Usc General Assembly 12 Jan10

8/7/2019 Usc General Assembly 12 Jan10

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USC GENERAL ASSEMBLY 12- Special General Assembly

January 10, 2011

Time Start: 06:50PM

Time End: 8:40PM

Attendance:

Attendance1:

Name Position Attendance

Status

Sindayen, Rainier Astin Chairperson Present

Agudo, Fermina Vice-Chairperson Present

Borja, Kristine C. Councilor Present

David, Marck Bryan A. Councilor Present

Dela Resma, Marvee B. Councilor Present

Duran, Jeanine Jerusha C.Councilor Excused Absent

(Sick)

Elago, Sarah Jane I. Councilor Present

Estrella, Richard R. Councilor Absent

Garcia, Jemimah Grace N. Councilor Present

Ibaviosa, Raphael Dominic U. Councilor Present

Mariazeta, Jesica Councilor Present

Ramos, Dan Neil Q. Councilor Present

Salinas, Simoun Antonio M. Councilor

Present

Tobias, Pat2

Councilor Absent

Juan Carlo B. DangananAsian Institute of

Tourism

Representative

Absent

Alexander Dominic MayoralgoCollege of

Architecture

Representative

Absent

Maria Kriselda J. SebastianCollege of Arts and

Letters

Representative

Present

Englebert G. Chua College of Business

Administration

Excused Absent

(Family Affair)

1Given that this is a Special General Assembly, the attendance record of the USC Members would only be recorded as either

present or absent.2

Councilor Tobias is the 13th

Councilor first invited to attend the General Assembly last December 6, 2010 as an Observer. She

is set to be inducted as the new Councilor along with the Fine Arts Representative, Emmanuel Miranda, on the next Regular GA-

January 17, 2010.


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Representative

Montana Amir C. Dominguez

College of Education

Representative

Present

Cyrus Dickson A. Cruz

College of

Engineering

Representative

Present

Michael Bryan M. Bien

College of

Engineering

Representative

Present

-College of Fine Arts

Representative

Present

Karmela Victoria M. Abesamis

Home Economics

College of Home

Economics

Representative

Present

Angelo Jose C. Flores

Human Kinetics

College of Human

Kinetics

Representative

Present

Ma. Florence Therese DG Martirez College of LawRepresentative

Present

Nigel Patrick M. CoronelCollege of Mass

Communication

Representative

Present

Nicole Roxanne C. Aldiosa College of Music

Representative

Absent

Jacqueline E. Canlas College of Science

Representative

Present

Juan Carlo P. Tejano

College of Social

Sciences and

PhilosophyRepresentative

Absent

Marie Gold M. Villar

College of Social

Work and

Development

Representative

Present

Desiree M. IcoNational College of

Public Administration

Representative

Present

Carlo Miguel Romeo Sison GoSchool of Economics

Representative

Present

John Ronald R. Almoa

School of Library and

Information Science

Representative

Absent

Heverly Bermina R. Bravo School of Statistics

Representative

Absent

-Graduate School

Representative

-


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Meeting Proper:

1) Emmanuel Miranda, the new Fine Arts Representative was introduced to the body. He will beinducted on the next Regular General Assembly scheduled on January 17, 2010.

2) Election Date:Vice-Chairperson Agudo recommended that the Election Calendar be moved. According to Vice-ChairpersonAgudo, the calendar of Elections should be moved because of the following reasons:

- It is set too early this year given the change of administration of the University this February 28 withthe appointment of the new UP President.

- It is scheduled on the week of the midterms thus it may affect the campaign of the political partiesand the academic standing of candidates.

- It will divide the much needed manpower of the USC given that besides the UP Fair and theUniversity Job Fair, the USC will be hands-on in campaigning and mobilizing that the students vote!

- Besides this, the expenses incurred during the USC elections are usually taken from the trust fund.The expenses used for manpower, technical materials, poll watchers, food, etc, usually amount to

100,000Php which is approximately 50%-60% of the total trust fund. Given that the UP Fair is

approaching, the money in the trust fund is needed to help fund the expenses needed for the Fair as

such if the money will be used during Elections, the Fair, along with other activities of the USC will be

affected.

At this point, Councilor Borja clarified as to why the UP Fair Committee, an adhoc committee who is

supposedly self-generating, is allowed or is planning to use the trust fund money. Vice Chairperson Agudo

noted that this has been the practice since last year and that the expenses taken by the UP Fair Committee

from the trust fund only cover General Expenses of the USC. She also added, with regard to the Fair, that

she would like to request that no party use the UP Fair as venue for campaigning during the USC

Elections.

