporting children and families and investing in safe and high-quality early childhood learning opportunities for children. This PI also describes the application requirements for these funds.

Use of Funding

The Office of Head Start (OHS) strongly encourages grantees to prioritize additional weeks of Head Start and Early Head Start programming with this funding, through summer programs or as extensions of the program year. At this time, Head Start programs are serving one-third fewer children than before the pandemic began. With ARP funding, programs have an opportunity to reach eligible children and families who did not enroll last year, or who did not engage in a full program year, due to the many uncertainties caused by the pandemic. Grantees are encouraged to prioritize programs for rising kindergartners, children with disabilities, children experiencing food or housing insecurity, children that were not able to receive any in-person services this year, or other areas determined by community needs.

Grantees do have flexibility to determine which one-time investments best support the needs of staff, children, and families, while adhering to federal, state, and local guidance. In making these determinations, grantees should consider how the use of the one-time funds could meet both short- and long-term needs and determine whether purchasing, leasing, or contracting for services is more prudent.

Other uses of funding include, but are not limited to, the following:

Reach More Families

· Enrollment and recruitment. Now is the time to focus on re-enrollment and enrolling new families. Programs can use funds to purchase services, materials, and technology to ramp up recruitment and enrollment efforts so that as a program you able to enroll the eligible children and families in your community.

· Additional weeks of Head Start or Early Head Start programming. Extending the program year or offering summer programming to increase the time children and families receive services.

· Family supports. Addressing families’ economic security by partnering with them on employment, education, and career goals. Investing in the development of partnerships with local community colleges, apprenticeship programs, and local employers committed to helping Head Start and Early Head Start families find meaningful employment and career tracks. Assessing families’ nutritional, health, and wellness needs more frequently. Ensuring materials and resources are available in languages families understand.

· Mental health support for children and families. Employing additional family service workers and mental health consultants to assist families with adverse circumstances, including families who may be experiencing homelessness.

· Provision of meals and snacks not reimbursed by the U.S. Department of Agriculture, including purchasing kitchen equipment and supplies to support in-person meal service.

· Transportation. Hiring bus drivers and monitors to allow more trips with fewer children per bus. Purchasing buses and other vehicles that support continuity of program service and reaching families most in need of services, including families experiencing homelessness.

· Partnerships to increase the inclusion of children with disabilities. Providing more training for teachers and families and more support for families. Remodeling classrooms and playgrounds to be accessible.

· Partnerships to increase the enrollment of children experiencing homelessness. Partnering with local shelters and public schools to identify and serve children and families experiencing homelessness.

· Addressing unique needs within their communities, such as providing internet access to support extended learning.

Get Facilities Ready for In-person Comprehensive Services

· Ventilation to reduce risk of indoor transmission and make facilities safer. Installing new heating, ventilation, and air conditioning (HVAC) systems or other improvements, such as windows that can open with safety measures to prevent falls.

· Outdoor learning and play. Purchasing or enhancing outdoor learning spaces, including nature-based learning and outdoor classrooms. Creating play areas and landscape features that promote exploration and discovery in a natural environment, such as plantings, gardens, and “loose parts” (i.e., materials for construction and pretend play), rather than traditional play structures or playgrounds.

· Cleaning supplies and services. Purchasing necessary supplies or contracting services to clean and disinfect facilities and vehicles.

· Renovations or other space modification. Converting available space into classrooms, modifying current classroom designs with room dividers, or adding well-ventilated modular classrooms.

· Additional space. Renting additional classroom space, due to physical distancing, to increase opportunities for more children to return to in-person services. Contracting for slots with child care providers in center-based or family child care settings to deliver comprehensive services.

· Other locally determined facility, staff, and equipment or partnership actions that are necessary to safely resume and maintain full in-person program operations.

Support Head Start Employees

· Planning sessions for staff. Preparing for a return to in-person comprehensive services starts to ensure everyone has the knowledge, skills, and resources necessary to operate effectively. This funding can be used to invest in planning sessions to prepare for providing services now and in the summer and fall.

· Staff wellness and mental health support. Conducting employee wellness surveys or engaging in other data collection to better understand the needs of team members. Increasing access to mental health consultation and therapy services for staff, contracting with an Employee Assistance Program (EAP), and instituting a staff wellness program that includes activities such as mindfulness breaks and opportunity for self reflection.

· Additional staff. Hiring additional classroom staff to meet physical distancing requirements or reduce group size. Bringing in full-time floaters to reduce the need to bring in outside substitutes.

· Professional learning and development for staff. Providing professional learning experiences on key topics such as equity, diversity, inclusion, bias, economic mobility, trauma-skilled practices, and other topics.

· Other personnel costs. Offering fringe benefits and expanding sick leave.· Vaccine support. Providing transportation assistance to vaccination sites and temporary

coverage to allow absence from the workplace for vaccination. Offering paid time off, sick leave, or other paid leave for the time spent receiving vaccination and if staff members experience side effects post-vaccination.

Grantees should carefully plan to engage in activities that are one-time or temporary in nature but have a long-term impact. Additional funding cannot be made available to sustain ongoing, long-term, or permanent expenses. For any ongoing activities, grantees would be responsible for

sustaining additional costs either within their existing operations budget or securing outside support to continue activities beyond what is allocated through this opportunity.

Application Requirements

All Head Start, Early Head Start, and EHS-CC Partnership grantees are eligible to receive additional funds. Each grantee may apply for a proportionate amount of the $1 billion based on their total funded enrollment. Funds will be made available through a supplemental application in the Head Start Enterprise System (HSES). The funds will be awarded as supplements to the HE, HA, and HN grants currently used for the $250 million in CRSSA funds. Additional instructions will be forthcoming. Note that grantees will also be asked to report on the ARP funds in HSES, similar to the fall prior data collection.

Waiver of Non-Federal Match

The COVID-19 pandemic is a national emergency seriously affecting economic conditions in communities throughout the U.S. The Head Start Act recognizes that lack of resources in a community adversely impacted by a major disaster may prevent Head Start grantees from providing all or a portion of their required non-federal contribution. OHS has determined that the widespread impact of the COVID-19 pandemic adversely impacts all Head Start grantees. Consequently, OHS will approve requests for waivers of non-federal match for the funds awarded from the ARP. To request a waiver of non-federal match, enter $0 in SF-424A Section C of your application. No additional justification of the waiver is required. The issuance of a notice of award constitutes approval of the requested waiver.

Additional Information

Additional information and materials related to the pandemic are available on the COVID-19 and the Head Start Community webpage on the Early Childhood Learning and Knowledge Center (ECLKC) website. This webpage continues to be updated on a regular basis.

Please direct any questions regarding this PI to your Regional Office.

Thank you for your work on behalf of children and families.

