UNITED SERVICES MILITARY APPRENTICESHIP PROGRAM

PROGRAM GUIDE A MAP TO SUCCESS

The content of this guide is based solely on information gathered from the governing instructions of the United Services Military Apprentice Program. The instructions are: OPNAVINST1560.10D, and the National Standards of Apprenticeship.

The information is intended only as guidance to assist you with this program.

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Disclaimer

Before you enroll, use the enrollment checklist below to ensure you qualify for the program and/or trade.

Enrollment Check-off Sheet

� Regular and Full Time Support Active Duty Navy, Army, Marines, and Coast Guard.

� Selected Reserve Personnel must be on orders (mobilization, ADT, ADT(Special), ADSW or Presidential Recall) for more than 365 days and working in the trade.

� Designated in a Rating or MOS.

� Possess a High School diploma or GED.

� Have a minimum of 1 full year remaining on Active duty on current enlistment.

� Selected trade is aligned with your Rating, NEC, or MOS.

� Have completed the required Formal Classroom Training AND the selected trade is your Primary job at your Command.

� Read and understand the requirements of the Work Processes Schedule (WPS) for the trade that I am requesting enrollment.

� Read and agree to the Standards and that I have had the opportunity to download or print them.

� Read and understand my responsibilities and reporting requirements of the program.

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Introduction

Congratulations!

By enrolling into the

United Services Military Apprenticeship Program,

you have demonstrated a desire to improve yourself.

This is a step by step guide to help you complete your apprenticeship successfully.

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New changes to USMAP’s website and processes.

The reporting process has changed. Instead of printing out weekly and monthly logs that had to be signed by two supervisors and retained by the service member, participants will now submit monthly logs documenting their on-the-job (OJT) hours to their supervisors "electronically." The supervisors will receive an email link to approve the reports. The same process is used for the semi-annual report that is approved by a commanding officer or someone authorized to sign by direction.

When you finish your apprenticeship, you will still get a certificate in the mail., you will receive an email with completion details. You will need to ensure your address is correct in your online USMAP profile. The Department of Labor completion certificate and a Journeyman Card could take approximately 4-6 weeks to arrive in the mail. Make sure you keep this with your important

papers to use as a resource and proof of completion when applying for jobs. For Sailors, completion will continue to also be documented through Electronic Training Jackets, Navy Training and Management Planning System, and Fleet Training Management and Planning System. Your completion will also be annotated on your Joint Service Transcript, which is available to you even after you leave the service at https://jst.doded.mil/. The USMAP Office does not retain copies of individual’s logs.

You will need to retain a copy of your own record after you leave the service. You may need to show an employer your logs as proof of OJT hours. Make sure to save a copy of your documents from your profile. The USMAP website currently requires CAC authentication to access your records, so once you leave the service, you will not be able to log back in to retrieve your documents at this time.

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This apprenticeship program has two components: The First component is Formal Classroom Instruction Hours. The first requirement for the program is the completion of a formal, structured training program. Classroom training provides members with the required background knowledge of the trade. Completion of "A" school or Navy Enlisted Classification (NEC) training (for Navy and Coast Guard)/ Military Occupational Specialty (MOS) (Marines and Army) will usually meet this requirement. The Classroom Instructional hours range from 144 to 576 depending on the trade.

Once you receive your "Approved Enrollment Email," look for “Trade instruction hours you have completed” - This is the only place you will see these hours.

There is nothing you need to do with these hours; these hours are entered into your record automatically.

(Navy and Coast Guard Only) If you see the statement, "Trade instruction hours you have completed: 0," this means your formal classroom instruction requirement is not met. You may have enlisted under the Professional Apprenticeship Career Track (PACT) Program in Aviation, Engineering or Surface, struck for a rating and did not attend an “A” school or any kind of rate training. Or you may have had to convert to another rate and have not attended the new rate "A" school or any other military training relating to your new rate. That being said, the informal classroom instruction CANNOT be waived. Employers may not hire you without this training. If you did not attend military training, you may use formal related civilian training, such as vocational schools, college classes, trade schools, Personnel Qualification Standard (PQS) and correspondence courses to fulfill the formal classroom instruction hours. You have the duration of the trade occupation to complete the formal classroom instruction hours.