Her proposed calendar is as follows:

2011 University Student Council Election Calendar

As proposed by the University Student Council

USEB proposed

datesUSC proposed dates Activity

Jan 5 Feb 1 Start filing of Certificates of Candidacy with supportingdocuments

Jan 13, Thurs, 5pm Feb 10, Thurs, 5pm Deadline for filing of COC with supporting documents

Jan 14 (Fri) 11:30am Feb 11 (Fri) 11:30am USEB deliberation on COCs

Jan 14 (Fri) 6pm Feb 11 (Fri) 6pm Release of First Official List of Candidates


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Jan 17 Feb 14 USEB meeting with party representatives and

independent candidates

Jan 17, 9am Feb 14, 9am Begin filing protests on candidates, if any

Jan 19, 6pm Feb 16, 6pm Deadline for filing of protests on candidates

Jan 20, 11:30am Feb 17, 11:30am USEB meeting to act on protests, if any

Jan 21 Feb 18 Release of Final Official List of Candidates

Jan24-Feb 8 Feb 21-Mar8 Official campaign period

Feb 7, 11:59pm Mar 7, 11:59pm Last day of posting campaign materials

Feb 8, 9am-12nn Mar 8, 9am-12nn MEETING DE AVANCE

Feb 8, 12nn Mar 8, 12nn End of campaign period

Feb 9, 8am-5pm Mar 9, 8am-5pm ELECTION (Colleges with graduate programs may

extend elections until 7pm)

Feb 9, 7pm-finish Mar 9, 7pm-finish Vote count/ tally

Mar 10 Official announcement of election results and

proclamation of winners

Mar 15, 5pm Deadline for filing of election protests, if any

The discussion that ensued after the proposed change of dates are as follows:

Chairperson Sindayen first inquired on the administration schedule noting that if the Administrations

term ends on the 28th of February and if the head of the University Electoral Board is the Vice-Chancellor

for Student Affairs, Dr. Elizabeth Enriquez, then the calendar is going to be problematic given that the

head of USEBs term is also ending.

Vice-Chairperson Agudo noted that the USC could inquire if it is possible for Dr. Enriquez to continue

heading the USEB even after her term.

College of Law Representative Martirez inquired if the USC has the ascendancy to propose a calendar to

USEB because, at least from her perspective, she noted that it would be more decadent if the USC would

stay as a non-partisan institution this Elections, and leave the proposing of the moving of the dates to

the political formations. She also inquired if the concern of the USC should not be forwarded to the

student representative in the USEB instead.


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Vice-Chairperson Agudo clarified that the USCs opinion on matters are always taken into account

especially this time when the fund that is being used for the Elections is that of the USCs. Besides this,

Chairperson Sindayen noted that it really is the USC that should request for an extension given that the

political parties have their own interests to forward.

At this point, Councilor Borja also manifested that the proposed move of Election Date (February 9 to

March 9) is too drastic. She expressed her doubt that such drastic move of date will be approved given

that the consultation of the USC and the Administration regarding Elections has supposedly been going

on the whole year yet the USC is only proposing these changes now. Besides this, College Representative

Go said that he finds it inappropriate that the USC is meddling with the matter of Elections because if

followed logically such move could be compared to the President of the Philippines requesting the

COMELEC to change the date of election.

Vice-Chairperson Agudo replied that the meeting with the Office of Student Affairs only happened once.

The objection of the USC has been a continuing objection ever since the calendar has been proposed

because of reasons stated above, however, it would appear that the objections of the USC were

disregarded. She also added that she deems the discussion unnecessary because, in the end, the USC

ewill only submit the proposal, the approval of the change date is still dependent on the USEB.

College Representative Villar noted that her concern is only her constituents and when it would be best

for them to vote. Meanwhile, Councilor David again manifested that the proposed election date is too

far away from the original date besides the fact that by then, the Academic Calendar is already on its

Finals Week. Thus, he moved that the instead of moving the Election date, the body should propose on

moving the filing. No one seconded the motion however, Councilor Borja clarified that Councilor Davids

proposal might be coming from Chairpersons Sindayens email regarding the moving of date whichstates the moving of the calendar would also increase participation in the student election given that it

gives more time for the parties to complete their slate.