/ Dr. Bernadine Futrell /

Dr. Bernadine FutrellDirectorOffice of Head Start

https://eclkc.ohs.acf.hhs.gov/about-us/coronavirus/ohs-covid-19-updates

https://eclkc.ohs.acf.hhs.gov/about-us/coronavirus/ohs-covid-19-updates

ACFAdministration for Children

and Families

U.S. DEPARTMENT OF HEALTHAND HUMAN SERVICES

1. Log No. ACF-PI-HS-21-04 2. Issuance Date: 05/20/2021

3. Originating Office: Office of Head Start

4. Key Words: ERSEA; Recruitment; Selection; Enrollment; Virtual and Remote Services; In-person Services

PROGRAM INSTRUCTION

TO: Head Start and Early Head Start Grantees and Delegate Agencies

SUBJECT: Office of Head Start (OHS) Expectations for Head Start Programs in Program Year (PY) 2021–2022

INSTRUCTION:

Since the onset of the COVID-19 pandemic, Head Start programs — inclusive of Head Start, Early Head Start, Migrant and Seasonal Head Start, American Indian and Alaska Native Head Start, and Early Head Start-Child Care Partnership programs — have faced unprecedented challenges. Beginning in spring 2020 and throughout PY 2020–2021, all of our directors, staff, and families have demonstrated resiliency, innovation, and perseverance. To date, OHS has provided needed flexibilities and guidance that allowed programs to adapt services based on the changing health conditions in their communities. Now, as programs prepare for PY 2021–2022, OHS is providing updated guidance.

This Program Instruction (PI) outlines OHS’s expectations for Head Start programs to begin working toward full enrollment and providing in-person comprehensive services for all enrolled children, regardless of program option. The PI also addresses whether virtual or remote services are an allowable, long-term, locally designed option (LDO).

By virtual, OHS means services for children provided through technology. Remote refers to services provided via the delivery of supports and resources, such as educational materials or food boxes.

Operating Status and Enrollment

OHS expects Head Start programs to provide comprehensive services in their approved program options beginning in PY 2021–2022, to the extent possible, as local health conditions allow.

OHS acknowledges programs are in different stages of fully returning to in-person services. Many programs continued to provide in-person services for children and families throughout the COVID-19 pandemic. These programs are expected to continue serving children in person, as local health conditions allow.

Other Head Start programs have been alternating between in-person services, virtual or remote services, or some combination of the two, due to community health conditions. These programs are expected to move to in-person services, as local health conditions allow.

OHS expects programs to work toward full enrollment and full comprehensive services, contingent upon U.S. Centers for Disease Control and Prevention (CDC) guidelines and state and local health department guidance and in consideration of local school districts’ decisions.

In September 2021, OHS will begin reviewing monthly enrollment in the Head Start Enterprise System (HSES) and discuss program plans for moving to full enrollment. Programs should build toward full enrollment and provide comprehensive services for all enrolled children as soon as possible. Programs must communicate with their Regional Office and be able to demonstrate why they are unable to be fully enrolled or serve children in person in their approved programs options. All programs must have plans in place that allow for adaptation to changing guidance and to changes in community conditions, which may affect achieving full enrollment or cause programs to temporarily suspend in-person services.

Beginning January 2022, OHS will reinstate pre-pandemic practices for tracking and monitoring enrollment. OHS will also resume evaluating which programs enter into the Full Enrollment Initiative in January 2022. All programs will start fresh, including those participating in the Full Enrollment Initiative prior to the pandemic. Reported enrollment in January 2022 is the first month of enrollment that OHS will evaluate for the under-enrollment process.

Virtual and Remote Services

Virtual and remote services for children are considered an interim strategy in the presence of an emergency or disaster and will not be approved as an LDO.

OHS has supported the implementation of virtual and remote services over the past 13 months. However, they are not an acceptable replacement for in-person comprehensive services. For PY 2021–2022, it is unallowable to have a program option run entirely by technology or delivering educational material, for example. OHS may still support some portion of services to continue remotely, as necessary.

OHS also recognizes that programs have discovered new virtual strategies for engaging families and reinforcing early learning and development at home. Innovations in virtual practice should be used as enhancements rather than substitutes for previously approved program options and service delivery.

Given their increased capacity to conduct virtual and remote services, programs may establish policies and procedures for temporary, weather-related virtual and remote services.

Head Start grantees have significant one-time funds and layered mitigation strategies available to support a return to in-person services. This includes access to the COVID-19 vaccine for adults.

Recruitment and Selection

As grantees look to summer programming and PY 2021–2022, OHS expects programs to prioritize recruiting eligible children and families.

Almost one third of children served in Head Start programs before the pandemic — approximately 250,000 — have not received any services to date.

The pandemic has created and exacerbated long-standing disparities and inequities for families who have been marginalized for decades. The number of children and families in poverty has grown significantly. All grantees should update their community assessments to guide their intensive recruitment efforts and to ensure they are reaching families most in need of services. If a program determines that their pre-pandemic approved program option will not meet the needs of the community, they must submit an updated community assessment and request approval for a change in scope.

Programs should also revisit their established selection criteria based on findings from their updated community assessment. As always, programs must include specific efforts to actively locate and recruit all eligible children and, in particular, those whose families are English language learners, experiencing homelessness, or affected by substance misuse, as well as children with disabilities and children in foster care.

The funds grantees have received from the Coronavirus Aid, Relief, and Economic Security (CARES) and Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Acts, as well from the American Rescue Plan, can and should be used to support enhanced community partnerships and related recruitment efforts. Per OHS guidance in ACF-PI-HS-21-03 FY 2021 American Rescue Plan Funding Increase for Head Start Programs, grantees have flexibility to determine which one-time investments best support the needs of staff, children, and families, while adhering to federal, state, and local guidance. This includes using funds to purchase services, materials, and technology to ramp up recruitment efforts, as well as to provide vaccine outreach and support as one layer of mitigation and protection for staff, children, and families.

Program planning for a full return to in-person services should include new and returning families at every step. Clear communication with families and regular invitations for input ensure Head Start services are most responsive to families, children, and the community.

Additional Information

OHS will support grantees through webinars and guidance as programs continue and return fully to in-person services. Additional resources and information are available on the Early Childhood Learning and Knowledge Center (ECLKC) website.

Please direct any questions regarding this PI to your Regional Office.

Thank you for your work on behalf of children and families.

https://eclkc.ohs.acf.hhs.gov/policy/pi/acf-pi-hs-21-03

https://eclkc.ohs.acf.hhs.gov/policy/pi/acf-pi-hs-21-03

https://eclkc.ohs.acf.hhs.gov/

https://eclkc.ohs.acf.hhs.gov/

/ Dr. Bernadine Futrell /

Dr. Bernadine FutrellDirectorOffice of Head Start

USD 305 Preschool Funded by the Kansas Department of Education Advisory Committee Quarterly Report May 2021

USD 305 Preschool… is the new name for Integrated Preschool

USD 305 Preschool opportunity will be expanding from seven classrooms to eight for the 2021-22 school year.

This will allow all eight Salina elementary schools to have a USD 305 Preschool classroom.

These classrooms are partially funded by the Kansas Department of Education preschool programs: Preschool-

Aged At-Risk and Kansas Preschool Pilot (KPP). The USD 305 Preschool classrooms will serve qualifying 4-year old

students and students placed by Central Kansas Cooperative in Education. The classrooms will serve special

education and general education preschool age students. The hope is to be able to serve almost 200 children

within the eight classrooms.