The Second Component is On the Job training (OJT). OJT encompasses the skills and work experiences learned while doing the actual job. The amount of OJT hours required to complete your apprenticeship is trade related and will differ from trade to trade. The OJT total work hours are between 2,000 to 8,000 hours. These hours must be completed and documented.

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What you are NOT allowed to do in the program:

You are not allowed to enroll in two trades – you can ONLY enroll into one trade at atime.

You are not allowed to Back date hours - The Department of Labor does not allowbackdating, you can only log hours from your log start date forward.

You are not allowed to enroll in a trade when you have less than 1 year on yourenlistment contract.

You are not allowed to transfer hours from one trade to another. Each trade has its ownWork Processes Schedule (WPS).

Trades For Navy and Coast Guard, trades are associated with Rates. For Marines and Army, trades are associated with their MOS.

Trades are identified by a RAPIDS Code which is 4 numbers and a letter at the end. The letters stand for different version of the Work Processes Schedule. Ensure you select the right trade.

Requirements for the on-the-job hours are trade related and will differ from trade to trade. Trade hours CANNOT be transferred from one trade to another. The hours vary anywhere from 2000 all the way to 8000 total work hours.

Every trade requires related formal instruction training necessary to provide apprentices with knowledge in technical subjects related to the trade. The instruction may be classroom, technical schools, or other approved means. “A” schools and MOS (Marines and Army) schools typically qualify. The formal instruction hours cannot be waived.

Selecting a Trade:

You are only authorized to choose a trade that is related to your Rate/ (Marines and Army) MOS and your current primary duty. This is because you are required to perform a set number of hours of OJT to complete the requirements for your trade.

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A list of trades associated to your Rate/ (Marines and Army) your MOS and the amount of required OJT work hours can be found from the USMAP website: Go to USMAP website, https://usmap.netc.navy.mil click on “Trades”. See Screenshot below:

At the bottom of the page, click on the link that applies to you.

• Army Military Occupational Specialty (MOS) codes• Navy Rates• Marines Military Occupational Specialties• Coast Guard Rates

For Army – Click “Army Military Occupational Specialty (MOS) codes”.

This is what you will see if you click on “Army MOS”

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Find your MOS, click on it. If you cannot find your MOS, email the USMAP Office at USMAP@livehelpnow.net.

For Work Processes Schedules: Reference pages 7 to page 9 which will explain everything about WPS.

For Navy – Click “Navy Rates.” Each trade is associated with a Navy Rate. However, there are no trades associated with AC, CTI, MU, and ND however these rates can enroll into the Computer Operator trade RAPIDS 0817N.

This is what you will see if you click on “Navy Rates”

From the drop down box, select your Rate

Below is a SAMPLE !!!! I am EM2 Joe Sailor. I would click “EM-Electrician’s Mate”; this is what you will see

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RAPIDS Code

These are the trades that are available to the EM rating.

As you see, it lists the trade, total hours required, Work Process & RAPIDS Code (code that identifies the trade), and description. You must click on the RAPIDS Code to review the Work Processes Schedule which will determine if you qualify for the trade.

As you look at the trades available to the EM rating, you will notice some trades like “Computer Operator”, “Correction Officer”; and “Counselor” are listed. This does not mean you can enroll in those trades. You must click on the RAPIDS Code and read the requirements for the trade to see if you qualify for that trade.

Identical Trade RAPIDS Codes Some trades have a RAPIDS Code with the same four digit number. What separates the trades is the last digit which is a letter. The letters stand for different version of the Work Processes Schedule. Ensure you select the right trade. See the example below.

Under Electrician Mate, there are two trades with RAPIDS Codes that have the same 4 digits numbers. However, one ends in “M: and the other one ends in “N”. If you enrolled in one and completed it, the other trade with the same 4 digits numbers will not be available to you. The Department of Labor will only issue one certificate for that trade.

Example: You enrolled in Electrician (Construction) trade RAPIDS 0159M and complete that trade. You CANNOT enroll in Electrician trade RAPIDS 0159N. It is the same as the one you just completed.

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For Coast Guard – Click “Coast Guard Rates”.

