UPDATION OF GIS/GPS BASED ASSET MAPPING AND CONSUMER INDEXING … Updation Tender.pdf · Himachal...

BIDDING DOCUMENT FOR

UPDATION OF GIS/GPS BASED ASSET MAPPING AND CONSUMER INDEXING

BID REFERENCE: NO.HPSEBL/CE(SO&P)/GIS-Updation/12

HIMACHAL PRADESH STATE ELECTRICITY BOARD LIMITED

SECTION-1 INVITATION TO BID

Himachal Pradesh State Electricity Board Limited

Vidyut Bhawan, Shimla-171004 (HP) India Tel: +911772653119, Fax: +911772656485 Website: http://www.hpseb.com e-mail: [email protected]

NOTICE INVITING TENDER Himachal Pradesh State Electricity Board Limited invites sealed bids (in Duplicate) for " Updation of GIS based asset mapping and consumer indexing of HPSEB Ltd. within geographical boundaries of 14 Towns covered under Restructured Accelerated Power Development Reform Program as per Annexure- A”. Any interested bidder may inspect the bid documents in the office of Superintending Engineer (IT), HPSEB Limited, Vidyut Bhawan Complex, Shimla-171004 during working hours on or after 02/07/2012. The bid documents can be purchased on submission of written application at the address given below and upon payment of a non-refundable fee of Indian Rs 1,000/- only through bankers' cheque or Demand Draft in favour of Sr. Accounts Officer (Banking), HPSEBL, Vidyut Bhawan, Shimla-171004 (H.P) payable at Shimla. The Bid documents will be sent by ordinary post or by registered post only at an additional cost of Rs 100/- to be remitted along with the cost of the bid documents but Himachal Pradesh State Electricity Board Limited will not be responsible for delay in deliveries, if any. Sale of bid documents shall start on 02/07/2012 and will be available till 02/08/2012. The Bid documents shall also be available for download against payment through credit card at http://www.hpseb.com . Bids (in duplicate) must be delivered at the address given below on or before 03/08/2012 up to 14.30 hours and will be opened on the same day i.e. 03/08/2012 in the presence of the bidders or their authorised representatives who wish to attend at the address given below at 15:00 hours. Earnest money amounting to Rs 50,000/- shall be in the shape of bankers' cheque or Demand Draft only drawn in favour of Sr. Accounts Officer (Banking), HPSEBL, Vidyut Bhawan, Shimla-171004 (H.P) payable at Shimla. Chief Engineer (System Operation and Planning) reserves the right to change the scope of work and to reject any or all of the bids without assigning any reasons thereto. Note: - If the date of receipt/ opening of bids happen to be a holiday, the bids will be received/ opened on the next working day

Chief Engineer(SO & P)

http://www.hpseb.com/�

mailto:[email protected]�

http://www.hpseb.com/�

Annexure-‘A’

List of 14 towns covered under R-APDRP.

Sr. No. Name of Towns

1. Shimla

2. Solan

3. Baddi

4. Paonta

5. Nahan

6. Bilaspur

7. Sundernagar

8. Hamirpur

9. Mandi

10 Kullu

11. Una

12. Dharamshala

13. Yol

14. Chamba

SECTION-2 INSTRUCTION TO BIDDERS

[Type text] Page 1

SECTION- 2 INSTRUCTIONS TO BIDDERS (ITB)

CONTENTS

A. GENERAL .............................................................................................................. 11.0 SCOPE OF BID ......................................................................................................... 12.0 ELIGIBLE BIDDERS ................................................................................................ 23.0 QUALIFICATION OF THE BIDDER ...................................................................... 24.0 COST OF BIDDING .................................................................................................. 25.0 SITE VISIT ................................................................................................................ 2

B. BIDDING DOCUMENTS ............................................................................................ 46.0 CONTENT OF BIDDING DOCUMENTS ................................................................ 47.0 CLARIFICATION OF BIDDING DOCUMENTS .................................................... 48.0 AMENDEMENT OF BIDDING DOCUMENTS ...................................................... 49.0 COLLECTION OF DOCUMENTS ........................................................................... 5

C. PREPARATION OF BIDS .......................................................................................... 610.0 LANGUAGE OF THE BID ....................................................................................... 611.0 DOCUMENTS COMPRISING THE BID ................................................................. 612.0 BID PRICES .............................................................................................................. 613.0 DUTIES AND TAXES (BOTH CENTRAL AND STATE) ............................................... 614.0 CURRENCIES OF BID AND PAYMENT ............................................................... 815.0 TIME SCHEDULE .................................................................................................... 816.0 BID VALIDITY ......................................................................................................... 817.0 BID SECURITY (BID GUARANTEE) .................................................................... 9

D. SUBMISSION OF BIDS ........................................................................................... 1018.0 FORMAT AND SIGNING OF BID ......................................................................... 1019.0 SEALING AND MARKING OF BIDS ................................................................... 1020.0 BID COMPLIANCE ................................................................................................ 1121.0 DEADLINE FOR SUBMISSION OF THE BIDS ................................................... 1222.0 LATE BIDS ............................................................................................................. 1223.0 MODIFICATION AND WITHDRAWAL OF BIDS .............................................. 12

E. BID OPENING AND EVALUATION ............................................................................ 1324.0 BID OPENING ........................................................................................................ 1325.0 PROCESS TO BE CONFIDENTIAL ...................................................................... 1326.0 CLARIFICATION OF BIDS ................................................................................... 1327.0 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS . 1428.0 DEFINITIONS AND MEANINGS ......................................................................... 1429.0 EVALUATION AND COMPARISON OF BIDS ................................................... 14

F. AWARD OF CONTRACT ......................................................................................... 1630.0 AWARD CRITERIA ............................................................................................... 1631.0 OWNER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

.................................................................................................................................. 1632.0 NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT ..................... 1633.0 PERFORMANCE SECURITY (CONTRACT PERFORMANCE GUARANTEE) ............. 1634.0 CORRUPT OR FRADULENT PRACTICES .......................................................... 16

Instructions To Bidders

1 Section 2 ITB

A. GENERAL 1.0 SCOPE OF BID

1.1 The HPSEBL (referred to as Owner in these documents) invites single stage single part bid for the scope of work (referred to as “the works”). The bidders will have to submit bids for all the works, part bids shall be rejected.

1.2 The successful bidder will be expected to complete the works by the intended completion date specified in the Bid.

1.3 The scope of the proposal shall be on the basis of a single Bidder’s responsibility having one or more consortium partner to meet the qualification requirement as mentioned in the bid. It will include but not limited to the following:

Part-‘A’ Updation of GIS/GPS based asset mapping and consumer indexing of HPSEBL within geographical boundary of Shimla town covered under R-APDRP scheme up to March, 2012, for Distribution wing of HPSEB Ltd. The detail of new/shifted consumers and other new assets shall be provided by concerned Sub Division/Division of Shimla town.

a) Mapping of additional assets (Electrical/Buildings/Land base/Roads) by using the DGPS/GPS instruments.

b) Consumer indexing for added/shifted consumers based on ledger/field survey with physical verification of the database. Mapping, codification of consumers based on electrical system.

c) Preparation of database of additional consumers and assets with attributes. d) Submission of Updated data in PGDB format or any other acceptable format for loading in GIS

software at Data Center. e) Creation and submission of revised electrical network diagrams (Soft & hard copies) after

incorporating the additional assets.

Part-‘B’ Updation of GIS/GPS based asset mapping, consumer indexing of HPSEBL within geographical boundaries of 14 towns covered under R-APDRP scheme after March, 2012 for next five years, on Monthly basis, for Distribution wing of HPSEB Ltd. The detail of new/shifted consumers and other new assets shall be provided by concerned Sub Division/Division.

a) Mapping of additional assets (Electrical/Buildings/Land base/Roads) by using the DGPS/GPS instruments.

b) Consumer indexing for new consumers based on ledger/field survey with physical verification of the database. Mapping, codification of consumers based on electrical system.

c) Preparation of database of additional consumers and assets with attributes. d) Submission of Updated data in PGDB format or any other acceptable format for loading in GIS

software at Data Center. e) Creation and submission of revised electrical network diagrams (Soft & hard copies) after

incorporating the additional assets.

1.4 The software for asset mapping is already available with HPSEB Limited at Data Center.

1.5 Bids containing deviations from provisions relating to the following clauses will be considered as non-responsive:


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a) Price Basis and Payments

b) Bid Guarantee

c) Contract Performance Guarantee

d) Liquidated Damages

1.6 The Bidder shall include in his proposal, the quality control and assurance program containing the overall quality management and procedures, which he proposes to follow in the performance of the works during various phases.

1.7 At the time of award of Contract, the detailed quality control and assurance program to be followed for the execution of the contract will be mutually discussed and agreed to and such agreed program shall form a part of the contract.

1.8 The Bidder shall use his own software’s, hardware’s & GPS instruments etc., required for the completion of the assigned contract.

2.0 ELIGIBLE BIDDERS

2.1 Bidders shall not fall under the clause relating to ineligibility due to corrupt and fraudulent practices as depicted in clause 34.0 of this section.

3.0 QUALIFICATION OF THE BIDDER

3.1 The qualifying requirement as stated in the Annexure-‘A’ of this section shall be applied as minimum criteria.

3.2 The above QR are a minimum and the Owner reserves the right to request for any additional information and also reserves the right to reject the proposal of any Bidder, if in the opinion of the Owner, the qualification data is incomplete or the Bidder is found not qualified to satisfactorily perform the contract.

3.3 The bidder has to adhere to all conditions related to technical and commercial conditions of the owner as specified in the bid document. However, if the bidder feels that any deviation either commercially (except for the clause 1.5 of ITB) or technically is required for the benefit of the owner or smooth implementation of the project, he can give the deviation as per the relevant clause along with sufficient justification. If, the owner feels satisfied with justification, the eligibility will be considered for opening of price bid of the bidder. In such cases, owner’s decision will be full & final and the bidder cannot challenge the decision legally, or otherwise.

4.0 COST OF BIDDING

4.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Owner will in no case be responsible and liable for those costs.

5.0 SITE VISIT

5.1 The Bidder, at his own responsibility and risk, is encouraged to visit/ examine the Site of Works and local conditions and obtain all information that may be necessary for preparing the Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall be at the Bidder’s own expense. The Owner shall not entertain any request for clarification from Bidders regarding local conditions.


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5.2 It must be understood and agreed that such factors have properly been investigated and considered while submitting the proposals. The Owner will entertain no claim, for financial adjustment to the contract awarded under these specifications and documents. Neither any change in the time schedule of the contract nor any financial adjustments, arising therefore shall be permitted by the Owner, which are based on the lack of such clear information or its effect on the cost of the works to the Bidder.


4 Section 2 ITB

B. BIDDING DOCUMENTS

6.0 CONTENT OF BIDDING DOCUMENTS

6.1 The set of bidding documents comprises of the following:

Section Contents 1. Invitation to Bid (INV)

2. Instructions to Bidders (ITB)

3. Conditions of Contract (CC)

4. Forms of Bid

5. Bid Proposal Sheets

6. Proposal

7. Technical Specification (TS)

6.2 Bidders shall examine the list of contents issued with the Documents and shall satisfy themselves that documents as issued are complete with no pages missing and conform to the contents. In case of any discrepancy between the schedule and the documents as received, the Bidder shall immediately inform the concerned authorities and obtain clarifications wherever necessary.

7.0 CLARIFICATION OF BIDDING DOCUMENTS

7.1 If the prospective Bidder finds discrepancies or omissions in the specifications and documents or is in doubt as to the true meaning of any part, he shall at once make a request, in writing, for an interpretation /clarification, to the Owner. The Owner then will issue interpretation/clarification as he may think fit in writing. After receipt of such interpretation and clarification, the Bidder may submit his Bid but within the time and date as specified in the Invitation for Bids. All such interpretations and clarifications shall form a part of the Bidding Documents and shall accompany the Bidder’s proposal. A prospective Bidder requiring any clarification on Bidding Documents may notify the Owner in writing. The Owner will respond in writing to any request for such clarification of the Bidding Documents which it receives, not later than ten (10) days prior to the deadline for submission of bids prescribed by the Owner. Written copies of the Owner’s response (including an explanation of the query but without identifying its source will be sent to all prospective bidders which have received the Bidding Document.

7.2 Verbal clarification and information given by the Owner or his employee(s) or his representative (s) shall not in any way be binding on the Owner.

8.0 AMENDEMENT OF BIDDING DOCUMENTS

8.1 Before the deadline for submission of bids, the Owner may modify the bidding documents by issuing addenda.


5 Section 2 ITB

8.2 Any addendum thus issued shall be part of the bidding documents and shall be communicated in writing through fax / post/e-mail to all the purchasers of the bidding documents. Prospective bidders shall acknowledge receipt of each addendum by fax / post to the Owner.

8.3 To give prospective bidder reasonable time in which to take an addendum into account in preparing their bids, the Owner shall extend as necessary, the deadline for submission of bids, in accordance with Clause-21.2 of this section.

9.0 COLLECTION OF DOCUMENTS

9.1 Only one set of Bid documents (On CD) will be issued by arrangement during the dates specified in the Invitation to Bid from;

Chief Engineer (System Operation & Planning) Himachal Pradesh State Electricity Board Limited, Vidyut Bhawan Complex, Shimla (HP)-171004. Phone/ Fax (0177) – 2653119. On payment of Rs.2,500/- towards the cost of Bid Documents, in the form of Demand Draft drawn in favour of “Sr. Accounts Officer (Banking), HPSEB Limited” payable at Shimla.

9.2 Bid documents (On CD) will be sent by Speed Post, if required at the Bidders’ risk and cost if desired by the Bidder as specified on INV. The Owner will not accept any responsibility for any delay in transit to the nominated destination.


6 Section 2 ITB

C. PREPARATION OF BIDS

10.0 LANGUAGE OF THE BID

10.1 All documents relating to the bid shall be in the English language.

11.0 DOCUMENTS COMPRISING THE BID

11.1 The Bidder shall complete the Bid Form inclusive of Price Schedule, Technical Data Sheets etc. furnished in the Bidding Documents, indicating; for the goods to be supplied and services to be rendered, a brief description of goods and services; quantity and prices in appropriate part of the bids.

11.2 The Bid Guarantee (The Bid Security) shall be furnished in a separate cover in accordance with Clause 17.0 of this section.

11.3 The bids shall be submitted in two parts (a) techno-commercial bid without the price bid and, (b) price bid. All the technical details/ forms, performance certificates, Acceptance of commercial conditions, EMD etc. shall be sealed in one envelope clearly mentioning “TECHNO-COMMERCIAL WITHOUT PRICE BID” and all the price schedules/ requirements etc. shall form part of price bid and shall be sealed in a separate envelope clearly mentioning “PRICE BID”.

12.0 BID PRICES

12.1 The Bidder shall quote in the appropriate schedule of the Bid Form, lump-sum price for the entire Scope of Work (covered under the Bidding Documents) and also the unit rates of the goods & services it proposes to supply under the contract. The Bidder shall also furnish the price break-down in the appropriate schedules of bid form to indicate the following:

a) Unit prices as mentioned in the price schedule b) Taxes and duties legally payable on the transactions between the Owner and the Bidder. c) Any other charges as per the requirement of Special Conditions of Contract / Technical

Specification.

12.2 The bidder should quote the prices exactly in the format specified in the respective price schedule, otherwise his bid is likely to be rejected.

12.3 Price Adjustment:- no price adjustment is allowed.

12.4 All the prices are to be quoted on “FIRM PRICE BASIS”.

12.5 Refer Clause 20.0 of Conditions of Contract for further detail.

13.0 DUTIES AND TAXES (both Central and State)

13.1 All custom duties, excise duties, sales taxes, service tax and other levies payable by the bidders in respect of the transactions between the bidder and their vendors/ sub-suppliers, while procuring any components, sub-assemblies, raw materials and equipment shall be included in the bid price/ ex-prices and no claim on this behalf will be entertained by the Owner.


7 Section 2 ITB

13.2 However, octroi/ entry tax as applicable for destination site/ state on all items of supply including bought out finished items (as identified in the contract), which shall be dispatched directly from the sub-vendor’s works to Owner’s site (sale-in-transit) shall not be included in the Bid Price/ ex-works prices and they should be indicated separately, wherever applicable in the Bid Proposal sheets. The applicable octroi/ entry tax in respect of the said items of supply would be reimbursed to the contractor separately by the Owner subject to furnishing of documentary proof.

13.3 Sales tax, excise duty, local taxes, service tax and other levies in respect of the transactions between the Owner and the contractor under the contract, if any, shall not be included in the bid price/ ex-works prices but they should be indicated separately, wherever applicable in the Bid Proposal Sheets.

13.4 No Concessional Sales Tax declaration forms would be issued to the contractor for all items (as identified in the price schedule of the Bid) to be supplied directly by the contractor as well as for the items to be supplied by the sub-suppliers as sale-in-transit.

13.5 Sales Tax on goods incorporated in the works: The bidder shall include the Sales Tax on Works Contract, Turnover Tax or any other similar taxes under the Sales Tax Act, as applicable in their quoted bid price and the Owner would not bear any liability on this account. The Owner shall, however, deduct such taxes at source as per the rules and issue TDS Certificate to the Contractor.

13.6 For payment/ reimbursement of Sales Tax/VAT, in respect of dispatches made directly from the contractor’s works, invoices raised by the contractor shall be accepted as documentary evidence. Similarly, pre-numbered invoices duly signed by authorized signatory along with gate pass will be considered as evidence for payment of Excise Duty.

13.7 As regards the Income Tax surcharge on Income Tax and other corporate taxes, the bidder shall be responsible for such payment to the concerned authorities. If such taxes are required to be deducted at source, the owner shall be entitled to deduct the same.

13.8 Service tax, as applicable for the service rendered by the contractor to the owner, as per Govt. of India notification, is to be indicated separately in the respective schedule, if any, of the bid. The bidder is not required to submit proof in respect of service tax paid to appropriate authorities only service tax number is to be indicated on the invoices but he shall be fully responsible for such payment to the concerned authorities.