Current Enrollment Cottonwood Teacher: Amanda McKee Current Enrollment: 23 10 State PreK / 13 SPED

Heusner / Heartland Early Education Teacher: Jordan Vignery Current Enrollment: 18 12 State PreK / 6 SPED

Meadowlark / Hageman Teacher: Shelly Parks Current Enrollment: 10 3 State PreK / 7 SPED

Oakdale Teacher: Richelle Ross Current Enrollment: 15 5 State PreK / 10 SPED

Schilling Teacher: Brigitte VanMeter Current Enrollment: 24 9 State PreK / 15 SPED

Stewart Teacher: Peggy Aschenbrenner Current Enrollment: 22 10 State PreK / 12 SPED

Sunset Teacher: Shannon Jones Current Enrollment: 23 6 State PreK / 17 SPED

Coronado Opening in Fall 2021!

USD 305 Parents as Teachers Advisory Committee Quarterly Report May 2021

Enrollment Current – 59 children / 44 families Year to Date – 74 children / 54 families

Outcome Plans Objective 1: Parent educators will complete no more than 50 home visits each month. Current monthly home visit requirements based on family caseload Parent Educator A – 23 required home visits

Parent Educator B – 26 required home visits

Objective 2: Parent educators will use Foundational Curriculum along with interpersonal and communication skills to design and deliver personal visits to families.

Current percentage of families receiving at least 75% of the required number of home visits 71% of families with 0-1 stressors – 35 of 49 families 43% of families with 2 or more stressors – 3 of 7 families

Objective 3: Provide opportunities for enrolled families to participate in planning Group Connections.

Number of parent planning meeting opportunities Due to COVID-19, Group Connections are planned by Heartland staff to ensure the safety of all participants. However, PAT has been able to provide activities for parents despite the limitations of social distancing. Kirk Cusick offered “The Benefits of Nature” through a Virtual Connection. A Parent “drive-through” Connection in March provided families with all of the ingredients to make their own pizzas at home. Parents were encouraged to share pictures of the activity. PAT is hopeful to have their first in-person Group Connection soon with “Bubbles in the Park”.

Objective 4: Parent educators will help parents understand their child’s development, recognize strengths, and identify areas of concern.

Percentage of children who received developmental screens within 90 days of enrollment 66% - 4 of children

Collaborations Early Head Start: USD 305 PAT works very closely with Early Head Start to provide parent networking and parent / child

interaction opportunities twice each month

Regional PAT Programs: USD 305 PAT hosts a monthly meeting for other PAT programs in the region. These meetings are

an opportunity for programs to share ideas and work collectively on issues affecting multiple programs.

Infant Child Development (ICD): PAT home visitors provide developmental screenings during ICD Child Find events.

These screens are critical to detect and determine needed services as early as possible.

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Policy Council Minutes 04.01.2021 via Zoom Voting Members Present: Brandi Galarneau, Misty Krouse, Cody Hoferer, Dana Webb-Lewis, Miranda Kay, Tami McGreevy, Sherri LaFollette, Sarah Crowley, Kim Dykes, Lindsey Sellers Non-Voting Present: Mandy Stephenson, Alaina Ryan, Linda Lorett, Scott Gardner, Sherrie Scott, Lesa Larson, Rhonda Smith, David Powell, Shanna Rector Call to Order – David Powell called the meeting to order at 5:00 p.m. Changes & Additions to the Agenda: Brandi Galarneau motioned to approve the agenda as presented. Lindsey Sellers seconded the motion and the motion carried. Approval of Consent Agenda Items: Brandi Galarneau motioned to approve the Consent Agenda Items as presented. Lindsey Sellers seconded the motion and the motion carried. Training: Kindergarten Transition Sherrie Scott (Salina FCS) Heartland is intentional about Kindergarten transitions and Heartland works to make the transition as smooth as possible for students, parents, and the elementary schools. We begin gathering student transition information in January. A spreadsheet is created to track where each child will be attending kindergarten. The Heartland teachers complete kindergarten transition forms with parents to provide to the kindergarten teacher which gives important information needed for each child. Cumulative files are organized and provided to the elementary school after the child is enrolled in kindergarten. Between January to the end of the school year, the Family Consultant Specialist updates information gathered for elementary schools. The information is provided to the elementary school so they know which Heartland children should be attending their school in the Fall. Many transition activities are different this year due to COVID-19. Typically, we hold kindergarten transition meetings for parents. Due to COVID-19, family consultants are providing information to parents about the virtual Kindergarten Round-Up and guides parents through the enrollment process. Family Consultants provide the USD #305 Parent’s Guide to Kindergarten Readiness pamphlet to each parent, as well as a book we purchased to help the parent have conversations with their child about kindergarten. Our classrooms begin instituting transition activities near the end of the school year for transitioning preschoolers. End-of-school social/emotional curriculum begins, children practice with lunch trays and are encouraged to work more independently. Mandy Stephenson (Outlying Sites FCS) Due to the smaller school sizes in outlying Sites, Heartland has the opportunity to meet with elementary school principals; teachers, FCs, and mental health staff visit and provide important information about families and children heading their way. Outlying sites do not complete formal cumulative files, but the same information is provided to kindergarten schools in outlying sites, including birth certificates, Kan-Be-Healthy forms, and immunization records. Classrooms participate in the same transition activities to help preschool children prepare for kindergarten.

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Director’s Report: Lesa Larson submitted the last and final grant today. Old Business: None New Business: Coaching Update Heartland’s education coach Rhonda Smith started coaching eight teachers at the beginning of the year. Due to COVID-19, one of the teachers was not able to complete the coaching. Another teacher successfully completed her goals and exited the coaching program. A coaching evaluation was completed when the teacher exited and she had great things to say. It improved connections in her classroom. One things she’s doing differently after receiving coaching is connecting with children more intentionally and frequently. She said the coach was cheerful, helpful and had a knowledge of curriculum. Rhonda is currently coaching six teachers. As a result of coaching, we are seeing increased connections in the classroom. Rhonda has seen a lot of growth in teacher pride as they accomplish action steps and complete goals. They have collectively achieved 15 goals this year. We have been focusing on CLASS domains for coaching. Conscious Discipline and behavior management, practicing assertiveness, and making connections with students has been a large focus for teachers this year. When they are making those connections, teachers are growing in other ways as well. The program is benefiting the teachers, which in turn, benefits the children. Brandi asked if teachers are required to participate in coaching? Rhonda reported that the program has been voluntary this year. There has been discussion about required coaching if a teacher’s CLASS scores are low or if outcomes show an area of weakness in the classroom, but so far, teachers are coached voluntarily. OHS COLA of 1.22% Grant Approval Request Heartland Early Education is applying for COLA funding from the Federal Department of Health and Human Services Administration for Children and Families for the Head Start and Early Head Start grant that serves qualifying low-income families. Heartland Early Education provides services through center-based programming and home visitation for children ages 0-5 in Saline, Dickinson, and Ellsworth Counties. The funding increase was approved under the Consolidated Appropriations Act for Fiscal Year 21-22. COLA funds awarded are 1.22%. Approved funding amounts are: $ 41,767.00 – Cost of Living Adjustment Head Start $ 21,689.00 – Cost of Living Adjustment Early Head Start $ 63,456.00 – TOTAL The Federal Supplemental Grant for COLA does not require a 25% match. It was recommended the Policy Council approve the Federal Head Start and Early Head Start Grant Application as presented. Brandi Galarneau motioned to approve the OHS COLA of 1.22% Grant Request as presented. Dana Webb-Lewis seconded the motion. The OHS COLA of 1.22% grant was approved.