Same as the Navy rates above. Each trade is associated with a Coast Guard Rate. This is what you will see if you click on “Coast Guard Rates”

For Work Processes Schedules: Reference pages 7 to page 9 which will explain everything about WPS.

For Marines – Click “Marines Military Occupational Specialties”.

Trades are associated with Marines’ MOS. This is what you will see if you click on “Marines Military Occupational Specialties”

Find your MOS, click on it. If you cannot find your MOS, email the USMAP Office at USMAP@livehelpnow.net.

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Work Processes Schedule Each trade is broken into Work Processes or Skill Areas. These Skill Areas form an outline of the tasks to be completed and the work hours required in each Skill Area. The outline of tasks is called a Work Processes Schedule (WPS). The WPS also provides more information about the trade. It is simply a breakdown of the work experience to be completed. Another way to look at a WPS is a blueprint to complete the program.

Below is a SAMPLE WPS. The WPS will be broken down into two parts, so you can better understand it.

First part – Description and Qualifications

Under EM-Electrician Mate –Calibration Laboratory Technician: I clicked 0895N

The O*NET program is the nation's primary source of occupational information. The O*NET database, contains information on hundreds of standardized and occupation-specific descriptors. The database, which is available to the public at no cost, is continually updated by surveying a broad range of workers from each occupation. Information from this database forms the heart of O*NET OnLine, an interactive application for exploring and searching occupations. The database also provides the basis for our Career Exploration Tools, a set of valuable assessment instruments for workers and students looking to find or change careers.

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Name of trade Description of the trade

Who is eligible to enroll in this trade

Example: In order to enroll in “Calibration Laboratory Technician” trade, there are specific NECs required for this trade. If you have the NEC, you qualify. If you don’t have the NEC, you do not qualify for the trade.

This shows total number of OJT hours needed to complete the trade.

Second part of the WPS is a breakdown of the work experience and hours to be completed. Again, look at this as your blue print to complete the trade.

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Requirements for the trade Related Instruction is the Formal Classroom

Instruction hours needed (First Component of the Program)

Some trades have additional requirements. Ensure you read them thoroughly.

Each trade is broken down into

Skill Areas.

Hours required per Skill Area

Skill Areas form an outline of the tasks to be completed and the work hours required in each Skill Area. Skill Areas can range from A to Z, A to C, etc. To complete the trade, all SkillArea work hours must be at zero. The total hours can be at zero, however if each Skill Area isn’t at zero, the trade is not complete.

Enrollment There are two ways to enroll in USMAP: Complete an online registration or submit a paper application.

Enrolling online: Go to USMAP website (https://usmap.netc.navy.mil); at the top right of the page click “Enroll or Reinstate” link. This is the preferred and most efficient method.

Or

Submit paper application (Apprentice Registration Application) which is located on the website, click “Resources and Links”. Then click “Apprentice Registration Application Form.” Then email your application to usmap@livehelpnow.net.

Before you can enroll into a trade, you must agree to the National Standards of Apprenticeship.

When you click on “Enroll or Reinstate, the below will appear:

These standards provide general policy and guidance to Commanding Officers responsible for training and development of registered Apprenticeships with the Department of Labor (DOL). Advanced Paygrade/Undesignated Rate to Designated Rate The Rate/Rank/MOS displayed by the USMAP database comes directly from the respective Military Personnel systems. The USMAP Office cannot change your Military account information. Once the promotion/advancement date and/or Rate and/or MOS (Marines) is reflected there, our system will show the update also. So in this case, you must fill out an paper application. Once that is done, you must email us (usmap@livehelpnow.net) the application along with a designation letter showing your designated Rate or frocking letter if advanced. The USMAP Registrar has to manually enroll the member. For Marines: Secondary MOS does not show up in the USMAP database. The system will always show the primary MOS. Marines’ working in their second MOS need to fill out an application and email it to us at usmap@livehelpnow.net. A good example is Marines currently on Marine Security Guard Duty (MOS 8156 (Secondary) which provide security at American Embassies, must submit a paper application because the MOS is not displayed in our system.