13.9 EXCISE DUTY:

13.9.1 Excise Duty, if applicable, will be paid at rate(s) prevailing during the contracted delivery period on the basis of actual. The following certificates shall be furnished along with invoice -cum- gate pass duly signed by the authorized agent. The first invoice should accompany the specimen signatures of the authorized signatory duly attested by the Managing Director of the firm with a copy of orders regarding his appointment as authorized signatory.

a) Certified that the transaction on which the central Excise Duty is clamed has been/shall be included in the return submitted / to be submitted to the Central Excise Authorities and the amount clamed from the Board has been / shall be paid to the Central Excise Authorities.

b) Certified that the goods on which excise duty has been charged have not been exempted under Central excise duty and that the central excise duty charged on these goods is not more then what is payable under the provisions of relevant act or rule made there under.


8 Section 2 ITB

c) Certified that we shall indemnify the HPSEB Ltd., in case it is found, at a later stage that wrong or incorrect payment had been received on account of the excise duty amount paid will be refunded.

13.9.2 In case the Excise Duty is applicable and is required to be paid extra as referred to in 13.9.1 above, the Bidder should clearly indicate the present rate (in percentage) applicable to their company.

13.9.3 The maximum rate (in percentage) up-to, which the Excise Duty may become livable/ payable under the prevailing Rules & Regulations applicable to their company, should also be clearly indicated in their tender.

13.9.4 In case the Excise Duty is applicable/ payable, necessary certificate of Excise Duty claimed/ Excise Gate Pass duly authenticated by the authorized representative of Central Excise Department, shall however be furnished by the supplier along with each consignment. The supplier should, therefore, clearly indicate in their tender that whether such Excise Duty Gate Passes/Certificates shall be furnished by them or not.

14.0 CURRENCIES OF BID AND PAYMENT

14.1 The unit rate and the prices shall be quoted by the bidder entirely in Indian Rupees.

15.0 TIME SCHEDULE

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the works are mentioned in the accompanying Conditions of Contract.

15.3 The completion schedule as stated in the Conditions of contract shall be one of the major factors in consideration of the Bids.

16.0 BID VALIDITY

16.1 Bids shall remain valid for a period not less than six calendar months after the deadline date of bid submission specified in Clause 21. A bid valid for a shorter period (less then six months) shall be rejected by the Owner as non-responsive.

16.2 In exceptional circumstances, prior to expiry of the original time limit, the Owner may request that the bidders may extend the period of validity for a specified additional period. The request and the bidder’s responses shall be made in writing. A bidder may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid, but


9 Section 2 ITB

will be required to extend the validity of his bid security for a period of the extension, and in compliance with Clause 17 in all respects.

17.0 BID SECURITY (BID GUARANTEE)

17.1 The Bidder shall furnish, as part of its Bid, a bid guarantee for an amount as specified in the Invitation to Bidder (INV). The bid guarantee shall be valid for a period of 30 days beyond the Bid validate date.

17.2 The bid guarantee is required to protect the Owner against the risk of bidder’s conduct, which would warrant the guarantee forfeiture pursuant to Clause 17.7. The bid guarantee shall be made payable to the Owner without any conditions, whatsoever.

17.3 The bid guarantee shall be denominated in Indian rupees only and shall be in the form of an irrevocable Bank guarantee issued by a Nationalized Bank only in favour of Himachal Pradesh State Electricity Board Ltd., Shimla. Performa for the Bank Guarantee is enclosed in section - 4.

17.4 Any bid not secured in accordance with para 17.1 and 17.3 above will be rejected by the Owner as non-responsive.

17.5 Unsuccessful Bidder’s bid guarantee will be discharged / returned as promptly as possible but not later than 60 days after the expiration of the period of bid validity prescribed by the Owner.

17.6 The successful Bidder’s bid guarantee will be discharged upon the Bidder’s executing the contract and furnishing the performance guarantee, pursuant to clause 33 on contract performance guarantee in this section.

17.7 The bid guarantee may be forfeited:

a) If the Bidder withdraws the Bid during the period of Bid validity specified by the Bidder on the bid form; or

b) In case of a successful Bidder if the bidder fails: i) to sign the contract; or ii) to furnish the performance guarantee.

17.8 The bid guarantee shall be submitted along with the Bid in separate sealed envelope in one original and one copy. The Owner will reject any Bid not accompanied by the required bid guarantee in accordance with provision of this clause.

17.9 No interest shall be payable by the Owner on the above bid guarantee.


10 Section 2 ITB

D. SUBMISSION OF BIDS

18.0 FORMAT AND SIGNING OF BID 18.1 The Bidder shall prepare one original and one copy of the documents comprising the bid as

described in Clause 11 of these Instructions to Bidders, bound with the volume containing the Forms of Bid, and clearly marked “ORIGINAL” and “COPY” as appropriate. In the event of discrepancy between them, the original shall prevail.

18.2 The original and copy of Bid shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the bidder. The person or persons signing the bid shall sign all pages of the bid where entries or amendments have been made.

18.3 The Bid shall contain no alterations or additions, except those to comply with instructions, issued by the Owner, or as necessary to correct errors made by the bidder, in which case such corrections shall be initialed by the person or persons signing the bid.

18.4 The Bid must contain the name, residence and place of business of the person or persons making

the Bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed or printed below the signature.

18.5 Bids by Corporation/ Company must be signed with the legal name of the Corporation/ Company

by the President, Managing Director or by the Secretary or other person or persons authorized to Bid on behalf of such Corporation/Company in the matter.

18.7 A Bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’, or other designation without disclosing his principal will be rejected. 18.8 Satisfactory evidence of authority/ Power of Attorney of the person signing on behalf of the Bidder

shall be furnished with the Bid. 18.9 The Bidder’s name stated on the proposal shall be exact legal name of the firm. 18.10 In case of a bid form submitted by a Consortium, the bid may be signed by the Lead Partner on

behalf of whom, the Power of Attorney from the partners have to be enclosed with the bid alongwith the consortium agreement to execute this particular project.

18.11 Bids not conforming to the above requirements of signing may be disqualified.

19.0 SEALING AND MARKING OF BIDS

19.1 The Bidder shall seal the original and copy of the Bid in separate envelopes, duly marking the envelopes as “ORGINAL” and “COPY”. All two copies will be submitted as per following para 19.2 to 19.5.

19.2 The bid shall be submitted in 3 separate sealed covers (Cover –I, II & III, termed as inner cover) and cover IV as outer cover.

19.3 Cover-I (to be marked clearly on the envelope) shall only contain Bid Guarantee/ Security to be submitted duly sealed as per Bid Guarantee clause No. 17 of ITB.


11 Section 2 ITB

19.4 Cover-II (to be marked clearly on the envelope) shall contain the complete Techno-Commercial offer but except the price bid and to be submitted duly sealed. In all two copies, all information including technical particulars, Manuals and Literatures, if any, should be submitted in this cover.

19.5 Cover-III (to be marked clearly on the envelope) should contain Price Bid (Schedule ) only and to be submitted duly sealed.

19.6 All above three envelops, Cover-I, Cover-II and Cover-III shall then be placed in the Cover-IV (termed as Outer Cover) and to be submitted duly sealed.

19.7 If Bid Guarantee as specified is not submitted in Cover-I as per Bid Guarantee Clause, Cover-II

will not be opened and both cover II & III shall be returned to the bidder. 19.8 Cover-I, Cover-II and cover-III will be opened on the scheduled date and time as specified in the

INV in presence of attending bidders. 19.9 No price adjustment by the bidder shall be accepted after opening of the price part.

19.10 The inner and outer covers, in addition to bidder’s name and address indicated clearly shall:

a) Be addressed to the Owner at the following address:

Chief Engineer (System Operation & Planning) Himachal Pradesh State Electricity Board Limited Vidyut Bhawan, Kumar House Shimla (HP) –171 004 Phone/ Fax – 0177 2657901

19.11 Bear the Following identification:

• Bid for Updation of GIS/GPS based asset mapping, consumer indexing and assets valuation of HPSEBL within geographical boundaries of 14 towns covered under R-APDRP scheme.

• Bid Reference: • Do not open before 15.00 hrs. on --------/------/------ (time and date for bid opening, as per

Clause 21).

19.12 In addition to the identification required in Sub-Clause 19.2 to 19.5, the inner envelopes shall also indicate the name and address of the bidder to enable the bid to be returned unopened in case, if is declared late, pursuant to Clause 22.

19.13 If the outer envelope is not sealed and marked as above, the Owner will assume no

responsibility for the misplacement or premature opening of the bid.

20.0 BID COMPLIANCE 20.1 The Bidders have to furnish a compliance statement along with the Bid. This statement shall

indicate the degree of compliance to all clauses and deviations, if any for technically or commercially and justifications, sub-clauses of both Technical Specifications and General Terms and conditions (fully compliant, partially compliant or no compliant). No alteration will be made to the Form of Bid or specifications and schedules.


12 Section 2 ITB

20.2 The bidder will also have to provide a detailed methodology note and work plan which he intends to carry out for successful completion of the project. Along with this, the CV of key persons who will be involved in this project is also required to be provided in the technical bid. The bidder has also to provide the man power deployment details and their team structure to carry out the project.

20.3 The above information shall be provided by the Bidder in the form of separate sheets, literature,

catalogues, etc. in the cover-II envelope. 20.4 Any bid not containing sufficient descriptive material to describe accurately the methodology for

implementation, may be treated as incomplete and hence rejected. The Owner will retain such descriptive materials and literatures submitted by the Bidder.

20.5 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement for any

other matter will not be considered. 20.6 Standard catalogue pages and other documents of the Bidder may be used in the Bid to provide

additional information and data as deemed necessary by the Bidder. 20.7 In case of the proposal information contradicts specification requirements; the specification

requirements will govern, unless otherwise brought out clearly in the technical and commercial deviation schedule.

21.0 DEADLINE FOR SUBMISSION OF THE BIDS 21.1 Bids must be received by the Owner at the address specified above not later than 14.00 hours on

/ /2012. In the event of the specified date for the submission of bids declared a holiday for the Owner, the Bids will be received up to the appointed time on the next working day.

21.2 The Owner may extend the deadline for submission of bids by issuing an amendment in accordance with Clause 8, in which case all rights and obligations of the Owner and the bidder previously subject to the original deadline will then be subject to the new deadline.

22.0 LATE BIDS 22.1 Any Bid received by the Owner after the deadline prescribed in Clause 21 will be marked “Late”

and returned unopened to the bidder afterwards in due course of time.

23.0 MODIFICATION AND WITHDRAWAL OF BIDS 23.1 Bidders may modify or withdraw their bids by giving notice in writing before the deadline

prescribed in Clause 21.

23.2 Each Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and delivered in accordance with clause 19 & 20 with the outer and inner envelopes additional marked “MODIFICATION” or “WITHDRAWAL” as appropriate.

23.3 No bid may be modified after the deadline for submission of Bids.

23.4 Withdrawal or modification of a Bid between the deadline for submission of bids and the expiration of the original period of bid validity specified in Clause 16.1 above or as extended pursuant to Clause 16.2 may result in the forfeiture of the Bid security pursuant to Clause 17.

23.5 Bidders may only offer discounts to, or otherwise modify the prices of their Bids by submitting bid modifications in accordance with this clause, or included in the original Bid submission.


13 Section 2 ITB

E. BID OPENING AND EVALUATION

24.0 BID OPENING

24.1 The Owner will open the bids, who has furnished required bid guarantee as per relevant clause in the presence of Bidders’ representatives (max up to 2 persons) who choose to attend at the date and time for opening of bids indicated in the Invitation to Bid, or in case any extension has been given thereto, on the extended bid opening date and time notified to all the Bidders, who have purchased the bidding Documents. The Bidders’ representatives who are present shall sign a register evidencing their attendance.

24.2 The Owner will open all the Bids received (except those received late), including modifications made pursuant to Clause 23, in the presence of the Bidders or their authorized representatives who choose to attend at 15.00 hours on the date and the place specified in Clause 21. In the event of the specified date of Bid opening being declared holiday for the Owner, the Bids will be opened at the appointed time and location on the next working day.

24.3 Envelopes marked “WITHDRAWAL” shall be opened and read out first. Bids for which an acceptable notice of withdrawal has been submitted pursuant to Clause 23 shall not be opened.

24.4 The Bidders’ names, the Bid prices, the total amount of each Bid, any discounts, Bid modifications/ withdrawals and such other details as the Owner may consider appropriate, will be announced by the Owner at the time of Bid opening only. Any Discount which is not read out and recorded at Bid opening will not be taken into account in commercial Bid evaluation.

24.5 The Owner shall prepare minutes of the Bid opening including the information disclosed to those present in accordance with Clause 24.4.

25.0 PROCESS TO BE CONFIDENTIAL

25.1 All recipients of the Bid documents shall treat the details of the documents as private and confidential. Recipients of these documents shall be deemed to have agreed to these conditions.

25.2 Information relating to the examination, clarification, evaluation, and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced.

26.0 CLARIFICATION OF BIDS

26.1 To assist in the examination, evaluation, and comparison of Bids, the Owner may, at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The request for clarification and the responses shall be in writing, but no change in the price or substance of the Bid shall be sought, offered, or permitted except as required to confirm the correction of arithmetic errors discovered by the Owner in the evaluation of the Bids in accordance with Clause 28.

26.2 Subject to Sub-Clause 27.1, no Bidder shall contact the Owner on any matter relating to its bid from the time of the bid opening to the time the contract is awarded. If the bidder wishes to bring additional information to the notice of the Owner, he should do so in writing.


14 Section 2 ITB

26.3 Any effort by the Bidder to influence the Owner in the Owner’s bid evaluation, bid comparison or contract award decisions may result in the rejection of the Bidder’s bid.

27.0 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

27.1 If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, all arithmetical errors will be rectified on the basis of the unit price or total price (in figures and in words) whichever is more beneficial to the purchaser. If the Bidder does not accept the correction of the errors as above, his bid will be rejected and the amount of Bid guarantee forfeited.

27.2 The Bidder should ensure that the prices furnished in various Prices Schedules are consistent with each other. In case of any inconsistency in the price furnished, the purchaser shall be entitled to consider the lowest prices for the purpose of evaluation and award of contract.

27.3 Prior to the detailed evaluation and opening of commercial bids, the Owner will determine the substantial responsiveness of each Bid to the Bidding documents. For purpose of these Clauses, a substantially responsive Bid is one that conforms to all the terms and conditions of the Bidding documents without material deviations. A material deviation is one which affects in any way the prices, quality, quantity or delivery period of the equipment or which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these specifications and documents. The Owner’s determination of a Bid’s responsiveness shall be based on the contents of the Bid itself without recourse to extrinsic evidence.

27.4 A Bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be made responsive by correction of the non-conformity.

27.5 The Owner may waive any minor non-conformity or irregularity in a Bid, which does not constitute a material deviation, provided such waiver, does not prejudice or affect the relative ranking of any Bidder.

28.0 DEFINITIONS AND MEANINGS

28.1 For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:

a) Bid Price’ shall mean the base price quoted by each bidder in his proposal for the complete scope of works.

29.0 EVALUATION AND COMPARISON OF BIDS

29.1 The Owner will evaluate and compare only the Bids determined to be substantially responsive in accordance with Clause 27 of this section.

29.2 The quantities of various assets and consumer list for the package are indicated in the respective sections of Bid Proposal Sheets (BPS)/ Schedule- , of the bidding documents, which are based on the information available at the head quarter. For evaluation purpose, total lump sum prices for entire work will be considered on the basis of quantities, assets and consumer list specified under the respective Schedules of BPS. However, the Contractor shall be paid for actual quantities of assets and consumers mapped based on the unit rates quoted by the bidder &


15 Section 2 ITB

incorporated in the Contract. For this purpose unit rates for each item as required in the Bid Proposal Sheets are also to be quoted.

Conditional rebates, if any, offered by any Bidder shall not be considered in bid evaluation.

29.3 Bidder has to quote for the complete scope of work for the package as stated in the scope. Bids for part of the package will be treated as incomplete and shall be rejected.

29.4 Basis of Comparison

The Bids shall be compared on the basis of lump-sum firm prices for the entire scope of work as defined in the bidding document for lowest price.


16 Section 2 ITB

F. AWARD OF CONTRACT

30.0 AWARD CRITERIA

30.1 The Owner will award the Contract to the successful Bidder with the lowest quote to execute the project as per the detailed scope of work provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

30.2 The Owner shall award the work in line with the relevant clause 2.0 of CC pertaining to ‘Construction of the Contract’.

31.0 OWNER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

31.1 Notwithstanding Clause 30, the Owner reserves the right to accept or reject any Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

32.0 NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT

32.1 Prior to the expiry of the period of bid validity and extended validity period, if any, the Owner will notify the successful Bidder/ Bidders in writing by registered letter or telex or FAX, to be confirmed in writing by registered letter, that his Bid has been accepted.

32.2 The Notification of Award/ Letter of Award will constitute the formation of the Contract.

32.3 Upon the successful Bidder’s furnishing of Contract Performance Guarantee pursuant to Clause 33.0, the Owner will promptly notify each unsuccessful bidder and will discharge its bid guarantee, pursuant to Bid Guarantee Clause in this section.

33.0 PERFORMANCE SECURITY (Contract Performance Guarantee)

33.1 As a Contract performance guarantee, the successful bidder/ bidders, to whom the work is awarded, shall be required to furnish a Performance Guarantee from a scheduled Nationalized Bank, in the form attached as Forms of Bid (Section –4) in favour of the Owner. The guarantee amount shall be equal to ten percent (10%) of the Contract Price. The guarantee shall be valid upto 90 days after the end of Contractual Period of the Contract.

33.2 The performance guarantee shall cover additionally the following guarantees to the owner:

a) The successful bidder/ bidders guarantee the successful and satisfactory implementation of mapping of additional assets and consumer indexing under the contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the fixed asset register prepared for three wings of HPSEB Limited in respect of additional assets and the valuation of total assets are correct based on standard accounting practices after proper reconciliation with latest balance sheet of the HPSEB Limited.

33.3 The Contract performance Guarantee will be returned to the Contractor without any interest at the end of guarantee period, unless otherwise specified in the conditions of contract.