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One-Time Activities in Response to COVID-19 – 04/01/21 – 03/31/23: Heartland Early Education is applying for supplemental funding from the Federal Department of Health and Human Services Administration for Children and Families authorized under the Consolidated Appropriations Act for additional one-time activities in response to COVID-19. Approved Funding amounts are: $ 143,562.00 One-Time Activities in Response to COVID-19 The Federal Supplemental Grant for COVID-19 response does not require a 25% match and does not require Policy Council approval due to the short turn-around time for submission. Potential Community Representatives Discussion: The Potential Additional Policy Council Community Representatives list for 2021-22 was shared. The list provides potential representatives to replace outgoing community members. Policy Council members are limited to five years of service according to Head Start regulations. Heartland would like to see community representatives who partner with Heartland or are in a service organization in the community. Lesa Larson asked members to submit recommendations for future community representatives during next month’s meeting. T/TA Plan: The 2021-2022 T/TA Plan was presented to the Policy Council. The plan describes ways Heartland will provide training to meet Five Year Goals, address OHS priorities and individualized training needs, and Head Start Mandatory Training for 2021-22. Past Parent Discussion: Each year, Heartland elects a past parent to serve on next year’s Policy Council. The past parent becomes a community representative and provides support and leadership for newly elected parents. Current past parent, Kim Dykes said, “being a past parent provides an opportunity to be involved in what’s happening with younger kids. As a grandparent, whose kids are in elementary school, it keeps you in touch with Head Start. Being a Past Parent gives you a chance to have a voice about what might be coming up for children. Also, if new Policy Council parents have doubts or questions, you may be able to speak to it because you have already been through it.” The Past Parent Election will take place during the May meeting and Lesa asked Policy Council parents to consider running for past parent if they would like to continue serving on the council, even if their child will no longer be in the program. Five Year Goals Update – Year One: Lesa Larson presented the Five Year Goals Update. The update describes ways Heartland has met goals and strategies to complete goals in process for Year-One of the Five-Year grant. Goals became very COVID central this year as a necessity to keep children and staff safe, so there were some things we needed to do differently. Head Start gave us flexibility this year because of the challenges. Many of our goals are carry over goals from the previous five-year grant, because we always want to continue improving and providing quality education in these areas. Goal 1: Heartland is committed to attracting and cultivating staff who inspire and empower children and families. Expected Outcome: Qualified and trained staff will be knowledgeable and effective in their specific roles. Goal 2: Heartland will intentionally integrate communication practices to strengthen relationships.

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Expected Outcome: Communication will flow and staff will be more knowledgeable in all areas of the program. Goal 3: Heartland is responsive to the needs of children, families, staff and community. Expected Outcome: Heartland will provide quality services based on a strong understanding of the impact of trauma and align with the district in terms of early childhood needs and opportunities. ACF-PI-HS-21-02 Head Start Center-Based Service Duration Requirement for 45 Percent of Slots This Program Information instruction from the Office of Head Start states: “by August 1, 2021, each Head Start program must provide at least 1,020 annual hours of planned class operations over the course of at least 8 months per year for at least 45 percent of Head Start center-based funded enrollment or submit a request for a waiver of this requirement.” These requirements are outlined in the Head Start Program Performance Standards (HSPPS) at 45 CFR 1032.21(c). Grantees have the flexibility to design programs with varying hours per day and days per year, as long as at least 45 percent of children in center-based slots receive at least 1,020 annual hours of planned class operations over the course of at least 8 months or, where appropriate. These requirements were waived during the 2020-21 school year due to the COVID-19 pandemic, but are required for the 2021-22 school year. Linda reported, Salina will return to providing School Day School Year classrooms and Abilene Head Start will be increasing from a 4-day to a 5-day classroom in 2021-22, which will bring Heartland’s duration percentage to 51%, above the 45 percent requirement. Parent and Community Member Reports: Brandi Galarneau reported Jakoby has been having epileptic seizures. Next Friday, he is scheduled to go to Wichita to complete stress tests to figure out what is triggering the seizures. Casy Ziegler said she’s going to visit with Brandi’s Family Consultant to talk to our nurses about supporting the family. Brandi is currently using Door Dash to supplement income and can take Jakoby with her and keep an eye on him. Dana Webb-Lewis reported Carson is coming home from school with cool projects to complete at home. It’s been good to see all the things Cindy comes up with to help engage the kids. He likes to look at the activities even though he’s been in school all day. April is World Autism month. Her son has autism, and tomorrow is his 5th birthday and National Autism Day! This weekend they are going to the Rolling Hills Zoo. He is really interested in animals, both in school and at home. The Easter Bunny is coming on Sunday and are looking forward to holiday activities. Miranda Kay reported her family has a Zoo pass this year and it has been worth it. David Powell reported they went to the Zoo last weekend. Brandi Galarneau motioned to adjourn the meeting at 5:49 p.m. Miranda Kay seconded the motion. The meeting was adjourned. The next meeting is scheduled for May 6, 2021. Respectfully submitted by Alaina Ryan, Administrative Assistant and Sarah Crowley, Policy Council Secretary

Categories Budget Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Total Balance % Spent

1. Personnel 3,687,323 223,249 240,980 296,828 307,282 315,331 300,040 311,048 302,053 2,296,810.40 (1,390,512.60) 62.3%2. Fringe Benefits 794,742 38,158 43,655 64,194 60,208 61,989 61,831 63,602 61,416 455,053.61 (339,688.39) 57.3%3. Facility Renovations - - 4. Contractual 25,800 1,228 3,854 1,288 2,128 2,128 2,363 2,678 2,128 17,791.40 (8,008.60) 69.0%5. Child Care Contractual 313,065 975 22,179 20,769 17,915 29,024 13,907 16,040 13,943 134,751.59 (178,313.41) 43.0%6. Supplies 175,800 6,778 8,919 10,823 5,662 15,356 1,078 13,577 6,233 68,425.04 (107,374.96) 38.9%7. Other Child Services 33,080 855 1,660 1,366 796 1,593 971 899 847 8,988.43 (24,091.57) 27.2%8. Other Parent Services 17,900 41 68 497 605 184 679 51 131 2,255.42 (15,644.58) 12.6%9. Other/Occupancy 279,650 7,956 8,447 10,905 10,388 14,367 9,119 65,855 4,561 131,597.89 (148,052.11) 47.1%10. Training 76,921 3,489 3,681 4,884 16,845 5,419 6,877 6,291 17,905 65,390.95 (11,530.05) 85.0%11. Equipment > $5000 34,000 60 59.50 (33,940.50) 0.2%

Total Federal Grant 5,438,281 282,728 333,443 411,555 421,888 445,391 396,865 480,039 409,216 - - - - 3,181,124.23 (2,257,156.77) 58.5%

Budget Received VarianceAdditional Revenues/Reimbursements 160,000 9,885 9,011 13,317 11,950 11,784 15,795 13,769 13,087 98,597.33 (61,402.67) 61.6%

1. Personnel 445,363 36,409 40,384 36,815 42,376 37,238 36,362 45,724 37,934 313,240.48 (132,122.52) 70.3% DCF Child Care Revenues (86,400) (6,984) (7,372) (8,268) (6,843) (7,189) (6,923) (10,079) (6,439) (60,096.58) 26,303.42 69.6%2. Fringe Benefits 83,117 6,558 7,328 7,305 8,573 7,030 6,952 8,919 7,376 60,040.93 (23,076.07) 72.2%5. Child Care Contractual 264,220 758 8,372 5,889 7,758 17,502 9,512 8,585 7,985 66,360.63 (197,859.37) 25.1%9. Other / Occupancy 9,300 872 - 793 793 832 694 277 713 4,973.57 (4,326.43) 53.5%