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Once EnrolledOnce you apply on line, you may be auto enrolled if all requirements can be verified otherwise an USMAP Registrar reviews your enrollment to ensure you qualify for the trade. This includes reviewing your Joint Service Transcripts (JST) to see what schools you have completed. You will receive either an approval or rejection via email. The first requirement is the completion of a formal classroom instruction that relates to the trade. After you receive your "Approved Enrollment Email," confirm that your Formal Classroom Instruction hours are documented. A statement will list the number of hours you have completed. If you see that statement with the required hours, you have completed part one of the program. Again, there is nothing that you need to do with these hours; they have been entered into your record by a USMAP Registrar as part of the enrollment process. (Navy and Coast Guard Only) If you see the statement, "Trade instruction hours you have completed: 0," this means your Formal Classroom Instruction requirement is not completed. You may have enlisted under the Professional Apprenticeship Career Track (PACT) Program in Aviation, Engineering or Surface, struck for a rating and did not attend an “A” school or any kind of rate training. Or, you may have had to convert to another rate and have not attended the new rate "A" school or any other military training relating to your new rate. However, the Formal Classroom Instruction CANNOT be waived. Employers may not hire you without this training.

If you did not attend military training, you may use formal related civilian training, such as vocational schools, college classes, trade schools, Personnel Qualification Standard (PQS) and correspondence courses to fulfill the formal classroom instruction hours.

You have the duration of the trade occupation to complete the formal classroom instruction hours.

REJECTIONS

Below are some reasons why you would be rejected from enrolling into a trade:

End of Active Obligated Service (EAOS)

If you receive a rejection email that states “EAOS date reflects less than one year remaining on active duty”: All you do is send us an email and state your intentions. For example: I plan on re-enlisting for (number of years). DO NOT TRY AND RE-ENROLL

Navy Enlisted Classification (NEC) and/or Personnel Qualification Standard (PQS) If you receive a rejection email that states: “Rejected due to not assigned NEC/MOS required for the trade.” Reply to the rejection email, with an attached copy of your page 4 showing the completed PQS and NECs. AGAIN, DO NOT TRY AND RE-ENROLL

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Pre-Registration Credit Hours Misconceptions: Pre-registration credit hours are based on pay grade. NO How long the individual has been working on the job. NO My co-worker and/or buddy received pre-registration credit so I’m entitled also. NO

Pre-registration credit hours are not awarded for trades requiring 2200 or less OJT hours. Pre-registration Credit hours are applied at initial enrollment per trade.

To be eligible for pre-registration credit, there must be a 1 year from:

• Date of completion of the Rating (A School)/MOS training which qualified you for the trade tothe date of enrollment.

OR

• Date of completion of the instruction/NEC that qualified you for the trade to the date ofenrollment.

1000 hours for each FULL year, not to exceed 50% of the total required hours.

Additional credit will NOT be awarded for advancement or attending additional trade schools after enrollment.

SUSPENSIONS AND CANCELLATIONS Suspended Status Suspensions will be granted by the USMAP Registrar if the member is unable to work in the apprenticeship trade for a period of up to 1 year due to operational requirements (deployment), medical, orders to light duty, or transferring to another command. It is a temporary hold status of a trade, upon member’s request, for a maximum of 1 year. This freezes the member’s record and will not allow the member to enroll into another trade or log any hours.

Before requesting a suspension, if you have hours not processed, you need to enter those hours on an Apprentice Progress/Status Report, also darken in the suspension block, then send the report along with the weekly logs to usmap@livehelpnow.net to be processed. Once those hours are processed, then you may request for a suspension.

You must notify the USMAP Office to reactivate your account. After a year, the suspension turns into a cancellation and any hours not on a report will be deleted.

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Cancellations Five ways trade can be cancelled:

1. Failure to submit a semi-annual report for a period of 18 months (3 missed reporting periods).

2. At the request of the service member.

3. Commanding Officer can cancel a member if he/she is unsatisfactory Rating in professionalcompetence.

4. Failure to re-activate your USMAP record after being in a suspended status for a year.

5. Upon discharge or release to inactive duty.

NOTE: The Commanding Officer, you, or an USMAP Registrar are the only ones who can Cancel your trade.

ReInstatements Any hours that were submitted by a Semiannual or Progress Status Report and approved will remain in your record.

If you have previously received Pre-registration credit hours, those credit hours also will remain.

Pre-Registration credit is given AT THE TIME OF THE ORIGINAL ENROLLMENT ONLY if you were eligible.