34.0 CORRUPT OR FRAUDULENT PRACTICES


17 Section 2 ITB

34.1 Owner expects that Bidders/ Suppliers/ Contractors observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the Owner

a) Defines, for the purposes of this provision, the terms set forth below as follows:

• “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution, and

• “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the determent of the Owner, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Owner of the benefits of free and open competition.

b) Will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.

c) Will declare a firm ineligible, either indefinitely or for a stated period of time, if Owner any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing the Contract.

INSTRUCTIONS TO BIDDERS (ITB)

21

Annexure – ‘A’

1.0 QUALIFYING REQUIREMENTS FOR BIDDERS

To be qualified for the package, the bidder must compulsorily meet the following minimum criteria:

1.1 The bidder shall atleast have a minimum experience of two years in

execution of the work of the type and category which includes asset mapping and digitization. In addition to above, the bidder must have executed atleast one project of similar nature preferably in an electrical utility within the last three years either as a main vendor or as a sub-vendor. Bidder shall submit documentary evidence in support in the shape of award letters/ performance/ takeover certificates.

1.2 The bidder must have executed or should be in process of execution of projects for consumer indexing, linking of consumer’s upto DT and 11 kV Feeder level.

1.3 The bidder should be a profit making company and average annual

turnover of the company should not be less than Rs. 50 Lakh in the last two financial years duly certified by the CA.

1.4 The bidder shall furnish documentary evidence in support of the qualifying

requirements stipulated as above along with the methodology and work plan for executing the project.

1.5 Notwithstanding anything stated above, the owner (HPSEBL) reserves the

right to assess the capacity and capability of the bidder to execute the work, should the circumstances warrant such assessment in the overall interest of the owner.

SECTION-3 CONDITIONS OF CONTRACT

Section-3

CONDITIONS OF CONTRACT

CONTENTS 1.0 DEFINITION OF TERMS .............................................................................................. 12.0 CONSTRUCTION OF CONTRACT………………………………………………………………………......2 3.0 MANNER OF EXECUTION OF CONTRACT ...................................................................... 34.0 WORK SCHEDULE ..................................................................................................... 35.0 TIME – THE ESSENCE OF CONTRACT ........................................................................... 36.0 LIQUIDATED DAMAGES FOR THE CONTRACT ................................................................ 37.0 GUARANTEE ............................................................................................................ 48.0 TAXES, PERMITS & LICENSES ..................................................................................... 49.0 PATENT RIGHTS AND ROYALTIES ............................................................................... 410.0 DEFENSE OF SUITS ................................................................................................... 511.0 LIMITATION OF LIABILITIES ......................................................................................... 512.0 OWNER’S DECISION ................................................................................................... 513.0 ASSIGNMENT AND SUB-LETTING OF CONTRACT ........................................................... 514.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS ................... 515.0 PROGRESS REPORTS ............................................................................................... 616.0 TAKING OVER .......................................................................................................... 617.0 CONTRACT PERFORMANCE GUARANTEE .................................................................... 618.0 CONTRACT PRICE ADJUSTMENT ................................................................................ 719.0 PAYMENT ................................................................................................................ 720.0 CURRENCY OF PAYMENT………………………………………………………………………………......7 21.0 DUE DATES FOR PAYMENTS……………………………………………………………………………….7 22.0 APPLICATION FOR PAYMENT.……………………………………………………………………….……..7 23.0 TERMS OF PAYMENT…………………………………………………………………………………………7 24.0 CHANGE IN QUANTITY…………………………………………………………………………………….....8 25.0 FORCE MAJEURE ..................................................................................................... 826.0 SUSPENSION OF WORK…………………………………………………………………………….………..9 27.0 CONTRACTOR'S DEFAULT…………………………………………………………………………………..9 28.0 TERMINATION OF CONTRACT ON OWNER’S INITIATIVE ................................................ 1029.0 SETTLEMENT OF DISPUTES………………………………………………………………………………10 30.0 ARBITRATION………………………………………………………………………………………………..10 31.0 JURISDICTION OF CONTRACT .................................................................................. 1132.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES ................................................ 1133.0 CONTRACTORS SITE OFFICE ESTABLISHMENT ........................................................... 1134.0 CONTRACTOR’S FIELD OPERATION........................................................................... 35.0 WORKMENS COMPENSATION……………………………………………………………………..….....12

12

36.0 COMPREHENSIVE GENERAL LIABILITY INSURANCE…………………………………………..……12 37.0 WORK & SAFETY REGULATIONS ............................................................................... 13

Conditions of Contract (CC)

Section 3 CC 1

1.0 DEFINITION OF TERMS

1.1 ‘The Contract’ means the agreement entered into between Owner and Contractor as per the contract agreement signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

1.2 ‘Owner’ or “Employer” or “Purchaser” shall mean Himachal Pradesh State Electricity Board Limited and shall include their legal representatives, successors and assigns.

1.3 ‘Contractor’ or ‘Manufacturer’ shall mean the Bidder whose bid will be accepted by the Owner for award of the Works and shall include such successful Bidder’s legal representatives, successors and permitted assignees.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the works or any person to whom any part of the contract has been sublet by the contractor with the consent in writing of the Engineer and will include the legal representatives, successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the purpose of the Contract.

1.6 ‘Consulting Engineer’ / ‘Consultant’ shall mean Advisor-cum-Consultant such as National Productivity Council or any firm or person duly appointed as such from time to time by the Owner.

1.7 ‘Works’ or “Services” shall mean and include the furnishing of labour and services, as per the specifications and complete installation, testing and putting into satisfactory operation including all transportation, handling, unloading and storage at the Site as defined in the contract.

1.8 ‘Specifications’ shall mean the specifications and Bidding Documents forming a part of the contract and such other schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include designated offices of HPSEB or the land and other places on, into or through which the works/services and the related facilities are to be erected or installed and commissioned, any adjacent land, paths, street or reservoir which may be allocated or used by the Owner or contractor in the performance of the contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the contractor in his bid with additions and/or deletions as may be agreed and incorporated in the letter of award, for the entire scope of the works.

1.11 ‘Inspector’ shall mean the Owner or any person nominated by the Owner from time to time, to inspect the work under the contract and/or the duly authorized representative of the Owner.

1.12 ‘Notification of Award of Contract’/letter of Award’/Telex of Award’ shall mean the official notice issued by the owner notifying the contractor that his bid has been accepted.

1.13 ‘Date of Contract’ shall mean the date on which the contract agreement is executed

1.14 ‘Month’ shall mean the calendar month. ‘Day or ‘Days’, unless herein otherwise expressly defined, shall mean calendar day or days of 24 hours each.


Section 3 CC 2

1.15 ‘Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as the case may be.

1.16 When the words ‘Approved’, Subject or Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like importance are used, the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.17 ‘Test on Completion’ shall mean such tests as prescribed in the contract to be performed by the contractor before the work is taken over by the owner.

1.18 ‘Start Up’ shall mean the time period required to bring all the hardware/ software covered under the contract from an inactive condition, when other prior activities are essentially complete, to the state ready for trial operation. The start up period shall include preliminary inspection and checkout of hardware/ software and supporting sub-system, if any, initial operation of the complete hardware/software covered under the contract to obtain necessary pre-trial operation data, perform calibration and Corrective action, shut down, inspection and adjustment prior to the trial operation period.

1.19 ‘Performance and Guarantee Test’ shall mean all operational checks and tests required to determine and demonstrate capacity, efficiency and operating characteristics as specified in the contract documents.

1.20 The term ‘Final Acceptance/Taking Over’ shall mean the Owner’s writing acceptance of the works performed under the contract, after successful commissioning/ completion of performance and guarantee tests, as specified in the accompanying technical specification or otherwise agreed in the contract.

1.21 ‘Commercial Operation’ shall mean the conditions of operation in which the complete system covered under the contract is officially declared by the Owner to be available for continuous operation. Such declaration by the Owner, however, shall not relieve or prejudice the contractor of any of his obligations under the contract.

1.22 ‘Guarantee Period’/maintenance Period’ shall mean the period during which the contractor shall remain liable for repair or replacement of any defective part of or correct any defect in the works performed under the contract.

1.23 Words imparting the singular only shall also include the plural and vice-versa where the contest so requires.

1.24 Words imparting ‘Person’ shall include firms, companies, corporation and association or bodies of individuals, whether incorporated or not.

2.0 CONSTRUCTION OF THE CONTRACT.

2.1 Notwithstanding anything stated elsewhere in the Bidding Documents, the contract to be entered into will be treated as

Part-A: Updation of GIS/GPS based asset mapping and consumer indexing of HPSEB Ltd. within geographical boundaries of Shimla town covered under R-APDRP scheme after March, 2008 up to March, 2012, for Distribution wing of HPSEB Limited. The detail of new/shifted consumers and other new assets shall be provided by concerned Sub Division/Division of Shimla town.

Part-B: Updation of GIS/GPS based asset mapping and consumer indexing of HPSEB Ltd. within geographical boundaries of 14 towns covered under R-APDRP scheme, submission of updated data in PGDB formats or any other acceptable format approved by HPSEB Ltd.


Section 3 CC 3

after March, 2012 for next five years on monthly basis for Distribution wing of HPSEB Ltd. The detail of new/shifted consumers and other new assets shall be provided by concerned Sub Division/Division.

Both the parts will be treated as single contract.

3.0 MANNER OF EXECUTION OF CONTRACT

3.1 The owner, after the issue of the letter of award to the contractor, will send one copy of the agreement to the contractor for his scrutiny and approval.

3.2 The agreement, unless otherwise agreed to, shall be signed within 30 days of the issuance of the letter of award, at the office of the owner at Shimla on a date and time to be mutually agreed. The contactor shall provide for signing of the contract, performance guarantee, appropriate power of attorney and other requisite materials.

3.3 The agreement will be signed in three originals and the contractor shall be provided with one signed original and the owner will retain the rest.

4.0 WORK SCHEDULE

4.1 The requirement of completion of testing & commissioning of the project shall be as below:

S.No

Project Completion Schedule

1. PART-A: Updation of GIS/GPS based asset mapping and consumer indexing within geographical boundaries of Shimla town covered under R-APDRP scheme after March, 2008 up to March, 2012, submission of updated data in PGDB format or any other acceptable format approved by HPSEBL, for Distribution wing of HPSEB Ltd.

3 months from the date of signing of the contract

2. PART-2: Updation of GIS/GPS based asset mapping, consumer indexing of HPSEBL within geographical boundaries of 14 towns covered under R-APDRP scheme, submission of updated data in PGDB format or any other acceptable format approved by HPSEBL after March, 2012 for next five years on monthly basis for Distribution wing of HPSEB Ltd.

For the duration of contract i.e. for five years from the date of completion of Part-A

5.0 TIME – THE ESSENCE OF CONTRACT

5.1 The time and the date of completion of the contract as stipulated in the contract by the owner without or with modifications, if any, and so incorporated in the letter of award, shall be deemed to be the essence of the contract. The contractor shall so organize his resources and perform his work as to complete it not later than the date agreed to.

5.2 The contractor shall discuss the Network with the owner and the already finalized Network shall form part of the contract documents. Based on the agreed Network/ Bar Chart fortnightly reports shall be submitted by the contractor as directed by the Engineer.

6.0 LIQUIDATED DAMAGES FOR THE CONTRACT

6.1 If the contractor fails to successfully complete the implementation and handover the developed software for commercial use and the evaluated assets within the time fixed under the contract, the contractor shall pay to the owner as liquidated damages and not


Section 3 CC 4

as penalty a sum specified for each specified period of delays. The details of such liquidated damages are brought out in the following para.

6.2 If the handing over of the works is delayed beyond the Scheduled date, as stipulated in clause 4.0 or above or any time extensions granted thereof by the Owner, the liquidated damages not amounting to penalty, @ 1% per week or part thereof, subject to a maximum of 10% of the undelivered value of the contract, shall be recoverable as a predetermined loss, caused to the purchaser due to delayed completion as a sum presently due and payable to the purchaser without any reference to the Court or Arbitration for adjudication subject to Force Majeure Clause 25.0 . For the purpose of this clause, part of a week shall be considered to be a full week. The claim under this clause is without prejudice, to other claims/ rights of the purchaser in this contract.

in CC

6.3 Date of issue of take over certificate shall be deemed as the date of delivery for the levy of liquidated damage.

7.0 GUARANTEE

7.1 The contractor shall guarantee that the consumers indexed and assets mapped after March, 2008 upto March, 2012 for Shimla town are added to the existing database and PGDB updated accordingly for Part-A and for Part-B consumer indexing and asset mapping within the geographical boundaries of 14 towns covered under R-APDRP scheme has been done and simultaneously PGDB data has been updated in existing Database after March, 2012 for next five years on monthly basis.

8.0 TAXES, PERMITS & LICENSES

8.1 The contractor shall be liable and pay all taxes, duties, levies lawfully assessed against the owner or the contractor in pursuance of the contract

9.0 PATENT RIGHTS AND ROYALTIES

9.1 Royalties and fees for patents covering software or processes used in the works shall be deemed to have been included in the contract price. The contractor shall satisfy all demands that may be made at any time for such royalties or fees and he alone shall be liable for any damages or claims for patent infringements and shall keep the owner indemnified in that regard. The contractor shall, at his own cost and expense, defend all suits or proceedings that may be instituted for alleged infringement of any patents involved in the works, and, in case of an award of damages, the contractor shall pay for such award. In the event of any suit or other proceedings instituted against the owner, the same shall be defended at the cost and expense of the contractor who shall also satisfy/comply with any decree, order or award made against the owner.

9.2 But, it shall be understood that the owner has used no such thing for any purpose or any manner other than that for which they have been furnished and installed by the contractor and specified under these specifications. Final payment to the contractor by the owner will not be made while any such suit or claim remains unsettled. In the event any software, hardware, or any part thereof furnished by the contractor, is in such suit or proceedings held to constitute infringement, and its use is enjoined, the contractor shall at his option and at his own expense, either procure for the owner, the right to continue the


Section 3 CC 5

use of said software, hardware or part thereof, replace it with non-infringing software or hardware or modify it, so it becomes non-infringing.

10.0 DEFENSE OF SUITS

10.1 If any action in court is brought against the owner or engineer or an officer or agent of the owner, for the failure, omission or neglect on the part of the contractor to perform any acts, matters, covenants or things under the contact, or for damage or injury caused by the alleged omission or negligence on the part of the contractor, his agents, representatives or his sub-contractors, or in connection with any claim based on lawful demands of sub-contractors, workmen, suppliers or employees, the contractor shall in all such cases indemnify and keep the owner, and the engineer and/or his representative, harmless from all losses, damages, expenses or decrees arising of such action.

11.0 LIMITATION OF LIABILITIES

11.1 The final payment by the owner in pursuance of the contact shall mean the release of the contractor from all his liabilities under the contract. Such final payment shall be made only at the end of the contract period and till such time as the contractual liabilities and responsibilities of the contractor, shall prevail. All other payments made under the contract shall be treated as on-account payments.

12.0 OWNER’S DECISION

12.1 In respect of all matters which are left to the decision of the owner including the granting or with-holding of the certificates, the owner shall, if required to do so by the contractor, give in writing a decision thereon.

12.2 If, in the opinion of the contractor, a decision made by the owner is not in accordance with the meaning and intent of the contract, the contractor may file with the owner, within fifteen (15) days after receipt of the decision, a written objection to the decision. Failure to file an objection within the allotted time will be considered as an acceptance of the owner’s decision and the decision shall become final and binding.

12.3 The Owner’s decision and the filing of the written objection thereto shall be a condition precedent to the right to request arbitration. It is the intent of the agreement that there shall be no delay in the execution of the works and the decision of the engineer as rendered shall be promptly observed.

13.0 ASSIGNMENT AND SUB-LETTING OF CONTRACT

13.1 The contractor may, after informing the owner and getting his written approval, assign or sublet the Contract or any part thereof other than for minor details or for any part of the contract. The experience list of sub-vendors or contractors under consideration by the Contractor for this Contract shall be furnished to the owner for approval, prior to engaging and sub-letting the contract or part of it. Such assignment / sub-letting shall not relieve the Contractor of any obligation, duty or responsibility under the Contract. Any assignment as above, without prior written approval of Engineer, shall be void.

14.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

14.1 The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and freely exchange with them such technical information, as is


Section 3 CC 6

necessary to obtain the most efficient and economical design and to avoid unnecessary duplication of efforts. The codification plan already finalized by HPSEB Limited with GIS vendors will be used.

15.0 PROGRESS REPORTS

15.1 During the various stages of the Work in the pursuance of the Contract. The Contractor shall at his own cost submit periodic progress reports as may be reasonably required by the Engineer-in-Charge with materials such as charts, net-works, photographs, test certificates, etc.

16.0 TAKING OVER

The taking over certificate of the contract will be issued by the engineer /person as designated by the owner in writing to the contractor only and only if

16.1 Part-A:

Upon successful updation of asset mapping and consumer indexing and submission of updated PGDB, the concerned Addl. Superintending Engineer/Sr. Executive Engineer shall issue to the contractor Division-wise Certificate as a proof of the acceptance only and only if, all the verification and validation with actual data is successfully completed and ready for commercial use. The assets mapped in GIS, consumer indexing, by the end of March, 2012 for Distribution wing of HPSEB Ltd. will be handed over to the owner.

16.2 Part-B:

Upon successful updation of asset mapping and consumer indexing and submission of updated PGDB data, on monthly basis the concerned Addl. Superintending Engineer/Sr. Executive Engineer shall issue to the contractor Division-wise Certificate quarterly as a proof of the acceptance only and only if, all the verification and validation with actual data is successfully completed and ready for commercial use. The assets mapped in GIS, consumer indexing, for Distribution wing of HPSEB Ltd. will be handed over to the owner.

17.0 CONTRACT PERFORMANCE GUARANTEE

17.1 The Contractor shall furnish contract performance guarantee(s), part wise for the proper fulfillment of the Contract in the prescribed form within thirty (30) days of “Notice of Award of Contract”.

17.2 As a Contract performance guarantees, the successful Bidder, to whom the work is awarded, shall be required to furnish a Performance Guarantee from a scheduled Nationalized Bank, in favour of the Owner. The guarantee amount shall be equal to ten percent (10%) of the Contract Price of the project (Part-A & B separately in respect of effective part of the contract). The guarantee shall be valid upto 90 days after the project execution period mentioned. If, the owner extends the period for completion of the project, accordingly the validity of the bank guarantees has to be extended by the contractor.