Total Kansas Grant HCCP 715,600 37,612 48,711 42,534 52,657 55,413 46,596 53,426 47,570 - - - - 384,519.03 (331,080.97) 53.7%

1. Personnel 230,722 19,515 19,781 18,550 25,454 18,806 18,415 23,229 17,941 161,690.87 (69,031.13) 70.1%2. Fringe Benefits 42,753 3,304 3,424 3,375 4,450 3,351 3,317 3,991 3,182 28,393.43 (14,359.57) 66.4%9. Other / Occupancy 5,525 401 84 93 107 80 119 69 954.17 (6,479.17) 17.3%

Total Kansas Grant HV 279,000 22,819 23,607 22,009 29,997 22,264 21,812 27,339 21,192 - - - - 191,038.47 (89,869.87) 68.5%

Fund 10 - Parents as Teachers 132,323 10,132 11,776 11,843 10,490 10,326 10,422 10,731 10,088 85,808.15 (46,514.85) 64.8%Fund 57 - State Pre-K 303,000 - 82 20,937 28,267 27,251 26,321 24,168 25,663 152,689.36 (150,310.64) 50.4%Fund 70 - KS Preschool Pilot (KPP) 202,500 2,502 (579) 12,191 17,310 19,059 17,195 14,447 15,407 97,532.77 (104,967.23) 48.2%Fund 67 - CARES Act (COVID) 414,837 50,072 40,499 29,323 24,353 88,355 24,421 30,779 21,965 309,767.77 (105,069.49) 74.7%Fund 58 - Non Federal Funds 12,687 - - 581 - - 724 28 886 2,218.62 (10,467.91) 17.5%Fund 60 - Summer Food Program 30,000 2,697 7,459 - - - - - 10,155.68 (19,844.32) 33.9%Fund 69 - Child Food Program 250,000 8,288 5,897 17,809 17,342 15,346 12,424 16,955 13,224 107,284.05 (142,715.95) 42.9%

Total Other Grants 1,345,347 73,691 65,135 92,684 97,762 160,338 91,506 97,107 87,235 - - - - 765,456.40 (579,890.39) 56.9%

- TOTAL ALL GRANTS 7,778,228 416,850 470,896 568,782 602,303 683,405 556,779 657,912 565,211 - - - - 4,522,138.13 (3,257,998) 58.1%

Percent of Year Completed 8 months out of 12 months (July-Feb) 66.7%

Fund 59 - Kansas Early Head Start Home Visitation

Other Heartland Grants

Fund 59 - Kansas Early Head Start Child Care Partnerships

Heartland Early Education Financial Summaryfor Fiscal Year 7/01/20 through 6/30/21

as of February 28, 2021

Fund 56 - Federal Head Start / Early Head Start

CACFP MEALS CLAIMED - FEBRUARY 2021# of Meals Breakfast AM snack Lunch PM snack Total Meals

Abilene (B & L claimed by Abilene under SFSP waiver) 155 155 Enterprise (B & L claimed by Enterprise under SFSP waiver) 124 124 Ellsworth 152 162 162 476 Hageman 37 35 72 Salina Heartland 1,343 746 1,193 1,059 4,341

Total CACFP Meals 1,532 746 1,390 1,500 5,168

CACFP Revenue - February 9,962.29$

CREDIT CARD CHARGES - FEBRUARY 2021 Vendor name Wright Express Walmart Dillon's Gene's IGA West C Mart Date Paid 2/12/2021 2/26/2021 2/5/2021 2/28/2021 none Vendor # vendor # 801 vendor # 517 vendor # 1152 vendor # 3060 vendor # 905

Account # DESCRIPTION73930 diapers / supplies 24.99 73470 HS classroom supplies - room 103 52.35 73530 HS classroom supplies - room 106 8.75 73540 HS classroom supplies - room 108 18.15 73580 HS classroom supplies - room 111 57.98 73600 Abilene classroom supplies73640 Enterprise classroom supplies 19.56 73730 EHS classroom supplies - room 808 7.94 73731 EHS classroom supplies - room 810 8.86 73732 EHS classroom supplies - room 812 20.00 73735 EHS classroom supplies - room 712 10.40 73490 classroom misc supplies 13.26 73480 Playground Supplies74420 Parent Meetings - Abilene74424 Parent Meetings - Enterprise74440 Parent Meetings - Salina Center Based74480 Socializations - Salina EHS HB73780 EHS Home Visit Supplies73840 Medical Supplies74520 Other Activities73440 Office Supplies 74630 Staff Heartwarmer Supplies74670 Transportation Expense73950 Building Supplies 179.82 74680 vehicle fuel 331.04 74685 bus fuel 651.59 75470 Food 4 Kids project77510 child care partners diaper supplies89961 Classroom Supplies (CARES)89992 Building Supplies (CARES) 19.10

multiple State PreK / KPP classroom supplies 38.85 81860 CACFP - non food supplies 22.02 81880 CACFP - Food Expenses 107.76 100.35 335.19

982.63 535.88 152.24 357.21 -

USD 305 Heartland Early Education

ACCOUNT DESCRIPTION AMOUNT CREDIT CARD NAME AMOUNT42220 PAT Staff Development 110.00 73420 Office Equipment73490 Classroom Supplies - HS Holecek, Cindy73540 Classroom Supplies - Rm 108 Tonya Larson, Lesa73585 Classroom Supplies - Rm 112 Joslyn Leiker, Julie73640 Enterprise Classroom Supplies Lorett, Linda 400.00 73660 Ellsworth Classroom Supplies Ryan, Alaina 174.02 73740 Saline/Ellsworth Educational Supplies Wagoner, Megan73790 Literacy Supplies - Classroom Ziegler, Casy73960 Office Supplies - DK County74140 Child Care Partnerships - CDA Abilene #2 425.00 74380 Policy Council Meetings Abilene #3 74400 Volunteer Appreciation74430 Parent Meeting - Ellsworth Salina #1 1,090.00 74440 Parent Meeting - Saline County Salina #2 48.76 74470 Parent Meeting - High School Salina #3 95.00 74480 Socializations - EHS HB 48.76 74485 Parent Meetings - EHS HB74520 Other Activities 74600 Advertising74660 Dues 50.00 74671 Transportation Bus Expense74700 Training - Leadership74710 Training - Mid Manager74720 Training - Staff 405.00 74731 Training - Lesa74740 Training - Conscious Discipline74760 Training - Child Care Partners74800 Training - Parent Education Program74830 Training - Parents 45.00 74840 Training - Family Connections74870 Training - Policy Council 174.02 74890 Training - CDA 1,400.00 75752 Classroom Supplies - Cottonwood KPP89961 Classroom Supplies (CARES)89971 Supplies - Medical / PPE (CARES)