You will be given a new log start date and can log hours worked from that date forward.

How to Reinstate a Trade

To have a trade reinstated, you must go to https://usmap.netc.navy.mil homepage (do not log into your record) at the top right of the page in blue Font, click on the Enroll or Reinstate tab. Fill out enrollment form and submit. This will also give you the opportunity to update your information that may have changed.

Member’s Responsibilities Print off the WPS. Use it to keep track of your Skill Area hours.

Log your hours daily until all Skill Areas are at ZERO (work experience hourly record located on the USMAP website https://usmap.netc.navy.mil; Click Resources and Links)

Ensure you submit the correct e-mail address for your monthly approver and semi-annual approver.

You should keep all original log sheets (weekly, monthly, and semiannual) for your records in case of an audit or for a future employer that may request to see your logs in addition to your DOL Certificate. Look at these logs and reports as future money.

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Select “My Records” link at top right of welcome page

My Records

Notice of Inactive Enrollment Status

If you are ACTIVE or REINSTATED in one of your other trades, then please select that trade in the following list.

Trade Selection

You have multiple trades on file with USMAP. Make sure that the trade in which you are currently working

is selected in the following list: 0569N - Counselor (Professional & Kindred) [ COMPLETED ]

Personal Profile (Edit)

Member ID 000093862

Trade 0569N - Counselor (Professional & Kindred)

Enrollment Date (YYYY-MM-DD) 2016-10-02 Status COMPLETED Rate/Rank YNC Last Name YOUNG First Name TROY Middle Name SCOTT Member Work Email Troy.Young.ctr@navy.mil Monthly Approver Email Jack.sparrow@navy.mil Semiannual Approver Email Thomas.coaltrain@navy.mil Last Login Oct 2, 2018 7:26:39 AM

____________________________________________________ Approver Email To add or change your monthly or semiannual approver, located your personal profile and click on Personal profile “Edit”

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This shows all the trades you have enroll in and your current trade Assigned when you first enroll.

000093862

0569N – Counselor (Professional and Kindred)

2016-10-02

Troy.young@navy.mil

Jack.sparrow@navy.mil

Thomas.coaltrain@navy.mil

USMAP COORDINATOR

Command Coordinator Information

Name Rate/Rank Email JOSEPH COOL NC1 JOSESH.COOL@NAVY.MIL

If your command doesn’t have an USMAP Coordinator then it will have Contact your COMMAND CAREER COUNSELOR in place of a name.

TO EDIT CONTACT INFORMATION

Contact Information [Edit]

Name TROY YOUNG

Address 10613 OLD SALTY CHIEF WAY PENSACOLA, FL 32506

Phone 850-452-6082 DSN 459

Address entered will be where your certificate will be mailed too. Ensure it is up to date or accurate at all times.

Logbook Summary located at the bottom of “My Record” page

Summary of hours to include pre-registration credit hours if eligible and awarded.

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To update your information

How to divide pre-registration credit hours when less than 50% is awarded.

When you receive less than 50% of Pre-registration credit hours, it is YOUR RESPONSIBILITY to distribute those hours awarded to you. Below is the “Logbook Summary” sample from the top of the page. In this example, 2,000 hours of pre-registration credit hours was awarded. The best way to distribute the hours is to take a look at your WPS. Read each “Skill Area” and then determine the total of hours to be distributed. Again, It is up to YOU to distribute the hours awarded across the “Skill Areas”. Once you figure outwhere you want to distribute the credit hours, click on [Distribute Credit]

When you click on [Distribute Credit], below is what you will see.

Remember: In this example, the Pre-Registration Credit Hours Distribution must total2,000 hours.

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No hours were distributed

The Pre-Registration Credit Hours for a “Skill Area” may not exceed 50% of the hours required for that “Skill Area”.

Enter the hours as shown in the area: Below is a SAMPLE.

After you finish entering your hours, click “Save”.

Once you click the “Save” button, it takes you back to “My Records”. Take a look at your “Logbook Summary.)

*If you receive 50% pre-registration hours, the system will distribute the hoursautomatically. Below is a SAMPLE.