17.3 The performance guarantee shall cover additionally the following guarantees to the owner:

The successful Bidder guarantees the successful and satisfactory operation of works assigned, as per the specifications and documents.


Section 3 CC 7

17.4 The Contract Performance Guarantees is intended to secure the performance of the entire contract. The Contract performance Guarantees will be returned to the Contractor without any interest at the end of respective guarantee period, unless otherwise specified elsewhere in the contract.

18.0 CONTRACT PRICE ADJUSTMENT

18.1 All the price components of the contract shall remain firm and no adjustment of price, whatsoever, shall be applicable during the currency of contract.

19.0 PAYMENT

19.1 The Owner will make payments to the Contractor for the performance of the Works under the Contract as per the guidelines and conditions specified in Terms of Payment. All payment made during the contract shall be on account payments only. The final payment to the Contractor will be made on completion of all Works and on fulfillment of all his liabilities under the contract.

20.0 CURRENCY OF PAYMENT

All payments under the Contract shall be in Indian Rupees only. 21.0 DUE DATES FOR PAYMENTS

The amount shall be payable after fulfillment of all the conditions laid down in the Terms of payment below and receipt of the Contractor’s invoice along with all necessary supporting documents for such payment. All invoices will be raised to the Chief Accounts Officer for the payment. The price component of the initial advance amount will become due for payment within forty five (45) days of receipt of the Contractor’s invoice. Owner will make progressive payment as and when the payment is due as per the terms of payment set forth. However no interest will be paid on delayed payments.

22.0 APPLICATION FOR PAYMENT

22.1.1 The Contractor shall submit application for the payment in the prescribed Proforma of the Owner and should be submitted to Nodal Officer declared by HPSEBL.

Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/ brought on to the site pursuant to the Contract up to the date mentioned in the application and for the period covered since the last preceding certificate, if any.

22.1.2 Every interim payment certificate shall certify the contract value of the Works executed up to the date mentioned in the application for the payment certificate, provided that no sum shall be included in any interim payment certificate in respect of the works that, according to the decision of the Engineer, does not comply with the contract, or has been performed, at the date of certificate prematurely.

23.0 TERMS OF PAYMENT

The payment to the contractor will be made as under:


Section 3 CC 8

23.1 Part-A of the Contract:

An initial advance of 10% (ten Percent) of the total lumpsum price of the project against the following;

a) Acknowledgement of Letter of Award and signing of contract agreement.

b) Submission of an unconditional irrevocable Bank Guarantee for releasing the advance from a Nationalized Bank, which shall be initially kept valid for one year from the date of award, or till such time the advance paid, has been adjusted in the bills.

c) Submission of an equivalent unconditional bank Guarantee towards Contract Performance Guarantee of Part-1, valid up to ninety (90) days after the end of the warranty period, in accordance with relevant clause in Section Instructions to Bidders.

d) Establishment of site office in accordance with clause 33.0 • 60% payment of total amount on submission of PGDB Data, updated up to 31st

• Balance 30% payment amount on issuance of the final takeover certificate issued by the engineer /person as designated by the owner in writing to the contractor.

, March, 2012.

23.2 Part-B of the Contract:

• 80% payment calculated on the basis of unit price and quantity involved during that particular quarter shall be made on quarterly basis only after issuance of certificate of satisfactory completion/updation of work by the corresponding Divisional Heads and taking over certificate by the engineer /person as designated by the owner in writing.

• Balance 20% payment of each quarter will be released after issuance of certificate of satisfactory completion/updation on yearly basis by the end of each financial year and taking over certificate by the engineer /person as designated by the owner in writing.

24.0 CHANGE IN QUANTITY

24.1 The quantities of assets such as electrical systems, HT/ LT line, distribution transformers, Poles etc., and number of consumers given in the detailed scope for which GIS mapping is to be done, is based on the projection of growth which is taken as 7-10% per annum of the data available on cut off dates i.e. dates as mentioned in Annexure-‘A’ . If, during execution of the contract, the quantity is found to be different from the given in the scope, the Contract price shall accordingly be adjusted based on the unit rates for the change in quantities as above. The base unit rates, as identified in the Contract shall however remain constant during the currency of the Contract. In case, the unit rates are not available for the change in quantity, the same shall be subjected to mutual agreement.

25.0 FORCE MAJEURE

25.1 Force Majeure is herein defined as any cause which is beyond the control of the contractor or the Owner as the case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and which substantially affects the performance of the Contract, such as:

a) Natural phenomena, including but not limit to floods, droughts, earthquakes and epidemics;


Section 3 CC 9

b) Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared, priorities, quarantines, embargoes, provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing of such causes.

25.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any Force-Majeure cause as referred to and/or defined above.

25.3 The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such cause may occur after contractor’s performance of obligation has been delayed to other causes.

26.0 SUSPENSION OF WORK

26.1. The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without invalidating the provisions of the Contract. The Engineer will issue orders for suspension or reinstatement of the Works to the Contractor in writing. The time for completion of the works will be extended for a period equal duration of the suspension.

27.0 CONTRACTOR’S DEFAULT

27.1 If the Contractor shall neglect to execute the Works with due diligence and expertise or shall refuse or neglect to comply with any reasonable order given to him, in the Contract by the Engineer in connection with the works or shall contravene the provisions of the Contract, the owner may give notice in writing to the contractor to make good the failure, neglect or contravention complained of. Should the contractor fail to comply with the notice within thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to employ other workmen and forthwith execute such part of the works as the Contractor, may have neglected to do or if the owner shall think fit, without prejudice to any other right he may have under the Contract to take the work wholly or in part out of the contractor’s hands and re-contract with any other person or persons to complete the works or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that may have been at the time on the site in connection with the works without being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the contractor over the same, and the Owner shall be entitled to retain and apply any balance which may otherwise be due on the Contract by him to the contractor, or such part thereof as may be necessary, to the payment of the cost of executing the said part of the work or of completing the Works as the case may be. If the cost of completing of Works or executing a part thereof as a foresaid shall exceed the balance due to the contractor, the contractor shall pay such excess. Such payment of excess amount shall be independent of the liquidated damages for delay, which the contractor shall have to pay if the completion of works is delayed.

27.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay liquidated damages for delay in completion of works as defined in this Section.

Such action by the Owner as aforesaid, the termination of the Contract under this clause shall neither entitle the contractor to reduce the value of the contract Performance Guarantee nor the time thereof. The contract Performance Guarantee shall be valid for the full value and for the full period of the contract including guarantee period.


Section 3 CC 10

28.0 TERMINATION OF CONTRACT ON OWNER’S INITIATIVE

28.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those mentioned under clause entitled “Contractor’s Default.” The Owner shall in such an event give fifteen (15) days notice in writing to the Contractor of his decision to do so.

28.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and contracts to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or purchasing activity related to the work terminated, and assist the Owner in maintenance, protection, and disposition of the Works acquired under the Contract by the Owner.

29.0 SETTLEMENT OF DISPUTES

29.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be settled amicably between the parties.

29.2 If any dispute or difference of any kind whatsoever shall arise between the Owner and the Contractor, arising out of the contract for the performance of the works whether during the progress of the Works or after its completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by the owner, who, within a period of thirty (30) days after being requested by either party to do so, shall give written notice of his decision to the Owner and the Contractor.

29.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding upon the parties until the completion of the Works and shall forthwith be given effect to by the contractor who shall proceed with the works with all due diligence, whether he or the Owner requires arbitration as hereinafter provided or not.

29.4 If after the Owner has given written notice of his decision to the parties, no claim to arbitration has been communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall become final and binding on the parties.

29.5 In the event of the Owner failing to notify his decision as aforesaid within thirty (30) days after being requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or within (30) days, after the expiry of the first mentioned period of thirty (30 days, as the case may be, either party may require that the matters in dispute be referred to arbitration as hereinafter provided.

30.0 ARBITRATION

30.1 The Conciliation/Arbitration of disputes shall not be commenced unless an attempt has first been made by the parties to settle such disputes through mutual consultation in line with clause No. 29.0 above. Further, the Supplier shall not approach any Court of Law for settlement of such disputes or differences unless an attempt has first been made by the parties to settle such disputes or differences through Mutual Settlement & Conciliation/ Arbitration

30.2 If the Bidder is not satisfied with the settlement by the HPSEBL on any matter in question,

disputes or differences, the Bidder may refer to the Chairman-cum-Managing Director of


Section 3 CC 11

HPSEBL in writing to settle such disputes or differences through Conciliation or Arbitration provided that the demand for Conciliation or Arbitration shall specify the matters, which are in question or subject of the disputes or differences as also the amount of claim, item wise. Only such dispute(s) or difference(s) in respect of which the demand has been made, together with counter claims of the HPSEBL shall be referred to Conciliator or Arbitrator as the case may be and other matters shall not be included in the reference.

30.3 Except where otherwise provided in the contract, all questions and disputes arising out of

or relating to the contract shall be referred to the Sole arbitrator i.e. Chairman-cum-Managing Director HPSEBL or his nominee.

30.4 The language of proceedings, documents or communications shall be in English and the

award shall be made in English in writing. The settlement agreement shall be final and binding on the parties..

30.5 The Arbitration proceedings, in case of foreign Contractor shall be regulated and

governed by the rules of Arbitration and Conciliation of International Chamber of Commerce, Paris. The venue shall be New Delhi. The arbitration proceedings in case of Indian Contractor shall be regulated and governed by Indian Arbitration and Conciliation Act, 1996, or such modification thereof. The venue shall be Shimla.

30.6 The fees and other charges of the Conciliator/ Arbitrator shall be shared equally between

the HPSEBL and the Bidder. 31.0 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of Shimla shall have exclusive jurisdiction in all matters arising under this contract.

32.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

32.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of the government of India/ and the State Govt.) and the rules made there under in respect of any employee or workman employed or engaged by him or his Sub-Contractor.

32.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be to the account of the Contractor. However, any registration, statutory inspection fees lawfully payable under any statutory laws and its amendments from time to time during Installation in respect of the equipment ultimately to be owned by the Owner/Employer, shall be to the account of the Owner/Employer. Should any such inspection or registration need to be re-arranged due to the fault of the Contractor or his Sub-Contractor, the additional fees which inspection and/or registration shall be borne by the Contractor.

33.0 CONTRACTORS SITE OFFICE ESTABLISHMENT

The Contractor shall establish a Site Office at the Site and keep posted an authorized representative for the purpose of the Contract. Any written order or instruction of the Engineer or his duly authorized representative shall be communicated to the said


Section 3 CC 12

authorized resident representative of the Contractor and the same shall be deemed to have been communicated to the Contractor at his legal address.

34.0 CONTRACTOR’S FIELD OPERATION

34.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules for carrying out each part of the works, any review of such plan or schedule or method of work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also not be considered as an assumption of any risk or liability by the engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of Goods and equipment and his Installation methods.

34.2 The Contractor shall have the complete responsibility for the conditions of the Work Site including the safety of all persons employed by him or his Sub-Contractor and all the properties under his custody during the performance of the work. This requirement shall apply continuously till the completion of the contract and shall not be limited to normal working hours. The construction review by the Engineer is not intended to include review of Contractor’s safety measures in, on or near the work Site, and their adequacy or otherwise.

35.0 WORKMEN’S COMPENSATION INSURANCE

35.1 This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against claims for injury, disability, disease or death of his or his sub-Contractor’s employee, which for any reasons are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation: As per statutory provisions.

Employee’s liability: As per statutory provisions.

36.0 Comprehensive General Liability Insurance

36.1 The insurance shall protect the contractor against all claims arising from injuries, disabilities, disease or death of members of public or damage to property of others, due to any act or omission on the part of the Contractor, his agents his employees, his representatives and Sub-contractors or from riots, strikes and civil commotion. This insurance shall also cover all the liabilities of the Contractor arising out of the Clause entitled Defense of Suits under General Terms and Conditions of Contract of this volume-I.

36.2 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-contractors, his agents and his employees have to perform work pursuant to the contract.

36.3 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the Contractors to maintain all necessary insurance coverage to the


Section 3 CC 13

extent both in time and amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

37.0 WORK & SAFETY REGULATIONS

37.1 The Contractor shall ensure proper safety of all the workmen, materials goods and equipment belonging to him or to Employer/Owner or to others, working at the Site. The Contractor shall also be responsible for provision of all safety notices and safety equipment required both by the relevant legislations and the Engineer, as he may deem necessary.

37.2 The Contractor shall follow and comply with all State Safety Rules, relevant provisions of applicable laws pertaining to the safety of workmen, employees, plant, goods and equipment as may be prescribed from time to time without any demur, protest or contest or reservation. In case of any discrepancy between statutory requirement and State Safety Rules referred above, the later shall be binding on the Contractor unless the statutory provisions are more stringent.

SECTION-4 FORMS OF BID

SECTION: 4

FFOORRMMSS OOFF BBIIDD

CCOONNTTEENNTTSS

Annexure Description

Annexure-1 Proforma of Bank Guarantee for Bid Guarantee/Security

Annexure-2 Proforma of Bank Guarantee for Contract Performance

Annexure-3 Proforma of Extension of Bank Guarantee

Annexure-4 Proforma of Letter of Undertakings

Annexure-5 Proforma of Application for Payment

Annexure-6 Proforma of Bank Guarantee for Advance Payment

Annexure-7 Proforma of Agreement

Annexure-8 Proforma for Power of Attorney for Consortium

Annexure-9 Proforma for Consortium Agreement

Forms of Bid (GIS Package)

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Annexure-1 Page 1 of 2

PROFORMA OF BANK GUARANTEE FOR BID GUARANTEE/SECURITY (To be stamped in accordance with Stamp Act)

The non-Judicial stamp paper should be in the name of issuing bank

Ref....................... Bank Guarantee No............... Date........................................ To

The Chief Engineer (SO & P) Himachal Pradesh State Electricity Board Ltd., Vidyut Bhawan Complex Shimla (HP) – 171 004

Dear Sirs, In accordance with Invitation to bid under your Bid No...................... M/s......................

having its Registered/Head Office at.......................(hereinafter called the `Bidder’) wish to

participate in the said Bid or...........................and you, as a special favour have agreed to

accept an irrevocable and unconditional Bank Guarantee for an amount

of.....................valid upto.....................on behalf of Bidder in lieu of the Bid deposit

required to be made by the bidder, as a Condition precedent for participation in the Said

Bid.

We, the.....................Bank at........................having our Head Office at.................. (local

address) guarantee and undertake to pay immediately on demand by Himachal Pradesh

Sate Electricity Board, the Amount of......................................................

..................................................................(in words & figures) without any reservation,

protest, demur and recourse. Any such demand made by said `Owner’ shall be

conclusive and binding on us irrespective of any dispute or difference raised by the

Bidder.


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This Guarantee shall be irrevocable and shall remain valid upto and including............

@.................... If any further extension of this guarantee is required, the same shall be

extended to such required period (not exceeding one year) on receiving instruction from

M/s..........................................on whose behalf this guarantee is issued.

In witness whereof the Bank, through its authorized office, has set its hand and stamp on this...............day of.....................20.....................at........................ WITNESS ............................................ ........................................ (Signature) (Signature) ............................................ ........................................ (Name) (Name) ............................................ ........................................ (Official Address) (Official Address) @ This date shall be thirty (30) days after the last date for which the bid is valid.


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PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE

(To be stamped in accordance with Stamp Act)

Ref....................... Bank Guarantee No............... Date........................................ To The Chief Engineer (SO & P), Himachal Pradesh State Electricity Board Ltd., Vidyut Bhawan Complex Shimla (HP) – 171 004

Dear Sirs, In consideration of Himachal Pradesh State Electricity Board., (herein after referred to as

the “Owner” which expression shall unless repugnant to the contest or meaning thereof

include its successors, administrators and assigns) having awarded to

M/s.............................with registered/Head office at................(hereinafter referred to as

“Contractor” which expression shall unless repugnant to the context or meaning thereof

include its successors, administrators, executors and assigns), a Contract by issued of

Owner’s Letter of Award No...............dated.................and the same having been

acknowledged by the Contractor, resulting in a Contract bearing No.................dated

Contractor having agreed to provide a Contract Performance Guarantee for the faithful

performance of the entire Contract equivalent to.............. being (%) (percent*) of the said

value of the Contract to the Owner.

We................................................................................................................................. (Name &

Address) having its Head Office at........................(hereinafter referred to as the “Bank”,

which expression shall, unless repugnant to the context or meaning thereof, include its

successors, administrators, executors and assigns) do hereby guarantee and undertake to

pay the Owner, on demand any all monies payable by the Contractor to be extent

of.......................as aforesaid at any time up to......……….** (day/month/year) without any


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demur, reservation, contest, recourse or protest and/or without any reference to this

Contractor.

Any such demand made by the Owner on the bank shall be conclusive and binding

notwithstanding any difference between the Owner the Contractor or any dispute

pending before any Court, Tribunal, Arbitrator or any other authority. The Bank

undertakes not to revoke this guarantee during its currency without previous consent of

the Owner and further agrees that the guarantee herein contained shall continue to be

enforceable till the Owner discharges this guarantee.

The Owner shall have the fullest liberty without affecting in any way the liability of the

Bank under the guarantee, from time to time to extend the time for performance or the

Contract by the Contractor. The Owner shall have the fullest liberty, without affecting

this guarantee, to postpone from time to time the exercise of any powers vested in them

or of any right which they might have against the Contractor, and to exercise the same at

any time in any manner, and either to enforce or to for bear to enforce any covenants,

contained or implied, in the Contract between the Owner and the Contractor or any

other course or remedy or security available to the Owner. The Bank shall not be

released to its obligations under these presents by any exercise by the Owner of its

liberty with reference to the matters aforesaid or any of them or by reason of any other

act of omission or commission on the part of the Owner or any other indulgences shown

by the Owner or by any other matter or thing whatsoever which under law would, but

for this provision have the effect of relieving the Bank.

The bank also agrees that the Owner at its option shall be entitled to enforce this

guarantee against the Bank as a principal debtor, in the first instance without proceeding

against the Contractor and not withstanding any security or other guarantee the Owner

may have in relation to the Contractor’s liabilities).