TOTAL 2,232.78 12 Visa Cards 2,232.78

2/19/2021VISA Credit Card Statement

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Policy Council Minutes 05.06.2021 VOTING MEMBERS PRESENT: Natasha Busch, Sarah Crowley, Kim Dykes, Brandi Galarneau, Keri Kavouras, Miranda Kay, Sherri Lafollette, John Lobato, Lindsey Sellers, Dana Webb-Lewis NON-VOTING MEMBERS PRESENT: Alaina Ryan, Linda Lorett, Lesa Larson, David Powell, Shanna Rector, Scott Gardner CALL TO ORDER: David Powell called the meeting to order at 5:05 p.m. CHANGES AND ADDITIONS TO THE AGENDA: Kim Dykes motioned to approve the agenda as presented. John Lobato seconded the motion and the motion carried. APPROVAL OF CONSENT AGENDA ITEMS: Brandi Galarneau motioned to approve the Consent Agenda Items as presented. Keri Kavouras seconded the motion and the motion carried. TRAINING: COVID Spending Discussion Linda presented a handout containing Round 1 and Round 2 of COVID budget expenditures. Round 1 in the amount of $419, 191 was used for 2020 summer school and additional teacher assistants, mental health, maintenance, and transportation salaries. It also covered health insurance, FICA, unemployment and Work Comp salary expenses. COVID-19 supplies were purchased and funds also helped with technology support and building utilities. Round 2 funding in the amount of $143,562 will be used to provide 2021 and 2022 summer school for preschool students. Heartland received notification of a 3rd round of funding in the amount of $570,731. This funding is for the next two years. We also received a program instruction (ACF-PI-HS-21-03: FY 2021 American Rescue Plan Funding Increase for Head Start Programs) that was emailed to give members a chance to review it prior to the meeting. The document provides Office of Head Start recommendations for spending COVID funds. The Office of Head Start strongly encourages programs to use funds to provide additional weeks of learning for children, whether providing summer school or extending the school year. Three different categories of how to use the funds were outlined:

1. How to reach more families 2. How to get facilities ready for in-person services 3. How to support Head Start employees

Since this is one-time funding, we must ensure spending will not require future costs once the COVID funding expires. Examples are hiring additional staff, etc. The non-federal match was waived. We will not need to document in-kind for these funds. Improvements are being planned for playgrounds to encourage children to spread out as they play and provides for less sharing of items. Kim Dykes asked if we were able to hire additional staff to help with absences due to illness during COVID-19? Linda said, Heartland hired four new Teacher Assistants to fill in during teacher and TA illnesses this school year.

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Kim Dykes asked if we are able to use the funds to help staff with professional development expenses? Linda explained that Heartland already pays for schooling for staff, including CDA expenses and college expenses with training dollars, but we could use these funds to provide additional schooling if needed. Heartland is required to decide how the money will be spent by May 18th. Lesa said we are considering expanding the kitchen area because it is very close quarters for the kitchen staff. We have also considered providing a sick room for children. We created a temporary sick room this school year. Lesa asked outlying sites parents to talk to their teachers and think about how we can use funds in our outlying sites to be more effective during the COVID-19 pandemic. Kim Dykes asked if it is possible to provide parents with home-based learning supplies (such as crayons, markers, etc.) for parents to use during home visits? Linda said we are able to provide those supplies. We currently have four hot-spots that are being used by staff for home visits. We will be adding more for home-visit use when our cell phone contract expires in July. Keri Kavouras asked if Heartland can use COVID funding to provide team building opportunities for staff? She believes it is good for staff to get away from the building and have opportunities to connect with each other. She also suggested bringing in guest speakers or going off-site to team-build. Lesa said we are able to use funds for staff wellness and development. DIRECTOR’S REPORT: Lesa Larson reported Nicole Weigel received the KHSA Head Start Teacher of the Year award. She has also received the Region VII Teacher of the Year award. In place of our Art Show, we had an Art Walk. It’s been fun to see all of the colorful art in the hallways. Outlying sites did some special things. Enterprise shared a video of all of the children outside with their art projects. Heartland will be receiving 17 additional surveillance cameras. We have had some vandalism on our playgrounds. OLD BUSINESS: None NEW BUSINESS: Past Parent Election David Powell and Sarah Crowley nominated themselves to serve as Past Parents for the 2021-2022 school year. Brandi Galarneau motioned to accept their nomination. Lindsey Sellers seconded the motion. The motion passed. Virtual Meeting Reflection & Discussion Fourteen Policy Council members responded to the Policy Council virtual meeting survey sent out in April. The responses to the virtual meetings were positive. Some people miss the opportunity to interact and sometimes technology made Zoom meetings more challenging, but overall, it was a success. Outlying sites members found it especially helpful. They appreciated not having to travel out of town to attend meetings.

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The May 6th meeting was the first hybrid meeting held at Heartland this year. Some members attended in person, while others preferred to attend virtually. This was a successful test to see how well this option will work next year. There was discussion about using COVID funding to purchase updated equipment to improve virtual meetings in the future. It was recommended we keep a hybrid option available for in-person and virtual meeting attendance during the 2021-2022 school year. Potential Community Representatives Lindsey Sellers suggested adding someone from Salina Area Tech. They are working on providing an early childhood education degree program. Shana suggested we contact Greg Nichols, who might be interested or would be able to suggest someone. Brandi Galarneau suggested Dr. Natalie Davis with the Women’s Clinic on Santa Fe be added to the list. Lindsey Sellers motioned to approve the Potential Additional Community Policy Council Community Representatives with the addition of the suggested names. John Lobato seconded the motion. The motion carried. USD 305 Preschool Report The USD 305 Preschool report was presented to the Policy Council in the May PC packet. The report included funding information, as well as current enrollment information. Lesa announced, beginning 2021-22, all USD 305 elementary schools will house a USD 305 preschool classroom. Preschool children with an IEP or 4-year olds who meet At-Risk qualifications will qualify for half-day preschool in their home elementary school. The USD 305 Preschool classroom currently housed at Heartland will move to Heusner and the USD 305 Preschool classroom housed at Hageman will move to Meadowlark. Miranda Kay asked about transportation services for the USD 305 Preschool classrooms. Shanna Rector said transportation is available to special education children if it is determined necessary as a part of their IEP. General education students must live at least 2.5 miles from the school and can only be transported to and from their home. Parents as Teachers Report The Parents as Teachers (PAT) report was presented to the Policy Council in the May PC packet. The report provided enrollment information, as well as outcomes for each objective. Lindsey Sellers said, “If anyone wants to receive services for their child, PAT does a good job serving all levels of students. I appreciated having a supportive person I could run things past. It was nice to have a person I could throw ideas at who would offer support.” PAT collaborates with Early Head Start, Regional PAT programs and Infant Child Development. APM Report Lesa reported last month’s APM meeting was held virtually and face-to-face. R7HSA director, Clarence Small, discussed the importance of involving Policy Council members in making decisions about COVID-19 spending. Tonight’s COVID-19 spending discussion led by Linda Lorett was important to ensure Policy Council received information and had an opportunity to give feedback and ideas. COVID spending will continue to be a standing item of discussion during future Policy Council meetings to keep parents informed and give them an opportunity to provide as much input as possible. Tooth brushing in the classrooms was a major topic. Heartland classrooms have not allowed tooth brushing this year due to COVID-19. Starting July 1, 2021, Heartland will begin a dental health campaign for families. Family Consultant Specialist, Sherrie Scott has applied for a Delta Dental grant. We will