The Hours submitted in Weekly Logs are not counted when calculating your Hours Remaining. These hours will be considered when you submit your next Semiannual Report

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System distributed 50% pre-registration credit

Hours remaining after 50% pre-registration credit hours are applied

Rules of Reporting Hours You record the hours you work according to your trade’s WPS.

Each skill area is broken down by a letter of the alphabet.

Record the daily hours you work using the skill area A, B, C……across the week. See example below.

All weeks entered will end on a Saturday date.

Trades are automatically cancelled after 18 months without an electronic Semi Annual report or Progress Status report being submitted to the USMAP Office to be processed. You must follow the reporting procedures and submit the required Semi-Annual or Progress Status Report that you agreed to upon initial enrollment.

NOTE: Each Skill Area starts With A B, C, etc. Enter hours worked each day in the skill areas that corresponds to your WPS

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Methods of Reporting Online - Preferred if internet connectivity is good during entire 6 month reporting period. Paper - Preferred if deployed OR underway anytime during the 6 month reporting period.

**Do not MIX reporting methods (Online/Paper) within the 6 month reportingperiod.

On-Line

Weekly

Access website at https://usmap.netc.navy.mil; Log in using your CAC card

Select “My Record” at the top right of the welcome page. Select “Continue” on the Notice page

Select “Weekly/Monthly Logs” at top of page

Select “(Create” a New Weekly Log Entry.)”

Enter the week ending date for that week’s work in date block provided.

Week Ending Date (all weeks end on Saturday; YYYY-MM-DD).

** If the down drop calendar doesn’t work, try typing the date (YYYY-MM-DD). If that doesn’t work, you must clear the cookies on your computer.

On the next page is a SAMPLE.

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Create Weekly Log

YOUNG , TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred) Next Semiannual Report is due (YYYY-MM-DD): 2018-03-31 Reporting Procedures

Instructions

• Only log hours worked in skill areas of your trade work processes schedule.• Hours spent on military duties, in school, as a supervisor, at meals, etc., do NOT count as work

experience. • Eight (8) hours per day is considered a normal activity. If longer hours are logged per day, your

supervisor must note the circumstances in the comments when he/she signs the paper copy of this form. • Hours must be logged in full or half hour increments (e.g., 0.5, 1.0, 1.5, 2.0).

Log Entry

Week Ending Date (weeks end on Saturday; YYYY-MM-DD)*† Skill Description Sun Mon Tue Wed Thu Fri Sat Total

A General Administration 0.0

B Technical Administration 0.0 Edit

C Logistic And Financial Support 0.0 Edit

D Mechanical Maintenance 0.0 Edit

E Safety 0.0 Edit

F Marketing And Advertising Support 0.0 Edit

G Public Affairs Support 0.0 Edit

H Personnel Support 0.0 Edit

Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Save Cancel

* This field is required.† Your Weekly Log Start Date is 2017-10-07. You may only create and edit Weekly Logs for weeks ending on or after this date.

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NOTE: Let’s you know when your Semiannual report is due.

Type in the date or click on the calendar to enter the date. Weeks Log end on Saturday. **

Instructions on logging hours

To help keep track of your hours, print a Work Experience Hourly Record Form (located on website under the “Resources and Links” tab). As you work the skill areas, you can use it to document your daily hours as they happen. At the end of the work day, all you have to do is transfer the hours from the document to the online Weekly log.

Time you cannot log: Military duties, training not outlined in your WPS. For example: eating, working parties, sleeping, standing watch, Command PT, medical appointments, etc.

LOGGING OVER 8 HOURS If you work over 8 hours in a day, the system will let you log hours up to 12 hours.

If your situation requires greater than 12 hours a day, your Supervisor (E7 and above) must provide a request email to usmap@livehelpnow.net or send a letter to the USMAP Office for override with justification and their contact information. Once received and approved, you will be able to log over 12 and up to 18 hours for ONE Semiannual Reporting period. A written request is required for EACH Semiannual Reporting period. Extended hours are subject to Audit by Department of Labor.

LOGGING YOUR HOURS Example:

On Monday, you worked 2 hours performing tasks in Skill Area “A” (example: Preparing reenlistments, entering data on an excel spreadsheet). So, you enter (hours in full or half-hour increments only). You would place 2.0 in block “A” corresponding to Monday.

