Recovery Act Update & Recipient ReportingFebruary 2010 1

U.S. Department of the Interior

Recovery Act Update and Recipient Reporting

February 18, 2010

Washington, D.C.

Recovery Act Update & Recipient ReportingFebruary 2010 2

Agenda

• Recovery Act Obligation Status

• Recovery Act: the Role of Transparency

• Recovery Act Recipient Reporting

• Recovery Act Mobilization

Recovery Act Update & Recipient ReportingFebruary 2010 3

Recovery Act Obligation Status:Obligations to Date & Projections

Bureau Total Funding # of Projects

Obligations to Date Obligation Projections

Total Obligations to

Date

% Obligated

to Date

Current projection for

Mar 31

% Obligated Mar 31

Current projection for

Jun 30

% Obligated

Jun 30

BLM $303,475,000 651 $103,579,347 34.13% $186,244,243 61.36% $257,972,634 85.01%FWS $947,125,000 180 $531,968,045 56.17% $614,347,056 64.86% $803,328,006 84.82%IA $278,600,000 733 $140,465,627 50.42% $210,000,000 75.38% $266,000,000 95.48%NPS $497,500,000 714 $172,290,697 34.63% $450,568,334 90.57% $470,065,521 94.49%Reclamation $746,250,000 824 $253,150,774 33.92% $456,620,000 61.19% $659,785,000 88.41%USGS $139,300,000 1,575 $36,190,764 25.98% $114,856,430 82.45% $137,600,000 98.78%

Total (includes CUPCA, Fire and WCF)

$2,990,000,000 4,700 $1,310,428,232 43.83% $2,100,116,063 70.24% $2,664,751,161 89.10%

• The Recovery Act was enacted one year ago – Interior has obligated 43.83% of its funding in 12 months

• In the next 4.5 months, we are projecting to obligate an additional 45% of our Recovery Act funds

Recovery Act Update & Recipient ReportingFebruary 2010 4

Recovery Act Obligation Status:Award Update & Forecast

Month

2009Total

Jan2010

Feb2010

Mar2010

Apr2010

May2010

Jun2010

Jul2010

Aug2010

Sep2010 Total

Number of Planned Awards 1,323 1,513 606 578 195 195 88 13 9 103 4,623

Number of Actual Awards 1,201

• Awarding progress through 12/31/2009: 1,201 awards• An additional 3,300 awards must be made in the next 4.5 months

Recovery Act Update & Recipient ReportingFebruary 2010 5

Recovery Act Obligation Status:Outlays

• We have outlayed less than 10% of our Recovery Act funds• Across the government the target for outlays is 70% by the end of FY10• We need to find ways to accelerate outlays to the extent practicable

- Before making an award consider whether period of performance can be compressed

- Encourage contractors to invoice on a timely basis

Bureau Net Resources % of Net Resources Outlayed

BLM $ 303,475,000 5.32%BOR $ 949,525,000 11.40%CUPCA $ 50,000,000 48.55%FWS $ 278,600,000 9.75%IA $ 497,500,000 6.44%NPS $ 746,250,000 8.29%USGS $ 139,300,000 8.67%FIRE $ 15,000,000 15.74%ADMIN $ 10,350,000 8.55%TOTAL $ 2,990,000,000 9.53%

Recovery Act Update & Recipient ReportingFebruary 2010 6

Recovery Act: the Role of Transparency

Transparency is the foundation of the Recovery Act. Here’s how you can help:

• Timely posting to FedBizOps and Grants.Gov

• Timely entry of awards into FPDS, FAADS

• Accurately and completely enter award information

Did you know?