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begin providing toothbrushes, tooth brushing timers, and other resources to promote dental health. We do not know if students will be able to brush teeth in classrooms next year. We are still waiting for more guidance as it comes available. Tommy Sheridan with NHSA talked about specific priorities, including promoting COVID-19 vaccinations and an upcoming update to the Head Start Reauthorization. In 2007, Head Start released a new Reauthorization. The Office of Head Start is beginning the process again, and Eligibility Criteria will be a focus area. Heartland Program Coordinator, Casy Ziegler is currently on the national committee looking at the eligibility portion of the new Head Start reauthorization. Next year we should have more information about the direction they are heading. Peggy Kelly served as the Executive Director of the Kansas Head Start Association for many years. She will be leaving KHSA to care for her aging parents and is currently serving virtually from Minnesota. KHSA is actively seeking a new director to take her place. Self-Assessment Plan Update The Self-Assessment Plan update was presented. The report listed four areas to strengthen, the plans of action for each area, and the actions taken to strengthen each area. In light of COVID-19, Heartland came up with creative solutions for recruitment. We revised our recruitment committee and have created recruitment videos for all program options that have been effective for use on social media, etc. To increase community connections, we have a staff member who is out in the community looking for opportunities to partner and exchange referrals. The group delivered baskets to the medical community to thank them for their support of our program. Each basket contained brochures, applications, etc. to hand out as needed. In December, Heartland began a quarantine support project for families and staff providing assistance with non-perishable food and household items (laundry detergent, etc.) during quarantine. Heartland staff demonstrated overwhelming support for the project and provided enough items and funding to last through April. ACF-IM-HS-21-01 Updated COVID-19 Fiscal and Administrative Flexibilities This information memorandum, released on April 14, 2021, outlines fiscal and administrative flexibilities and waivers due to COVID-19, allowing Head Start Programs to do their jobs more efficiently. It provides flexibility for the SAM registration, no-cost extensions on expiring awards, the allowability of costs not normally charged to awards, extension of single audit submission, flexibility related to physical inventories, and waivers and other flexibilities. The waivers allowed Heartland to purchase supplies for home visits and work bags and send them home to families. Prior to COVID-19, this was not an allowable expense. Head Start programs were required to keep these items in the building for use in the classrooms. Prior approval waiver requirements have been increased from $5,000 to $25,000 so programs are not required to complete the waiver as often. Heartland used this flexibility to purchase equipment we needed for the Abilene Head Start playground without a waiver. These flexibilities allow for the waiver of non-federal share requirements. Thank Outgoing Policy Council Members

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Heartland presented outgoing Policy Council Community Representative, John Lobato with a framed art piece from a Heartland preschool student for his five years of service to the Heartland Policy Council. Lesa thanked all Policy Council members for serving during this difficult year and for their flexibility as we navigated COVID-19. Heartland has actually seen better meeting attendance through virtual meetings, so that was an unexpected bonus this year. We appreciate the time and dedication shown by each Policy Council member. PARENT AND COMMUNITY REPORTS: Brandi Galarneau reported her son was diagnosed with epilepsy. They are working with doctors to find a medication that will work for him. He is walking and climbing on things. She attended the Mom’s Group meeting last month. During the meeting, moms discussed their desire to get the Dad’s Group started again. David Powell reported Logan is doing well in Head Start. Behaviors stemming from sensory issues due to autism have improved this year. Potty training is still a work in progress. John Lobato (CKMHC Director of Children Services) reported a dramatic increase in the number of families and children coming in for services the past few months. There are a lot more people reaching out for help as COVID is tapering off. They have received a lot of referrals through the school partnership program. As we see COVID wind down, they are beginning to see the impact the pandemic has had on children and families in terms of mental health issues such as anxiety and mood disorders. Dana Webb Lewis reported Carson tumbled off his bed last month and broke his elbow. He had surgery, which included an overnight stay in the hospital. Dana said the doctors and nurses were wonderful with both Carson and herself, as this was a major event for all of them. His Head Start teacher, Ms. Cyndi stayed up-to-date with Carson’s recovery and sent get well pictures from all of the Head Start students. She was very appreciative of the encouragement. They are looking forward to next week’s end-of-year event. It’s being held outside and there are many activities planned for students and parents. Natasha reported her twins attended their Kindergarten Round-up meeting. They will be attending Oakdale in the fall and will be in separate classrooms. They both had their first dance recital and she just received notice her children will be able to attend her graduation from KU Medical. She will take her state test and begin her new job after taking a few weeks off. This is the final meeting of the 2020-2021 school year. Meetings will resume for the 2021-2022 school year in September. Brandi Galarneau motioned to adjourn the meeting at 6:13 p.m. Keri Kavouras seconded the motion. The motion carried. Respectfully submitted by Alaina Ryan, Administrative Assistant and Sarah Crowley, Policy Council Secretary

CACFP MEALS CLAIMED - MARCH 2021# of Meals Breakfast AM snack Lunch PM snack Total Meals

Abilene (B & L claimed by Abilene under SFSP waiver) 149 149 Enterprise (B & L claimed by Enterprise under SFSP waiver) 113 113 Ellsworth 172 172 172 516 Hageman 66 56 122 Salina Heartland 1,643 889 1,415 1,275 5,222

Total CACFP Meals 1,881 889 1,643 1,709 6,122

CACFP Revenue - March 11,818.14$

CREDIT CARD CHARGES - MARCH 2021 Vendor name Wright Express Walmart Dillon's Gene's IGA West C Mart Date Paid 3/12/2021 3/26/2021 3/19/2021 3/31/2021 none Vendor # vendor # 801 vendor # 517 vendor # 1152 vendor # 3060 vendor # 905

Account # DESCRIPTION73930 diapers / supplies 42.26 8.58 73460 HS classroom supplies - room 101 59.76 73530 HS classroom supplies - room 106 178.51 73560 HS classroom supplies - room 110 57.26 73585 HS classroom supplies - room 112 32.65 73600 Abilene classroom supplies 22.07 73640 Enterprise classroom supplies 82.76 73730 EHS classroom supplies - room 904 0.97 73730 EHS classroom supplies - room 808 24.00 73731 EHS classroom supplies - room 810 4.99 73735 EHS classroom supplies - room 712 7.76 73490 classroom misc supplies73480 Playground Supplies74420 Parent Meetings - Abilene74424 Parent Meetings - Enterprise74440 Parent Meetings - Salina Center Based74480 Socializations - Salina EHS HB73780 EHS Home Visit Supplies73840 Medical Supplies74520 Other Activities73440 Office Supplies 74630 Staff Heartwarmer Supplies74670 Transportation Expense 59.70 73950 Building Supplies 39.09 74680 vehicle fuel 315.54 74685 bus fuel 646.56 75470 Food 4 Kids project77510 child care partners diaper supplies89961 Classroom Supplies (CARES)89992 Building Supplies (CARES)

multiple State PreK / KPP classroom supplies81860 CACFP - non food supplies81880 CACFP - Food Expenses 75.24 41.88 310.78

962.10 687.02 50.46 310.78 -

USD 305 Heartland Early Education

Categories Budget Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Total Balance % Spent