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You are required to document the OJT hours worked for your trade. Enter hours worked for each skill area from the WPS for the week. Hours must be logged in full- or half-hour increments (example: 0.5, 1.0, 1.5, 2.0, etc).

TRACKING YOUR HOURS

Log Entry

Week Ending Date (weeks end on Saturday; YYYY-MM-DD)*† 2017-10-14 Skill Description Sun Mon Tue Wed Thu Fri Sat Total

A General Administration 2.0 3.0 4.0 2.0 2.0 13.0 B Technical Administration 2.0 2.0 2.0 2.0 2.0 10.0 Edit

From the skills listed on your Work Processes Schedule, continue entering hours in the areas that you performed tasks in during the day.

Skill Description Sun Mon Tue Wed Thu Fri Sat Total

A General Administration 1.0 1.0

B Technical Administration 1.0 1.0 Edit

C Logistic And Financial Support 1.0 1.0 Edit

D Mechanical Maintenance 1.0 1.0 Edit

E Safety 0.5 0.5 Edit

F Marketing And Advertising Support 1.0 1.0 Edit

G Public Affairs Support 0.5 0.5 Edit

H Personnel Support 2.0 3.0 3.0 3.0 3.0 14.0 Edit

Total 0.0 8.0 3.0 3.0 3.0 3.0 0.0

Save Cancel

REMINDER: Do not log 8 hours in each Skill Area. You perform different tasks all day long. Divide the hours up over the skills that you performed

After entering hours click “Save”. This will take you back to the Weekly Logs page.

At the end of the week, print off your weekly log for your record.

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This will take you to the next Skill Area

This is a sample of your weekly log.

Again, save your weekly printed reports in a folder or binder for your records and future employers.

YOUNG, TROY

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Monthly Once you have accumulated four weeks of weekly logs, you need to click on (“submit”)

Once you click (“submit”)

The screen should look like this

Submit Monthly Report

YOUNG, TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred)

Week Ending Sun Mon Tue Wed Thu Fri Sat Total

2017-10-07 0.0 4.0 5.0 5.0 5.0 5.0 0.0 24.0 2017-10-14 0.0 8.0 8.0 8.0 8.0 8.0 0.0 40.0 2017-10-21 0.0 6.0 6.0 6.0 6.0 6.0 0.0 30.0 2017-10-28 0.0 7.0 7.0 7.0 7.0 7.0 0.0 35.0

Total 0.0 25.0 26.0 26.0 26.0 26.0 0.0 129.0

Are you sure you want to submit (email) this Monthly Report for approval to jack.sparrow@navy.mil? (Click Edit to update your Monthly Approver)

Yes No

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YOUNG, TROY

If Jack Sparrow is not available, you can click “Edit”. This will allow you change the monthly approver to someone else.

Once you receive the email that your monthly report has been approved, you go back to the weekly/monthly logs and print out your monthly log for your record.

The screen should look like this:

Logs

YOUNG , TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred) Next Semiannual Report is due (YYYY-MM-DD): 2018-03-31

[Create a New Weekly Log Entry] Reporting Procedures

The DEPARTMENT OF LABOR requires that you retain copies of your reports for future employers and audit purposes.

Week Ending

Total Hours

Select a Weekly Operation

Monthly Division Signature

Monthly Status

Select a Monthly Operation

2018-09-26 JACK

SPARROW Approved [Submit] [Print]

* Your Weekly Log Start Date is 2017-10-07. You may only create and edit Weekly Logs for weeks endingon or after this date.

Click on (“Print”) to print out your monthly logs.

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24.02017-10-07

2017-10-14

2017-10-21

2017-10-28

[Edit] Delete] [Print]

40.0 [Edit] Delete] [Print]

30.0

35.0

[Edit] Delete] [Print]

[Edit] Delete] [Print]

Print Monthly Summary of Weekly Log Entries

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United Services Military Apprenticeship Program (USMAP) Work Experience Hourly Record Summary for Weeks Ending in the Month 2017-10

YOUNG, TROY SCOTT 0569N - Counselor (Professional & Kindred)

Week Ending Sun Mon Tue Wed Thu Fri Sat Total

2017-10-07 0.0 4.0 5.0 5.0 5.0 5.0 0.0 24.0 2017-10-14 0.0 8.0 8.0 8.0 8.0 8.0 0.0 40.0 2017-10-21 0.0 6.0 6.0 6.0 6.0 6.0 0.0 30.0 2017-10-28 0.0 7.0 7.0 7.0 7.0 7.0 0.0 35.0

Total 0.0 25.0 26.0 26.0 26.0 26.0 0.0 129.0

Division Officer : JACK SPARROW Approved Date : 2018-09-26

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The screen should look like this:

Semiannual ReportsOnce you acquire six months of logs, you will see this screen as a “NOTICE PAGE” when you click on “My Records” page.

