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USC General Assembly 16- Special General Assembly

February 7, 2011

Time Start: 7:20PM

Attendance1:

Name Position Attendance

Status

Sindayen, Rainier Astin Chairperson Present

Agudo, Fermina Vice-Chairperson Present

Borja, Kristine C. Councilor Present

David, Marck Bryan A. Councilor Present

Dela Resma, Marvee B. Councilor Present

Duran, Jeanine Jerusha C. Councilor Absent

Elago, Sarah Jane I. Councilor Absent

Garcia, Jemimah Grace N. Councilor PresentIbaviosa, Raphael Dominic U. Councilor Absent

Mariazeta, Jesica Councilor Present

Nucup, Neil Councilor Present

Ramos, Dan Neil Q. Councilor Present

Salinas, Simoun Antonio M. Councilor

Present

Tobias, Pat Councilor Present

Juan Carlo B. Danganan

Asian Institute of

Tourism

Representative

Present

Alexander Dominic Mayoralgo

College of

Architecture

Representative

Absent

Maria Kriselda J. Sebastian

College of Arts and

Letters

Representative

Present

Englebert G. Chua

College of Business

Administration

Representative

Present

Montana Amir C. DominguezCollege of EducationRepresentative

Present

Cyrus Dickson A. Cruz

College of

Engineering

Representative

Absent

Michael Bryan M. Bien

College of

Engineering

Representative

Present

1Given that this is a Special General Assembly, the attendance record of the USC Members would only be

recorded as either present or absent.

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Emmanuel Miranda

College of Fine Arts

Representative

Present

Karmela Victoria M. Abesamis

Home Economics

College of Home

Economics

Representative

Present

Angelo Jose C. Flores

Human Kinetics

College of Human

Kinetics

Representative

Present

Ma. Florence Therese DG

Martirez

College of Law

Representative

Absent

Nigel Patrick M. Coronel

College of Mass

Communication

Representative

Absent

Nicole Roxanne C. Aldiosa College of Music

Representative

Absent

Jacqueline E. Canlas College of Science

Representative

Absent

Juan Carlo P. Tejano

College of Social

Sciences and

Philosophy

Representative

Present

Marie Gold M. Villar

College of Social

Work and

Development

Representative

Absent

Desiree M. Ico

National College ofPublic

Administration

Representative

Present

Carlo Miguel Romeo Sison Go

School of Economics

Representative

Present

John Ronald R. Almoa

School of Library

and Information

Science

Representative

Absent

Heverly Bermina R. Bravo School of Statistics

Representative

Present

-

Graduate School

Representative

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AGENDA: UP Fair

Vice Chairperson Agudo noted that only a few people signed up to do night duty for Thursday.

The final taskings and task description will be uploaded in the groups. Update from the

administration meeting last Thursday- the administration already gave its permission for the

Fair to continue however they are requesting that the USC pay 235,794.50Php first before theyrelease the formal permit. They also asked us to pay 150Php per night per booth to the Business

Concessionaires Office.

Chairperson Sindayen asked the Fair Committee to write a letter to the Chancellor requesting

for the waiving of the Sunken Garden expenses. He noted that the USC has to assert its inability

to pay for the venue. He also noted that during the dialogue, the administration waived all early

negotiations with them.

At this point, Councilor Borja inquired on how the USC will pay for the workers labor for the Fair.

Vice-Chairperson Agudo responded that this is included in the things that the USC needs to

accomplish before getting the formal permit.

With regard to the Booth payment, Councilor Borja approximated the amount to be given to the

administration to be at 75,000Php for the whole @ 150Php per booth x 100 booths x 5 nights.

She said that since the administration will be profiting from the Fair, they should either be

included in the Fair Accountability affidavit or they should waive the rental fee of the Sunken

Garden.

Councilor Garcia seconded the waiving of the venue given that for UP venues, organizations

have to pay for the maintenance fee of any venue; since the USC will take care of the

maintenance and clean up of the venue, the fee should really be waived.

College Representative Dominguez also noted that maybe the USC should explain to the

administration that UP Fair is a service-based event. It has beneficiaries and is done for a cause.

Councilor Garcia also noted that the administration should take its part of the blame because it

was very hard to coordinate with them throughout the year.

Vice-Chairperson Agudo then explained the need-to-knows for the Fair:

1) There will be two entrances, one exit, and a backstage. The entrance near the MainLibrary is for UP students while the entrance across the College of Education is for non-

UP students. USC People can enter anywhere. Almost everywhere and everything isaccessible for USC members except the backstage. Logistics passes will be distributed

for non-USC members.

2) USC members need to wear their ID at all times.3) 10,000 tickets have been reproduced.4) For the food: The food will be distributed 6:30-7:00 for the merienda and 12Mn for the

dinner.

5) Only Red Cross is authorized to provide first-aid however everyone is encouraged toread the basic first-aid handout to be distributed tomorrow. There will be two

registered nurses on-site.

6) For the ticket sales, Rain will be the boss.

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7) Booths concerns are divided into three: Electrical Concerns, Organization Concerns, andPrivate Concessionaires c/o Gold, Ezie, and two other technical persons.

8) For the Food and Water: PEPSI sponsored 1,000 bottles. If anyone needs anythingrelated to food and water, just drop by the USC booth. UP Fair Items/Merchandise will

also be available on the booth- c/o the Volunteer Corps.

9) We will have ten marshalls per day. Tuesday from EPKHI, Wednesday: Epsilon,Thursday- EpKhi, Friday- EMC, Saturday- Beta Sigma. As much as they will be present in

the entrances and exits, USC members still need to be present at all times.

10)Taskings on-the-night will be posted at the USC booth. Everyone is requested to stay onassigned areas. Call time everyday is 4PM for the security briefing.

11)Posting operations tomorrow night, 10PM. To those who would want to volunteer,please coordinate with Councilor Elago.

12)Tickets per USC members will be distributed tomorrow, 8AM-10AM and 5PM-7PM.Councilor Elago will be posting the ticket-partnership letter at the yahoo groups.

Everyone is required to find at least one-ticket partner.

13)Heads per day for the food distribution:a. Tuesday: JCD, Wednesday: Mela, Thursday: Tin, Friday: Marvee, Saturday:

Chorva.

Other Needs:

- Licensed electrical engineer.- Jugs- c/o JCD- Reservation of Biology Pavilion for the ticket sales: c/o Jackie

If there are any other questions, text/contact any member of the UP Fair Committee.

The GA ended at 8:00PM.

Prepared by: Noted by:

Kristine C. Borja Rainier Astin Sindayen

Secretary General, USC Councilor USC Chairperson

*Approved by the General Assembly this ____ day of ________ 2010 during the

______ Official General Assembly of the University Student Council 2010-2011*2

2Good for reproduction and distribution to the Philippine Collegian, other University Publications, Local College

Councils, Dormitory Councils, Organizations, Fraternities, Sororities, and any other body or institution or student that

may so request for a copy. To be posted in all colleges, dormitories, and USC bulletin boards and the USC online sites.