Notwithstanding anything contained herein above our liability under this guarantee is

restricted to....................and it shall remain in force upto and including..................


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and shall be extended from time to time for such period (not exceeding one year), as

may be desired M/s.....................on whose behalf this guarantee has been given.

Dated this.......................day of.................20...............at..............

WITNESS .............................................. ..................................... (Signature) (Signature) .............................................. ..................................... (Name) (Name) ............................................. .................................... (Official Address) (Official Address) Attorney as per Power Of Attorney No............................................ Date............................................................ Notes: * This sum shall be ten per cent (10%) of the Contract Price of respective part. ** The date will be ninety (90) days after the end of Warranty Period as specified in

the Contract.


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PROFORMA OF EXTENSION OF BANK GUARANTEE

Ref....................... Date........................................ To The Chief Engineer (SO & P), Himachal Pradesh State Electricity Board Ltd., Vidyut Bhawan Complex Shimla (HP) – 171 004

Dear Sirs, Sub: Extension of Bank Guarantee No...............................for Rs........................ favoring yourselves, expiring on..............................on account of M/s...................................in respect of Contract No........................dated............... (hereinafter called original Bank Guarantee). At the request of M/s......................., We....................Bank, branch office at....................and having its Head Office at....................do hereby extend our liability under the above mentioned Bank Guarantee No.................... dated...... for a further period of....................(Years/Months) from...............to expire on............ Expect as provided above, all other terms and conditions of the original bank guarantee No....................dated....................shall remain unaltered and binding. Please treat this as an integral part of the original bank guarantee to which it would be attached. Yours Faithfully, For.................................................... Manager/Agent/Accountant.............. Power of Attorney No....................... Dated............................................... SEAL OF BANK NOTE: The non-judicial stamp paper of appropriate value shall be purchased in

the name of the bank who has issued the Bank Guarantee.


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PROFORMA OF LETTER OF UNDERTAKINGS

(To be submitted by the Bidder along with his Bid) (To be executed on non-Judicial stamp paper of requisite value)

Ref....................... Date........................................ To The Chief Engineer (SO & P), Himachal Pradesh State Electricity Board Ltd., Vidyut Bhawan Complex Shimla (HP) – 171 004

Dear Sir, 1. I/We* have read and examined the following Bidding Documents relating to

the ................(full scope of work). a) Notice Inviting Tender

b) Condition of Contract containing section, “Invitation to Bid” (INV), “Instruction to Bidder (ITB)” and “Conditions of Contract (CC)”.

c) Drawing No(s).............................................

d) Technical Specifications. 2. I/We* hereby submit our Bid and undertake to keep our Bid Valid for a period of

six (6) calendar months from the date of Bid opening i.e., upto.......................I/We* hereby further undertake that during said period I/We* shall not vary alter or revoke my/our Bid.

This undertaking is in consideration of HPSEB, agreeing to open my Bid and consider and evaluate the same for the purpose of award of Work in terms of provisions of clause entitled “Award of Contract” Section INV Conditions of Contract in the Bidding Documents.


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Should this Bid be accepted, I/We* also agree to abide by and fulfill all the terms and conditions of provisions of the above mentioned Bidding Documents. Signature along with Seal of Co............................ (Duly authorized to sign the Tender on behalf of the Contractors) Name.................................................................. Designation......................................................... Name of Co........................................................ (in BLOCK Letters)

WITNESS Signature.................................. Date......................................... Name & Address....................... ................................................ Telegraphic Address.................. ................................................ ................................................ Telephone No........................... Fax No................................... E-mail………………………………

*Strike out whichever is not applicable


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PROFORMA OF APPLICATION FOR PAYMENT

Project....................... Equipment package : Date : Name of Contractor: Contract No. Contract Value : Contract Name : Unit Reference : Application : Serial Number: To

.........................................................(*) Himachal Pradesh State Electricity Board.

Dear Sir,

APPLICATION FOR PAYMENT

1. Pursuant to the above referred Contract, dated...............the undersigned hereby

applies for payment of the sum of................................(Specify amount and currency in which claim is made).

2. The above amount is on account of : (check whichever applicable)

Initial advance (Schedule**) Interim payment as advance (Schedule**) Progressive payment against dispatch of equipment (Schedule**) Progressive payment against receipt of equipment at site (Schedule**) Progressive payment against Erection (Schedule**) Ocean freight & marine insurance (Schedule**) Inland transportation (Schedule**) Inland insurance Extra work not specified in contract (Ref. Contract change order No.....................................) Other (specify) Final payment (Schedule**) as detailed in the attached schedule(s) which form an integral part of this application.


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3. The payment claimed is as per item(s) No(s)............................of the payment

schedule annexed to the above Contract. 4. The application consists of this page, a summary of claim statement (Schedule**)

and the following signed schedule.

1. ......................................................................................... 2. ......................................................................................... 3. .........................................................................................

The following documents are also enclosed:

3 .........................................................................................

4 .........................................................................................

5 .........................................................................................

(Signature of Contractor/ Authorised Signatory

* Application for payment will be made to “Engineer” is to be designated for this

purpose Prepare separate application for claims in different currencies. ** Proforma for the Schedules will be mutually discussed and agreed to during the

finalization of the Contract Agreement.


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PROFORMA OF BANK GUARANTEE FOR ADVANCE PAYMENT

(To be stamped in accordance with Stamp Act)

Ref....................... Bank Guarantee No............... Date........................................ To The Chief Engineer (SO & P), Himachal Pradesh State Electricity Board Ltd., Vidyut Bhawan Complex Shimla (HP) – 171 004

Dear Sirs, In consideration of Himachal Pradesh State Electricity Board., (hereinafter referred to as the “Owner”, which expression shall unless repugnant to the context or meaning thereof include its successors, administrators and assigns) having awarded to M/s...............(hereinafter referred to as the `Contractor’, which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns), a Contract by issue of Owner’s Letter of Award No..................dated................and the same having been acknowledged by the Contractors, resulting in a Contract bearing No...............dated.................. valued (at................................................(in words and figures). For..................................Contract (space of work)........................ (hereinafter called the `Contract’) and the Owner having agreed to make an advance payment to the Contractor for performance of the above Contract amounting....................... (in words and figures) as an advance against Bank Guarantee to be furnished by the contractor. We................................(Name of the Bank) having its Head Office at..................... (hereinafter referred to as the `Bank’, which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns) do hereby guarantee and undertake to pay the Owner, immediately on demand any or, all monies payable by the Contractor to the extent of..................as aforesaid at any time upto..........(a....) without any demur, reservation, contest, recourse or protest and/or without any reference to the Contractor. Any such demand made by the Owner on the bank shall be conclusive and binding notwithstanding any difference between the Owner and the Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that the guarantee herein contained shall be irrevocable and shall continue to be enforceable till the Owner discharge this guarantee herein contained shall be irrevocable and shall continue to be enforceable till the Owner discharge this guarantee.


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Annexure- 6 Page 2 of 2

The Owner shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee, from time to time to vary the advance or to extend the time for performance of the Contract by the Contractor. The Owner shall have the fullest liberty without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the Contractor, and to exercise the same at any time in any manner, and either to enforce any covenants, contained or implied, in the Contract between the Owner and the contractor or any other course or remedy or security available to Owner. The bank shall not be released of its obligations under these presents by any exercise by the Owner of its liberty with reference to the matters aforesaid or any of them or by reason of any other act or forbearance or other acts of omission or commission on the part of the Owner or any other indulgence shown by the Owner or by any other matter or thing whatsoever which under law would be for this provision have the effect of relieving the Bank.

The Bank also agrees that the Owner at its option shall be entitled to enforce this guarantee against the Bank as a principal debtor, in the first instance without proceeding against the Contractor and notwithstanding any security or other guarantee that the Owner may have in relation to the Contractor’s liabilities.

Not withstanding anything contained hereinabove our liability under this guarantee is limited to................and it shall remain in force upto and including.........(@......) and shall be extended from time to time for such period (not exceeding one year) as may be desired by M/s...........

Dated this..................day of......................200.........at.........................................

WITNESS

.............................................. ............................................ (Signature) (Signature)

.............................................. ............................................ (Name) (Name)

............................................. Designation.......................... (Official Address) (with Bank Stamp)

Attorney as per Power of Attorney No.......................

Dated....................................

Strike whichever is not applicable

@ The date will be ninety (90) days after the date of completion of the Contract.

Note: The non-judicial stamp papers of appropriate value shall be purchased in the name of bank who issued the Bank Guarantee.


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PROFORMA OF “AGREEMENT”

(To be executed on non-Judicial stamp paper)

This Agreement made this.................day of...............two thousand........................ between Himachal Pradesh State Electricity Board, having its head office at Vidyut Bhawan, Kumar House, Shimla-171 004 (hereinafter referred to as `Owner’ or `HPSEB’, which expression shall include its administrators, successors and assign on one part and (hereinafter referred to as the `Contractors `X’ (name of the Contracting Co.) which expression shall include its administrators, successors, executors and permitted assigns) on the other part. WHEREAS HPSEB desirous of ----------------------- in --------- Circle associated with APDRP at....................(District) invited Bids for. ................ ................ ................ ................ ................ ................ ................ ................ ................ ................ .....................(briefly describe scope of work) for the first stage of the Project, as per its Bid Specification No........................... AND WHEREAS..................”X”........................had participated in the above referred Bidding vide their proposal No...............dated..................and awarded the Contract to............, “X”....................on terms and conditions documents referred to therein, which have been acknowledged by..................”X”.................resulting into a “Contract”.

NOW THEREFORE THIS DEED WITNESSETH AS UNDER:- 1.0 Article 1.1 Award of Contract HPSEB awarded the Contract to...........”X”...............for the work of..........on the

terms and conditions contained in its Letter of Award No............... dated......................and the documents referred to therein. The award has taken effect from aforesaid letter of award. The terms and expressions used in this Agreement shall have the same meaning as are assigned to them in the `Contract Documents’ referred to in the succeeding Article.

2.0 Documentation

2.1 The Contract shall be performed strictly as per the terms and conditions stipulated herein and in the following documents attached herewith (hereinafter referred to as “Contract Documents”). i) Section 1-10 of the Bidding Document ii) Proposal Sheets, Data Sheets, Drawings, Work Schedules submitted by “X”


Section 4

15


iii) HPSEB’s Letter of Award No.................dated.............duly acknowledged by

“X” iv) Quality Plans for manufacturing and field activities entitled as Quality

Plan.

All the aforesaid Contract Documents shall form an integral part of this Agreement, in so far as the same or any part conform to the Bidding Documents and what has been specifically agreed to by the Owner in its Letter of Award. Any matter inconsistent therewith, contrary or repugnant thereto or any deviations taken by the Contractor in its `Proposal’ but not agreed to specially by the Owner in its Letter of Award shall be deemed to have been withdrawn by the Contractor. For the sake of brevity, this agreement along with its aforesaid Contract Documents shall be referred to as the Àgreement’.

3.0 Conditions & Covenants

1.1 The scope of Contract, Consideration, Terms of Payment, Price Adjustment, Taxes wherever applicable, Insurance, Liquidated Damage, Performance Guarantees and all other terms and conditions are contained in HPSEB’s Letter of Award No........ dated...............read in conjunction with other aforesaid Contract Documents. The Contract shall be duly performed by the Contract Documents, but which are needed for successful, efficient, safe and reliable operation of the equipment unless otherwise specifically excluded in the specifications under èxclusions’ or `Letter of Award’.

1.2 The scope of work shall also include supply and installation of all such items

which are not specifically mentioned in the Contract Documents, but which are needed for successful, efficient, safe and reliable operation of the equipment unless otherwise specifically excluded in the specifications under èxclusions’, or `Letter of Award’.

3.3 Time Schedule 3.3.1 Time is the essence of the Contract and schedules shall be strictly adhered to “X”

shall perform the work in accordance with the agreed schedules. 3.4 Quality Plans 3.4.1 The Contractor is responsible for the proper execution of the Quality Plans

mentioned in Section 4.8 of GTC. The work beyond the customer’s hold points will progress only with the Owners consent. The Owner will also undertake quality surveillance and quality audit of the Contractor’s/Sub-contractor’s works, systems and procedures and quality control activities. The Contractor further


Section 4

16

Annexure-7 Page 3 of 5 agrees that any change in the Quality Plan will be made only with the Owner’s approval. The Contractor shall also perform all quality control activities, inspection and tests agreed with the Owner to demonstrate full compliance with the contract requirements.

3.4.2 It is expressly agreed to by the Contractor that the quality tests and inspection by

the Owner shall not in any way relieve the Contractor of its responsibilities for quality standards, and performance guarantee and their other obligations under the Agreement.

3.4.3 “X”, agrees to submit Quality Assurance Documents for the package to HPSEB for

review and record after Completion and within three weeks of dispatch of material. The package will include the following: i) Factory test results inspection reports for testing required by this Contract

or applicable codes and standards; ii) Two copies of inspection reports duly signed by Quality Assurance

personnel of both HPSEB and “X” for the agreed customer hold points; iii) Report of the rectification works where and if applicable.

3.5 It is expressly agreed to by the Contractor that not withstanding the fact that the

Contract has been broken into (a) Part-1: Pilot implementation in Shimla Electrical Circle & at Data Center in Kumar House alongwith setting up 12 seater call center infrastructure at Shimla, (b) Part-2: Implementation in remaining 11 Electrical Circles of HPSEB and Part-3: Annual Maintenance Contract (AMC) for three years. Further part-1 & part-2 have been broken into supply of hardware and other services like software customization, implementation with system integration and training for the convenience of execution and payment for the project. However, the Part-2 of the contract will only be effective, if and only if, the contractor successfully develops the application software with all the functionality as per the owner’s requirement as specified in the Bid and demonstrates in the trial run. After the trial run, the owner will issue a certificate to the contractor regarding the satisfactory customization and installation of the application software at the pilot locations as well as effective installation of hardware. Part-3 of the contract will be effective only when the contractor has successfully complied with the first and second parts and the owner has issued the “Taking Over” certificate to the contractor. It is in fact one composite Contract on single source responsibility basis and the Contractor is bound to perform the total Contract in its entirety and non-performance of any part or portion of the Contract shall be deemed to be a breach of the entire Contract.


Section 4

17


3.6 The Contractor guarantees that the hardware supplied under the contract shall

meet the ratings and performance parameters as stipulated in the technical specifications (Section 10) and in the event of any deficiencies found in the requisite performance figures, the Owner may at its option reject the hardware or alternatively accept it on the terms and conditions and subject to levy of the liquidated damages in terms of contract documents. The amount of liquidated damages so leviable shall be in accordance with the contract documents and without any limitation.

3.7 The Contract guarantee that the billing application software developed as per the approved SRS will meet all the requirement of Owner as stipulated in the technical specification. It is further agreed by the contractor that it will provide training on hardware & software to HPSEB employees and maintain both hardware and software as per the requirement mentioned in the bid.

3.8 It is further agreed by the Contractor that the contract performance guarantee

shall in no way be constructed to limit or restrict the owner’s right to recover the damages/compensation due to short-fall in the hardware performance figures as stated in Para 3.6 above or under any other clause of the Agreement. The amount of damages/compensation shall be recoverable either by way of deduction from the contract price, contract performance guarantee and or otherwise.

3.9 The contract performance guarantee furnished by the Contractor is irrevocable

and unconditional and the Owner shall have the powers to invoke it notwithstanding any dispute or difference between the owner and the contractor pending before any court tribunal, arbitrator or any other authority.

3.10 This Agreement constitutes full and complete understanding between the parties

and terms of the presents. It shall supersede and prior correspondence terms and conditions contained in the Agreement. Any modification of the Agreement shall be effected only by a written instrument signed by the authorized representative of both the parties.

4.0 SETTLEMENT OF DISPUTES 4.1 It is specifically agreed by the between parties that all the differences or disputes

arising out of the Agreement or touching the subject matter of the Agreement shall be decided by process of settlement and Arbitration as specified in clause 41 of the General conditions of the Contract. Shimla courts alone shall have exclusive jurisdiction over the same.

4.2 Notice of Default


Section 4

18


Notice of default given by either party to the other party under Agreement shall be in writing and shall be deemed to have been duly and properly served upon the parties hereto if delivered against acknowledgement or by telex or by registered mail with acknowledgements due addressed to the signatories at the addresses mentioned at Shimla.

TNESS WHEREOF, the parties through their duly authorized representatives have executed these presents (execution where of has been approved by the competent authorities of both the parties) on the day, month and year first above mentioned at Shimla.

WITNESS: 1. .......................................... (Owner’s signature) (Printed Name)

2. ......................................... (Designation) (Company’s Stamp)

3. ......................................... (Contractor’s Signature) (Company’s Name)

4. ......................................... (Designation) (Company’s Stamp) * Applicable in case of single award is placed on one party on Supply-cum-Erection

basis. In two separate awards are placed on single party/two different parties this clause is to be modified suitably while signing the Contract agreement to be signed separately for two awards to incorporate cross fall breach clause.


Section 4

19

Annexure -8 Page 1 of 2

FORM OF POWER OF ATTORNEY FOR CONSORTIUM

(On Non-judicial Stamp Paper of Appropriate value to be Purchased in the Name of the Partner)

KNOW ALL MEN BY THESE PRESENTS THAT WE, the Partners whose details are given hereunder.............................................................. have formed a consortium under the laws of....................................................................................... and having our Registered Office(s)/Head Office(s) at................................................. (hereinafter called the ‘Consortium' which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators and assigns) acting through M/s............................................................................................ being the Partner in-charge do hereby constitute, nominate and appoint M/s................................................... a Company incorporated under the laws of.......................................and having its Registered/Head Office at..........................................as our duly constituted lawful Attorney (hereinafter called "Attorney" or " Authorised Representative" or "Partner In-charge") to exercise all or any of the powers for and on behalf of the Consortium in regard* to --------------------------(Name of the Package) (Specification No. : -------------------) of Himachal Pradesh State Electricity Board, having its head office at Vidyut Bhawan, Kumar House, Shimla (hereinafter called the "Owner") and the bids for which have been invited by the Owner, to undertake the following acts :

i) To submit proposal and participate in the aforesaid Bid Specification of the Owner on behalf of the ‘Consortium' .

ii) To negotiate with the Owner the terms and conditions for award of the Contract pursuant to the aforesaid Bid and to sign the Contract with the Owner for and on behalf of the ‘Consortium'.

iii) To do any other act or submit any document related to the above.

iv) To receive, accept and execute the Contract for and on behalf of the "Consortium".