According to Councilor Salinas, he doesnt mind when the Election date will be moved, his concern is

only the composition of the USEB. He inquired on whether the composition will change after the change

of administration. Vice-Chairperson Agudo responded that the USC will have to request that the USEB

be retained until the USC elections finish.

College Representative Martirez also requested that the issue of the Law Representative be included in

the letter to be submitted to the USEB.3 She also clarified that, upon consultation with Dr. Oscar Ferrer

of the Office of Student Affairs, the USEBs term automatically ends after the change of Administration.

College Representative Dominguez requested that the USC just submit the proposal without getting into

the details of it given that in the end, it is still the USEBs decision. College Representative Canlas

3Since the College of Law is now considered a graduate school/program, all the Law students will no longer have a separate

representative but will instead be under the Graduate Representatives scope. The Law Student Government is drafting a

resolution to amend the Election Code so that Law can still have its own representative amidst its graduate program status.


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objected questioning the USCs discretion to matters as the moving of the Election Date. She noted her

concern with regard to politicizing the USC events should it happen during the Campaign period.

College Representative Villar responded that it is not a matter of politicking whichever event however it

is a matter of practicality for the USC given that all the activities of the USC and the University seem to

be compressed in a few short weeks when there are still weeks left after the Fair.

College Representative Martirez, to end the debate, concluded that should the USC want to submit,

then there is no harm in trying. She agreed with College Representative Dominguezs manifestation that

in the end the discussions are futile because it is the USEBs decision anyway. However, she continually

noted that she believes that is beyond the USCs discretion already.

Councilor Borja agreed with College Representative Martirez while still questioning the dates. She noted

that if it is practicality with the manpower of the USC and the midterms that will be used as reasons to

move the election dates, she sees no reason for the dates to be moved so drastically as to a one-month

adjustment in the election calendar.

Councilor Salinas also requested that the USC consult first with College Electoral Boards and College

Political Parties because the College Elections usually follow the University Elections to minimize costs.

College Representative Martirez proposed, in response to Councilor Borja, that the old election date

which is usually the 3rd

week of February every year- be retained for this year as well. Chairperson

Sindayen repeated that since there is no harm in trying he would submit Vice Chairpersons proposed

calendar instead so that the USEB may consider the Maximum proposal of the USC.

Given that the point of the discussion seem to be centering on the idea that there is no harm in trying,

College Representative Martirez once again motioned that the USC submit Vice-Chairperson Agudos

proposal already. Councilor Borja seconded the motion. Chairperson Sindayen reinstated the reasons of

the USC with regard to moving the Election Calendar.

Councilor Salinas continuously manifested his dissent to the USC meddling with such matters seeing it as

an issue of propriety.

3) Other Announcementsa. Ways and Means:

i. Project 01: Brand Sale reported by College Representative Go1. Option 1 from the Company: The Company is proposing a month-long

sale leading to the Fair with a booth during the UP Fair for the BrandSale. The profit is 5% of the gross only + 7,000Php in cash + 20,000

worth of X deals. The downside is- the profit from the brand sale is too

small plus the USC is in charge of the manning of the items.

2. Option 2 from the Company: They will only set a booth for one week,the USC members will man the booth but they will get a booth during


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the UP Fair- downside: The USC will still man the booth during the Fair.

The body objected to this given the lack of manpower for the Fair.

3. The Booths Committee of the Fair also noted that should the companiesfor the brand sale want a booth for the Fair, they would have to

negotiate with the UP Fair Committee and go through the booth bidders

screening process.

4. The Final Proposal of the USC to be forwarded by Representative Go asthe project head of the Brand Sale is: The Company will have a 1 week

brand sale, 5% profit to the USC + 7,000Php cash payment for the venue

and Fair Booth + 20,000 X deals. The Company should send manpower

to man the booth during the Fair. The venue of the Brand Sale will be at

the USC Office along with the Shirt sale. College Representative Villar

clarified that should they want two booth spaces, the company will pay

14,000Php since one booth space amounts to 7,000Php.

ii. Project 02: The Great UP RApple- Reported by Councilor Ibaviosa1. Duration: January 17 to March 18.2. Ticket Price: 50Php each.3. There will be 3 draws: 2 mini draw and 1 grand draw.4. Prices are Apple Items i.e. 2 Ipod nano, 1 8gig Ipod touch, 160g ipod

classic, ipad, macbook, macbook air, etc.