1. Personnel 3,606,163 223,249 240,980 296,828 307,282 315,331 300,040 311,048 302,053 325,829 2,622,638.90 (983,524.10) 72.7%2. Fringe Benefits 774,902 38,158 43,655 64,194 60,208 61,989 61,831 63,602 61,416 65,446 520,499.90 (254,402.10) 67.2%3. Facility Renovations 64 64.09 64.09 4. Contractual 25,800 1,228 3,854 1,288 2,128 2,128 2,363 2,678 2,128 2,128 19,918.90 (5,881.10) 77.2%5. Child Care Contractual 313,065 975 22,179 20,769 17,915 29,024 13,907 16,040 13,943 11,226 145,977.63 (167,087.37) 46.6%6. Supplies 175,800 6,778 8,919 10,823 5,662 15,356 1,078 13,577 6,233 14,225 82,650.50 (93,149.50) 47.0%7. Other Child Services 33,080 855 1,660 1,366 796 1,593 971 899 847 546 9,534.74 (23,545.26) 28.8%8. Other Parent Services 17,900 41 68 497 605 184 679 51 131 111 2,366.39 (15,533.61) 13.2%9. Other/Occupancy 279,650 7,956 8,447 10,905 10,388 14,367 9,119 65,855 4,561 8,428 140,025.72 (139,624.28) 50.1%10. Training 76,921 3,489 3,681 4,884 16,845 5,419 6,877 6,291 17,905 5,545 70,935.69 (5,985.31) 92.2%11. Equipment > $5000 135,000 60 100,310 100,369.50 (34,630.50) 74.3%

Total Federal Grant 5,438,281 282,728 333,443 411,555 421,888 445,391 396,865 480,039 409,216 533,858 - - - 3,714,981.96 (1,723,299.04) 68.3%

Budget Received VarianceAdditional Revenues/Reimbursements 160,000 9,885 9,011 13,317 11,950 11,784 15,795 13,769 13,087 16,199 114,795.90 (45,204.10) 71.7%

1. Personnel 445,363 36,409 40,384 36,815 42,376 37,238 36,362 45,724 37,934 37,410 350,650.69 (94,712.31) 78.7% DCF Child Care Revenues (86,400) (6,984) (7,372) (8,268) (6,843) (7,189) (6,923) (10,079) (6,439) (8,835) (68,932.01) 17,467.99 79.8%2. Fringe Benefits 83,117 6,558 7,328 7,305 8,573 7,030 6,952 8,919 7,376 7,340 67,380.79 (15,736.21) 81.1%5. Child Care Contractual 264,220 758 8,372 5,889 7,758 17,502 9,512 8,585 7,985 11,505 77,865.25 (186,354.75) 29.5%9. Other / Occupancy 9,300 872 - 793 793 832 694 277 713 674 5,647.28 (3,652.72) 60.7%

Total Kansas Grant HCCP 715,600 37,612 48,711 42,534 52,657 55,413 46,596 53,426 47,570 48,093 - - - 432,612.00 (282,988.00) 60.5%

1. Personnel 230,722 19,515 19,781 18,550 25,454 18,806 18,415 23,229 17,941 17,391 179,081.89 (51,640.11) 77.6%2. Fringe Benefits 42,753 3,304 3,424 3,375 4,450 3,351 3,317 3,991 3,182 3,236 31,629.09 (11,123.91) 74.0%9. Other / Occupancy 5,525 401 84 93 107 80 119 69 60 1,014.09 (6,539.09) 18.4%

Total Kansas Grant HV 279,000 22,819 23,607 22,009 29,997 22,264 21,812 27,339 21,192 20,687 - - - 211,725.07 (69,303.11) 75.9%

Fund 10 - Parents as Teachers 132,323 10,132 11,776 11,843 10,490 10,326 10,422 10,731 10,088 9,989 95,797.50 (36,525.50) 72.4%Fund 57 - State Pre-K 303,000 - 82 20,937 28,267 27,251 26,321 24,168 25,663 26,164 178,853.30 (124,146.70) 59.0%Fund 70 - KS Preschool Pilot (KPP) 202,500 2,502 (579) 12,191 17,310 19,059 17,195 14,447 15,407 14,443 111,975.76 (90,524.24) 55.3%Fund 67 - CARES Act (COVID) 414,837 50,072 40,499 29,323 24,353 88,355 24,421 30,779 21,965 29,493 339,260.88 (75,576.38) 81.8%Fund 58 - Non Federal Funds 12,687 - - 581 - - 724 28 886 2,218.62 (10,467.91) 17.5%Fund 60 - Summer Food Program 30,000 2,697 7,459 - - - - - 10,155.68 (19,844.32) 33.9%Fund 69 - Child Food Program 250,000 8,288 5,897 17,809 17,342 15,346 12,424 16,955 13,224 (1,599) 105,684.82 (144,315.18) 42.3%

Total Other Grants 1,345,347 73,691 65,135 92,684 97,762 160,338 91,506 97,107 87,235 78,490 - - - 843,946.56 (501,400.23) 62.7%

- TOTAL ALL GRANTS 7,778,228 416,850 470,896 568,782 602,303 683,405 556,779 657,912 565,211 681,127 - - - 5,203,265.59 (2,576,990) 66.9%

Percent of Year Completed 9 months out of 12 months (July-Mar) 75.0%

Fund 59 - Kansas Early Head Start Home Visitation

Other Heartland Grants

Fund 59 - Kansas Early Head Start Child Care Partnerships

Heartland Early Education Financial Summaryfor Fiscal Year 7/01/20 through 6/30/21

as of March 31, 2021

Fund 56 - Federal Head Start / Early Head Start

ACCOUNT DESCRIPTION AMOUNT CREDIT CARD NAME AMOUNT42220 PAT Staff Development 90.00 73420 Office Equipment73490 Classroom Supplies - HS Holecek, Cindy73540 Classroom Supplies - Rm 108 Tonya Larson, Lesa73585 Classroom Supplies - Rm 112 Joslyn Leiker, Julie73640 Enterprise Classroom Supplies Lorett, Linda 12.00 73660 Ellsworth Classroom Supplies Ryan, Alaina 268.74 73740 Saline/Ellsworth Educational Supplies Wagoner, Megan73790 Literacy Supplies - Classroom 1,244.60 Ziegler, Casy73960 Office Supplies - DK County74140 Child Care Partnerships - CDA 125.00 Abilene #2 425.00 74380 Policy Council Meetings Abilene #3 74400 Volunteer Appreciation74430 Parent Meeting - Ellsworth Salina #1 250.00 74440 Parent Meeting - Saline County Salina #2 9.00 74470 Parent Meeting - High School Salina #3 1,334.60 74480 Socializations - EHS HB74485 Parent Meetings - EHS HB74520 Other Activities 74600 Advertising74660 Dues74670 Transportation Expense - Vehicle 9.00 74700 Training - Leadership 12.00 74710 Training - Mid Manager74720 Training - Staff 74731 Training - Lesa74740 Training - Conscious Discipline74760 Training - Child Care Partners74800 Training - Parent Education Program74830 Training - Parents74840 Training - Family Connections74870 Training - Policy Council 268.74 74890 Training - CDA 550.00 75752 Classroom Supplies - Cottonwood KPP89961 Classroom Supplies (CARES)89971 Supplies - Medical / PPE (CARES)

TOTAL 2,299.34 12 Visa Cards 2,299.34

3/19/2021

VISA Credit Card Statement

U.S.D. 305 BOARD AGENDA District Offices

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Transcript of U.S.D. 305 BOARD AGENDA District Offices