It is clearly understood that the Partner Incharge (Lead Partner) shall ensure performance of the Contract(s) and if one or more Partner fail to perform their respective portion of the Contract(s), the same shall be deemed to be a default by all the Partners.

It is expressly understood that this Power of Attorney shall remain valid binding and irrevocable till completion of the Defect Liability Period in terms of the Contract.

The Consortium hereby agrees and undertakes to ratify and confirm all the whatsoever the said Attorney/ Authorised Representative/Partner Incharge quotes in the bid, negotiates and signs the Contract with the Owner and/or proposes to act on behalf of the Consortium by virtue of this Power of Attorney and the same shall bind the Consortium as if done by itself.


Section 4

20

Annexure 8 Page 2 of 2

IN WITNESS THEREOF the Partners Constituting the Consortium as aforesaid have executed these presents on this ..............................day of ........................ under the Common Seal(s) of their Companies.

for and on behalf of the Partners of Consortium

....................................

....................................

....................................

The Common Seal of the above Partners of the consortium :

The Common Seal has been affixed there unto in the presence of :

WITNESS

1. Signature........................................

Name ...........................................

Designation ....................................

Occupation ....................................

2. Signature .......................................

Name ............................................

Designation .....................................

Occupation ......................................


Section 4

21


FORM OF CONSORTIUM AGREEMENT (On non-judicial stamp paper of appropriate value to be

Purchased in the name of lead partner) Proforma of consortium agreement between ____________________________________________________and_________

For bid specification no. _____________________________ of Himachal Pradesh state electricity board.

THIS consortium agreement executed on this ________________day of_____________Two thousand and ________between M/s______________________________________a company incorporated under the laws of_______________________and having its registered office at ____________________________________________(hereinafter called the "Lead Partner" which expression shall include its successors, executors and permitted assigns), M/s. _______________________________________a company incorporated under the laws of ________________________________________ and having its registered office at ______________________________________(hereinafter called the "Partner" which expression shall include its successors, executors and permitted assigns) and M/s ___________________ a company incorporated under the laws of ____________________________________________________________and having its registered office at _______________________ (hereinafter called the "Partner" which expression shall include its successors, executors and permitted assigns) for the purpose of making a bid and entering into a contract* (in case of award) for Construction of -----------------------------------------------------(Name of the Package) against the Specification No.: ---------------------------- of Himachal Pradesh State Electricity Board, having its head office at Vidyut Bhawan, Kumar House, Shimla, (hereinafter called the "Owner).

WHEREAS the Owner invited bids as per the above mentioned Specification for the IT Package (Specification No.: ------------------------). AND WHEREAS the bid has been submitted to the Owner vide proposal No........................ dated.............................................by Lead Partner based on the consortium agreement between all the Partners under these presents and the bid in accordance with the requirements of the package has been signed by all the partners.

NOW THIS INDENTURE WITNESSETH AS UNDER: In consideration of the above premises and agreements all the Partners to this Consortium do hereby now agree as follows: 1. In consideration of the award of the Contract by the Owner to the Consortium

partners, we, the Partners to the Consortium agreement do hereby agree that M/s _____________________shall act as Lead Partner and further declare and confirm that we shall jointly and severally be bound unto the Owner for the successful performance of the Contract and shall be fully responsible for the


Section 4

22


design, manufacture, supply, and successful performance of the equipment in accordance with the Contract.

2. “In case of any breach of the Consortium agreement by the Lead Partner or other Partner(s), it will be treated as the breach of the said contract and the owners reserves the right to terminate the contract and forfeit any bid/ performance guarantee. The bidder shall also require to compensate for the loss or damage on this account. The owner’s decision will be full and final.”

3. Further, if the Owner suffers any loss or damage on account of any breach in the Contract or any shortfall in the performance of the equipment in meeting the performance guaranteed as per the specification in terms of the Contract, the Partner(s) of these presents undertake to promptly make good such loss or damages caused to the Owner, on its demand without any demur. It shall not be necessary or obligatory for the Owner to proceed against Lead Partner to these presents before proceeding against or dealing with the other Partner(s).

4. The financial liability of the Partners of this Consortium agreement to the Owner, with respect to any of the claims arising out of the performance of non-performance of the obligations set forth in the said Consortium agreement, read in conjunction with the relevant conditions of the Contract shall, however, not be limited in any way so as to restrict or limit the liabilities of any of the Partners of the Consortium agreement.

5. It is expressly understood and agreed between the Partners to this Consortium agreement that the responsibilities and obligations of each of the Partners shall be as delineated in Appendix-I (*To be incorporated suitably by the Partners) to this agreement. It is further agreed by the Partners that the above sharing of responsibilities and obligations shall not in any way be a limitation of joint and several responsibilities of the Partners under this Contract.

6. This Consortium agreement shall be construed and interpreted in accordance with the laws of India and the courts of Shimla shall have the exclusive jurisdiction in all matters arising thereunder.

7. In case of an award of a Contract, We the Partners to the Consortium agreement do hereby agree that we shall be jointly and severally responsible for furnishing a contract performance security from a bank in favour of the Owner in the forms acceptable to purchaser for value of 10% of the Contract Price in the currency/currencies of the Contract.

8. It is further agreed that the Consortium agreement shall be irrevocable and shall form an integral part of the Contract, and shall continue to be

Comment [k1]: Amended Clause

Comment [k2]: Amended Clause


Section 4

23


enforceable till the Owner discharges the same. It shall be effective from the date first mentioned above for all purposes and intents.

IN WITNESS WHEREOF, the Partners to the Consortium agreement have through their authorised representatives executed these presents and affixed Common Seals of their companies, on the day, month and year first mentioned above.

1. Common Seal of............................. For Lead Partner has been affixed in my/our presence pursuant to the Board of Director's (Signature of authorised resolution dated.............................. representative)

Name......................................

Signature.......................................... Designation.............................

Name................................................ Common Seal of the company

Signature......................................

Designition ..............................................

SECTION-5 SCHEDULES AND BID PROPOSAL

SHEETS

Section-5, Schedules

63

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 Page-1 of 2

SCHEDULE – 1

UPDATION OF GIS BASED ASSET MAPPING AND CONSUMER INDEXING

IN HIMACHAL PRADESH STATE ELECTRICITY BOARD Ltd. (HPSEBL)

(Summary Price Proposal)

Bidder's Name & Address : To The Chief Engineer(SO&P) Himachal Pradesh State Electricity Board Ltd.

Dear Sir,

We declare that in terms of Clause 12.0, Section ‘ITB’ of Bid Documents, the following are our lumpsum Price in Rupees for the entire scope of work as specified in the specifications and documents.

A. Lumpsum Bid Price (Sales Tax/VAT, Service Tax and other levies):

Indian Rupees ........................................................................................…………………. (in Figure)

Indian Rupees.................................................................................................................… (in Words)

Note: Summation of lumpsum bid price excluding taxes & duties of Part-A, Part-B, as per Schedule-2

B. Total Applicable Taxes & Duties and other levies, payable additionally, in respect of the transaction between the Owner & the Contractor for the entire scope of work

Indian Rupees ........................................................................................…………………. (in Figure)

Indian Rupees.................................................................................................................… (in Words)

Note: Summation of taxes & duties of Part-1, Part-2 as per Schedule-2


64

SCHEDULE – 1

Page-2 of 2

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12

C. Total Lumpsum bid price including taxes & duties and other levies if the contract is awarded to us i.e. sum of A+B above is:

Rs.…………………………………………………………………………………….

(in Figures)

Rupees…………………………………………………………………………………….

(in Words)

——————————————————————————————————————

Date: (Signature) .....................................

Place: (Printed Name) ....................………

(Designation) .......................………

(Common Seal) ..................……….


63

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 Page-1 of 3

SCHEDULE – 1A

UPDATION OF GIS BASED ASSET MAPPING AND CONSUMER INDEXING IN

HIMACHAL PRADESH STATE ELECTRICITY BOARD Ltd. (HPSEBL)

(Summary Price Proposal)

Bidder's Name & Address : To The Chief Engineer (SO&P)

Himachal Pradesh State Electricity Board Ltd.

Dear Sir,

We declare that in terms of Clause 12.0, Section ‘ITB’ of Bid Documents, the following are our lumpsum Price in Rupees for the Part-1 & Part-2 of the scope of work as specified in the specifications and documents.

1. Part-A

A. Bid Price (Sales Tax/VAT, Service Tax and other levies):

Indian Rupees ........................................................................................………………….

(in Figure)

Indian Rupees .............................................................................................................

(in Words)

Note: Summation of lumpsum bid price excluding taxes & duties of Part-1 as per Schedule-2


Indian Rupees ........................................................................................………………….

(in Figure)

Indian Rupees .................................................................................................................…

(in Words)


64

Note: Summation of taxes & duties of Part-1as per Schedule-2

SCHEDULE – 1A Page-2 of 3 BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12


Rs.…………………………………………………………………………………

(in Figures)

Rupees……………………………………………………………………………

(in Words)

2. Part-B

A. Bid Price (Sales Tax/VAT, Service Tax and other levies):

Indian Rupees ........................................................................................………………….

(in Figure)

Indian Rupees .............................................................................................................

(in Words)

Note: Summation of lumpsum bid price excluding taxes & duties of Part-2 as per Schedule-2


Indian Rupees ........................................................................................………………….

(in Figure)

Indian Rupees .................................................................................................................…

(in Words)


65

Note: Summation of taxes & duties of Part-2 as per Schedule-2

SCHEDULE – 1A

Page-3 of 3 BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12


Rs.…………………………………………………………………………………

(in Figures)

Rupees……………………………………………………………………………

(in Words)

Date: (Signature) .....................................

Place: (Printed Name) ....................………

(Designation) .......................………

(Common Seal) ..................……….

Schedule: 2

Section-5 Schedules 6

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 Annexure-1

BID PROPOSAL SHEET FOR UPDATION OF GIS/GPS BASED ASSET MAPPING, CODIFICATION AND CONSUMER INDEXING PART-A: Updation of GIS/GPS based asset mapping & codification and consumer indexing of HPSEB Ltd., within the geographical boundaries

of Shimla town covered under R-APDRP scheme up to March, 2012 for Distribution wing. Bidder’s Name & Address: To The Chief Engineer (SO&P)

Himachal Pradesh State Electricity Board Ltd. a. Price Break-up Cost of Updation of GIS/GPS based asset mapping & codification and consumer indexing of HPSEB Ltd., within the

geographical boundaries of Shimla town covered under R-APDRP scheme up to March, 2012 for Distribution wing. 1 2 3 4 5 6

Sl. No. Item Description Unit Quantity Unit Price Total Price Tax, if any

1. Consumer indexing based on ledger/field survey with physical verification of the database. Mapping codification of consumers based on electrical system.

Nos. 60,000

2. GIS mapping and codification of electrical assets of the 33kV line from feeding to fed sub-station. Ckt. Km 15

3. GIS mapping and codification of electrical assets of the 22/11kV line from feeding to fed sub-station. Ckt. Km 160

4. GIS mapping and codification of electrical assets of the Distribution Transformer.

Nos. 240

5. GIS mapping and codification of electrical assets of LT line from the distribution transformers up to the last pole from where consumer is connected.

Ckt. Km 190

6. GIS mapping of HPSEBL Buildings (office, residential, stores and others) including all assets within including land.

Nos. 5

Schedule: 2


1 2 3 4 5 6


7. Land base map updation (without satellite imagery) limited to HPSEBL road and consumer building and asset painting of all updated assets.

Nos. 60,000

Note: Line means overhead as well underground cables

Schedule: 2


PART-B: Updation of GIS/GPS based asset mapping & codification and consumer indexing of HPSEB Ltd., within the geographical boundaries of 14 towns covered under R-APDRP scheme after March, 2012 for next five years on monthly basis, for Distribution wing.

a. Price Break-up Cost of Updation of GIS/GPS based asset mapping & codification and consumer indexing of HPSEB Ltd., within the

geographical boundaries of 14 towns (Shimla, Solan, Ponta, Baddi, Nahan, Bilaspur, Hamirpur, Mandi, Sunadnagar, Kullu, Una, Dharamshala, Yol, Chamba) covered under R-APDRP scheme after March, 2012 for next five years on monthly basis, for Distribution wing.

1 2 3 4 5 6


1. Consumer indexing based on ledger/field survey with physical verification of the database. Mapping codification of consumers based on electrical system.

Nos. 2,00,000

2. GIS mapping and codification of electrical assets of the 33kV line from feeding to fed sub-station. Ckt. Km 110

3. GIS mapping and codification of electrical assets of the 22/11kV line from feeding to fed sub-station. Ckt. Km 1350

4. GIS mapping and codification of electrical assets of the Distribution Transformer.

Nos. 2890

5. GIS mapping and codification of electrical assets of LT line from the distribution transformers up to the last pole from where consumer is connected.

Ckt. Km 2980

6. GIS mapping of HPSEBL Buildings (office, residential, stores and others) including all assets within including land.

Nos. 160

7. Land base map updation (without satellite imagery) limited to HPSEBL road and consumer building and asset painting of all updated assets.

Nos. 2,00,000

Note: Line means overhead as well underground cables


9


SCHEDULE – 3 Page-1 of 1



(Firm Price Declaration Schedule)



Dear Sir,

We declare that our price components are on FIRM BASIS for the entire scope of work for the Package.

Date : (Signature) ...................................

Place : (Printed Name) ...........................

(Designation) ..............................

(Common Seal) ...........................


10

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 SCHEDULE – 4

Page-1 of 1



(Commercial Deviation Declaration Schedule)



Dear Sir, Sub.: Commercial Deviations for the Package

The following are the Commercial Deviations and variations from and exceptions to the specifications and documents for the subject package. These deviations and variations are exhaustive. Except these deviations, the entire work shall be performed as per your specifications and documents. Volume

/ Clause

Reference / Page No.

As specified in the specification

Commercial deviation and variations to the

Date : (Signature) ...........................................

Place : (Printed Name) ....................................

(Designation) .....................................

(Common Seal) ...................................


11

Note: Continuation sheets of like size and format may be used as per Bidder's requirements and annexed to this schedule.


12

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 SCHEDULE –5

Page-1 of 1



(Technical Deviation Declaration Schedule) Bidder's Name & Address : To The Chief Engineer (SO&P)


Dear Sir, Sub : Technical Deviations for the Package

The following are the Technical Deviations and Variations from and Exceptions to the specifications and documents for the subject package. These deviations and variations are exhaustive. Except these deviations, the entire work shall be performed as per your specifications and documents.

Volume /

Clause Reference / Page No.

As specified in the specification

Technical deviation and variations to the

Date : (Signature) .............................. Place : (Printed Name) .............................. (Designation) ................................. (Common Seal) ............................. Note : 1. Continuation sheets of like size and format may be used as per Bidder's

requirements and annexed to this schedule.


13

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 SCHEDULE –6

Page-1 of 1 UPDATION OF GIS BASED ASSET MAPPING AND CONSUMER INDEXING


(Additional Information Included With This Proposal)



Dear Sir,

We have enclosed with our proposal the following additional information for the above package

Sl. No. Brief Description of Information Ref. & Page

No.

Date : (Signature) .........................................

Place : (Printed Name) ................................... (Designation) ...................................... (Common Seal) .................................... Note :

1. Continuation sheets of like size and format may be used as per Bidder's requirements and annexed to this schedule


14

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 SCHEDULE- 7



(GUARANTEE DECLARATION)



Sub: Guarantee Declaration

Dear Sirs,

We declare that the consumers indexed and asset mapped after March, 2008 up to March, 2012 for Shimla town are added to the existing database and PGDB data updated accordingly for Part-A or consumer indexing and asset mapping within the geographical boundaries of 14 towns covered under R-APDRP scheme after, March, 2012 has been done and accordingly PGDB data has been updated in existing Database after March, 2012 on monthly basis.

Date : (Signature) ...................................................

Place : (Printed Name) ............................................

(Designation) ...............................................

(Common Seal) ............................................


15

BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 SCHEDULE- 8



)

(Work Completion Schedule)



We hereby declare that the following Work Completion Schedule shall be followed by us for the subject package.

—————————————————————————————————————— Sl. No. Description of Work/ Period in Months (from the date of Deliverable Milestone LOA) ———————————————————————————————————— ————————————————————————————————————

Date : (Signature) ..................................... Place : (Printed Name) .............................. (Designation) ................................. (Common Seal) .............................


16


SCHEDULE- 9 Page-1 of 2



(Checklist Schedule)



Sl. No Item Description Reference

To be Submitted With Declaration (Strike out whichever is not applicable)

Techno-Commercial, Price Bid

Cover

1 Bid Guarantee enclosed (one original & one copy)

Clause 17.0, Section ITB, , & Annexure-1 of Section –, Vol-IA

C-I Yes / No

2 Proposal Section-6, Vol-IB C-II Yes / No

3

Summary Price Proposal Schedule (one original& three copies)

Schedule 1 of BPS, Vol.IB C-III Yes / No

6 Bid Proposal Sheet Schedule 2 of BPS, Vol.IB

C-III Yes / No

9 Firm price declaration Schedule filled in

Schedule- 3 of BPS, Vol. IB

C-II Yes / No

10 Commercial Deviations Schedule filled in


C-II Yes / No


17

Sl. No Item Description Reference

To be Submitted With Declaration (Strike out whichever is not applicable)

Techno-Commercial, Price Bid

Cover

11 Technical Deviations Schedule filled in


C-II Yes / No

12 Additional Information Schedule filled in


C-II Yes / No

15 Guarantee Declaration Schedule filled in


C-II Yes / No

17 Work Completion Schedule filled in


C-II Yes / No

18 Documentary evidence of latest IT & ST clearance

C-II Yes / No

19 Check List Schedule filled in


C-II, C-III & C-IV Yes / No

SECTION-6 BID PROPOSAL

Bid Proposal ________________________________________________________________

________________________________________________________________ Section-6 1


PROPOSAL

Bidders Name & Address : Bid Proposal Reference : Person to be contacted : Designation : Telephone No. : Fax :

To To The Chief Engineer (SO&P) Himachal Pradesh State Electricity Board Ltd. Vidyut Bhawan Complex, Shimla-171004 Himachal Pradesh Sub.: Proposal for updation of GIS/GPS based asset mapping and consumer indexing of 14

towns covered under R-APDRP in Himachal Pradesh State Electricity Board Ltd. (HPSEBL)

Dear Sir,

1.0 We, the undersigned Bidder, have read and examined in detail the specifications and documents of the BID REFERENCE NO.: HPSEBL/CE(SO&P)/GIS-Updation/12 in Himachal Pradesh Electricity Board and hereby propose to provide all the services and other deliverables, as per the requirement as detailed in specification and documents.