When you hit continue, on top of the screen you will now click “Semiannual Rpts” tab.

This is what you will see:

Semiannual Reports

YOUNG , TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred) Next Semiannual Report is due (YYYY-MM-DD): 2017-04-01

Our calculations indicate that your next Semiannual Report Date is 2017-04-01.

[Submit 2016-10-08 to 2017-04-01 Semiannual Report]

Reporting Procedures Report Date

(YYYY-MM-DD) Total Hours Status Select an Operation 2017-04-01 1,202.0 Submitted [Print] [Submit]

FINAL-Semiannual report may be submitted ahead of next scheduled reporting date once all your skill hours remaining show a zero balance.

Prior to submitting your final report, make sure your address is correct, to ensure you receive your completion certificate! Allow 4-6 weeks for delivery.

Your Name (USMAP ID) 0569N Counselor (Professional & Kindred)

Click this

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Submit Semiannual Report

YOUNG , TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred) Next Semiannual Report is due (YYYY-MM-DD): 2017-04-01

This Semiannual Report will include the following Monthly Reports:

WEEK ENDING (YYYY-MM-DD)

DIVISION SIGNATURE (YYYY-MM-DD)

TOTAL HOURS STATUS

2016-10 2018-09-19 JACK SPARROW

138.0 Approved

2016-11 2018-09-19 JACK SPARROW

160.0 Approved

2016-12 2018-09-19 JACK SPARROW

236.0 Approved

2017-01 2018-09-19 JACK SPARROW

238.0 Approved

2017-02 2018-09-19 JACK SPARROW

232.0 Approved

2017-03 2018-09-19 JACK SPARROW

162.0 Approved

2017-04 2018-09-19 JACK SPARROW

196.0 Approved

Are you sure you want to submit your Semiannual Report for approval to thomas.coaltrain@navy.mil (Click Edit to update your Semiannual Approver) during the period 2016-10-08 to 2017-04-01?

Before you click on “submit”, this is the last chance for you to correct any logs or print out any logs you are missing. Once you click “Submit” the Monthly Reports listed above will no longer be editable and you will no longer be able to create Weekly Logs for weeks ending on or before 2017-04-01.

Yes No

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Ensure you print your report. The next page shows you what your semiannual report looks like:

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Your Name (USMAP ID) 0569N Counselor (Professional & Kindred)

Once your semi-annual report has been approved, this is what you should see:

United Services Military Apprenticeship Program (USMAP)

Semiannual Report for the Period Ending 2017-04-01

YOUNG , TROY SCOTT (#000093862) 0569N - Counselor (Professional & Kindred)

Skill A B C D E F G H Total Hours Required 1,750.0 500.0 250.0 50.0 50.0 200.0 200.0 1,000.0 4,000.0

Pre-Registration Credit

875.0 250.0 125.0 25.0 25.0 100.0 100.0 500.0 2,000.0

Hours Submitted in all Previous Semiannual Reports

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Hours Earned in this Reporting Period

110.0 88.0 214.0 236.0 40.0 276.0 138.0 100.0 1,202.0

Hours Remaining 765.0 162.0 0.0 0.0 0.0 0.0 0.0 400.0 1,327.0

Reviewer's Name THOMAS COALTRAIN Reviewed

Date Sep 21 2018

This is an official U.S. Navy website.

Keep going until you reach Zero hours in all Skill Areas. _________________________________________________________________________________

FINAL REPORT: A final completion report may be submitted prior to the next Semi-Annual due date. You may submit your Semiannual Report early IF all Skill Areas are at zero.

If you have any issues or questions, contact the USMAP Office at 850-452-6699

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Print Semiannual Report

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