5. Upon canvassing, the prices would cost 175,000Php without Marketing.To break event, the USC needs to sell 8,000 tickets- break even at

4,325Php. The Net Profit is expected to be at 145,000++.

6. Need: Partner Organization and Maximum Ticket Sales Strategy.7. For the ticket sales, the organization will be given incentives such that

for every raffle ticket they sell, they get 10Php per ticket if they sell a

minimum of 500Php ticket. If less than 500Php, they only get 5Php per

ticket. If they sell more than 500Php, they get a 2,000Php + incentive.

For the dorms, exceeding the 500 minimum would equate to a

5,000Php incentive.

8. The USC members will not be allowed to participate in the RApple.9. 1 ticket = 1 price. All tickets will be included in every draw. If you get

picked twice, you get to get the higher price and forfeit the lower price.

10.According to W and M, a DTI Representative is not necessary given thatthere are no Media Publicity Materials such as a Billboard in EDSA or a

TV/Radio Commercial

11.The USC has been required to give one organization who will participatewith the ticket sales. Letters to be uploaded in the groups.

b. ACLE: Reported by Councilor Davidi. The Proposed Theme of the ACLE is Six Will Fix: Investing in Education and

Redeeming it From Ruin.- The GA thought that the title is too limiting and


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economical thus, the title was changed from Six Will Fix to Education in Despair

for a more near and centralized theme with that of the UP Fair.

ii. There will be no material requirements however the required events for theACLE are:

iii. Organizations participating in the UP Fair as booth bidders will only be requiredto attend two events instead of four.

iv. There will be an All Organizations Meeting on Wednesday, 5:30PM.c. University Job Fair

i. Councilor Elago requested that everyone sign up on the manning schedule forthe University Job Fair.

ii. She also requested members of the USC to submit resume to add to the UJF.iii. For College Representatives, she requested that the representatives invite

Professors and Councils by giving letters to their colleges Graduate Committees.

d. UP Fairi. Vice-Chairperson Agudo, UP Fair Committee Head, requested that the USC be

active with the online publicity of the Fair.

ii. She also requested that all USC members initiate in trying to help out with theUP Fair already given that the USC has three nights to worry about.

iii. The UP Fair Committee requested a maximum of two hours for the UP FairReport for the next General Assembly.

iv. The UP Fair Committee will have a Rummage Sale on the 22nd -23rd of January.v. They also presented in brief the total expenses of the Fair which is pegged at

2.4M Php whereas the total money of the USC from the bidders is only

600,000Php. This is due to the fact that three nights will be USC night. The UP

Fair Committee deem it unwise to limit the number of days and break the

tradition of a Week-Long Fair thus, they continued with the Week-Long UP Fair.

vi. To help with the Financial Concerns of the Fair, she requested everyone to helpwith the soliticing and marketing for the Fair.

4) Other Mattersa. College Representatives who are not forwarding the Projects of the USC in their College-

the discussion of this will be included in the next agenda. The temporary solution is for

the Secretariat Committee to coordinate with the College Council to inform them of the

tasks of each College Representative in the USC.b. There will be a weekly USC GA to prepare for the UJF and the UP Fair.c. Invitation from Student Regent: Kasama sa UP National Council Meeting and meeting

with UP President Alfredo Pascual on the 22nd and 23rd of January. Venue: TBA.

d. Financial Concerns:


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i. Councilor Garcia manifested that Councilor Estrella has not been replying to themessages. She noted that the Oblation is currently on hold since the USC is

unable to give the downpayment of 5,000 to the Printing Press.

ii. Councilor Elago also requested that Councilor Estrella be reminded of thephotocopy debt with Ate Cynthia which still amounts to 9,000Php. Immediate

payment of this is necessary so as the USC may be able to avail of the photocopy

services downstairs again.

The GA ended at 8:40PM.

Prepared by: Noted by:

Kristine C. Borja Rainier Astin Sindayen

Secretary General, USC Councilor USC Chairperson

*Approved by the General Assembly this ____ day of ________ 2010 during the ______ Official General

Assembly of the University Student Council 2010-2011*4

4Good for reproduction and distribution to the Philippine Collegian, other University Publications, Local College Councils,

Dormitory Councils, Organizations, Fraternities, Sororities, and any other body or institution or student that may so request for

a copy. To be posted in all colleges, dormitories, and USC bulletin boards and the USC online sites.

Usc General Assembly 12 Jan10

Documents

Transcript of Usc General Assembly 12 Jan10