2.0 PRICES AND VALIDITY

2.1 All the prices stated in the bid are firm and no price adjustment is applicable in line with the bidding documents. All the prices and other terms and conditions of this proposal are valid for a period of six (6) calendar months after the date of deadline of bid submission. We further declare that prices stated in our Proposal are in accordance with your "Instruction to Bidders" included in Condition of Contracts, Bid documents.

2.2 We do hereby confirm that our lumpsum bid prices as quoted in Schedule –1 includes all the import duties and levies including license fees lawfully

Bid Proposal ________________________________________________________________

________________________________________________________________ Section-6 2

payable by us on imported items and all taxes, duties and levies applicable on bought-out components, and other items and confirm that any such taxes, duties and levies additionally payable shall be to our account.

2.3 All taxes such as Excise duty, Sales-tax (but not surcharge in lieu of sales-tax), Octroi, local taxes, service tax and other levies, if any, applicable on the transaction between the Owner and Ourselves shall be to Owner's account and are not included in our bid price and are separately indicated at relevant columns in Schedule –1,2.

2.4 We have studied clause 13.0 of Section ITB, relating to Tax and we hereby, declare that if any income-tax, surcharge on income-tax or any other corporate tax is attracted under the law, we agree to pay the same.

3.0 CONSTRUCTION OF THE CONTRACT

3.1 We declare that we are making the offer on the basis of the construction of contract as clause 2.0 given in Condition of Contract (section-3).

4.0 BID GUARANTEE

We have enclosed a Bid Guarantee, in the form of...............................

.................................................................................................................................

(Please fill in alternative chosen)

for a sum of .................................................... ...................................... .... (Amount in Words & Figures)

.........................................................................................................................

in original and one copy of the original, valid for a period of 30 days beyond the bid validity date, in accordance with documents, for package as per the following details:

Form of Bid Guarantee

Value of Bid Guarantee

Valid upto and including

We have also ensured that the above Bid guarantee furnished by us is in line with the Bid documents and complete in respect of following:

Bid Proposal ________________________________________________________________

________________________________________________________________ Section-6 3

1. Value of non-judicial stamp paper purchased in the name of executing bank is as per Stamp Act.

2. Power of Attorney no. and date as well as signature and full name & designation of executant’s alongwith Bank's stamp are there.

3. Signature, full name, designation and address of witness are there.

4. Complete mailing address of the Head Office of the Bank is indicated.

5.0 BID PRICE

We declare that our total lumpsum price in Indian Rupees is given in para C of Schedule-1 submitted in Cover-III for the entire scope of work as specified in your Bidding Documents.

6.0 DEVIATIONS

6.1 We declare that the Works shall be performed strictly in accordance with the specifications and documents except for the variations and deviations, all of which have been detailed out exhaustively in the following Schedules (submitted in cover-II), irrespective of whatever has been stated to the contrary anywhere else in our proposal.

Sl. No. Schedule Schedule No.

1 Commercial Deviations Schedule

Schedule – 4

2 Technical Deviations Schedule

Schedule – 5

6.2 We confirm that specified stipulation of following Clauses are acceptable to us and no Deviation/exceptions are taken on any account, whatsoever in the following Clauses.

a) Terms of Payment : Clause No. 19.0 of Section 'CC’,

b) Bid Guarantee : Clause No. 17.0 of Section 'ITB',

Bid Proposal ________________________________________________________________

________________________________________________________________ Section-6 4

c) Contract Performance Guarantee

: Clause No. 33.0 of Section 'ITB',

d) Liquidity Damages for Delay : Clause No. 6.0 of Section ‘CC’,

e) Price basis and Payment : Clause No. 12.0 of Section 'ITB',

f) Guarantees : Clause No. 7.0 of Section 'CC',

8.0 BID PRICING

We further, declare that the prices stated in our Proposal are in accordance with your 'Instruction to Bidders' included in Conditions of Contract, of Bid documents.

10.0 PRICE BASIS

We declare that our price components are on FIRM BASIS.

11.0 ADDITIONAL INFORMATION

In addition to the information called for in these Proposal sheets, we have included with this Proposal information as listed in Schedule – 6. We further confirm that such additional information does not imply any additional deviation beyond those covered in Schedule – 4&5 and in case of any contradiction between these additional information and other provisions of Bid, the latter will prevail.

12.0 WORK SCHEDULE

If this proposal is accepted by you, we agree to submit engineering data, provide services and complete the entire work from time to time, in accordance with Schedules indicated in the Proposal. We fully understand that the Work Completion Schedule stipulated in this Proposal is the essence of the Contract, if awarded. The Completion Schedule of various major key phases of the Work is indicated in Schedule – 8

13.0 CONTRACT PERFORMANCE GUARANTEE

We further agree that if our proposal is accepted, we shall provide an irrevocable Contract Performance Guarantee, of value equivalent to ten

Bid Proposal ________________________________________________________________

________________________________________________________________ Section-6 5

percent (10%) of the respective part of the Contract Price valid up to one year from the date of in the form of Bank Guarantee in your favour within thirty (30) days from the date of issue of Letter of Award and shall enter into a formal agreement with you within thirty (30) days from the Letter of Award. The contract performance guarantee shall be as per the relevant clause 33.0 of ITB.

14.0 We, hereby, declare that if the contract is awarded to us, the consortium partners, if any and the partners will remain same as declared by us in our proposal submitted for technically short listing of vendors and also in the techno-commercial bid.

15.0 CHECK LIST

We have included a Check List duly filled in, as Schedule – 11.

16.0 *** We, the Partners of the consortium whose signatures are appended below, shall be liable jointly & severally for the execution of the Contract, in the event of award, in accordance with the terms of the Contract. The Incharge for this bid is M/s …………………………………………, who is submitting this Bid on behalf of the consortium. The Power of Attorney in favour of M/s ..................………………....... is enclosed. The consortium agreement is also enclosed.

Dated this ............................................. day of ....................................2005

Signature........................................................in the capacity of ............................................................................................................. duly authorised to sign for and on behalf of.................................................................................................

(IN BLOCK CAPITALS)

Note : (i) *** Applicable to Joint Venture/Consortium bids only

Date : (Signature) ...................................................

Place : (Printed Name) ............................................

(Designation) ...............................................

(Common Seal) ............................................

SECTION-7 TECHNICAL SPECIFICATIONS

Technical Section

Section-7

TECHNICAL SPECIFICATIONS

1.0 INTRODUCTION ....................................................................................................... 14.0 IMPLEMENTATION METHODOLOGY ......................................................................... 45.0 TIME SCHEDULE ...................................................................................................... 8Annexure- ‘A’ ......................................................................................................................... 9Annexure- 'B'…………………………………………………………..……………………………………..11 Annexure-‘C’ ........................................................................................................................ 12Annexure-'D'………………………………………………………………………………15

Technical Section

Section 7 TS 1

1.0 INTRODUCTION

1.1 HPSEB Ltd is already implementing GIS based asset mapping, consumer indexing, valuation of assets and preparation FAR’s. The same has been completed for 14 towns covered under Restructured Accelerated Power Development Reform Program. Preparation of FAR and assets valuation is in final stage.

1.2 Consumer indexing is defined here as a unique predefined coding of index process for all types of consumers (as listed on Annexure –‘A’) into database structure, created with predetermined attributes connected to a uniquely coded electrical network including locations with facility using GIS tools to query and retrieve information.

1.3 The Updation of Consumer indexing, asset information and management information system is essential for gearing of Electric Distribution utilities to maintain the system in a dynamic mode to meet the day-to-day imperative changes.

1.4 To maintain the system in dynamic mode and to drive the benefit of GIS based mapping requires the continuous updation of consumer indexing and asset information.

2.0 OBJECTIVES

2.1 Intent of this specification is to appoint an agency to carry out the updation of asset mapping, asset coding work, customer indexing including the asset valuation in line with the methodology already being in implementation and is broadly prescribed under clause 4.0. The work shall cover distribution network and all other properties like building, roads, lands etc. with HPSEB Ltd. i.e. all assets and Customers covered by HPSEB Ltd.

2.1 This specification also includes solution/methodology already in place in HPSEB Ltd. for providing a GIS based Unique Customer Indexing, mapping, asset coding for the electrical network entities and any updation work shall be carried out in accordance with the above methodology.

2.2 The work shall involve DGPS/GPS survey (Sub meter accuracy) for finding Latitude-Longitude of entities, land base features and Consumers, Base map Updation entity data collection and geo-coding, uniquely indexing each Consumer based on the electrical system network information and Consumer data collected through door to door survey and physically link on the map with the network. This would also facilitate development of digital map of network by importing survey data into GIS application package. Updation of base map of project area by using existing satellite imagery, geo-referencing and overlaying the network map onto the base map.

2.3 This shall enable updation of GIS base application geo-database to meet the requirements for Restructured Accelerated Power Development Reform Program and for any future applications.

2.4 The new/shifted Consumer identification is inclusive of Door to Door’ survey to be carried out for Consumer indexing as per the detail provided by the concerned Sub Division/Division of HPSEB Ltd. on monthly basis. It shall be the contractor’s responsibility to ensure that each and every new/shifted Consumer as per detail,

Technical Section

Section 7 TS 2

corresponding to ‘point of sale’ of Power, is properly included, identified and indexed. HPSEB Ltd. shall issue necessary authorization letter / identity cards (details of the methodology to be finalized by the successful bidder in consultation with the owner) to the authorized personnel of the contractor for conducting door-to-door survey. The survey should cover all new and shifted customers and additional upcoming asset with HPSEB Ltd.

3.0 SCOPE OF WORK

3.1 The description given here is broad scope of work to be carried out by the contractor. However, any work even if not specifically mentioned but reasonably implied for the successful implementation and good performance of the system are deemed to be included in the scope of work.

3.2 The scope of work of the bidder shall include:

3.2.1 Detailed Scope of the project shall be on the basis of the single bidder’s responsibility i.e. on turnkey basis completely covering all the services and it will include but not limited to the following:

3.2.2 Setting up of Quality Assurance (QA)/Quality Control (QC) guidelines for execution of the project by the Contractor and getting the same approved from the HPSEB Ltd.

3.2.3 Identification, physical verification, consumer indexing as per the detail provided by the concerned Sub Division/Division up to March, 2012 for Part-A and on monthly basis after March 2012 for Part-B. These shall include the following without limitation

3.2.4 Differential Global Positioning System (DGPS)/GPS Survey and Asset Mapping

a) Identification, network mapping and physical verification of the assets, consumer indexing within the geographical boundaries of 14 towns covered under Restructured Accelerated Power Development Reform Program which are being added after the cut off dates.

b) Mapping the location co-ordinates (Latitude-Longitude) of each of the consumers and electrical network entities from HV systems, DT, up to the nearest pole from which supply is made using Differential Global Positioning System/GPS method while doing field survey. Developing and collecting attribute data and create network entities. Updation of digital map of network through GIS application package within the geographical boundaries of 14 towns covered under Restructured Accelerated Power Development Reform Program being added after the cut off dates.

c) Updation of assets on base maps of project area using existing satellite imagery available with HPSEBL. Updation of physical area maps for the areas, based on collected information, digitization of important landmarks, overlaying of features detailed in clause 4.1 on the base map with predefined scale for viewing graphically with the GIS software.

Technical Section

Section 7 TS 3

d) The mapping must be done with +/- one-meter locations accuracy with differential corrections.

3.2.4.1 Consumer Indexing & Asset Coding with proper attributes up to March, 2012 for Part-A and after March, 2012 for Part-B as per details provided by the concerned Sub Division/Division on monthly basis.

a) Carry out Consumer indexing through door-to-door survey and identifying the code numbers of the Consumers added/shifted and source of supply to the Consumers and update Consumer database within the geographical boundaries of 14 towns covered under Restructured Accelerated Power Development Reform Program,.

b) Asset code of all assets added (All Power Transformers, HV Line, towers, Poles, DTs, Breakers and other electrical assets are to be legibly painted on the asset. Surface preparation etc to be done before painting. Painting has to be done as per colour scheme already specified/ approved by HPSEBL).

c) The DT from where each Consumer is fed shall also be identified correctly.

d) The sample survey formats in respect of certain items are enclosed as Annexure-B&C with this section just to familiarize the bidder.

e) The attributes/fields for data collection formats shall be as per Annexure-‘D’.

f) The following data pertaining to various equipment/ works relating to Distribution systems shall be available: i) Catalogues ii) Operation and Installation manual iii) Maintenance manual iv) Training manual v) Recommended Spare part list including price list vi) Service centers and contact details of the concerned personnel vii) Engineering drawing viii) Photographs ix) Any other relevant document

3.2.5 GIS System Testing & Commissioning

a) Contractor shall involve Owner’s IT personnel at all stages of the project execution (i.e. Field data compilation, work flow modeling, implementation, documentation, modification of network and mapping data, etc.) so that they are aware of the ongoing modification/updation in the system.

b) Verification/validation of data by the concerned Sub Division and Division.

c) Implementing the system in the designated locations in HPSEB Ltd. and submission of updated database in PGDB format.

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Section 7 TS 4

d) Issuance of acceptance/take over certificate by Addl. Superintending Engineer/Sr. Executive Engineer of concerned Division.

3.2.6 Deliverables:

a) The Bidder shall deliver the following documents after complete updation in case of Part-A and on monthly basis in case of Part-B. All the deliverables shall be computerized outputs and the vendor shall submit two (2) copies of each deliverables in both soft and hard copy forms for approval / comments by the owner. In case of comments by the owner the same would be incorporated and resubmitted by the vendor.

Supply of updated digital network maps of designated areas both in hard and soft copy.

Base map of project area overlaid with network map.

Updation of spatial and non-spatial database for electrical and non-electrical objects.

List of Consumers database with the relevant codes of indexing generated to be delivered feeder wise and DT wise as soon as the list is complete for each feeder.

4.0 IMPLEMENTATION METHODOLOGY

4.1 Create area wise GIS based physical maps showing features as per details given below:

Electric Cables

Aerial Route with length

HT/LT Poles

Address (Customer Location point)

33/22 kV S/S, 22/11/2.2/0/4 kV DTRs, HV & LT Networks, (within the area being mapped) associating Address to a structure or a Network Element.

4.2 Other misc. features to be identified as point. 500 points per sq. km. for urban area and 50 points per sq. km for rural area. The broad works involved are as follow:

To follow the methodology already developed for DGPS survey of network entities and Consumers and implementation in HPSEBL.

Collection of attribute data.

Updation of digital network map. .

Field survey of important of landmarks.

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Section 7 TS 5

Updation of base map.

Collect data and updation of Consumer database through door-to-door field survey.

Linking and updation of Consumer database on existing base map and electricity network entities database with the electricity network map.

Establishing relationship between electricity network entities database and Consumer database so that electricity network entities can be referred spatially in relation to geographical/land based features.

Organizing the digital data in a GIS system to create a GIS based Consumer-indexing system.

4.3 The uniquely codified indexed Consumer and asset database on the electrical system network showing the source of supply to the particular Consumer is to be prepared in graphical form and should be geo referenced and topology built up.

4.4 Methodology of Conducting DGPS Survey, Mapping

4.5.1 DGPS Survey: The Important activities of DGPS survey and creation of digital map of the network are listed below:

The bidders shall procure/arrange DGPS Base Station and adequate number of DGPS Rovers and establish a Base Station at a central place for a particular project area.

DGPS base station and rovers used for survey shall be survey grade and shall provide sub meter accuracy after differential correction. The bidder shall provide in the bid response the Make, Type, Model and number of instruments to be used for survey, with technical literature on instruments. Projection and datum for survey shall be UTM-WGS84.

Surveyors shall walk along the HV and LV feeder with a DGPS/GPS Rover and capture the spatial position of the structure, Pole, Distribution Transformer, Substation, Pump set and Industries etc.

Collect the data as per specified attribute. The typical Attribute data to be collected shall be as per Annexure-‘B’.

Differential correction should be performed on spatial data captured.

Collect details of internal arrangement of all HV Sub-stations, Distribution Transformer stations in terms of single line diagrams and kept in database which should be retrievable by clicking on the GIS map where these entities are digitized as points/ polygons on the ring mains/ feeders.

Crosscheck by authorized representative of Engineer-in-charge of all the attribute

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Section 7 TS 6

data & spatial positions captured by the surveyors to the minimum extent of 3%. The bidder should maintain the documentary evidence of the cross check and submit it along the bill. The details would be finalized during detailed engineering stage along with quality checks.

On completion of survey, map to the predefined scales shall be printed and hard copies shall be submitted for approval.

Map shall be resubmitted, incorporating all the omissions pointed out by HPSEB Limited.

4.5.2 Updation of existing base map of project area: The availability of a base map showing Land based features of area like Roads, Rivers etc., is necessary for planning new distribution network and identification of assets. The digital map of the network will be overlaid on the base map. The important activities of creation of base map and integration with network digital map are listed below:

The bidder shall use the existing satellite imagery available with HPSEB Ltd.

Geometrical Accuracy:

a) Every feature has to be captured accurately under the object classes.

b) Orthogonality of the corners has to be maintained as it is

c) Symbols have to be produced same as paper map

d) Lines have to be captured accurately and wherever bend is there arc elements should be incorporated.

e) Polygons should be captured accordingly.

f) Underground details (spatial & non-spatial) will be provided wherever required on case to case to basis as per the data available with HPSEB Ltd.