• FPDS/FAADS is used as source information for Recovery Act award information (USASpending)

• FPDS/FAADS data is used to determine if Recovery Act Recipients reported correctly

Recovery Act Update & Recipient ReportingFebruary 2010 7

Recovery Act Recipient Reporting:Quarterly Recipient Reporting Cycle

Recipients must have DUNS to register

Prime recipients enter reporting information into FederalReporting.gov

No new reports may be entered at this time

Agencies formally review reports submitted by recipients

Recipients must be registered in CCR prior to reporting in FederalReporting.gov

3 Methods for entering data: online, Excel template upload, XML upload

Prime recipients may make changes to most reporting elements

Identified errors are communicated via a comment feature in FederalReporting.gov

Recipients should be registered in FederalReporting.gov prior the end of the quarter

Automatic validation is performed on key data elements at time of submission

Agencies begin informal data validation with recipients

Prime recipients make corrections to reports, but only if agency has provided a comment

Recovery Act Update & Recipient ReportingFebruary 2010 8

Recovery Act Recipient Reporting:Who is required to report?

Current FAR Guidance:

• Prime contractors who have invoiced, regardless of award dollar amount

Expected Final FAR Guidance:

• Prime contractors who have received an award of $25,000 or greater

• Prime contractors will have to report regardless if they have invoiced

Recovery Act Update & Recipient ReportingFebruary 2010 9

Recovery Act Recipient Reporting: What are awarding officials expected to provide recipients?

What – Key Award Information:

What – Additional Information:• Recipients must have a DUNS number and be registered in CCR

• Encourage early registration / FRPIN approval in FederalReporting.gov

• Penalties of non-compliance with recipient reporting obligation

When:• At the time of award

• Award Type • Awarding Agency Code• Award Number • Government Contracting Office Code• Order Number • Award Date• Funding Agency Code • Award Amount• Activity Code • Program Source (TAS) Code

Recovery Act Update & Recipient ReportingFebruary 2010 10

Recovery Act Recipient Reporting:What are the penalties for non-compliance?

Timely, complete and effective reporting under Section 1512 of the Recovery is a term and condition of receiving Recovery Act funding.

What is non-compliance?• Recipients that demonstrate systematic or chronic reporting problems and/or otherwise

fail to correct such problems identified by Federal agencies• Problems may include failure to report or failure to report accurately (preponderance of

significant errors)

What are the penalties?• Termination of Federal funding• Civil and/or criminal penalties

What are the DOI non-compliance actions?• 1st missed report: Awarding official sends a cure notice or other strong letter to remind

the recipient that reporting is mandatory and failure will result in the withholding of payments, award termination for default or suspension or debarment.

• 2nd missed report: Award official will initiate termination action or other strong sanction, including suspension or debarment.

Recovery Act Update & Recipient ReportingFebruary 2010 11

Recovery Act Recipient Reporting:How do recipient report jobs?

Simply stated, the “Number of Jobs” data element may be calculated as:

Total Number of Hours Worked and Funded by ARRA within the Reporting Quarter

Quarterly Hours in a Full-time Schedule (520 hours)

• Number of jobs should be reported if hours have been worked, even if an invoice has not been submitted

• Recipients should describe how they calculated Number of Jobs in the Jobs Description field. A best practice is to include how many hours were worked in the quarter in the description.

Recovery Act Update & Recipient ReportingFebruary 2010 12

Recovery Act Recipient Reporting:What resources are available?

• FederalReporting.gov

• Registration Guidance

• Reporting Guidance

• Data element look-ups (including congressional district, NAICS codes)

• Current reporting cycle timeline

• Office of Management and Budget Recovery Act Web Page

• Federally Awarded Contracts FAQs

• U.S. Department of the Interior Clarifying Guidance on American Recovery and Reinvestment Act Section 1512 Quarterly Reporting for Federal Contract Recipients

Recovery Act Update & Recipient ReportingFebruary 2010 13

Recovery Act - The Next 4.5 Months

• Nearly all of our Recovery Act projects are expected to be mobilized (e.g. work on the ground) by June 30th

• It is critical that all projected award dates are achieved

• Report any barriers or other obstacles to awards to your bureau acquisition leads or Recovery Act coordinators

Thank you for your efforts to implement the Recovery Act!

Recovery Act Update & Recipient ReportingFebruary 2010 14

Questions