Informational Accuracy: Every feature should be captured. No missing data will be accepted

4.5.3 All data should be structured by defined hierarchical attributes, many of which spatial, for access, retrieval or display of asset management information via a map-based medium.

4.5.4 The bidder shall collect all attribute data for the Land base features. The attribute data model shall be as already finalized and approved by the HPSEB Ltd.

4.5.5 The bidder shall update the network map on the base map and make final quality checks to ensure the perfect match.

4.5.6 The bidder shall print a base map alone and also base map with updates network

Technical Section

Section 7 TS 7

overlaid to the predefined scales in hard copy and submit for approval. A hard-copy color output has to be given for each map in normal printing paper. The hard-copy output should be on the same scale and size as the original map.

4.5.7 Map shall be resubmitted, incorporating all the omissions pointed out by HPSEB Ltd.

4.6 Methodology of Consumer Indexing and Asset Coding

4.6.6 The survey activity shall include physical verification of electrical network in the specified areas network corresponding to the network details collected by the bidder for the scope as defined under. The detail of added/shifted consumers and additional assets shall be provided by the concerned Sub Division/Division. In case, any changes are noticed/observed during field survey, then information and technical parameters of the assets (Line, Tower, Conductor, Transformers, breakers, isolators etc.) are to be verified and updated.

Starting from the generation point or point of import (EHV) to HV, DTR, LT and service connection up to consumer level.

33/22/11 KV Power Sub-stations, Power Transformers, 22/11/2.2 KV Feeders, distribution transformers (DTs), LT feeder, LT pole.

All Lands, Buildings, Roads and other assets including Plants and Machinery of HPSEB Ltd.

4.6.7 The entire information of all the assets and object elements should be stored in a database by unique computer generated code. The coding should be on a predefined structured pattern. This code is primarily for quick mapping and sorting of the asset element. The indexing scheme shall be tightly coupled with the GIS system to give data with reference to geographical location.

4.6.8 The bidder shall use Personal Digital Assistants (PDA) or Hand Held Computers (HHC) for Consumer indexing. The important activities of Customer indexing are listed below:

Surveyor shall walk along with the line and identify the new/shifted Customers to whom supply is released from each pole / service pillar

The application software loaded in the PDA or HHC should immediately validate whether the Customer Number / the pole number entered by the surveyor is valid. This validation should be done automatically to avoid errors.

The HPSEBL shall supply DT wise list of added/shifted Consumers.

The indexing has to be continued in such a way by which it would be possible to relate the following:

a) The administrative control hierarchy

b) The location / geographical area

Technical Section

Section 7 TS 8

c) The 220/132/66/ 33/22/15/11 kV power sub-stations

d) The main road/landmark through which 22/11/2.2 kV feeder passes from the 22/11/2.2 kV feeder code.

e) The 22/11/2.2 /0.415 kV distribution transformers

f) The location of poles with respect to the main road, branch roads and lanes from the index of poles.

g) The Consumer code shall be as per existing coding structure/ methodology to indicate the type of Customer and the serial number of Customer and the ‘DT’ from which, he is served.

h) Each of the Consumers, indexed on the basis of initial record available with the owner and later verified by field survey, has to be provided with an exclusive numeric code from the existing coding methodology.

i) Consumer code number shall be used for Metering, billing and all other service functions. Hence this code number will be available on the front end.

j) Asset code number is meant for internal linkage of Customer with nearest entity and asset entity with others.

5.0 TIME SCHEDULE

5.1 Completion period of this turnkey package shall be as per the table below. The detail of added/shifted consumers and additional assets shall be provided by HPSEB Ltd. on monthly basis.

5.2 WORK COMPLETION SCHEDULE S.No

Project Completion Schedule

1. PART-A: Updation of GIS/GPS based asset mapping, consumer indexing of HPSEBL within geographical boundaries of 14 towns covered under R-APDRP scheme after March, 2008 up to March, 2012, submission of updated data in PGDB format or any other acceptable format approved by HPSEBL, for the Distribution wing of HPSEB Ltd.

3 months from the date of signing of the contract

2. PART-2: Updation of GIS/GPS based asset mapping, consumer indexing of HPSEBL within geographical boundaries of 14 towns covered under R-APDRP scheme, submission of updated data in PGDB format or any other acceptable format approved by HPSEBL after March, 2012 for next five years on monthly basis for Distribution wing of HPSEB Ltd.

For the duration of contract i.e. for five years from the date of completion of Part-A

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Section 7 TS 9

(Annexure- ‘A’

Refer clause 1.0) CUSTOMER TYPE LIST (TENTATIVE)

1.0 132 kV 1.1 Non-Domestic Non-Commercial (NDNC) - > 10000 kW 1.2 Commercial Supply (CS) - > 10000 kW 1.3 Large Industrial Power Supply (LS) - > 10000 kW 1.4 Water Pumping Supply (WPS) - > 10000 kW 1.5 Agricultural Pumping Supply (APS) - > 10000 kW 1.6 Bulk Supply (BS) - > 10000 kW 1.7 Temporary Metered Supply (TM) - > 10000 kW 2.0 66/ 33kV 2.1 NDNC – 2001 kW up to 10000 kW 2.2 CS – 2001 kW up to 10000 kW 2.3 LS – 2001 kW up to 10000 kW 2.4 WPS – 2001 kW up to 10000 kW 2.5 APS – 2001 kW up to 10000 kW 2.6 BS – 2001 kW up to 10000 kW 2.7 TM– 2001 kW up to 10000 kW 3.0 22/15/11 kV 3.1 Domestic (DS) - > 50kW 3.2 NDNC - > 50kW up to 2000 kW 3.3 CS - > 50kW up to 2000 kW 3.4 Small & Medium Industrial Power Supply (SMS) - > 50 kW to 100 kW 3.5 LS - > 100 kW up to 2000 kW 3.6 WPS - > 50 kW up to 2000 kW 3.7 APS - > 50 kW up to 2000 kW 3.8 BS - > 50 kW up to 2000 kW 3.9 TM - > 50 kW up to 2000 kW 3.10 Street Lighting Supply (SLS) - > 50 kW 4.0 LT Customers (1 φ, .23 kV/ 3 φ, 0.415 kV) or 2.2 kV 4.1 DS up to 50 kW 4.2 NDNC up to 50 kW 4.3 CS up to 50 kW 4.4 SMS up to 50 kW 4.5 WPS up to 50 kW 4.6 APS up to 50 kW 4.7 BS up to 50 kW 4.8 SLS up to 50 kW 4.9 TM up to 50 kW Details of Consumers in different categories shall be as under: 1.0 Domestic Supply (DS)

1.1 Consumers using electrical energy for lights, fans, heaters, cooking ranges, ovens, refrigerator, air conditioners, stereos, radios, televisions, mixers, grinders, electrical irons, sewing/ embroidery/ knitting machines, domestic pumping sets and other

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Section 7 TS 10

domestic appliance in a single private house or flat or any other residential premises, Panchayat Ghars, Patwar Khanas and religious places with connected load up to 5 kW

2.0 Non-Domestic Non-Commercial (NDNC) 2.1 Government and semi-government offices 2.2 Educational Institutions 2.3 Religious places with load greater than 5 kW

2.4 Orphanage, Sanik/ Government Rest House, Working Women Hostel, Aganwadi workers training centers and houses for destitute/ old people

2.5 Hospitals and Leprosy homes run by charity and unaided by the Government 2.6 Panchayat Ghars and Patwar Khanas with load greater than 2 kW

2.7 Sarais and Dharamshalas run by Panchayats and Municipal Committees or on donations and attached with religious places

3.0 Commercial Supply (CS)

3.1

Consumer using electrical energy for lights, fans, Appliances like pumping sets, Central AC plants, Lifts, heaters, embroidery machines, Printing Press, Power Press, Small motors in Commercial premises, business houses, Cinemas, Clubs, Banks, Private offices, Private Hospitals, Petrol Pumps, Hotels/ Motels, Welding sets, service stations, private nursing homes, private rest/ guest houses, private research/ coaching institutions, private museums, dry-cleaning, garages, Auditoriums, Departmental stores, Restaurant, Lodging and Boarding houses

3.2 Categories not covered in any tariff schedule 4.0 Small and Medium Industrial Power Supply (SMS) 4.1 Wheat Threshers, Tokas, Poultry farms and sheds, Cane Crushers, Atta Chakkis 4.2 IT Industry/ Parks 5.0 Large Industrial Power Supply (LS) 5.1 All industrial power consumers such as mini steel mills,steel rolling/rerolling mills,

calcium carbide/ ferro silicon units, arc/induction furnaces 5.2 IT industry/ parks recognized by the Govt. 5.3 All industrial consumers not covered under schdule WPS or APS. 6.0 Water Pumping Supply (WPS) 6.1 Govt. connections for water and irrigation pumping 6.2 Bonafide pump house lighting 7.0 Agricultural Pumping Supply (APS) 7.1 Irrigation pumping loads for agricultural purposes only, private irrigation loads in

individual/society’s name 8.0 Bulk Supply (BS)

8.1 General or mixed loads to M.E.S./ Military establishments, Railways, CPWD Institutions, Construction power for Hydro Electric Projects, Hospitals, Departmental colonies, A.I.R.Installations, Aerodromes and other similar institutions for further distribution to residential and non residential building.

9.0 Street Lighting Supply (SLS)

9.1 Street lighting system including traffic control signal systems on roads and park lighting in Municipalities, Panchayats and Notified Area Committees.

10.0 Temporary Metered Supply (TM)

10.1 Loads of temporary nature including exhibitions, touring talkies, circuses, fairs, melas, marriages, festivals, temporary agricultural loads such as wheat / paddy thrashers, construction purposes.

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Section 7 TS 11

Land based features

Annexure –‘B’

Attribute Fields Enumerators List Buildings Name of the property Authority Type Residential/Commercial

Sector, Industrial Estates, Suburban, Rural,Others

Water Bodies Name Depth Type River, Canal, Seasonal

Water Bodies, OH Water Tanks, Open Drain, Nallah, Dams,Others

Transport Facilities Name Type Air Port, Railway Station,

Bus Depot, Taxi Stand, Bus terminal, Rickshaw Stand, Others

Rails No. of Tracks Width Type Rail Route, Others Roads Name Width Surface Type National Highway, State

Highway, Major Road, Minor Road, Lane, Rural Road, Backside Service Lane, Fly-Over, Others

Data Requirement Sheet CUSTOMER INDEXING AND ASSET CODING S/W PACKAGE SOFTWARE DATA

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Section 7 TS 12

LT CUSTOMER INFORMATION Annexure-‘C’

S No. Customer Details Existing number

New CIN Name of Customer:

Customer Coordinates

1 Name of occupant Owner or principle executive in commercial/industrial enterprise)

case of

PAN No.

2 Father/Husbands Name:

3 Address

4 Left side House Customer Index No.

5 Right side House Customer Index No.

6 Colony Name

7 Ward Number

8 Whether Under BPL

9 BPL Number

10 E-mail address

11 Whether Govt. employee

12 Name of feeder

13 Name of substation

14 Name of pole

15 Connected phase R/Y/B

16 Whether Customer of same zone or other

17 If other, than name of zone

Technical Section

Section 7 TS 13

18 Khasra no./ and holding addition info. of meter

19 Phone Number (1) Mobile

(2) Landline No.

20 Meter Reading Book No./page No. :

21 (a) (b)

Type of supply conductor co-relation at Nearest LT Pole ( for 1 Phase Customer)

Single / Three phase Top / Middle /Bottom

22 Tariff Category Dom./ Ind /Com./ Agr./……..

23 Meter Number

Energy Type of Meter Electro Mech./ Hybrid / Static

Meter (MAKE AND CLASS)

Details Date of Meter Installation

Seal No.

24 Physical condition of meter: Viewing Glass: OK / Broken / Fogged Seals: OK / Broken/ Signs of tampering: 25 a) b) c)

Physical location of meter Approachability : Inside or approachable from outside Readability : Height of mounting Identifiablity : Clustering of meters for multiple Customers

Connected to: 26

• 33 KV Substation: • 11 KV Feeder: • Distribution Transformer no. :……………………… • L.T. Circuit: ……………………… • Pole Number: ……………………… • (From the Route mapping detail)

27(a) FED FROM LT FEEDER NO. (Ex. Pole) :………………. (b) Conductor diam. Of feeder: ……………….

28 FED FROM DT x NO. :…………………..

29 Details of connected load Items: Qty. (Nos) Load in watt i) ii). iii). iv). v). vi). vii). viii).

Tube light : Bulb : Ceiling Fan : Television : Refrigerator : Geyser : Pump : Air conditioner/ Air cooler : Plug point : …………………….: …………………….: …………………….:

Total connected Load 30 Assessed consumption

Technical Section

Section 7 TS 14

(Based on connected load & status) (As per Sl. No. 11)

31 SANCTIONED LOAD (KW):

(Based on connected load & status)

Remark for other details:

(Connected load details to be filled up as per proforma for declaration of loads of respective organizations for each category of Customers).

Technical Section

Section 7 TS 15

Sample Electrical Attribute Data Sheet:

Annexure-‘D’

1. Line:

Conductor; Type; Conductor size; Phase& wires; Type of support; Configuration;

2. Distribution Transformer:

Capacity; Percentage impedance; HV protection; LV protection; Number of LV feeders; LV feeder protection; Transformer Mounting.

3 Sub Station Voltage Code Name Site plan Id Date of Commissioning Capacity Number of Power Transformers Painting Date Nearest Pole number Address Maximum Demand

4. Distribution Transformer High Voltage side Volts Low Voltage side Volts Type of Core Customer Class code Location Code Capacity Maximum Tap Minimum Tap Step Adopted Tap Vector Group Phase

5. Power Transformer

Technical Section

Section 7 TS 16

High Voltage side Volts Low Voltage side Volts Type of Core Location Code Capacity in MVA Impedance(%) Iron Losses Copper Losses Vector Group Tap Changer Id Normal Tap No Phase

6. Three Panel RMU Voltage Name Location Code Type

7. Switch /Closed Switch Voltage Location Code Amps Capacity Phase

8. Feeder Line/ Feeder Poly Line /Cable Voltage Configuration Section Length Phase Conductor Code

9. Switch Gear Voltage Name Type Serial Number Location Code Current Transformer Id Potential Transformer Id Description Location Code

10. ShuntCapacitor Voltage Location Code Capacity (in kVAR) Shunt Reactance Multiplication factor Phase On Setting Off Setting Vector Group

11.Series Capacitor Voltage Location Code Phase Capacity (in Kvar) Reactance Amps

12. Regulator Voltage Location Code Phase Capacity (in Kva) Amps Impedance (%) Tap Changer Id Tap Number Vector group Potential Transformer Ratio Current Transformer Ratio Band width Hold Voltage Setting R-Setting X-Setting

Technical Section

Section 7 TS 17

13. Pole Structure Id Location Code

14. HT/ LTCustomer Code Name Customer Class Code Cumulative Maximum Demand Unit Phase Priority Date of Supply Releas

15. Boundary/Polygon Polygon class Polygon Type Polygon Code

16.Meter Code Type Location Kw Kvar Kva Power Factor Ampere Voltage Phase Kwh Date and Time

17. Busbar Voltage Type Rated Amps Class Phase

18. Cable Joint Type Class Location Code Date

19. Distribution Station Voltage Code Name

20. Switching structure Voltage Name Location Code

21. Fuse Voltage Type Phase Location Code Rating

22. Tower Type Location Code

23. Feeder Pillar Voltage Code Name

24. Service Pillar Voltage Code Name

25. Generator Station Voltage Type Code Name Owner

Technical Section

Section 7 TS 18

26. Generator Voltage Type Of Machine Location Code Primemover Id Exciter Id Governer Id Stabliizer Id Mvar Curve Id Earth Id Minimum Capacitance (Mw) Maximum Capacitance (Mw) Power Factor Speed Flywheel Effect Units Combo Flywheel Effect Short circuit Ratio Positive Synchronous Reactance Negative Synchronous Reactance Zero Synchronous Reactance Transient Reactance SubTransient Reactance D – axis Synchronous Reactance Q– axis Synchronous Reactance D– axis Synchronous Reactance Q– axis Synchronous Reactance D– axis Subtransient Reactance Q– axis Subtransient Reactance

27.Reactor Voltage Location Code Reactor Capacitance Inductance (MilliHenry)

28.Induction_Motor Voltage Location Code Motor Code Mvar Curve Id Minimum Capacitance (Mw) Maximum Capacitance (Mw) Kv Volt Power Factor Motor speed Flywheel Effect Units Combo Flywheel Effect Short circuit Ratio Positive Synchronous Reactance Negative Synchronous Reactance Zero Synchronous Reactance Transient Reactance SubTransient Reactance D – axis Synchronous Reactance Q– axis Synchronous Reactance D– axis Synchronous Reactance Q– axis Synchronous Reactance D– axis Subtransient Reactance Q– axis Subtransient Reactance

29. Earth_Switch Voltage Normal Rated Current Rated Current Equipment Location Code Phase

30. Current_Transformer Voltage Code Core Number Location Code

31. Cvt Voltage Code Number Of Cores Location Code

32. Lightning_Arrestor Voltage Discharge Current Rating Location Code Phase

33. Wave Trap Voltage Normal Current Short Time Current Inductance Location Code Phase

34. Potential_Transformer

Technical Section

Section 7 TS 19

Voltage Code Core Numbe Location Code

35.Load Load Model Code Phase Data Type Code Rated Voltage Kva Kw Kvar Ampere Power factor Kwh Load factor Bus Vector group

36. Section Insulator Voltage Phase Location Code

37. Booster Transformer Voltage Phase Location Code

38. DropOut Fuse Voltage Type Section Number Phase Location Code Rating

39. SubSectioning Post Voltage Code Name

40. Sectioning Paralleling Post Voltage Code Name

41. Sub Sectioning Paralleling Post Voltage Code Name

42. Feeding Post Voltage Code Name

43.Insulated Overlap Voltage Phase Location Code

44. Double Pole Isolator Voltage Phase Location Code

UPDATION OF GIS/GPS BASED ASSET MAPPING AND CONSUMER INDEXING … Updation Tender.pdf · Himachal...

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